Atch 3 - AF GM PWS Template-Jan 09.pdf

USAF TEMPLATE

FOR PREPARING A

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

(For procurements over $100K)

Prepared by

USAF HEADQUARTERS

BID SCHEDULE

BASIC YEAR

CONTRACT

LINE ITEM

NO. (CLIN)

SUPPLIES/SERVICE

QTY

UNIT

PRICE

AMOUNT

0001 NON-PERSONAL SERVICES:

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform Grounds Maintenance services at [INSERT NAME OF

INSTALLATION] for the period

[INSERT PERFORMANCE

PERIOD] in accordance with the

Performance-based Work Statement

(PWS) dated :________.

This CLIN is not separately priced;

the requirement of this CLIN applies to all subsequent CLINS (0002-0011)

0002A Maintain Improved Grounds, Growing

Season (4 thru 8 months depending on location)

(PWS 1.1, 1.1.1-1.1.3)

4-8 MO

0002B Maintain Improved Grounds, Non-growing Season

(PWS 1.1, 1.1.1-1.1.3)

8-4 MO

0002C Maintain Irrigation System (PWS

1.1.4)

4-8 MO

0002D Remove Debris/Police Grounds (PWS

1.1.5)

12 MO

CONTRACT

0002E Leaf Removal Improved Grounds

(PWS 1.1.6)

0-6 EA

0002F Fertilization (PWS 1.1.7) 1 MO

0002G Pest Control (PWS 1.1.8) 4-8 MO

0002H Lawn Renovation (PWS 1.1.9) n/a JOB

0002I Prune Shrubs (PWS 1.1.10) 4-8 MO

0003A Maintain Semi-Improved Grounds, Growing Season

(PWS 1.2, 1.2.1-1.2.3)

4-8 MO

0003B Maintain Semi-Improved Grounds, Non-Growing Season

(PWS 1.2, 1.2.1-1.2.3)

8-4 MO

0003C Maintain Airfield, Semi-improved grounds, Growing Season

(PWS 1.2, 1.2.1-1.2.3)

4-8

MO

0003D Maintain Airfield, Semi-improved grounds, Non-Growing Season

(PWS 1.2, 1.2.1-1.2.3)

8-4 MO

0004 Maintain Unimproved Grounds

(PWS 1.3)

1 EA

0005 Maintain Vegetative, Inert Beds and

Related Areas (PWS 1.4)

12 MO

0006 Maintain Surface Drainage Ditches

(PWS 1.5)

12 MO

0007 Perform Snow/Ice Removal

(PWS 1.6)

3-6 MO

0008A Prune Trees (PWS 1.7.1) Xx EA

0008B Emergency Tree Pruning (PWS

1.7.1.3)

Xx EA

0009A Tree and Stump Removal, Large

(PWS 1.7.1.4)

Xx EA

0009B Tree and Stump Removal, Medium

(PWS 1.7.1.4)

Xx EA

0009C Tree and Stump Removal, Small

(PWS 1.7.1.4)

Xx EA

0009D Tree and Stump Removal, Sapling

(PWS 1.7.1.4)

Xx EA

0009E Emergency Tree and Stump Removal, Large (PWS 1.7.1.5)

Xx EA

0009F Emergency Tree and Stump Removal, Medium (PWS 1.7.1.5)

Xx EA

0009G Emergency Tree and Stump Removal, Small (PWS 1.7.1.5)

Xx EA

0010 Special Cuts (PWS 1.7.4) Xx EA

0011 Planting Trees, shrubs and vegetative beds (PWS 1.7.5)

Xx EA

NOTE: CONTRACTING OFFICERS SHALL NOT DEVITE FROM THIS SCHEDULE

WITHOUT MAJCOM APPROVAL. A STANDARDIZED CLIN STRUCTURE IS CRITICAL

FOR AF ACTIVITY MANAGEMENT PLANS IN ORDER TO PROVIDE FULL COST

VISIBILITY.

[THE BASE SHOULD DUPLICATE THE BID SCHEDULE FOR EACH OPTION YEAR. IT

IS RECOMMENDED THAT A BASIC PLUS FOUR OPTION YEARS CONTRACT BE

USED IF THE COST RISK IS ACCEPTABLE. IF LONGER PERIODS OF PERFORMANCE

ARE DESIRABLE, CONSIDER AN AWARD TERM CLAUSE IN THE CONTRACT FOR

SEVEN TO TEN YEARS. THE MINIMUM GUARANTEED AMOUNT FOR THE

CONTRACT WILL BE THE AMOUNT OF CLINS 0002-0007.]

INSERT THE FOLLOWING ON SF 1449 CONTINUATION SHEET PRICING SCHEDULE

(BLOCKS 19 THROUGH 24)

PROVIDE BREAKOUT PRICING FOR CLIN 0002 IN EXHIBIT A.

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

[NOTE TO THE WRITER: THIS PERFORMANCE WORK STATEMENT IS BASED

ON COMMERCIAL MARKET PRACTICES AS DETERMINED BY THE MARKET

RESEARCH CONDUCTED ON THIS REQUIREMENT. IT REFLECTS HOW THE

COMMERCIAL SECTOR DOES BUSINESS. THIS DOES NOT RELIEVE THE

REQUIREMENT TO PERFORM MARKET RESEARCH FOR YOUR LOCAL AREA.

YOU MUST TAILOR THE DOCUMENT FOR YOUR BASE BY INCLUDING YOUR

UNIQUE REQUIREMENTS AND QUANTITIES FOR WORKLOAD ESTIMATES.

YOU MAY ADD ADDITIONAL SUBPARAGRAPHS UNDER THE APPROVED

PARAGRAPH SECTIONS, AND MAY “RESERVE” PARAGRAPHS THAT ARE

NOT APPLICABLE, BUT NO AREAS ARE TO BE DELETED AND NO MAJOR

SECTIONS SHALL BE ADDED. ANY INSTALLATION IMPLEMENTING THE

VOLUNTARY PROTECTION PROGRAM (VPP) SHOULD WORK WITH THE

CONTRACTING OFFICE TO NOTIFY CONTRACTORS OF ITS INTENT TO

IMPLEMENT VPP. DETAILED INFORMATION ON VPP IS AVAILABLE ON THE

OSHA WEBSITE AT HTTP://WWW.OSHA.GOV/DCSP/VPP/INDEX.HTML. IF VPP

WILL BE A REQUIREMENT FOR YOUR INSTALLATION, ADD APPROPRIATE

SUBPARAGRAPHS TO THE PWS. BID SCHEDULES AND CONTRACT LINE

ITEM NUMBERS ARE TO BE STANDARDIZED AS WELL TO SUPPORT THE

ACTIVITY MANAGEMENT PLANS IN ORDER TO PROVIDE FULL COST

VISIBILITY.]

Insert Your AFB

And Date http://www.osha.gov/DCSP/VPP/INDEX.HTML

GROUNDS MAINTENANCE PWS

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES 4

1.1. MAINTAIN IMPROVED GROUNDS 4

1.1.1. MOW 4

1.1.2. EDGE 4

1.1.3. TRIM 4

1.1.4. IRRIGATION 5

1.1.5. REMOVE DEBRIS/POLICE GROUNDS 5

1.1.6. LEAF REMOVAL 6

1.1.7. FERTILIZATION 6

1.1.8. PEST CONTROL 6

1.1.9. LAWN RENOVATION 7

1.1.10. PRUNE SHRUBS, HEDGES AND OTHER PLANTS 7

1.2. MAINTAIN SEMI-IMPROVED GROUNDS 8

1.2.1 MOW 8

1.2.2 TRIM 8

1.2.3. AIRFIELD COORDINATION 8

1.3. MAINTAIN UNIMPROVED GROUNDS 9

1.4. MAINTAIN VEGETATIVE, INERT BEDS AND RELATED AREAS 9

1.5. MAINTAIN SURFACE DRAINAGE DITCHES 9

1.6. PERFORM SNOW/ICE REMOVAL [OPTIONAL SECTION] 10

1.7. SPECIAL REQUIREMENTS 10

1.7.1. TREES 10

1.7.2. EMERGENCY AND SPECIAL EVENT SERVICES 12

1.7.3. XERISCAPING AND URBAN FOREST SERVICES 12

1.7.4. SPECIAL CUTS 13

1.7.5. PLANTING TREES, SHRUBS AND VEGETATIVE BEDS 13

2. SERVICES SUMMARY 14

2.1. QUALITY CONTROL 16

2.2. QUALITY ASSURANCE 16

2.3. PERFORMANCE ASSESSMENT 17

2.4. PERIODIC PROGRESS MEETINGS 17

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES 17

3.1. FACILITIES 18

3.2. UTILITIES 19

3.3. MATERIALS 19

3.4. SECURITY, FIRE, & MEDICAL SERVICES 19

3.5. TELEPHONE 20

3.6. SOLID WASTE COLLECTION & DISPOSAL 20

4. GENERAL INFORMATION 20

4.1. MISSION 20

4.2. BACKGROUND 20

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.4. ENVIRONMENTAL REQUIREMENTS 21

4.4.1. HAZARDOUS MATERIALS 21

4.4.2. PESTICIDES 21

4.4.3. HAZARDOUS MATERIAL INVENTORY 23

4.4.4. HAZARDOUS MATERIAL MANAGEMET 23

4.4.5. FINAL REPORT 23

4.5. PERMITS, LICENSES AND CERTIFICATIONS 23

4.6. HOURS OF OPERATION. 23

4.7. RECOGNIZED HOLIDAYS 23

4.8. SECURITY REQUIREMENTS. 24

4.9. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

4.10. SPECIAL QUALIFICATIONS. 25

4.11. INTERFACES. 25

4.12. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

4.13. WORK CLEARANCE REQUESTS. 26

4.14. SAFETY REQUIREMENTS AND REPORTS. 26

4.15. CHANGES IN SCOPE OF WORK 26

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES 27

APPENDIX B –AREA MAPS OR SITE PLANS 29

APPENDIX C - DATA REQUIREMENTS 30

APPENDIX D – DEFINITIONS 31

APPENDIX E - XERISCAPING AND URBAN FOREST MASTER PLAN 31

APPENDIX F - IRRIGATION SYSTEM DESCRIPTION AND SYSTEM MAINTENANCE

PROJECTED WORKLOAD DATA 32

APPENDIX G –[ADD OTHER APPENDICES AS NEEDED] 33

1. DESCRIPTION OF SERVICES

The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at [INSERT NAME OF INSTALLATION AND OTHER LOCATIONS TO

RECEIVE SERVICES, IF ANY] in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The contractor’s performance will be based on the Contracting Officer’s (CO) evaluation and Contracting

Officer’s designated Representative (COR) (Quality Assurance Personnel) and of the results required by the Service Summary (SS) and not the frequency or method of performance. It is at the contractor’s discretion to determine the levels of frequencies to attain the level of service at the best value. The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.1. MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A and B. [improved grounds are Areas that require more frequent maintenance such as cantonment areas, parade grounds, drill fields, schools, athletic areas, cemeteries, and housing areas (including vacant quarters). Mowing for special events shall not be included in this requirement.]

1.1.1. Mow. The contractor shall mow all improved grounds to look well manicured, with a neat and professional appearance at all times. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area. [NOTE: IF

LOCAL GRASS TYPES REQUIRE A DIFFERENT HEIGHT STANDARD, OBTAIN

MAJCOM APPROVAL FOR THE CHANGE.]

1.1.2. Edge. The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting. [IF

EDGING IS NOT TO BE PERFORMED IN ALL IMPROVED AREAS, IDENTIFY

APPLICABLE AREAS.]

1.1.3. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4. Irrigation

The contractor shall maintain, adjust, and repair existing lawn irrigation systems during the growing season.

1.1.4.1. Operation of irrigation systems. The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix

A and B). Contractor shall position hoses, etc., for manual watering and then remove/store hoses, etc., between waterings to ensure neat, clean appearance of areas. The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation. Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed during nighttime hours. If daytime watering is necessary, Contractor shall notify the

CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc. Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system.

1.1.4.2. Maintenance of irrigation systems. The contractor shall maintain irrigation systems.

Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and in good operational working order. Replacement of pumps, controllers, clocks/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems, replacement will be on a case-by-case, reimbursable basis. The irrigation system to be maintained and related workload data is identified in Appendix A and B. [ADD

ADDITIONAL MAINTENANCE CONSIDERATIONS AS NEEDED. CONSIDER

REIMBURSEMENT FOR PARTS REPLACED IN THE SYSTEM. HIGHER ORDER

REPAIRS ARE NOT CONSIDERED PART OF BASIC GROUNDS MAINTENANCE BUT

ARE ACCOUNTED FOR IN SUSTAINMENT PE XXX78F. GOLF COURSE IRRIGATION

SYSTEMS ARE NOT INCLUDED.]

1.1.5. Remove Debris/Police Grounds. The contractor shall perform general litter patrol in all areas of improved grounds [ADD THE FOLLOWING IF NECESSARY.] and additional areas identified in Appendix A and B. Remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. Police areas to maintain a neat and professional appearance. [NOTE: WORK LOAD DATA CAN BE PROVIDED IN THE WORK

LOAD APPENDIX TO GOVERN THE SCOPE OF WORK. THE WORK LOAD DATA

SHOULD REFLECT THE AREAS TO BE COVERED AND THE APPROXIMATE NUMBER

OF TIMES THE AREAS ARE POLICED ON AN ANNUAL BASIS] [NOTE: THIS

REQUIREMENT SHOULD BE A SUBPARAGRAPH OF THIS PARAGRAPH IF IT IS FOR

“IMPROVED GROUNDS” ONLY. OTHERWISE, IT SHOULD BE MOVED TO THE

SECOND LEVEL UNDER PARAGRAPH 1.]

1.1.5.1. Dead Animals. All dead animals are to be collected for disposal. Prior to disposing, report number and type (bird, dog, cat, unrecognizable, etc.) to the COR, who will forward report to Pest Management and Natural Resources. Contractor shall contact pest management and public health within 10 business days after contract award to get instructions on the protocols for handling dead animals (e.g., PPE and local disease protections).

1.1.6. Leaf Removal. The contractor shall remove leaves in improved grounds to maintain a neat and professional appearance. Leaf removal must be completed within [INSERT

REASONABLE NUMBER OF DAYS, e.g. 2] days upon issue of the delivery order for this special requirement. At other times remove leaves as a part of the litter patrol to maintain a neat and professional appearance.

1.1.7. Fertilization. The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and lime using procedures appropriate for the soil conditions found, type of grass, and season. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated. [NOTE: IN FOREIGN LOCATIONS COMPLIANCE WITH

HOST-NATION-SPECIFIC FINAL GOVERNING STANDARDS SHOULD BE THE

DECIDING FACTOR ON FERTILIZER USED.]

1.1.8. Pest Control. The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest

Management (IPM) plan in the areas covered by this Grounds Maintenance PWS in a manner that will ensure the health and general well being of installation personnel. The following types of pests are common on this installation and their abatement should be specifically addressed the

IPM plan and use to determine the workload. [INDICATE TYPE OF PEST SUCH AS INSECT, RODENTS, BIRDS, SLUGS, SNAILS, SNAKES AND OTHER VERTEBRATE PEST THAT

WILL BE CONTROLLED]. The Contractor shall use only approved pesticides as stated in DoD

Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest

Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational

Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal http://www.dtic.mil/whs/directives/corres/html/41507.htm http://www.dtic.mil/whs/directives/corres/html/41507.htm http://www.dtic.mil/whs/directives/corres/html/41507.htm http://www.e-publishing.af.mil/ http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?&c=ecfr&tpl=/ecfrbrowse/Title29/29tab_02.tplab_02.tpl

Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR

171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Control weeds in improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.) Civil Engineer Asset Management Flight must approve all herbicides prior to use. [APPLICATION AND MATERIAL USED MUST BE IN STRICT COMPLIANCE WITH

COUNTRY-SPECIFIC FINAL GOVERNING STANDARDS. THE BASE PEST

MANAGEMENT COORDINATOR ENVIRONMENTAL SECTION AND MAJCOM PEST

MANAGEMENT CONSULTANT MUST APPROVE THE USE OF WEED PEST CONTROL

PRODUCTS.] All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.9. Lawn Renovation. The contractor shall renovate lawns in improved grounds as identified by the CO or designated representative. This work will be issued via a separate work order.

Renovate deteriorated lawn area to match surrounding areas. [NOTE: LAWN RENOVATION

MAY BE NECESSARY FOR A VARIETY OF REASONS. IF LAWN AREAS ARE

DAMAGED BECAUSE THE CONTRACTOR DID SOMETHING OR FAILED TO DO

SOMETHING THAT WAS REQUIRED UNDER THE CONTRACT, THEN THE

CONTRACTOR IS RESPONSIBLE FOR THE RENOVATION AT NO ADDITIONAL COST

TO THE GOVERNMENT. THIS REQUIREMENT IS FOR RENOVATION REQUIRED FOR

REASONS BEYOND THE CONTRACTOR’S CONTROL.]

1.1.10. Prune Shrubs, Hedges and Other Plants. The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. This service will be issued as a work order by the CO or COR. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the government.

http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?&c=ecfr&tpl=/ecfrbrowse/Title40/40tab_02.tpl http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=01198a9a34b5e095a941a984c7acee2e&rgn=div5&view=text&node=49:2.1.1.3.6&idno=49 http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=01198a9a34b5e095a941a984c7acee2e&rgn=div5&view=text&node=49:2.1.1.3.6&idno=49 http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=01198a9a34b5e095a941a984c7acee2e&rgn=div5&view=text&node=49:2.1.1.3.6&idno=49

1.2. MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and B.

1.2.1. Mow. The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas except in airfield areas designated as Bird Aircraft Strike Hazard

(BASH) areas. Maintain grass height between 7 and 14 inches in BASH areas. Cutting of grass on airfield grounds shall be accomplished only after Airfield Management has approved scheduled times. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.2. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall mulch or remove grass clippings when visible after trimming, before leaving work area.

1.2.3. Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting Airfield Management. Work will be accomplished only after Airfield Management has approved scheduled times.

1.2.3.1. Flight-line Drivers. Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF

Form 483, Certificate of Competency (flightline driver’s license) with them at all times.

Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.2.3.2. Airfield Tower Communications. The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways. The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The contractor shall provide all communication equipment required for this contract. The government shall provide the transceiver frequency to the contractor. All equipment shall be VHF type with a minimum five-mile range and shall have private line capability. The contractor shall be responsible for any changes to radio types that the base makes in the course of this contract, i.e. frequency changes.

The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.2.3.3. Airfield Light Fixtures. The contractor shall cut a 10 foot wide path between 4” and

6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects in accordance with improved grounds standards. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.3. MAINTAIN UN-IMPROVED GROUNDS

Un-improved grounds are identified in Appendix A and B. The contractor shall maintain grass and vegetation in un-improved grounds to prevent woody encroachment. The contractor shall mow un-improved grounds once per year to a height not to exceed 14” (except BASH areas).

1.4. MAINTAIN VEGETATIVE BEDS, INERT BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, and related areas as identified in

Appendix A and B to present a neat and professional appearance. This service will be issued as a work order by the CO or COR. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area. [NOTE: FOR ANY SIGNIFICANT AMOUNT OF WORK IN THIS

AREA IT WILL BE NECESSARY TO PROVIDE WORKLOAD DATA TO QUANTIFY THE

SCOPE OF EACH ELEMENT OF WORK REQUIRED TO MAINTAIN FLOWER AND

ROCK BEDS AND RELATED AREAS AND FREQUENCY OF SERVICE. USAF

STANDARD IS “MAINTAIN BEDS TO BE WEED FREE, NTE 2 X MONTH.” THE

MAINTENANCE OF VEGETATIVE BEDS MUST BE MINIMIZED CONSIDERING THE

HIGH COST OF MAINTENANCE (REPAIRING/REPLACING DAMAGED PLANTS,

WEEDING, WATERING, MULCHING, AND FERTILIZING). ONLY LOW

MAINTENANCE, INDIGENOUS FLOWERING PLANTS SHALL BE ACCEPTABLE

CANDIDATES FOR PLANTING. FLOWERBEDS ARE AUTHORIZED AT

INSTALLATION MAIN ENTRANCES AND INSTALLATION HEADQUARTERS (I.E.

WING HQ, NUMBERED AF, MAJCOM HQ). ALL OTHER BEDS ARE LOCALLY

FUNDED.]

1.5. MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, silt and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix B. [NOTE: PROVIDE HISTORICAL WORKLOAD DATA WHERE

AVAILABLE. IF THE DITCHES TO BE MAINTAINED ARE ALL IN ONE TYPE OF

AREA, MOVE THIS PARAGRAPH TO LEVEL 3 UNDER THE APPROPRIATE LEVEL 2

PARAGRAPH. WORK TO BE EXECUTED VIA WORK ORDER.]

1.6. PERFORM SNOW/ICE REMOVAL [OPTIONAL SECTION]

1.6.1. Basic Services. The contractor shall remove snow and ice from all paved areas, sidewalks, steps, stairs, landings, and entrance ramps as shown in Appendix B. [IDENTIFY

SERVICE AREAS AS PRIORITY ONE OR PRIORITY TWO ON THE MAP/SITE PLAN AT

APPENDIX B.] The contractor shall ensure a pathway of 3 feet wide is free of snow accumulation, piles, or drifts by removing all snow and ice from sidewalks, steps, landings, and entrance ramps. The contractor shall remove snow, including drift or piles, from all remaining paved surfaces such as roads, parking lots, and airfields as shown on the map in Appendix B.

The Snow in Priority 1 areas (Appendix B), shall be removed when accumulation exceeds one

(1) inch or within one (1) hour after snowfall stops. For areas identified as Priority 2 (Appendix

B), the contractor shall remove snow when accumulation reaches 3 inches or within 2 hours after the snowfall stops. This may require multiple snow/ice removals each day. When snowfall is heavy or accumulations become excessive, the contractor must place excess snow in accumulation points identified in Appendix B. [INSERT MAP AREA OF ACCUMULAITON

POINTS FOR EXCESS SNOW. SNOW ACCUMULATION POINTS MUST BE

IDENTIFIED FOR POSSIBILITY OF HEAVY SNOWFALL. (INSERT SPECIAL AIRFIELD

PAVEMENT REQUIREMENTS SUCH AS FREQUENCY AND ACCUMULATION

CONCERNS.)]

1.6.1.1. Remove Ice. The contractor shall immediately remove ice to provide secure footing or safe driving conditions by the snow removal operation or by sanding with washed sand. The contractor will provide all sand material and shall remove and dispose of excess sand accumulation.

1.6.1.2. Sand Barrels. The contractor shall provide, maintain, and place sand barrels in areas identified in Appendix B. [INCLUDE A MAP SHOWING AREAS REQUIRING SAND

BARRELS.] The contractor is responsible for all tools, equipment, and sand material required.

The CO or COR shall approve the sand barrels prior to placement. The contractor shall keep the barrels full of sand material throughout the winter season. The contractor shall replace or repair any damaged barrels or lids within one (1) day after CO or COR notifies the contractor. The contractor shall keep the area in and around the sand barrels clean. The contractor will dispose of all trash and debris found in those areas.

1.7. SPECIAL REQUIREMENTS

1.7.1. Trees. The contractor shall prune or trim all trees as necessary. The contractor shall be responsible for identifying all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with the American National Standards Institute ANSI A300 Part

1 industry standards. Pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. In addition, the contractor shall prune or trim trees that pose public safety hazards. Minimum safety clearances are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Trees that pose threats to structures or buildings shall be removed. Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet. Contractor shall be responsible for removing all debris generated from trimming or pruning operations. This service is issued as a work order and must be completed within five (5) workdays from notification.

1.7.1.1. Tree Care. The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.7.1.2. Tree Standards. The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined

Federal Regulations (Utility Pruning and Emergency Service Restoration)

ANSI A300 (Part 1) – Tree Pruning

ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

ANSI Z60.1 – American Standards for Nursery Stock

ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.7.1.3. Emergency Spot Pruning/Trimming. Emergency spot pruning/trimming shall only be accomplished through issuance of a work order by the CO or COR. The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date.

Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.7.1.4. Tree and Stump Removal. Tree and stump removal shall only be accomplished through issuance of a work order by the CO or COR. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler system exists, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades. Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date.

Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the work order date.

Small Trees: Diameter 3” to less than 24”, remove within 5 work days from the work order date.

Saplings: Diameter 3” and smaller, remove within 2 workdays from the work order date.

1.7.1.5. Emergency Tree and Stump Removal. The contractor shall perform emergency tree and stump removal only after the issuance of a work order by the CO or COR.

Large Trees: Remove within 2 workdays from the work order date

Medium Trees: Remove within 2 workdays from the work order date

Small Trees: Remove within 1 working day from the work order date

Saplings: Not required

1.7.2. Emergency and Special Event Services. The contractor shall upon notification by the

CO through the issuance of an oral or written work order, perform emergency or special event grounds maintenance service. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders.

The contracting officer will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event.

1.7.3. Xeriscaping and Urban Forest Services. The contractor shall upon notification by the contracting officer through the issuance of a work order, perform Xeriscaping. The base master plan for Xeriscaping and Urban Forest creation is provided in Appendix [INSERT APPENDIX

LETTER]. Provide unit pricing for Xeriscaping and Urban Forest activities as shown in

Appendix [INSERT APPENDIX LETTER]. [NOTE: IF XERISCAPING AND URBAN

FOREST CREATION IS DESIRABLE AT A BASE, THE BASE NEEDS TO CREATE A

MASTER PLAN FOR THIS PURPOSE. AS FUNDING BECOMES AVAILABLE, ORDER

SERVICES FROM THIS LISTING TO SATISFY PLAN REQUIREMENTS.]

1.7.4. Special Cuts. The contractor shall upon notification by the CO through the issuance of a work order, perform special cuts. Provide unit pricing for Special Cuts as shown in Appendix

[INSERT APPENDIX LETTER]. [ALL DV/SPECIAL CUTS WILL BE EXECUTED VIA A

WORK ORDER. DV AND SPECIAL CUTS COVER ALL CUTS NOT ENCOMPASSED OR

IN EXCESS OF THE IMPROVED AND SEMI-IMPROVED STANDARD. UNIMPROVED

GROUNDS OR GROUNDS NOT CLASSIFIED AS IMPROVED OR SEMI-IMPROVED ARE

CLASSIFIED AS A SPECIAL CUT. AREAS IN THIS CLASSIFICATION ENCOMPASS

WEAPON RANGES, ROAD SHOULDERS IN UNDEVELOPED AREAS, FORESTLANDS

AND GRAZING LANDS, LAKES, PONDS, WETLANDS, AND AREAS IN AIRFIELDS

BEYOND SAFETY ZONES. AIR FORCE STANDARD FOR UNIMPROVED AREAS IS

MOW 1 TIME PER YEAR, 10” TO 14” IN HEIGHT.]

1.7.5. Planting trees, shrubs, and vegetative beds. The contractor shall upon notification by the CO or COR through the issuance of a work order, perform planting of trees, shrubs, and vegetative beds to include but not limited to: removal and disposal of trees, shrubs, or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability. Provide unit pricing for planting trees, shrubs, and vegetative beds as shown in Appendix [INSERT APPENDIX

LETTER]. [NOTE: ONLY LOW MAINTENANCE, INDIGENOUS SHRUBS/TREES SHALL

BE ACCEPTABLE CANDIDATES FOR PLANTING.]

2. SERVICES SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance

Objective

PWS

Para

Performance

Threshold

Remedy Method of

Assessment

SS-1

Maintain Improved

Grounds

a. Mow

b. Edge

c. Trim

d. Irrigation Systems

e. Leaf Removal

f. Fertilization

g. Pest Control

h. Lawn Renovation

i. Prune Shrubs

1.1, inclusive

No more than 5 valid defects per month

Re-performance

Within 8 hours of notification

Periodic

Validation

PWS

Para

Performance

Threshold

Remedy Method of

Assessment

SS-2

Maintain Semi-

Improved Grounds

a. Mow Non-Airfield semi-improved areas

b. Trim Non-Airfield semi-improved areas

c. Mow Airfield semi-improved areas

d. Trim Airfield semi-improved areas

e. Mow Taxiway, Runway Edge Lights and Signs

1.2, inclusive

No more than 5 valid defects per month

Re-performance

Within 8 hours of notification

Periodic

Validation

SS-3

Maintain Un-

Improved Grounds

1.3, inclusive

No more than 5 defects per month

Re-performance

Within 1 day of notification or a mutually acceptable timeframe to the CO or COR and contractor.

Periodic

Validation

SS-4

Maintain Vegetative

Beds, Inert Beds and

Related Areas

1.4 No more than 3

valid defects per month

Re-performance

Within 4 hours of notification

Periodic

Validation

SS-5

Debris, Trash and

Litter Policing

1.1, inclusive

No more than 3 valid defects per month

Re-performance

Within 4 hours of notification

Periodic

Validation

PWS

Para

Performance

Threshold

Remedy Method of

Assessment

SS-6

Tree Pruning

1.7, inclusive

No more than 3 valid defects per month

Re-performance

Within 4 hours of notification

Periodic

Validation

SS-7

Quality Control

Contractor’s Quality

Control Plan

(incorporated into contract after award).

2.1 No more than 3

valid defect per month

Contractor shall complete a written

Corrective Action

Report.

Periodic

Validation

[ADD OTHER ITEMS AS REQUIRED]

2.1. QUALITY CONTROL. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry

Association, American Society of Landscape Architects, the American National Standards

Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service.

Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this

PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting

Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting

Officer within 10 calendar days of receipt.

2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR.

Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team.

All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions -

Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS. The CO, Functional Commander, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the

Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

[NOTE 1: IT IS A BASIC POLICY OF THE FEDERAL GOVERNMENT THAT

CONTRACTORS PROVIDE ALL PROPERTY AND SERVICES NEEDED TO MEET THEIR

CONTRACTUAL OBLIGATIONS. HOWEVER, THE GOVERNMENT SHOULD NOT

HESITATE TO PROVIDE PROPERTY AND SERVICES WHEN IT IS IN THE BEST

INTEREST OF THE GOVERNMENT TO DO SO.]

[NOTE 2: WHEN PROVIDING GOVERNMENT PROPERTY AND SERVICES FOR

CONTRACTOR USE, CONSIDER THE FOLLOWING: THE FACILITIES SHOULD BE

SUITABLE FOR USE AS INTENDED UNDER THE TERMS OF THE CONTRACT. IF THE

“AS IS” CONDITION IS NOT SUITABLE FOR USE, THE DEFICIENCIES SHOULD BE

IDENTIFIED AND ADDRESS ANY COSTS ASSOCIATED WITH MAKING THE

FACILITIES SUITABLE FOR USE. FOR EXAMPLE, IT SHOULD BE ASSUMED THAT

ANY FLOOR SPACE PROVIDED WILL BE OCCUPIED AT LEAST PART OF THE TIME

AND USED FOR STORAGE FULL TIME. ACCORDINGLY THE FACILITIES SHOULD

MEET APPROPRIATE OSHA STANDARDS FOR SAFETY AND FIRE CODE

STANDARDS FOR OCCUPANCY AND STORAGE. AMONG OTHER LOCAL

CONDITIONS AND NEEDS, IT MAY BE NECESSARY TO ADDRESS THE

AVAILABILITY OF RESTROOMS, TRASH DISPOSAL, PESTICIDE STORAGE AND

MIXING (SEE NOTE UNDER PESTICIDE STORAGE AND MIXING IN PARAGRAPH 4),

TELEPHONE SERVICE, PHYSICAL SECURITY, AND THE PROVISION AND USE OF

UTILITIES AND EMERGENCY MEDICAL SERVICES.]

[NOTE 3: IT IS NOT NECESSARY TO ADDRESS IN THE PWS REPAIRS TO

GOVERNMENT PROPERTY CAUSED BY CONTRACTOR DAMAGE IF THERE IS A

STANDARD FAR CLAUSE THAT ADEQUATELY ADDRESSES DAMAGE TO

GOVERNMENT PROPERTY, INCLUDING BUILDINGS, EQUIPMENT, AND

VEGETATION. DETERMINE FROM THE CONTRACTING OFFICER IF THE DAMAGES

CLAUSE IS GOING TO BE IN THE CONTRACT. IF NOT, ADD A PROVISION IN THE

PWS ADDRESSING DAMAGE TO GOVERNMENT PROPERTY.]

[USE THE WORD “RESERVED” IF NO GOVERNMENT PROPERTY AND SERVICES IS

TO BE PROVIDED, OR ONE OR MORE OF THE FOLLOWING SUBPARAGRAPHS.

DELETE ALL SUBPARAGRAPHS THAT ARE NOT APPLICABLE]

3.1. FACILITIES

The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

[INCLUDE THE FOLLOWING SUBPARAGRAPHS AS APPROPRIATE]

3.1.1. Approximately [INSERT NUMBER OF SQUARE FEET OF FLOOR SPACE TO BE

PROVIDED] square feet of floor space are provided [DESCRIBE LOCATION OF FLOOR

SPACE USING BUILDING NUMBER, ADDRESS, OR LOCATION DESCRIPTION AS

APPROPRIATE].

3.1.2. Approximately [INSERT THE NUMBER OF SQUARE FEET OF EXTERIOR SPACE

TO BE PROVIDED] square feet of exterior space are provided [DESCRIBE LOCATION OF

EXTERIOR SPACE USING PROXIMITY TO A BUILDING, ADDRESS, OR PROVIDE

LOCATION DESCRIPTION AS APPROPRIATE].

3.2. UTILITIES

The Government [INSERT “WILL” OR “WILL NOT”] furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

[OR]

[INSERT LOCAL PRACTICE FOR PROVISION OF UTILITIES]

3.3. MATERIALS

[USE ONE OF THE FOLLOWING STATEMENTS:]

"The Government will provide the following materials:”

"The Government will provide the materials listed in Appendix [INSERT APPENDIX

LETTER], [INSERT APPENDIX TITLE]."

[OR] "None”

3.4. SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. [MODIFY SECTION DEPENDING ON EMERGENCY MEDICAL

SERVICES AVAILABLE AT THE INSTALLATION]

3.5. TELEPHONE

The Government will provide [INSERT NUMBER OF LINES TO BE PROVIDED, NORMALLY ONE] telephone line(s) in the Government provided facility for contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on government phones.

[OR]

[INSERT ADDITIONAL CONCERNS ABOUT TELEPHONE SERVICE HERE. IN SOME

LOCATIONS THE USE OF CELL PHONES AS THE PRIMARY MEANS OF

COMMUNICATION IS ACCEPTABLE, WHILE IN OTHERS, IT MAY NOT BE

ACCEPTABLE. NOTE: IF THE GOVERNMENT IS NOT PROVIDING THE TELEPHONE

LINES OR ANYTHING ELSE, MOVE THIS SUBPARAGRAPH TO PARAGRAPH 4.]

3.6. SOLID WASTE COLLECTION AND DISPOSAL. The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

4.0. GENERAL INFORMATION

4.1. MISSION

The overall Civil Engineer mission at [INSERT YOUR BASE NAME] is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees. [NOTE TO SPECIFICATION WRITER: ADD ADDITIONAL AREAS

AS APPROPRIATE AND PROVIDE ADDITIONAL INFORMATION THAT MAY BE

IMPORTANT FOR THE CONTRACTOR TO KNOW ABOUT SPECIAL

CONSIDERATIONS FOR GROUNDS MAINTENANCE, SUCH AS “SHOW CASE” AREAS

AND THE FREQUENCY OF “VIP” GUESTS THAT VISIT THE BASE]

4.2. BACKGROUND

[ADD A STATEMENT PROVIDING BACKGROUND ABOUT THE SCOPE OF WORK TO

IDENTIFY SPECIAL ISSUES, AREAS OF CONCERN, OR HISTORIC INFORMATION

THAT MAY IMPACT ON SERVICE DELIVERY. DELETE THIS PARAGRAPH IF IT IS

NOT IMPORTANT TO MAKE THE CONTRACTOR AWARE OF ANY SPECIAL

CONSIDERATIONS THAT MIGHT IMPACT ON SERVICE DELIVERY.]

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 –

“Protection of Government Buildings, Equipment, and Vegetation.” [ADD ANY ADDITIONAL

CONSIDERATIONS HERE TO ADDRESS LOCAL CONCERNS ABOUT CONTRACTOR

CAUSED DAMAGE. NOTE: THIS CLAUSE SHOULD BE IN ALL GROUNDS

MAINTENANCE CONTRACTS AND SHOULD BE SUFFICIENT TO PROTECT THE

INTERESTS OF THE GOVERNMENT IN THE EVENT OF CONTRACTOR DAMAGE TO

BUILDINGS, EQUIPMENT, OR VEGETATION. GENERALLY, IT IS NOT NECESSARY

TO ADDRESS CONTRACTOR DAMAGE IN ANY OTHER PART OF THE PWS EXCEPT

FOR POTENTIAL ENVIRONMENTAL DAMAGE AS NOTED IN 4.8.]

4.4. ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.4.1. Hazardous Materials. The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment.

In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.1.1. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.2. Pesticides. All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet

(MSDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.4.2.1. Pesticide Storage and Mixing.

[CHOOSE ONE OF THE FOLLOWING OPTIONS IF APPLICABLE]

Perform pesticide storage and mixing operations off base. [NOTE: THIS IS THE PREFERRED

OPTION]

[OR]

[NOTE: THE FOLLOWING TWO OPTIONS ARE POTENTIALLY HIGH RISK OPTIONS

FOR THE AIR FORCE AND SHOULD BE AVOIDED IF POSSIBLE. OBTAIN BASE

ENVIRONMENTAL ENGINEER APPROVAL FOR USE OF EITHER OPTION. ]

At no cost to the contractor and during normal business hours, the Government pesticide storage and mixing facility may be used concurrent with Government use.