PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE/REPAIR AND INSTALLATION OF

ELECTRONIC ACCESS CONTROL SYSTEMS

AT

Rome Research Site, Stockbridge and Newport Test Sites

ROME, STOCKBRIDGE, and NEWPORT, NY

ULDF#: 27-0428 DATED: 04 AUGUST 2026

TABLE OF CONTENTS

i

1. OBJECTIVE ______________________________________________________________ 1

1.1. DESCRIPTION OF SERVICES ______________________________________________________ 1

2. SERVICES SUMMARY _____________________________________________________ 2

2.1. QUALITY ASSURANCE __________________________________________________________ 2

2.2. PERIODIC VALIDATIONS ________________________________________________________ 2

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES ___________________________ 3

3.1. UTILITIES ____________________________________________________________________ 3

3.2. SECURITY, FIRE AND MEDICAL SERVICES ___________________________________________ 3

3.3. SOLID WASTE COLLECTION AND DISPOSAL _________________________________________ 3

4. GENERAL INFORMATION __________________________________________________ 3

4.1. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION ________________ 3

4.2. ENVIRONMENTAL REQUIREMENTS _______________________________________________ 3

4.3. PERMITS, LICENSES AND CERTIFICATIONS (RESERVED) _______________________________ 4

4.4. HOURS OF OPERATION _________________________________________________________ 4

4.5. RECOGNIZED HOLIDAYS ________________________________________________________ 4

4.6. SITE CLOSURES _______________________________________________________________ 5

4.7. SECURITY ____________________________________________________________________ 5

4.8. TRAFFIC LAWS ________________________________________________________________ 6

4.9. WEAPONS, FIREARMS, AND AMMUNITION ________________________________________ 6

4.10. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY _______________ 6

4.11. GOVERNMENT INTERFACE ____________________________________________________ 6

4.12. SAFETY ____________________________________________________________________ 7

4.13. EQUIPMENT OPERATORS _____________________________________________________ 7

4.14. WORKMANSHIP _____________________________________________________________ 7

4.15. TOOLS _____________________________________________________________________ 7

4.16. TEST EQUIPMENT ___________________________________________________________ 7

4.17. SANITARY FACILITIES _________________________________________________________ 7

4.18. CONTRACT MANAGER ________________________________________________________ 8

4.19. PERSONNEL ________________________________________________________________ 8

4.20. KEY CONTROL ______________________________________________________________ 8

4.21. SUPPLEMENTAL REQUIREMENTS _______________________________________________ 8

5. LIST OF APPENDICES: ____________________________________________________ 11

TABLE OF CONTENTS

ii

APPENDIX A - FEDERAL STOCK CLASSES REQUIRING CONTRACTOR REPORTING __________ 12

APPENDIX B – PRODUCT REQUEST FORM _________________________________________ 13

APPENDIX C – PRODUCT USAGE FORM ___________________________________________ 14

APPENDIX D – ELECTRONIC ACCESS EQUIPMENT INVENTORY LIST _____________________ 15

PERFORMANCE WORK STATEMENT

1. OBJECTIVE

The Contractor shall provide all personnel, labor, equipment, tools, materials, instruments, meters, gauges, test equipment, transportation, supervision, & other items and services necessary to perform maintenance, inspections, adjustments, calibration, repair or replacement, and new installation necessary to keep operational all installed Electronic Access Control Systems including additions or changes to the systems. Service includes repair service call labor, which could be the result of lightning strikes, vandalism, accident or normal malfunction on the equipment.

1.1. DESCRIPTION OF SERVICES

1.1.1. SYSTEM MODIFICATION

The Contractor may be required to install new access readers and associated hardware at various buildings at the Air Force Research Laboratory, Information & Spectrum Warfare Directorate (AFRL/RF) Rome site.

Associated costs for new access reader installations will be separately priced by contract modification.

Labor rates will be pre-priced in accordance with the price schedule. Quote(s) shall be submitted for the new equipment at the pre-priced labor rate and price for new equipment. These quotes will be evaluated and negotiated prior to contract modification.

1.1.2. MAINTENANCE

The contractor shall provide maintenance as scheduled (See Appendix A) to include, but not limited to, cleaning all access control readers, magnets, electric strikes, battery terminals and keypads, lubricate any of the above components as required and replace any worn or broken parts.

1.1.3. INSPECTION

Inspection will be accomplished in conjunction with normal maintenance. It includes but is not limited to the REX, battery voltage/amp check, and all wiring connections.

1.1.4. ADJUSTMENTS

The contractor shall make any adjustments as required for proper operation of the system to include but not be limited to system software, REX units, strikes, springs, strikes, strikes, strike latch, and lock down delay times.

1.1.5. REPAIR

The contractor shall provide twenty-four (24) hour repair service by ensuring a means of answering calls for repair (may include calls outside of normal duty hours) emanating because of breakdown of any equipment. Service is to include repair service call labor, which could be the result of causes such as lightning strikes, vandalism, accidents, or normal malfunction on the equipment. Repair service will be provided not later than four (4) hours after notification for weekdays, weekends and holidays.

1.1.6. EQUIPMENT AND PARTS

The contractor shall repair or replace any equipment and parts, as necessary, to correct each malfunction, deficiency, or other unsatisfactory condition discovered. The Contracting Officers’ Representative (COR) shall authorize replacement parts in advance of the repairs. Repairs shall be completed in accordance with applicable maintenance manuals or, in the absence of such manuals, in accordance with good commercial practices. All parts required to maintain and keep the system in operation are required to be supplied and readily available to prevent any system from being inoperative for over a 24-hour period.

NOTE: Products containing chlorofluorocarbons (CFCs) or ozone depleting substances shall not be allowed or approved for use.

2. SERVICES SUMMARY

The contract service requirements are summarized in Performance Objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures set forth in FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional defects on each work item shall be allowed to identify normal phase-in problems.

Performance Objective Para Performance Threshold SS-1, Provide Maintenance services 1.1.1 No more than 2 non-corrected discrepancies per month SS-2, Provide Inspection services 1.1.2 No more than 2 non-corrected discrepancies per month SS-3, Provide Adjustment services 1.1.3 No more than 2 non-corrected discrepancies per month SS-4, Provide Installation services 1.1.4 No more than 2 non-corrected discrepancies per month SS-5, Provide Repair services 1.1.5 100% of the time SS-6, Provide Equipment & Parts 1.1.6 No more than 2 non-corrected discrepancies per month

2.1. QUALITY ASSURANCE

The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The Contracting Officer (CO) or Contracting Officer’s Representative (COR) shall inspect by validating actual work performance, checking the attribute of the completed task, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this PWS.

2.2. PERIODIC VALIDATIONS

This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule.

Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, or quarterly) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one-month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. UTILITIES

The Government will furnish a reasonable number of utilities necessary to accomplish the work in accordance with this contract. The contractor shall not change or modify any utility system or component; or connect any contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.2. SECURITY, FIRE AND MEDICAL SERVICES

The Government will provide local site security services. The AFRL/RF Security Desk can be reached at 315-330- 2961 and is manned twenty-four (24) hours per day, year-round. Fire protection services are provided by the City of Rome Fire Department. Fire and medical emergencies should be handled by contacting 911.

3.3. SOLID WASTE COLLECTION AND DISPOSAL

The contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all site level recycling programs.

4. GENERAL INFORMATION

4.1. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – Protection of Government Buildings, Equipment, and Vegetation. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor's failure to use reasonable care causes damage to any of these properties, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.2. ENVIRONMENTAL REQUIREMENTS

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.2.1. HAZARDOUS MATERIALS

All hazardous materials brought on-site by the contractor prior to use must be approved using the AF 3952 and local processes. See Appendix A for categories of materials that require approval. Government may remove any materials from consideration for use by the Contractor that contain ingredients prohibited by the AF or other regulatory agency. Contractors will be instructed materials that require the Air Force’s Enterprise Environmental Safety and Occupational Health-Management Information System (EESOH- MIS) tracking. Those materials will require the completion of a Contractor HAZMAT Product Request Form (PRF). This includes products that contain chemicals tracked for Air Quality purposes that may not be considered “hazardous” and any non-commodity batteries. This also includes fuels used to run generators and other construction/maintenance equipment. Contractors shall anticipate a 7-10 business day turnaround for approvals. For initial contract PRF/Safety Data Sheet (SDS) submissions, of fifteen or more, a lead time of 20-25 business days can be expected. See Appendix B for the PRF. The Contractor will retain a copy of their Contractor HAZMAT PRFs for the duration of the specified project.

The Contractor will submit a Contractor Material Usage Data Sheet for each unique material to the COR once a quarter. Any HAZMAT brought on site for the contract and not used in its entirety will be removed from the installation by the Contractor. See Appendix C for a copy of the Contractor Material Usage Data Sheet.

The contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved SDS and AF Form 3952s. At the end of the contract, all excess hazardous materials will be removed by the Contractor.

The contractor shall remove all hazardous materials by the end of each workday unless prior approval is granted detailing the amounts and location.

The contractor shall submit an interim inventory report, not later than ten working days following each contract year, of all hazardous materials used since the last hazardous usage report to the CO or COR. In addition, the final inventory report will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material over the duration of the contract.

4.2.2. SPILL RESPONSE

The contractor shall always maintain spill control material on hand sufficient to contain a worse case spill, both volume and hazard level. Care will be taken to minimize or avoid fuel spills when refueling equipment. If a fuel spill does occur, it shall be reported immediately to Security Police 315-330-2961. The fuel spill will be contained and cleaned up immediately upon notification.

4.3. PERMITS, LICENSES AND CERTIFICATIONS (RESERVED)

4.4. HOURS OF OPERATION

The contractor shall perform services during normal duty hours which are 0800-1600 Monday – Friday, excluding Federal Holidays. The contractor may work weekends and holidays if approved in advance at his convenience.

Work required outside of the standard working hours shall be coordinated by the COR and AFRL/RF Security forces.

4.5. RECOGNIZED HOLIDAYS

The contractor is not required to provide service on federal holidays, except in emergency situations. The holidays are as follows:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be the observed holiday. If these holidays fall on Sunday, the following Monday will be the observed holiday. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.6. SITE CLOSURES

In addition to the federal holidays identified above, the AFRL/RF Site Director may limit access due to emergency conditions. These conditions may include inclement weather conditions, power outages, and/or other emergency situations. The Director will announce through public channels, whether delayed reporting or closure of AFRL/RF facilities due to emergency conditions. This announcement is made solely for safety and security purposes and to inform all personnel (Government and contractor) of site closure/delayed reporting. The Director is not authorizing time off for contractor employees and is not authorizing payment for work not performed. contractors shall take all appropriate actions to notify their employees of closure/delayed reporting and make alternate work/schedule arrangements, if necessary.

The above applies to emergency situations only. Facilities will remain open for contractor personnel during unscheduled federal closures (e.g., National Day of Mourning) or other instances where Government employees are granted administrative leave in non-emergency situations. Work scheduled but not accomplished because of site closure will be accomplished as soon as possible after reopening the site.

4.7. SECURITY

4.7.1. ACCESS CONTROL

The work to be done under this contract is in and around areas that are under the scrutiny of the USAF Civilian Police assigned to the Air Force Research Laboratory, Information & Spectrum Warfare Directorate – Rome site. To gain access to the area(s) to examine the work to be done for job estimation purposes, arrangements must be made through the Contracting Office. Contractor personnel will be escorted into the area(s) for the purpose of project estimation.

4.7.2. VISIT REQUESTS

AFRL/RF visitors must request access to the base via the following link: https://dbids-global.dmdc.mil/home. Once all screens on the link have been completed, a QR code will be generated.

This QR code should then be sent, via email, to the POC, and be printed out to have the day of the first visit. Once the email is sent to POC, they will initiate coordination with Security Forces. If you have multiple individuals needing access for the same event/reason, they must all complete the request via the link, and then one email can be sent with all the individuals’ names and QR codes. On the day of the visit, visitors need to first report to the Visitor Control Center (VCC) – park in the parking lot just before the VCC and go inside for badge access processing. Visitors will present their Driver's License/ID (must be REAL ID compliant) and their QR Code confirmation page to the VCC representative to receive the appropriate badge. Visitors will then be directed to the Security desk in AFRL/RF Building 3, where they will meet with the POC and have their badges programed.

4.7.3. CONTRACTOR POINT OF CONTACT (POC)

The contractor’s phone number and a Project Leader or Supervisor/Foreman contact number is necessary for use by the Law Enforcement Desk Sergeant. The 24-hour Desk Sergeant can be reached at 315-330- 2961.

4.7.4. BUILDING ACCESS

All facilities are entered using a proximity entry badge. Any personnel such as Supervisor/Foreman or Project Leaders who may need building access for meetings etc., during the contract period, can acquire a Local contractor Entry Badge from the Security Office located in the lobby of Building 3, West Wing with a valid visit request. This badge will be always worn and will be returned to the Contracting Officer’s Representative upon completion of the final inspection and acceptance of work. Any badges lost during the period of work will be reported to the Security Office as soon as possible.

4.7.5. AIR FORCE RESEARCH LABORATORY INFORMATION & SYSTEMS WARFARE

DIRECTORATE (AFRL/RF) COMPLEX ACCESS CONTROL

Access to the AFRL/RF Rome Complex is controlled by the Visitor Control Center (VCC). Identification for the contractor to enter with a vehicle will be on an access list supported by the magnetic media entry badge issued.

4.7.6. NEWPORT AND STOCKBRIDGE SITES ACCESS CONTROL

Access to the Newport and/or Stockbridge sites will follow the same visit request requirements and site access will be coordinated through AFRL/RFO Facility Managers.

4.7.7. COMMERCIAL VEHICLES

All commercial vehicles are searched prior to entry into the AFRL/RF Complex. Vehicle operators will be aware of the vehicle search pull-off area prior to approaching the main gate. A search of the vehicle will be conducted prior to its entry. All vehicles not needed for delivery of equipment or tools will be parked in the visitor parking area unless cleared through the Security Office. No vehicles (other than mowers) are allowed within 25 meters (80 ft.) of the AFRL/RF facilities. One-time deliveries can be escorted from the gate to delivery point by project personnel.

4.7.8. POSTED SIGNAGE

All contractor personnel will be aware that the Information & Spectrum Warfare Directorate - Rome is property of the United States Air Force, and they will follow all posted signage

4.7.9. EMERGENCIES REQUIRING EVACUATION

Contractor personnel will be notified by AFRL/RF Police of any emergencies which would require an evacuation or work stoppage, such as an increase in the Force Protection Condition.

4.7.10. PHOTOGRAPHY AND VIDEOGRAPHY

Photography and videography of AFRL/RF facilities and surroundings is strictly prohibited.

4.8. TRAFFIC LAWS

The contractor and its employees shall comply with all site traffic regulations.

4.9. WEAPONS, FIREARMS, AND AMMUNITION

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on the AFRL/RF Site.

4.10. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

Services requirements under this PWS are not essential to be performed during a declared crisis.

4.11. GOVERNMENT INTERFACE

Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, to temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO immediately by the most expedient means. Notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

4.12. SAFETY

The contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) standards, federal, state, and local laws, regulations, and requirements regarding worker safety while performing on the Air Force Research Laboratory, Information & Spectrum Warfare Directorate – Rome Site. Compliance shall also include following industry standards concerning worker safety and personal protective equipment. The contractor shall comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment

4.12.1. SPECIFIC SITE REQUIREMENTS

4.12.1.1. Written Safety Program

Maintain a written Safety Program, as required by OSHA and make said plan available for review by the Government upon request by the contracting officer.

4.12.1.2. Mishaps

In the event of a mishap during the performance of this contract on AFRL/RF premises, the contractor shall notify the CO in an expeditious manner.

4.12.1.3. Mishap Documentation Requirement

a. Contract, Contract number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident (if known)

e. Estimated cost of accident/incident (material and labor to replace/repair)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective Actions (taken or proposed)

h. Other pertinent information

4.13. EQUIPMENT OPERATORS

Equipment operators must possess current and appropriate operator license or certificate for the equipment utilized.

4.14. WORKMANSHIP

All work shall be performed by qualified, experienced contractor personnel.

4.15. TOOLS

All tools shall be furnished by the contractor.

4.16. TEST EQUIPMENT

The contractor shall furnish his own test equipment.

4.17. SANITARY FACILITIES

The contractor's workmen may use the existing facilities, subject to the regulations governing their use by Government personnel in the buildings in which the work is being accomplished.

4.18. CONTRACT MANAGER

The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available (within 1 hour) during normal duty hours to meet on the site with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO with telephone number(s) where validation results and complaints can be reported.

The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.19. PERSONNEL

Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract.

The Government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.20. KEY CONTROL

The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. If keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. If a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

4.21. SUPPLEMENTAL REQUIREMENTS

4.21.1. Ombudsman

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ombudsman: AFRL/PK Technical Director

Alternate Ombudsman: AFRL/PK Deputy Director of Contracting 1864 4th Street

WPAFB OH 45433

Phone: (937) 503-2186 Email: Afrl.pk.workflow@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

4.21.2. Health and Safety on Government Installations

In performing work under this contract on a Government installation, the contractor shall:

1. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

a. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

2. The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

3. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

4.21.3. Contractor Access to Department of the Air Force Installations

The contractor shall obtain base or installation identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base or installation. The letter will also specify the individual(s) authorized to sign for a request for base or installation identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces/Police for processing. When reporting to the registration/security police office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration and valid vehicle insurance certificate to obtain a vehicle pass.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program citing the appropriate paragraphs as applicable.

Upon completion or termination of the contract or expiration of the identification passes/badges, the prime contractor shall ensure that all base or installation identification passes issued to employees and subcontractor employees are returned to the issuing office.

The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

Failure to comply with these requirements may result in withholding of final payment.

4.21.4. Insurance Clause Implementation

The Contractor shall obtain and maintain the minimum kinds and amounts of insurance during performance of this contract as specified by FAR 28.307-2, Liability, and contemplated by FAR 52.228-5, Insurance--Work on a Government Installation, and/or 52.228-7, Insurance--Liability to Third Persons.

4.21.5. Elimination of Use of Class I Ozone Depleting Substances (ODS)

(a) Contractors shall not:

1. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

a. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

2. For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086[AR2] ) are Class I ODSs:

a. Halons: 1011, 1202, 1211, 1301, and 2402;

3. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

a. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

4.21.6. Common Access Cards (CAC) for Contractor Personnel

For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

o Require logical access to Department of Defense computer networks and systems in either:

the unclassified environment; or the classified environment where authorized by governing security directives.

o Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

Contractors and their personnel shall use the following procedures to obtain CACs:

o Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

o Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

During the performance period of the contract, the contractor shall:

o Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

o Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

o Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and o Report lost or stolen CACs in accordance with local policy/directives.

Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

Failure to comply with these requirements may result in withholding of final payment.

5. LIST OF APPENDICES:

APPENDIX A - FEDERAL STOCK CLASSES REQUIRING CONTRACTOR REPORTING

APPENDIX B - PRODUCT REQUEST FORM

APPENDIX C – PRODUCT USAGE FORM

APPENDIX D – AFRL/RF / STOCKBRIDGE / NEWPORT ELECTRONIC ACCESS EQUIPMENT LIST

APPENDIX A - FEDERAL STOCK CLASSES REQUIRING CONTRACTOR REPORTING

Products Containing Chemicals in the following Stock Classes are required to be reviewed and reported, additional stock classes may exist. If unsure, please submit for review. All non-commodity batteries must be submitted for review.

Federal Stock Class Description 2640 Tire rebuilding and tire and tube repair materials 3439 Miscellaneous Welding, Soldering, and Brazing Supplies and Accessories 5610 Mineral Construction Materials, Bulk 5640 Wallboard Building and Thermal Insulation

6130/40 Batteries 6550 In Vitro Diagnostic Substances, Reagents, Test Kits and Sets 6750 Photographic Supplies 6810 Chemicals 6820 Dyes 6830 Gases: Compressed and Liquefied 6840 Pest Control Agents and Disinfectants 6850 Miscellaneous Chemical Specialties 7930 Cleaning and Polishing Compounds and Preparations 8010 Paints, Dopes, Varnishes, and Related Products 8030 Preservative and Sealing Compounds 8040 Adhesives 8720 Fertilizers 9110 Fuels, Solid 9130 Liquid propellants and fuels, petroleum case 9135 Liquid propellant fuels and oxidizers, chemical base 9140 Fuel Oils 9150 Oils and Greases: Cutting, Lubricating, and Hydraulic 9160 Miscellaneous Waxes, Oils and Fats

APPENDIX B – PRODUCT REQUEST FORM

APPENDIX C – PRODUCT USAGE FORM

APPENDIX D – ELECTRONIC ACCESS EQUIPMENT INVENTORY LIST

SEPARATE ATTACHMENT