FA8750-21-R-1004 QA_20201023.docx

AGILE CYBER TECHNOLOGY 3

FA8750-21-R-1004

QUESTIONS & ANSWERS AS OF 23 OCT 2020

* Please note the solicitation number has changed from FA8750-20-R-1004 to FA8750-21-R-1004. *

Q1: Draft Section L and M states: “A work description relating to the Sample Order for this acquisition is available for review by offerors during proposal preparation period.” Please confirm whether or not the Sample Order is available now or only after the final RFP release so that we can request access to a copy at the appropriate time.

A1: The requirements to review the Sample Order are still being finalized. The Sample Order will be made available by/at the time of final RFP release.

Q2: If the Sample Order can only be reviewed in a SCIF, does that imply that our proposal will be classified and require submission under such instructions?

A2: While the Sample Order is available in the SCIF, your proposal and classification level that you would submit the proposal at will be based on your company’s approach.

Q3: Does the Government intend to distribute the Sample Order to offerors for safeguarding at the offeror's location? What is the planned method for distributing the Sample Order (ex. JWICS, courier, etc.)?

A3: The Government can distribute the Sample Order, which is classified TS/SCI, via electronic network means only. Arrangements can be made to review the Sample Order at Rome Research Site (RRS) within the constraints expressed to all offerors (limits on the number of persons, number of hours, travel with regard to state COVID-19 policies, etc). No hard copies will be permitted to be brought out of RRS SSO. Contact AFRL to verify accessibility of any particular SCI level network.

Q4: In regards to, “For those Offerors located within 150 miles of AFRL/RI,” access to the work description may be obtained by contacting the Government via email, so that the offeror may establish an Agreement between AFRL/RI and a Government agency with the ability to sponsor their Team with an SCI certified vault facility. Please provide additional guidance on your process to establish this agreement and what information you need from the offeror to gain access to the Sample Order work description. Also, would the offeror be able to utilize their JWICS account within another US Government-sponsored facility to access the Sample Order? Is there a form that needs to be submitted to the Government or a letter that the offeror can present to the FSO for submission to the cognizant authority for the facility space?

A4: Please contact Bryan Bossert (bryan.bossert@us.af.mil), AFRL’s Special Security Officer. He should be able to answer the questions regarding access to the SCI portion of the proposal and drafting a response in the offeror's SCIF.

Q5: Given the logistics of navigating secure facilities during COVID lockdowns, would the Government consider releasing the Sample Order at an unclassified level to minimize requirements on offerors to travel or co-locate?

A5: No, this is not possible.

Q6: If a company maintains a TS Facility Clearance, is it acceptable to implement safeguarding capability at the Secret level upon award with the appropriate DD254?

A6: Yes, however be advised that AFRL will only offer SCIF space to offerors to write the Sample Order portion of the proposal, the requirement for which is at the TS/SCI level. AFRL will not be offering collateral space or classified space for writing the proposal in its entirety. Therefore the level of safeguarding an offeror has access to is the maximum security level that the majority of the proposal will be able to be written at.

Q7: If a proposed subcontractor/teammate satisfies the security requirement can that facility be used?

A7: Yes.

Q8: If intending to submit a Prime offer, how do we request the appropriate network access should there be any classified material that is necessary for the submission?

A8: If a company has appropriately cleared personnel, they will be permitted to access the AFRL SSO and the network(s) within given the constraints expressed to all offerors (limits on the number of persons, number of hours, travel with regard to state COVID-19 policies, etc).

Q9: Does the contractor have to have the “safeguarding” ability prior to submission or prior to award?

A9: The level of safeguarding an offeror has access to is the maximum security level that the majority of the proposal will be able to be written at.

Q10: Is RIK-L007 paragraph (a)(1)(viii) requirement due at contract award vice at proposal submission? Paragraph (a)(1)(v) says that a facility clearance is required at time of proposal submission. But it is being interpreted that paragraph (viii) requirements to be in place at contract award. If our assumption is correct (paragraph (a)(1)(viii) requirements in place as of contract award), would the Government evaluate a proposed plan to meet (a)(1)(viii) security requirements by award less favorably than a proposal that already meets (a)(1)(viii) security requirements at proposal submission?

A10: For RIK-L007 paragraph (a)(1)(v), offerors that do not have the required facility clearance at the time of proposal submission will be found noncompliant with the solicitation requirements, and noncompliant proposals will not be further evaluated or considered for award. Offeror's must possess, at the time of proposal submission, a facility clearance at the Top Secret level and safeguarding capability at the Secret level. For RIK-L007 paragraph (a)(1)(viii), an offeror must identify in its technical proposal the location and type of SCI accredited system that will be available to the program upon contract award.

Q11: Regarding safeguarding, it is understood that it is a requirement to have this capability at the time of submission, but is this a requirement that the Government would allow a candidate to subcontract for?

A11: No. If the Government needs to send classified correspondence regarding the proposal, it needs to be sent directly to the offeror, not a proposed subcontractor.

Q12: Will a Common Access Card (CAC) be required to enter the reading room? If companies are unable to gain access to the reading room, how will this be handled?

A12: No, a CAC is not needed. If a company has appropriately cleared personnel, they will be permitted to access the AFRL Rome NY SSO within the constraints given to all offerors (limits on the number of persons, number of hours, travel with regard to state COVID-19 policies, etc.).

Q13: Does the Government prefer single technical volume at a classified level or should the offeror submit an unclassified technical volume with a classified addendum?

A13: The Government would prefer only the portions of the proposal that need to be classified be submitted as classified and all others be submitted via unclassified means.

Q14: If an unclassified volume is submitted with a classified addendum, how will the Government consider the page count for the unclassified volume with the classified addendum?

A14: The overall page count will constitute an aggregate of the substantive pages from the unclassified and classified volumes. See the solicitation for instruction on what constitutes a substantive page for counting purposes.

Q15: Will AFRL be holding an Industry Day or one-on-one sessions with interested primes?

A15: No Industry Day will be held. One-on-one sessions may be scheduled with the Program Management team, however given the global pandemic situation, the meetings may be held virtually.

Q16: Please clarify the percentage an individual company must be able to self-perform in order to qualify as a Prime for submission?

A16: AFRL understands there are tradeoffs with regard to the mix of subcontracting. While subcontracting results in additional pass-through costs to the Government it also allows for a more diversified team. The subcontracting mix proposed by the offeror is part of their proprietary proposal and it is the responsibility of the offeror to convince the Government why the subcontracting mix proposed is of the best value to the Government. Be advised that, in accordance with the regulations for small business set aside contracting, 50% of the work proposed (by dollar value) must be performed by small businesses (small business prime and their small business subcontractors count towards the 50% IAW FAR 52.219-14 (DEVIATION 2020-O0008)).

Q17: As a 100% SBSA solicitation, will the Prime bidder be required to submit a Small Business Plan?

A17: No.

Q18: Is it required the Prime hold an office within X miles of AFRL Rome NY?

A18: No

Q19: Has the Government determined if additional “points” will be given to small businesses who possess additional small business certifications (i.e. 8(a), HUBZone, etc.)? Will the Government set aside a certain number of awards in these small business categories?

A19: Evaluation will be completed in accordance with Section M of the solicitation. No additional "points" will be given for small business certifications. The set-aside is for small businesses without further distinction. The set-aside determination was based on elements such as market research, procurement history, consideration of future competition, and an objective to receive from industry the most novel and innovate approaches to solving user needs.

Q20: If the term "Restricted Data" is intended to mean what is defined pursuant to the Atomic Energy Act of 1954, as amended, does this mean that Contractors may need a "Q" clearance?

A20: Department of Energy clearances are not required for response to this solicitation. Any additional clearances required, not specifically addressed in the solicitation, will be worked between the Government and the Contractor post-award.

Q21: Must an offeror have direct past performance in every line of the Statement of Work?

A21: The technical evaluation factor includes a subfactor for Experience and Qualifications, which is to evaluate the experience and qualifications of the types of personnel and the quantity and quality of the offeror's corporate experience relevant to the requirements. This includes understanding of USAF Cyber components and respective requirements. (Applies to Statement of Work and Sample Task Order).

Q22: When referring to "experience and qualifications of proposed personnel," is the Government asking for the experience of specific people, as opposed to asking for the company's experience?

A22: Yes.

Q23: Is the Government asking for experience and qualifications for proposed personnel or proposed types of personnel?

A23: RIK-L009 requires in the technical volume information about the experience and qualifications of proposed engineering/scientific personnel that the offeror considers central to performance. RIK-L010 requires in the management volume information about the experience and qualifications of proposed types of management personnel and the quantity and quality of the offeror's corporate experience relevant to program requirements.

Q24: Please define "USAF Cyber components." For example, does this refer to the 16th Air Force wings and Center, or to USAF weapons systems, or to another organization, or to something else?

A24: In the proposal an offeror can demonstrate its knowledge, experience, and expertise regarding Cyber Operations and Cyber Acquisition within the United States Air Force. How an offeror decides to do this is part of their proposal. The intention is not for AFRL to suggest specific organizations and systems for offerors to research and relay back to the Government.

Q25: With reference to RIK-L009 paragraph (c)(1)(ii) “Any technical information pertaining to the SOW and not covered in the Sample Task Order sections shall be included in this section." Will the Government provide clarification of the type of information expected from offerors?

A25: Offerors may share information with the Government they feel is relevant but was not specifically asked for in the Sample Order. The Government does not wish to limit the offeror by mandating what this information should be.

Q26: Are key resumes required or will cameo resumes be accepted?

A26: We ask for resumes of proposed key personnel in an anonymous manner (i.e. the resumes without the names).

Q27: Can the Government define a page limit for individual resumes of at least 5 pages to enable offerors to address the full range of experience and qualifications required in the Technical and Management Volumes?

A27: The Government is not specifying a minimum or maximum number of pages.

Q28: Where are the labor category definitions for the key personnel and how will they be evaluated?

A28: The key personnel (which are up to the offeror to propose) are covered by the labor categories and personnel qualifications in Attachment 8. The evaluation of proposed personnel falls under the Technical factor.

Q29: Section M defines clear and concise technical subfactors that the Government will use to evaluate the Technical and Management Volumes, but the Section L instructions require offerors to submit more information than what is referenced in Section M. In light of the instruction in RIK-L006 that “pages should be limited to the minimum number necessary” we respectfully request that Sections RIK-L009 and RIK-L010 be revised.

A29: RIK-L009 and RIK-L010 require information from offerors that is relevant and necessary for a thorough, meaningful evaluation, as defined in Section M, and for the best value to be obtained.

Q30: Referencing Statement of Work paragraphs 4.1.11 - 4.1.11.8 for Flight Test and Evaluation, does the Government require a technical discussion within the offeror's Technical Volume for this section of the Statement of Work?

A30: Every section of the Statement of Work needs to be addressed within the technical volume. The Government recognizes the page count restrictions and considers the offeror’s decision for how much depth to dedicate to each one to be part of their proposal.

Q31: Statement of Work paragraph 4.1.11 describes work that is not cited in the evaluation factors. It references multiple CDRLs not defined in Attachment 1. We recommend the Government remove this section from the Statement of Work.

A31: As part of the technical volume, offerors will provide a demonstration of the soundness of the proposed engineering approach to meeting the requirements of the Statement of Work. This will be evaluated under the technical factor. Statement of Work paragraph 4.1.11 may be required under future task orders, for which appropriate CDRLs will be specified.

Q32: Are the travel estimates provided in the draft RFP estimates for the entire duration of the contract (5 years) or do the estimates apply to each contract year?

A32: Travel estimates should be considered for the entire duration of the contract. If priced out by year, also provide the yearly breakout/estimates.

Q33: In RIK-L007 paragraph (a)(1)(vi), is the Government asking for names and SSNs for the key personnel who will be available for assignment?

A33: The requirement is for the offeror to provide the "cleared or clearable personnel by name and Social Security Account Number that will be assigned to the program upon award."

Q34: The note for page limitations states, “** Excluding resumes of management/engineering/scientific personnel. No more than 20 resumes representative of your proposed team will be accepted.” Are offerors permitted to provide 20 resumes for the Technical Volume and another 20 resumes for the Management Volume?

A34: No, 20 resumes is the limit for the proposal in its entirety.

Q35: Will the Government allow a smaller font size, such as Arial 8, for charts, tables, and diagrams for the proposal?

A35: No

Q36: For the proposal cover page, table of contents pages, and any other pages that are exempt from the page limits, will the Government also exempt them from the page numbering specification? We can avoid confusion about whether a proposal volume has exceeded its page limit by starting the Arabic numeral page numbering with the proposal response that is subject to page limits.

A36: Yes

Q37: Can entire proposals be submitted electronic only regardless of security level?

A37: Unclassified components of a proposal are to be submitted electronically. Paper copies are required for Secret components. Higher level or compartmented classified proposal components will be accepted in paper or electronic format to most securely accommodate varying resource availability of offerors.

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