FA8773-11-R-0029 Cannon AFB - Solicitation Q A.pdf

SOLICITATION NO. FA8773-11-R-0029

OPERATION AND MAINTENANCE (O&M) SERVICES OF THE

BASE TELECOMMUNICATIONS SYSTEM (BTS) AT CANNON AFB, NM

SOLICITATION QUESTIONS & ANSWERS

1. In order for our company to accurately quote our bid it is necessary for us to know the “system serial number” of the Nortel MSL-100 telephone system and possibly another serial number at the remote (bombing range) site. The reason for this request is to enable our company to determine what our cost will be to pay for “Avaya –

Nortel factory support”. This added support is called “Partner Assured Software

Support” (PASS) and is required in the event we need factory high level engineering assistance, software updates, or software bug fixes during the course of day to day system maintenance.

Answer: The Nortel MSL-100 is listed in PWS Appendix 5.2.3, Government

Furnished Equipment/Contractor Furnished Maintenance. For Equipment listed in

PWS Appendix 5.2.3, the Government is responsible to provide replacement parts.

High level engineering support for the Nortel MSL-100 listed in PWS Appendix

5.2.3 is covered by the Voice Switching Sustainment (VSS) contract, all contact information is listed in PWS Appendix 5.4.

2. Please provide the software version for the MSL-100 Switch.

Answer: The MSL-100 software version is BCS57.

3. Please provide the software version for the Cisco VoIP switch.

Answer: VoIP software version is not applicable for the O&M of the BTS. IAW

PWS paragraph 1.3.1, the O&M of the BTS includes VoIP support, “VoIP equipment is identified in Appendix 5.2 [IP Phones]. Demarcation of VoIP maintenance shall include the cabling to the VoIP Gateway (DS1 Port). Contractor will install VoIP phones at desktops. Contractor is not responsible for networking equipment and server administration for the VoIP system.”

4. Product Identification Line Items Numbers 3546, 3542, 3544, 3537 are included under both Fiber Optic Cable for Inside Structure Installation and Splicing for

Buried Fiber Cable on Attachment 1 of the Pricing Table. Please identify the correct location of these items.

Answer: PID’s 3546, 3542, 3544 are valid for both locations, the splicing is the same, but the work locations will be different. If a direct buried splice is required the work order should reflect a PID item for excavation. PID 3537 is for 2 strand fiber optic cable, which is only used for inside plant.

5. Does the government intend to post the Attendee List from the July 18 th

Industry

Day?

Answer: Yes, please see www.fbo.gov Pre-proposal Conference Information.

6. Will you define the specifics of the call accounting system at Cannon?

Answer: The Call Accounting System (CAS) used at Cannon AFB is Telemate.

7. Is there a requirement for a storm water prevention plan at Cannon?

Answer: A storm water prevention plan is not required IAW the PWS for the O&M of the BTS at Cannon AFB.

8. Has the government identified any Cannon specific environmental or archeological issues?

Answer: IAW PWS paragraph 1.2.4, work clearance must be requested through Base

Civil Engineering prior to any trenching, digging, or facility modification. Any specific environmental or archeological issues will be addressed on a case by case basis. IAW FAR Clause 52.236.-2, Differing Site Conditions, “the contractor shall promptly, and before the conditions are disturbed, give a written notice to the

Contracting Officer of --

(1) Subsurface or latent physical conditions at the site which differ materially from those indicated in this contract; or

(2) Unknown physical conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inhering in work of the character provided for in the contract.”

9. Is it the government’s preference for the contractor to maintain appendix 5.2 in MS

Excel?

Answer: Reference PWS paragraph 1.3.15.11, Equipment Inventory Records. The

Contractor shall update the record [Appendix 5.2] when individual work orders are completed using the “track changes” feature in MS Word software.

10. The PWS does not identify an UPS maintenance requirement - are there any UPS to be maintained by the contractor?

http://www.fbo.gov/

Answer: UPS maintenance is not required. Reference PWS paragraph 5.2.3.3

Peripheral Equipment. The Nortel MSL-100 is powered by DC batteries, but maintains a constant charge when AC power is applied.

11. How should we address Special Project Requirements in the Cost Volume and should we address these requirements in the Tech Prop - as it is called out in the

PWS?

Answer: Reference PWS paragraph 1.5, Special Project Requirements. Special

Projects should be addressed IAW the technical factors listed in Solicitation

FA8773-11-R-0029, Section M, Factor 1, Technical. Attachment 1 – Pricing Table, CLIN X009 contains a formula that automatically calculates a dollar value.

12. Are there any “Sumotomo” cabling installed at Cannon.

Answer: No.

13. What specific VoIP Card is in use at Cannon?

Answer: Specific VoIP card is not applicable for the O&M of the BTS. See question #3.

14. Will LAN cable testing be included at Canon?

Answer: Yes, IAW PWS paragraph 1.3 “periodic testing” is included in O&M of the BTS. Also reference, PWS paragraph 1.3.2, Perform ISP and OSP O&M.

15. A Meridian Cabinet Power Module is identified in 5.2 -how does the government interpret contractor support?

Answer: The Meridian Cabinet Power module is listed in PWS Appendix 5.2.3, Government Furnished Equipment/Contractor Furnished Maintenance. For

Equipment listed in PWS Appendix 5.2.3, the Government is responsible to provide replacement parts. Equipment listed in PWS Appendix 5.2.3 is covered by the Voice

Switching Sustainment (VSS) contract, all contact information is listed in PWS

Appendix 5.4.

16. Will the government provide CACs?

Answer: Yes.

17. What is the switch back up power system at Cannon?

Answer: See question #10. Reference PWS paragraph 5.2.3.3 Peripheral Equipment.

The Nortel MSL-100 is powered by DC batteries, but maintains a constant charge when AC power is applied.

18. Are there any aerial cables at Cannon – if so what is the configuration?

Answer: Yes. However, they are not part of the O&M of the BTS contract.

19. Are there wireless installations at Cannon – should they be addressed in the

Technical Proposal.

Answer: No.

20. Are secret clearances required to support SIPRNet LAN testing?

Answer: No, secret clearances are not required for O&M of the BTS. For any work required on a SIPRNet cable the contractor will be escorted by a Telephone

Communications Officer (TCO) or other authorized escort for the area.

21. Is the secondary crashnet considered a part of the O&M?

Answer: Yes, reference PWS paragraph 1.3.1, Telephone Switch System O&M.

Secondary crashnet is not physical equipment, it is a circuit within the Nortel MSL-

100.

22. Are the T-1 modems and modem shelves considered a part of the contract?

Answer: The T-1 modems and modem shelves are not part of the O&M of the BTS.

However, T-1 connectivity is considered a system cross-connect service IAW PWS paragraph 1.3.7 and is included as part of the O&M service.

23. At what point does the fiber plant belong to networks vice O&M?

Answer: The Infrastructure shop (Network) is responsible for the front side of the patch panel (patch cable out). The O&M contractor is responsible for installing the fiber optic patch panels, fusion splicing of cabling, patch panel bulkheads, and

OSP/ISP cabling IAW the PWS Sections 1.3 and 1.4.

24. Is there outside storage or staging available on base?

Answer: No, outside storage is not available. See PWS Section 3.2.4.

25. The PWS states there are 7000 VOIP handsets. How many VOIP users are there?

Answer: Cannon AFB is phasing in VoIP over the next five years. The 7000 VoIP handsets will be phased in during that timeframe. To date the base does not have any VoIP users.

26. Cannon AFB BTS pricing sheet CLIN 0001AD (Hospital Monthly Mnx). We could not find a hospital or building number reference in the PWS or EIPS regarding the hospital. We could not find references to equipment or service for the hospital.

Answer: There is no remote or other equipment at the hospital. However, this organization is served off the DCO switch identified in PWS Appendix 5.2.3. The

SLIN [X001AD] is used to identify separate funding to cover associated workload.

See FA8773-11-R-0029-0001, Attachment 2 – PWS dated 20 July 2011. PWS

Section 5.1.2 has been revised to include workload estimates for the Hospital.

27. We also had a question on the difference between CLIN 0001AA BTS O&M and

CLIN 0001AB DCO Switch O&M. We were under the impression that switch maintenance was part of BTS O&M.

Answer: Switch maintenance is part of the O&M of the BTS as specified in PWS

Section 1.3. However, in order to identify separate funding lines, the price to perform O&M on the voice switch itself and the price to perform other O&M services IAW PWS Section 1.3 has been divided into separate SLINs on Attachment

1, Pricing Table and Section B of the solicitation.