Redacted RSMeans Sole Source Justification.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

18 Jun 2019 CONTROLLED UNCLASSIFIED INFORMATION (CUI) Page 2 of 5

I. Contracting Activity.

AFLCMC/HIK

490 East Moore Drive, Bldg. 892 MAFB-Gunter Annex, AL 36114

II. Nature and/or description of the action being processed.

Request the purchase of the RSMeans data for a 12 month Base Period and four 12 month Options for 1000 user licenses. The current license will expire on 20 Jul 2021. This data in the past has been purchased via NexGen IT sustainment/development contract using the ODC/TOOLS CLIN. The need for the data was determined when Air Staff purchased NexGen/TRIRIGA many years ago, they also purchased RSMeans data to work the cost estimating data within TRIRIGA. Without these data licenses, TRIRIGA will not be able to perform the required cost estimating needed for NexGen IT because the RSMeans data will not be available.

RSMeans data forms the basis for the cost estimations in NexGen/TRIRIGA.

Period of Performance Base: 20 July 2021 - 19 July 2022 OY 1: 20 July 2022 - 19 July 2023 OY 2: 20 July 2023 - 19 July 2024 OY 3: 20 July 2024 - 19 July 2025 OY 4: 20 July 2025 - 19 July 2026 The estimated total cost of this requirement is:

Funding will be from AFCEC Estimated cost per year is

On the previous acquisition, NexGen purchased the requested data for a 12 month period of performance from 21 July 2020 - 20 July 2021 through which was the current contractor. The order was certified as priority DO-A1 for national defense, emergency preparedness, and energy program use under the Defense Priorities and Allocations Systems (DPAS) (15 CFR 700).

We will be using firm fixed price, sole source for the current requirement as well.

III. Description of supplies/services required to meet agency needs.

RSMeans Facilities Maintenance and Repair (FMR) data is used by construction professionals to create budgets, estimate projects, validate cost data and plan for ongoing facilities maintenance; such as maintenance and repair, preventive maintenance, general maintenance and complete details about the cost and repair frequencies of thousands of work items.

NOTE: This is 'DATA' only, not executable software.

We are requesting the purchase of 1,000 user licenses of the Preventative Maintenance data. This is a subset of the overall RSMeans Data.

IV. Statutory authority permitting other than full and open competition.

This acquisition is completed IAW FAR 13 Simplified Acquisition procedures, AFFARS 5313.502 - 10 U.S.C. 2302(b)

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

18 Jun 2019 CONTROLLED UNCLASSIFIED INFORMATION (CUI) Page 4 of 5 which is necessary for this requirement. Therefore, this, in conjunction with other initial market research led to the determination that is the only company capable of meeting the Government's requirements.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Market research indicated that the proposed costs would be largely identical to the historical prices paid for these data licenses, and are consistent with the prices offered commercially and the IGCE. The prices will be determined to be reasonable utilizing the procedures at FAR 15.404-1(b)(ii), (iv), (v), and (vi).

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Internet searches conducted, consultations with PMO subject matter experts conducted, comparisons made to other Government contracts, and contact with known source of RSMeans software and services have been made.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

None

X. List of any sources that expressed, in writing, an interest in the acquisition.

N/A

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

The Government's unique requirements for access to RSMeans data cannot currently be satisfied by any other licenses.

is the sole reseller and owner of RS Means Data. NexGen IT needs this data to calculate cost data for NexGen IT with the TRIRIGA COTS software. RSMeans data is required for the NexGen IT program to do the cost estimations for the TRIRIGA application that the government has been using since 2013. The data needs to work with the TRIRIGA software to calculate these costs construction professionals use to create budgets, estimate projects, and validate their own cost data and plan for ongoing facilities maintenance. Without this data, we will not have an accurate cost estimate for products and services.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

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