Questions Answers.doc

FA8773-10-R-0078 – LAUGHLIN AFB TX

Questions & Answers Response: Thank you for your questions.

All information relating to this acquisition will be available on https://www.fbo.gov/ upon posting of the solicitation, questions and answers, preproposal conference briefing charts and attendees. Please register yourself on the interested vendor list for automatic notification of any changes/posting regarding this acquisition.

Q1: 1. How are these services currently being performed? Under contract? In-house?

2. If these requirements are currently being performed under a contract, Who is the Contractor?

What is the contract number?

3. Is there an estimated value range for this requirement?

A1:

1. Services are performed under contract.

2. Contractor: Wyandotte Net Tel

Contract Number: FA8773-06-D-0001

3. Value information cannot be released.

Q2: Does this requirement have an incumbent contractor. If so, are you able to provide the following information?

A2:

Contract Name: See response above.

Contract Number: See response above.

Award Date: Apr 06 Expiration Date: As per Justification and Approval (J&A) posted on FBO Value: See A1 above.

Q3: Do you have a timeframe for the release of the RFP and schedule for the prebid?

A3:

RFP released 19 Nov 2010 Q4: We have the following queries:

1. It assume the SOW will be part of the RFP when it is available to us?

2. Could you please indicate who has the current contract?

And what would be the contract number?

3. When is the due date for submission of this proposal?

A4:

1. A PWS has been provided with the RFP, not a SOW.

2. See response above

3. Due date has been changed to 27 Dec 2010.

Q5: Do you know when the SOW will be released?

A5: No SOW for this acquisiton, performance based PWS has been provided. See response above.

Q6: When does the current contract expires and what the expected RFP release date is?

A6: See response above.

Q7: Is FA8773-06-D-0001 still expected to expire on 09/30/2010?

A7: See J&A posted on FBO.

Q8: Where may I locate the solicitation for the follow-on discussed under FA8773-10-R-0078?

A8: All postings are on FBO.

Q9: 1) Can we call the customer and talk with them about requirement? 2) Can you provide us with any information about the incumbent? 3) Do you know if the documents will be posted?

A9:

1. No.

2. See responses above.

3. See responses above.

Q10: Need more information on the FA8773-10-R-0078 Solicitation.

A10: See responses above.

Q11: I have a couple of questions.

1. Is the incumbent able to bid again as a prime, cause it looks like their 8a status expired?

2. When do expect the RFP to be released?

3. Is there going to be a site survey or pre-conf?

4. How many FTE’s today are doing the work and what labor categories?

A11: 1. All bidders must be 8a certified to be eligible for award.

2. See responses above

3. See solicitation clause 52.237-1 and 5352.215-9001.

4. Expected labor categories are listed in the solicitation. FTE information is not releasable.

Q12: Is additional points given to companies that are also HubZone or Vetran as well as 8a?

A12: No.

Q13: Would this be an opportunity that could be a direct award?

A13: No, as long as competition exist.

Q14: Is FA8773-06-D-0001 still expected to expire on 09/30/2010?

A14: See responses above.

Q16: Is FA8773-06-D-0001 still expected to expire on 09/30/2010?

A16: See responses above.

Q17: Confirm if there is an incumbent contractor for this?

A17: See responses above.

Q18: Was this requirement going to be outsourced? Was there going to be an industry day?

A18: No, this requirement will not be outsourced. No industry day will be held but a preproposal conference was held on the base as listed in the solicitation. See responses above.

Q19. Please let me know how to get on the bid list for this opportunity.

A19: No bid list is generated for this requirement. Solicited openly under FBO.

Q20: Is FA8773-06-D-0001 still expected to expire on 09/30/2010?

A20: See responses above.

Q21: Can you confirm or clarify that CLIN X001 should be based on Department of Labor rates and CLIN X003 through X008 should be on Davis Beacon labor rates?

A21: CLIN X001 is Monthly Maintenance as delineated in the PWS and does not include Davis Bacon labor. For additional information on pricing review Solicitation FAR Clause 52.222-42 and L-1 Proposal Preparation Instructions, E, Part III – Price Proposal, 5, b, (4). How the pricing is developed for the labor categories is determined upon the vendors business decision.

Q22: Can you confirm or clarify that CLIN X001 is only Operation and Maintenance of the BTS at Laughlin AFB?

A22: Yes. CLIN X001 is O&M as listed on the pricing table and described in the PWS including Appendix 5.2.

Q23: Can you confirm or clarify that CLIN X003 through X008 are over and above CLIN X001?

A23: All CLINs are separately listed and are priced individually as further described in the solicitation in the proprosal preparation instructions. See response above.

Q24: Can you confirm or clarify that CLIN X009 & X010 are over and above CLIN X001?

A24: See responses above.

Q25: Should the material used for CLIN X001 be included in the monthly maintenance cost?

A25: Request vendors review Appendix 5.2, especially Appendix 5.2.2 (CFE/CFM) and Appendix 5.2.3 (GFE/GFM) to further understand the requirement.

Q26: Can you confirm or clarify that CAD and CVC data input for this contract is only for work completed in CLIN X001 through CLIN X009? Any other CAD or CVC data that needed to be inputted should be under a modification.

A26: Request vendor review PWS paragraph 1.3.12.6, pricing table description for CLIN X008 and additional instructions in the RFP under L-1 Proposal Preparation Instructions.

Q27:

Does Laughlin AFB have any type of CML maintenance contract for E911. Does incumbent contractor currently service existing E911 through CML? If not how do they acquire technical support/parts?

A27: The O&M contract is the maintenance vehicle for the E911 system which is why it is listed under Appendix 5.2.2 as CFE/CFM, therefore incumbent maintains E911 as per Appendix 5.2.2 and will be expected to continue with same coverage under the new award.

Q28: Are the battery cells covered under a separate agreement? Or should they be included in this agreement?

A28: Battery cells for the Option 81C is covered as identifed in the PWS under Appendix 5.2.3, GFE/GFM.

Q29:

What county do we use for SCA and other federal wage determinations?

A29: SCA and DBAwage determination information is provided in the RFP under Clause H-1.

Q30: Page 100, 52.217-9 (c) states: The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 days. Should the clause be revised to state, “…shall not exceed 60 months.”?

A30: The clause has been revised in the RFP.

Q31: Page 146 Contracting Information is Not to Exceed 10 Pages. May we request the CO consider revising the Contracting Information to have no page limitation.

A31: Page limits have to be provided to allow consistency in proposal submission. The Government does not believe that more than 10 pages are necessary to meet this requirement.

Q32: PWS 1.3.3.1. Switch Power Tests refers to Work Center Records 1.3.9. PWS 1.3.9 is Traffic Analysis. Should the reference be changed to 1.3.12 Work Center Records?

A32: Change has been made in para 1.3.3.1 to reference 1.3.12 Work Center Records.

Also request clarification on what specific test are to be ran on the power system.

A: Contractor shall test the current and voltage of battery and power system.

Q33: PWS 1.3.4.2. Scheduled Outages also refers to 1.3.9 Work Center Records. Should the reference be changed to 1.3.12?

A33: Change has been made in para 1.3.4.2 to reference 1.3.12 Work Center Records.

Q34: PWS 1.3.9 Traffic Measurement and Analysis references PWS section 1.3.9.15 for report requirements. Section 1.3.9.15 does not exist, should the reference be changed to 1.3.12.15?

A34: Change has been made in para 1.3.9 to reference 1.3.12.15 Traffic Measurement Records.

Q35: PWS 1.3.12.6.1 and 1.3.12.6.3 CSIR’s and Inside Plant. There is no inside plant drawings in existence. Will we be required to make them on new installations only, or create them for existing buildings?

A35: As requirement states in PWS para 1.3.12.6.3 - Contractor shall transfer to inside plant drawing records all pertinent inside plant information from administrative and maintenance CSIR, Legacy CSIRs, work orders, inspection results, as-built and as-installed marked-up drawings or other information produced as a result of the Contractor’s operations.

Q36: PWS Appendix 5.7 instructions for keeping CSIR as-built records references 1.3.9.6. Should the reference be changed to 1.3.12.6?

A36: Change has been made in para 1.3.9.6 to reference 1.3.12.6.

Q37: Appendix 5.2.2.1 Customer Premise Equipment (see below) on the current contract is missing on the new solicitation. Will the below equipment still require support, as it was omitted from the current solicitation?

Description

A37: All the equipment identified above has either been added to the pricing table or deleted from the requirement.

Q38: Section 5.2.3.7 Customer Premise Equipment (see below) on the current contract is missing on the new solicitation. Will the below equipment still require support, as it was omitted from the current solicitation?

A38: All the equipment identified above has either been added to the pricing table or deleted from the requirement.

Q39: Does the Government Card Purchases (GPC), have a cap policy established for the usage of this method of payment at Laughlin AFB?

A39: For all the information provided for the GPC, see also in the RFP, L-1 Proposal Preparation Instructions, E, Part III – Price Proposal, paragraph 5(a), clause 52.232-36 and clause G-1. This method of payment will be per work order as written by the Qualified Assurance Personel (QAP) and identified on the work order as payment by GPC versus submitting invoices into WAWF. There is no cap for the overall pricing of the contract only per work order and the funding limitation will be monitored by the base as per requirement identified and as funds are available for the GPC program.

Q40: Are there unions established in the area and for Laughlin AFB?

A40: The only unions on the base affecting labor is the one established for Government personnel. There are no unions in presence for any contractor employees presently at Laughlin. The O&M contract has not had any situations involving labor unions or disputs with the labor categories to date. This does not mean that the situation cannot change in the future but at this time the Government does not have any evidence of a possible union involvement with this contract.

Q41: How are third party installs handled on Laughlin AFB?

A41: Vendors need to review paragraphs in the PWS under 1.3.12.6 and 1.4. Also, review under the pricing table the descriptions for CLIN X008.

Q42: Number 4325, on the pricing table, is a fiber patch cord. Typically there is an individual cable footage associated ( 3ft or 1 meter) with these items. Could you provide a per cord footage for this item?

A42: This item, #4325, was removed from the pricing table.

Q43: It appears that there is a formula error on the summary page in the Option to Extend Section Columns (W,X,Y,Z). The unit price column Y pulls the total price from option period 4 in column V instead of the unit price in column U. Then the total price column Z multiplies that 12 month total from option period four by 6 greatly inflating the total. From what I understand we are not suppose to change or correct the formulas that are pre loaded in the Schedule B so I wanted to bring this to your attention.

A43: The formulas have been corrected to calculate from the unit price in Column U.