FA8773-11-R-0029-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make the follow ing changes:

See Description of Changes for complete details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Jul-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA8773-11-R-0029

X 9B. DATED (SEE ITEM 11)

28-Jun-2011

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jul-2011

CODE

38 CEG/PK - FA8773

KIRSTEN HAWLEY

4079 HILLTOP RD

TINKER AFB OK 73145-2713

FA8773 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA8773-11-R-0029

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

DESCRIPTION OF CHANGES

1. Solicitation - FA8773-11-R-0029-0001

a. Section A - proposal response date/time has changed to 1:00pm CST on 9 August 2011 from 1:00pm

CST on 1 August 2011.

b. Section L-1 dated July 2011 hereby replaces Section L-1 dated June 2011 to make minor administrative and format changes.

c. Section M-1 dated July 2011 hereby replaces Section M-1 dated June 2011 to make minor administrative changes and clarify Factor 2, Relevancy Evaluation, and Factor 3, Price Evaluation.

2. Attachment 1 – Pricing Table dated 20 July 2011 hereby replaces the Pricing Table dated 14 June 2011 in its entirety. Revisions are as follows:

a. PID 3248, Fiber Optic Connector – LC, MM has been added

b. PID 3890, Furnish and Install a 6ft L x 8Ft W x 7 Ft H Manhole hereby replaces PID 3889, Furnish and

Install a 6 Ft. L x 12 Ft. W x 7 Ft. H Manhole

c. PID 4146, Power Supply for Attendant Console, has been deleted

d. PID 4960 Install was a duplicate of PID 4958 and has been deleted

e. PID 4398 Remove/Relocate was listed twice, duplicate has been deleted

f. PID 4398 Purchase (A), Quantities have been updated

g. PID 3094 Install (B), Quantities have been updated

h. PID 4444 Install (B), Quantities have been updated

i. PID 4137 Install (B), Quantities have been updated

j. PID 4139 Install (B), Quantities have been updated

k. PID 3099 Install (B), Quantities have been updated

l. PID 4518 Install (B), Quantities have been updated

m. PID 3304, Remove/Relocate (C&D), Quantities have been updated

n. PID 3253, Remove/Relocate (C&D), Quantities have been updated

o. PID 3339 Remove/Relocate (C&D), Quantities have been updated

3. Attachment 2 – Performance Work Statement dated 20 July 2011 hereby replaces the Performance Work

Statement dated 14 June 2011 in its entirety. Revisions are as follows:

a. Paragraph 1.3.1, Telephone Switch System O&M, third to last sentence has been revised, “to include all configurations of the end user instrument” has been deleted

b. Paragraph 1.6.2 Security has been revised , the Security + training requirement has been deleted

c. Paragraph Section 5.1.2 has been revised, workload estimates for the Hospital have been added.

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Aug-2011 01:00 PM to 09-Aug-2011 01:00 PM.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A Exhibit A - CDRL 14-JUN-2011

Attachment 1 Atch 1 -- Pricing Table 14-JUN-2011

Attachment 2 Atch 2 - PWS 14-JUN-2011

Attachment 3 Atch 3 - EIPS 14-JUN-2011

Attachment 4 Atch 4 - SCA WD 13-JUN-2011

Attachment 5 Atch 5 - DBA GD 19-NOV-2010 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A Exhibit A - CDRL 14-JUN-2011

Attachment 1 Atch 1 - Pricing Table 20-JUL-2011

Attachment 2 Atch - 2 Performance

Work Statement

20-JUL-2011

Attachment 3 Atch 3 - EIPS 14-JUN-2011

Attachment 4 Atch 4 - SCA WD 13-JUN-2011

Attachment 5 Atch 5 - DBA GD 19-NOV-2010

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

L-1 PROPOSAL PREPARATION INSTRUCTIONS JULY 2011

A. GENERAL INSTRUCTIONS.

1. This section of the Request for Proposal (RFP) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) and Equipment and

Installation Performance Specification (EIPS), Contract Data Requirements List (CDRL), and RFP. Non-conformance with the instructions provided in this RFP may result in an unfavorable proposal evaluation. Alternate proposals will not be accepted.

2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address HOW the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

3. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

4. The proposal acceptance period is specified in Section A of the solicitation.

5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. After contract award, the Government will destroy extra copies of such unsuccessful proposals.

B. GENERAL INFORMATION.

1. Points of Contact. The Contracting Officer (CO) and/or Contract Specialist (CS) are the only points of contact for this acquisition. Address any questions or concerns you may have to the CO or CS specified in Blocks

10a through 10c of the SF33. Written requests for clarification (questions) may be sent to the CO and CS to the e-mail address located in Block 10c of the SF33 (with a copy to: 38ceg.pkl.acq@tinker.af.mil) until the date/time specified in provision 5352.215-9001. Changes to the Contracting Office point of contact will be made by amendment to the solicitation. Late requests may not be considered.

2. Debriefings. The CO will promptly notify Offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

3. Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO and CS in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error. The

Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

4. Electronic Reference Documents. All referenced documents for this solicitation are available on the

Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

5. Communications. The CO will control exchanges of source selection information between Government and Offerors. The Government may use email to transmit such information to Offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & FAR 3.104” in the Subject line. Otherwise, the Government will transmit source selection information via fax, United States Postal Service, or commercial carrier.

C. ORGANIZATION.

1. Number of Copies/Page Limits. The Offeror shall prepare the proposal as set forth in the Proposal and

Binder Organization Tables (Tables 1 and 2 below). The titles and content of each part, all of which shall be within the required page limits, are defined in Table 1, and the number of copies is described in Table 2. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be destroyed (except within the original proposal), which may render the

Offeror’s proposal “not technically acceptable.” Page limitations may be placed on responses to Evaluation Notices

(ENs). Proposal change page pages are subject to the same page limitations stated in Table 1 above. Each page shall be counted except cover pages, table of contents, glossary.

2. The content of each proposal binder is described in detail as follows:

TABLE 1 – PROPOSAL ORGANIZATION (within binders)

PAGE LIMITS Exclude only Cover Page and Table of Contents mailto:38ceg.pkl.acq@tinker.af.mil http://www.fedbizopps.gov/

Part I, Titled “Technical Proposal,” Page Limit shall not exceed 50 pages

Part II, Titled “Present/Past Performance,” Page Limit shall not exceed 30 pages (including letters)

Part III, Titled “Price Proposal,” No Page Limit; include information specified in paragraph F. 5

Part IV, Titled, “Contract Documentation,” No Page Limit. See paragraph F for additional instruction

TABLE 2 - BINDER ORGANIZATION

Original and Copy 1 (2 separate binders), Include Sections I through IV; Note: Original and Copy 1 binders contain the complete proposal package. Reproduction of the entire RFP is unnecessary (and unwanted).

Original shall include one electronic copy (CD) which contains all parts (entire proposal). CD must be virus free and secured with CD/DVD binder storage pages (3-hole type) and secured into binder rings at the front of the

Original” binder

Six additional binders Copies 2 through 7 will be used by the evaluation team; these binders shall include only parts I-II (Exclude Parts III and IV). No Contracting or Price information shall be included within these copies.

3. Page Size and Format.

a. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts.

Pages may be single-spaced but shall have at least double spacing between paragraphs and factors or sub-factors.

Except for the reproduced sections of the solicitation document, Attachment 1 (Pricing Table), and items specified in paragraph (b) below, the text size shall be no less than 12 point, Times New Roman, Arial or Courier type.

Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least one-inch margins on all sides. Pages shall be numbered sequentially by part. These limitations shall apply to both electronic and hard copy proposals.

b. Legible tables, charts, graphs and figures may be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the part, and shall count as two pages.

Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics and not for pages of text.

For tables, charts, graphs and figures, the text shall be no smaller than eight-point. These limitations shall apply to both electronic and hard copy proposals.

4. Cross Referencing. To the greatest extent possible, each part shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other parts of the proposal. Cross-referencing within a proposal part is permitted where its use would conserve space without impairing clarity.

Information required for proposal evaluation which is not found in its designated part will be assumed to have been omitted from the proposal.

5. Indexing. Tab indexing shall be used to identify parts.

6. Glossary of Abbreviations and Acronyms. Each part shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective parts.

7. Binding and Labeling. The proposal shall be bound in two-inch, three-ring, loose leaf binders permitting the binders to lie flat when open. Staples shall not be used. A cover sheet shall be bound in each binder, clearly marked with the title, copy number, solicitation identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder. All document binders shall have a color other than red (or shades thereof) or other applicable security designation colors. If needed, Offerors should apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and

FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

8. Electronic Documents. The Offeror shall include a recordable, virus-free data compact disk (CD) in the

“Original” binder containing all parts. Failure to provide a CD may render the Offeror’s submitted proposal ineligible for award. The content and page size of electronic documents must be identical to the hard copies. Label the CD with the RFP number, title, and Offeror’s name. Within the CD, use a separate electronic file for each part with associated exhibit, annexes, and attachments to permit rapid search and location. Files shall not be compressed.

Submit electronic proposal documents in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel

2007, and MS Office Power Point 2007, as applicable. In the event of discrepancy(s) between the hard copies and electronic copies of a proposal, the hard copies will be used for evaluation.

D. PART I – TECHNICAL PROPOSAL.

1. The Technical Part should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, Evaluation

Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

2. Identify submitted material by corresponding factor, subfactor, and paragraph/element herein. If an

Offeror is subcontracting/teaming with another vendor who will perform more than ten percent of the work, or if other than the prime contractor will be performing switch maintenance, the prime shall clearly identify work to be performed by each specific sub-contractor within the appropriate Factors/Subfactors in the prime’s proposal. The proposals shall provide a clear distinction of functions to be performed by the prime and subcontractor to include the following: the nature of work, criticality of the work, and the percentage of overall effort performed by each subcontractor in each area of service provided based upon the cost of contract performance incurred for personnel

(See FAR52.219-14 (b)(1) -- Limitations on Subcontracting, Services). Failure to provide the information on each vendor in a subcontracting, teaming, or other than single contractor arrangement may render submitted proposal ineligible for award.

3. Format and Specific Content. Offeror shall address its proposed approach to meeting or exceeding the minimum performance or capability requirements of each Technical Proposal subfactor as follows:

SUBFACTOR 1 -- MAINTENANCE AND WORKLOAD PRACTICES. Offeror shall provide a detailed approach that explains how O&M of the equipment (specified in PWS) will be performed.

SUBFACTOR 2 -- WORK ORDERS. Offeror shall demonstrate a comprehensive approach for ensuring adequate and timely completion of various types of work orders as specified in each paragraph of PWS Section 1.4.

SUBFACTOR 3 -- COMPANY RESOURCES. Offeror shall present a detailed discussion of how company resources will meet or exceed the contract requirements.

SUBFACTOR 4 -- QUALITY CONTROL. Offeror shall provide an overview of how quality control will be implemented on this requirement and how quality principles will be applied to specific actions required by PWS

1.6.2).

SUBFACTOR 5 -- SECURITY/SAFETY. Offeror shall provide a detailed approach of how it will operate in a safe and secure manner on-site as required by PWS 1.6.3.

E. PART II – PRESENT/PAST PERFORMANCE INFORMATION.

1. General. Each Offeror shall submit Present/Past Performance Information (PPI) with its proposal in accordance with the format contained in paragraph eight below. This information is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform 10 percent or more of the proposed effort based on the total proposed price or perform aspects of the effort the Offeror considers critical to overall successful performance, including but not limited to switching system operation and maintenance. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of present/past performance.

2. Along with the information required in this paragraph, the Offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

3. New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers, employees, and key personnel who have relevant experience, and/or data of efforts that will perform major or critical aspects of the requirement. Discuss the roles and responsibilities of personnel involved in the prior contracts cited.

4. Reference Data. The Government reserves the right to contact and use information provided by the references and any other sources. The Government will also obtain and consider information about other contracts not mentioned in the Offeror’s proposal, but which the Government believes to be similar to the proposed effort. It is the Offeror’s responsibility to ensure all reference data is current and correct so that the Government can properly evaluate PPI.

5. Recency/Relevancy. Offeror shall submit PPI on no more than ten recent contracts that you consider most relevant in demonstrating Offeror’s ability to perform the proposed effort. The total includes any subcontractors or teaming partners; however, no more than five of the ten recent contracts shall be submitted on your teaming partners and/or significant subcontractors that you consider most relevant in demonstrating their ability to perform the proposed effort. Do not duplicate a contract reference for prime and subcontractor but rather explain the role each played within the contract reference itself. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining how contracts are considered recent and relevant, see Section M, Paragraph B, Factor 2, paragraph 3 and 4. The Offeror shall include rationale supporting its assertion of relevance of each contract submitted for past performance evaluation IAW paragraph 8 below.

6. Quality and Satisfaction Rating for Contracts Completed in the Past Three Years. CPARs information and past performance surveys will be used in evaluation of recent and relevant present/past performance. Offeror may provide any additional information to explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

7. Specific Content. PPI may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex acquisition, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the Offeror to be considered a higher confidence candidate. Submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems is required. The Offeror shall include rationale supporting its assertion of relevance as specified in paragraph 8 below.

8. Format for Contract Information. Using the format below, the Offeror shall provide the following information for each contract reference submitted for past performance evaluation. Provide concise comments regarding your performance on the contracts you identify.

a. Offeror/Subcontractor Name (Company/Division):

CAGE Code:

DUNS Number:

(NOTE: If the company or division performing this effort is other than the Offeror, or the relevance of this effort to the instant acquisition is impacted by any company/corporate organizational change, refer to paragraph n below, "Organizational Structure Change History," and provide as part of the Present/Past

Performance proposal.)

b. Acquisition Title:

c. Contract Specifics:

1. Contracting Agency or Customer:

2. Contract Number

3. Contract Type (e.g. firm-fixed-price, T&M, etc):

4. Period of Performance (within the last five years):

5. Initial Contract Cost/Price (Rounded to nearest thousand): $

6. Current/final Contract Cost/Price(Rounded to nearest thousand): $

7. Annual Contract Value(Rounded to nearest thousand): $

8. If Amounts for 5 and 6 above are different, provide a brief description of the reason: ____

d. Brief Description of Effort as __Prime or __Subcontractor

(Indicate whether it was O&M, installation/implementation, or other and highlight portions considered most relevant to current acquisition)

e. Completion Date:

1. Original date:

2. Current Schedule:

3. Estimate at Completion:

4. How Many Times Changed:

5. Primary Causes of Change:

f. Primary Customer Points of Contact: Provide current information on all three individuals for

Government contracts. Provide points of contact fulfilling these same roles for commercial contracts.

1. Program Manager: Name

Office

Address

Telephone

E-mail

2. Contracting Officer: Name

Address

3. Administrative: Name

Address

g. Relevancy: Include a list of equipment Offeror maintained and/or installed.

h. Address any technical (or other) area about this contract/program considered unique.

i. Specify, by name, any key individual(s) who participated in this program and are proposed to support the instant acquisition. Also, indicate their contractual roles for both acquisitions.

j. Describe the nature or portion of the work on the proposed effort to be performed by the business entity being reported here. Also, estimate the percentage of the total proposed effort that will be performed by this entity and whether it will be performing as the prime, subcontractor, or a corporate division related to the prime (define relationship).

k. Describe any past or present litigation or administrative proceeding pertaining to the reference contract, including the results if the proceedings are complete or the status if the proceedings are ongoing. Provide a copy of any cure notices or show cause notices received on each contract listed and a description of any corrective action taken. Indicate if any of the contracts listed were terminated and the type and reasons for termination.

l. Discuss the number and severity of any problems in the referenced contract considered relevant to the proposed efforts and identify the effectiveness of corrective actions to resolve the problems. Provide any contract discrepancy reports, corrective action reports or other non-compliance correspondence.

m. Include any information not previously covered, which will enhance the evaluators’ understanding of the Offeror or any sub-contractor’s proposed qualifications.

n. Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent present/past efforts and this source selection. As a result, it is sometimes difficult to determine what present/past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for present/past performance evaluation/performance confidence assessment. Since the Government intends to consider PPI provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

9. Consent Letters. The Offeror shall submit a consent letter, executed by any potential subcontractors, teaming partners, and/or joint venture partners. The consent letter authorizes release of adverse PPI to the Offeror so the Offeror can, in turn, respond to such information. A sample letter follows:

SAMPLE

Contracting Officer:

We are participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the 38 CEG/PKL, Tinker Air Force Base Request for Proposal FA8773-___-R-

____ for the O&M of the BTS contract at ____ (list performance location(s)).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent letter to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature, printed name, and title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

10. Client Authorization Letters. PPI concerning private sector contractors, subcontractors and joint venture partners cannot be disclosed to the Government without their consent. Client authorization letters are required for each identified effort for a commercial customer. This letter will authorize release to the Government of requested information on the Offeror’s performance. The Government will need the consent before contacting commercial customers to assess the Offeror’s past performance. In an effort to assist the Source Selection

Evaluation Team (SSET) in assessing Offeror’s past performance relevancy and confidence, the Government requests the following client authorization letter be completed for any commercial customers identified in Offeror’s proposal. Offeror shall include the completed client authorization letter(s) within the Present/Past Performance Part

II.

SAMPLE

“Client:”

We are responding to the 38 CEG/PKL, Tinker Air Force Base Request for Proposal

FA8773-__-R-____ for the O&M of the BTS contract at ____ (list performance location(s)).

In their acquisitions, the Government is placing increased emphasis on past performance as a source selection factor. The Government requires entities responding to their solicitation to identify clients and requests client participation in the evaluation process. You are hereby authorized to respond to those inquiries if the contracting office contacts you for information on work performed by our firm.

We have identified ______ of your organization as the point of contact based on his/her knowledge of our work. We appreciate your cooperation. You may direct any questions to: _____

F. PART III – PRICE PROPOSAL.

1. Price Reasonableness, Realism, Completeness, Balance, and Affordability. This section is to assist you in submitting information other than cost or pricing data that is required to evaluate the reasonableness, realism, completeness, balance, and affordability of the Offeror’s proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the Offeror does not understand the requirement or has submitted an unrealistic proposal.

Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an

Offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness, realism, completeness, balance, and affordability. The burden of proof for credibility of proposed prices rests with the

Offeror at the time of proposal or during subsequent discussions (if any are held).

2. Price Information. The price proposal shall not include information beyond that required by this instruction unless the Offeror considers it essential to document or support Offeror’s price position. All information relating to the proposed price, including all required supporting documentation must be included in this part or assumptions of the proposal. Under no circumstances shall this information and documentation be included in the

Technical Proposal or Past Performance Information parts.

3. Adequate Price Competition. The Government has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Source Selection Evaluation Team will review this determination and if, in the SSET's opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2will not be required. However, if at any time during this competition the SSET determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary to determine the reasonableness of the price.

4. Rounding. All dollar amounts (unit and extended prices and other price factors) provided shall be rounded to the nearest penny (two decimal places only). This includes base period and out-year (option) prices.

Failure to round unit prices to no more than two decimals may result in rejection of proposal. Rounding errors caused by Government formulas will be corrected during evaluation to round to the nearest penny.

5. Organization. Part III shall consist of the following:

a. Table of Contents: includes Table of Contents and summary descriptions of estimating, purchasing, accounting systems and invoicing processes and practices.

b. Pricing Notes/Methodology: pricing information and supporting data, to include estimating methodology.

c. Accounting System. Explain how the accounting system accounts for multiple labor/payroll situations, such as weekly payroll payments to employees and DOL-approved certified payroll for DBA work. Also explain the availability of payroll reports/data to support SCA requirements, including but not limited to yearly price adjustments. Also, identify any deviations from Offeror’s standard procedures in preparing this proposal.

d. Pricing Assumptions/Exceptions. Repeat any assumptions/exceptions affecting pricing only in this area. Do not cross reference to/from Part IV, Contracting Documentation. Annotate “none,” if no assumptions/exceptions apply

e. PRICING TABLE (included as Attachment 1 to the solicitation). The Offeror shall comply with the following requirements and instructions:

(1) Price all Contract Line Item Numbers/Subcontract Line Item Numbers

(CLINs/SLINs)/Product Identifications (PIDs). Limit unit prices and rates to two decimal places. The abbreviations

Not Separately Priced (NSP) and No Charge (N/C) are not acceptable entries. If the Offeror is providing a

CLIN/SLIN to the Government at no additional charge, “$0.00” must be entered for that item. See clause 52.232-

36; GPC is an authorized method of payment under this contract. GPC cardholders shall not be charged additional fees on top of those specified within the pricing table at the time of billing. Option to Extend Services, CLIN/SLINs

5001-5008 and 5010, will be automatically populated with established formulas on the Pricing Table. Changes or deletion to those formulas may result in rejection of the Offeror's proposal.

(2) Electronic Media Submission of Pricing Table. The PIDs and/or SLINs in the Pricing

Table of this solicitation are an electronic file, presented as Excel for Microsoft Office

2007 spreadsheet/workbook format. Submit both a hard copy and an electronic copy using the exact file provided by the Government without changing the format of the files.

(3) Description of Files.

(i) Summary Sheet: Contains cells for the entry of unit prices for CLINS X001-

X003 and X010 and calculates extended prices for the Base Period through Option Period 4 and the Option to

Extend Services (500X). Summary prices for all other CLINs/SLINs are linked to the Grand Total Amount on other worksheets.

(ii) Worksheets containing Product Identification (PID) and/or Subcontract Line

Item Numbers (SLINs). Entry of PID/SLIN Unit Prices is required for the Base Period and all Options except

CLINs/SLINs 500X (Option to Extend Services) which are calculated automatically.

(iii) Operation & Maintenance (O&M) pricing. O&M pricing does not include work-order services price allocations, other than typical management functions such as but not limited to oversight/program management and quality control of staff and subcontractors performing work orders. Inclusion of such price allocations within the O&M price may result in the offer becoming unbalanced.

(iv) Option to Extend Services, CLINs 5001-5008 and 5010, of the Summary

Page will be automatically populated IAW clause 52.217-8. While it is not the Government’s intent to utilize these option CLINs, they are included to facilitate the extension of services if it is deemed necessary at the end of period of Option 4 performance.

6. The EIPS provides detailed descriptions of the material and labor effort (those items that are pre-priced for material and labor for installation, removal, and/or relocation) required by the attached Pricing Table and identified by PIDs. This solicitation/contract is principally for services for O&M and work-order services under the

Service Contract Act (SCA). Also required in this solicitation/contract is a substantial and segregable amount of construction, alteration, renovation, or repair work. The Davis Bacon Act (DBA) is applicable to work orders with an aggregate dollar value exceeding or expected to exceed (estimated above) $2,000 for construction, alteration, and/or repair. Some of the SLINs/PIDs for installation could be both SCA and DBA applicable, dependent upon individual work order requirements. By referencing the DBA wage determination, inserting the appropriate DBA clauses into the solicitation, and identifying the types of effort that may occur, Offerors are able to identify the appropriate SCA/DBA labor mix based upon their technical approach. It is each Offeror’s responsibility to evaluate work effort and propose the appropriate labor mix for the level of effort required to perform the services described in the PWS and associated appendixes for the work-order services (CLINs X003 – X009) and price allocations for installation of SLINs/PIDs in the Pricing Table based upon their knowledge and experiences. When in doubt, an

Offeror may assume that the higher prevailing wage between the SCA or DBA will prevail on an individual work order when it is possible that a PID could be used in either situation and its price could represent either. The

Government will not assume responsibility for any omission but rather rely on the Offeror’s knowledge of the requirement and industry to price appropriately for either situation.

G. PART IV - CONTRACT DOCUMENTATION

1. Contract Documentation. The purpose of this part is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal shall include a signed copy of the SF33 and SF 30 for any subsequent amendments issued. The Offeror shall complete and submit “ONLY” the contract document sections as follows:

Section A - Solicitation/Contract Form. Complete Blocks 12 through 18 (including original signature and date) of the SF33. Signature by the Offeror on the SF33 constitutes an offer, of which the

Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes. Instead, secure the original signed SF33 in a document protector bound in the

“original proposal” binder and one copy in the “Copy 1” binder. Offeror shall include a statement within this part that the proposal is valid through the proposal acceptance period specified in Section A.

Section B - Supplies or Services and Costs/Prices. Do not include. This section will be populated by the Government at contract award from data provided on Attachment 1, Pricing Table.

Sections C through F. Do not include. These sections are not modifiable by the Offeror and are redundant to include with the proposal submission.

Section G - Contract Administrative Data. Offeror shall provide a “remit-to” address if different from the mailing address in Block 7 on the SF33. The Remit-to address will be included in Section G of any resultant contract at the time of award. Do not include Section G if “remit-to” address does not apply.

Section H - Special Contract Requirements. Do not include. This section is not modifiable by the

Offeror and is redundant to include with the proposal submission.

Section I - Contract Clauses. Submit pages for only clauses which require Offeror fill-ins:

52.209-5, 52.223-3, and 252.223-7001. Ensure the submissions are from the RFP itself, which includes the RFP and page numbers. Other pages in this section shall not be included with the submission.

Section K –

a. ORCA (Representations, Certifications, and other Statements of Offerors). Completed

ORCA representations, certifications, acknowledgments and statements shall be included with submission. Ensure all ORCA are complete and accurate at the time of proposal. ORCA representations and certifications must include those specified within Section K of this RFP. ORCA can be accessed at http://orca.bpn.gov. Offeror shall be eligible for award under the specified NAICS code, 517110, and the specified set-aside at the time of submittal of their proposal and remain eligible when verified again prior to award of the contract.

b. Joint Venture Agreements. Per the Small Business Administration (SBA), Joint Ventures are allowable on competitive 8(a) set-asides; however the joint venture agreement must be received by SBA PRIOR to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Specialist (BDS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when the BDS has adequate time for a thorough review before the proposal due date. No corrections and/or changes are allowed after time of submissions of proposals.

c. Offeror shall also include documentation required by252.237-7024(b) (Notice of

Continuation of Essential Contractor Services). There is no page limitation for this document. Additionally, the submitted document will be incorporated into the contract by reference IAW clause 252.237-7023 (See Section I of the solicitation).

Sections L &M. Do not include. These sections are not modifiable by the Offeror and are redundant to include with the proposal submission.

2. Exceptions and/or Assumptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award.

a. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the following format and content:

Solicitation Exceptions

Solicitation Document: Reference PWS, Solicitation, Section L, etc.

Page/Paragraph: Provide Applicable Page and Paragraph Numbers and/or clause/provision Numbers

Requirement/Portion: Identify the requirement or portion to which exception is taken

Rationale: Describe why the requirement can/will not be met

b. Offerors shall list any assumptions that affect the offered price, such as Government

Furnished Property/Government Furnished Equipment (GFP/GFE), base support, long lead costs, termination costs, inflation rate summary and explanation, and special tooling/test equipment, etc. Also, state clearly any exception to the ground rules and assumptions provided in the solicitation and each qualification of the Price section, if any.

http://orca.bpn.gov/

Provide complete rationale for any exceptions. Should the Offeror have no exceptions or assumptions, then the proposal shall so state “no exceptions taken to the RFP” and/or “no assumptions made for the RFP proposal submission.” Moreover, failure to include assumptions and/or exceptions in this area will be deemed as acceptance of all terms and conditions of the solicitation (as amended) and resulting award document.

I. OTHER INFORMATION REQUIRED. Offerors shall also provide a separate sheet at the end of this part with the following information:

1. Authorized Offeror Personnel. Provide the name, title, e-mail address, voice and fax telephone numbers, street and mailing address (if a PO Box is used) of the primary and alternate company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Also, identify those individuals authorized to negotiate with the Government.

2. Company/Division Address, Identifying Codes, and Applicable Designations. Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation.

3. Central Contractor Registration (CCR). Offerors are required to maintain an active registration in the

CCR database at http://www.ccr.gov (see 52.204-7).

The following have been deleted:

L-1 (Post SRB) PROPOSAL PREPARATION INSTRUCTIONS JUN 2011

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been added by full text:

M-1 EVALUATION OF OFFERS JULY 2011

A. BASIS FOR CONTRACT AWARD.

1. This is a competitive best value performance price tradeoff source selection in which competing

Offerors' past performance history will be evaluated on a basis approximately equal to cost or price considerations.

By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. All technically acceptable offers shall be treated equally except for their prices and performance records.

Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. The Government seeks to award to the Offeror who gives the Air Force the greatest confidence that it will best meet, or exceed, the requirements. This may result in an award to a higher priced Offeror, where the decision is consistent with the evaluation factors, and the Source Selection Authority (SSA) reasonably determines that the more highly rated past performance of the higher price Offeror outweighs the price difference. The SSA will base the source selection decision on an integrated assessment of proposals against all source selection criteria in the solicitation (described below). While the Government source selection evaluation team and the SSA will http://www.ccr.gov/ strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

3. Number of contracts to be awarded. The Government intends to award one contract, on an all or none basis, for the Operation and Maintenance (O&M) of the Base Telecommunications System (BTS) as specified in the

Performance Work Statement (PWS).

4. Rejection of Unrealistic Offers. The Government may reject any proposal that is evaluated to be unrealistic in terms of technical commitments, contract terms and conditions, or unrealistically high or low in cost, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the requirement.

5. Correction Potential of Proposals. The Government will consider, throughout the evaluation, the

"correction potential" of any deficiency or uncertainty. The judgment of such "correction potential" is within the sole discretion of the Government. The Government may eliminate an Offeror from the competitive range if an aspect of the proposal does not meet the solicitation requirements and is not considered correctable.

6. The evaluation process shall proceed as follows:

B. EVALUATION FACTORS AND…