Call 1 - JMCIP - Solicitation.pdf

As of 17 Apr 2019

Hybrid Broad Agency Announcement (BAA) (Open BAA and BAA with Calls)

FA8650-20-S-6008

AIRMAN READINESS MEDICAL RESEARCH (ARMR)

CALL 1 (2-Step)

“Joint Multi-channel Infusion Pump (JMCIP)”

THIS IS A SOLICITATION FOR CALL 1. THIS SOLICITATION IS A TWO-STEP

CALL ISSUED UNDER BAA FA8650-20-S-6008.

WHITE PAPER DUE DATE AND TIME: 10 March 2022 at 5:00 PM EST (Wright-Patterson AFB time).

As a result of the issuance of this Call, the specific research objective 4, Expeditionary Medicine (EM), Aim 2, Medical Logistics, of the Call will be closed off from the Open BAA Period. The areas of the Statement of Objectives covered in the Call will reopen for white papers once the resulting proposal(s) of the Call has/have been awarded.

NOTE: White Paper/proposal receipt after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3).

Submission: White paper and proposal submittals must be submitted to the Contracting Points of Contact (POCs) for this call: Ms. Marina Schemmel, AFRL/RAKHC Contracting Officer at marina.schemmel@us.af.mil, and Ms. Kimberly Cerney, AFRL/RAKHC Contract Negotiator at kimberly.cerney@us.af.mil.

Solicitation Request: Air Force Research Laboratory, Airman Systems, Wright- Patterson Air Force Base is soliciting white papers and proposals on the research effort described below.

Type of Contract/Instrument: The Air Force reserves the right to award the instrument best suited to the nature of research proposed. Accordingly, the Government may award any appropriate contract type under the FAR or Other Transaction (OT) for Prototype, grant, cooperative agreement, or OT for Research.

The Air Force may also consider award of an appropriate technology transfer mechanism if applicable. It is anticipated that awards under this BAA Call will generally be Cost Plus Fixed Fee (CPFF) but not limited to Firm Fixed Price, Cost Share, Cost (no fee). Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract.

Estimated Program Cost: $9,350,000 with awards to multiple venders anticipated.

mailto:marina.schemmel@us.af.mil mailto:kimberly.cerney@us.af.mil

Anticipated Number of Awards: The Air Force and Defense Health Agency (DHA) anticipates awarding up to two contracts as a result of this announcement.

However, the Air Force reserves the right to award zero, one, or more contracts for all, some or none of the solicited effort based on the offeror’s ability to perform desired work and funding fluctuations.

Brief Program Summary: The Air Force Medical Service (AFMS) began exploring a technological solution for the replacement of the legacy multi-channel infusion pump which resulted in an Air Force Surgeon General Requirements Oversight Council (SGROC) validated Capability Development Document (CDD), dated 16 September 2015. The Joint Multi-Channel Infusion Pump (JMCIP) was approved by the DHA to enter the acquisition system in 2021; the technology is required to deliver fluids, blood products, medications, and nutrients to patients in-garrison, at remote and deployed locations, and during En-Route Care (ERC) operations. It will provide infusion channels for the delivery of a wide range of fluids with each line possessing the capability to deliver a separate drug, and mitigate incompatibility and drug sequencing concerns. The multi-channel infusion pump will have pre-set factors that accommodate specific clinical settings such as the operating room or other clinical environments as appropriate. These features allow for patients to be treated during both Defense Support of Civil Authorities (DSCA) (e.g., humanitarian) or combat-related missions.

Communication Between Prospective Offerors and Government Representatives:

Calls:

Upon issuance of this Call, all exchanges, regarding the specific Research Objectives and/or Aims of this Call, shall be in writing and submitted to the Contracting POCs.

Discussions with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Only Contracting Officers are legally authorized to commit the Government.

If not proprietary or confidential, questions and responses, received under Calls, will be published to Sam.gov to ensure all potential offerors are treated equitably.

Address technical questions to the Technical POC: Nathaniel Baldwin, nathaniel.baldwin.1@us.af.mil

Address contracting questions to the Contracting POCs: Marina Schemmel, Contracting Officer, marina.schemmel@us.af.mil and Kimberly Cerney, Contract Negotiator, kimberly.cerney@us.af.mil.

mailto:marina.schemmel@us.af.mil mailto:kimberly.cerney@us.af.mil

Full Text Announcement

I. Contract/Instrument Description: Air Force Research Laboratory, Airman

Systems Directorate, Airman Bioengineering Division (AFRL/711 HPW/RHB), is soliciting white papers and technical and cost proposals for the following research effort:

1. Technical Requirements: See Attachment 1 Statement of Objectives

(SOO).

2. Within Scope Modifications: Potential offerors are advised that due to the inherent uncertainty of research and development efforts, awards resulting from this Call may be modified during performance to make within scope changes, to include but not limited to, modifications which increase overall effort ceiling amount.

3. Deliverable Items:

a. Data Items: See Attachment 2, CDRL Package.

b. Hardware: See Attachment 3 of the ARMR BAA, FA8650-20-S-6008, Model Contract, CLIN 0002, Hardware, and SOO Section 3.

4. Schedule:

a. Overall effort: Anticipated Period of Performance is 18 months – 15 months for the technical effort, and 3 months for the final report.

b. Data Items: Required delivery date of the Final Report is 18 months after award. Required delivery date of all other CDRL items is specified in the

SOO.

c. Hardware: Required delivery date of Hardware is 15 months after award.

5. Other Requirements:

a. This announcement incorporates FAR and supplement provisions and clauses by reference. The full text of provisions and clauses can be found at http://acquisition.gov.

b. Program Security Classification: Unclassified.

c. OPSEC: See attached SOO (Attachment 1) for OPSEC guidance.

d. Export Control: Not Anticipated.

e. Export-Controlled Items:Not Anticipated.

f. Contractor Performance Assessment Reporting System (CPARS) is applicable in accordance with FAR 42.1502 and DFARS 242.1502. Interim http://acquisition.gov/ and final evaluations of contractor performance for contract awards will be prepared in accordance with AFFARS 5342.1503. The final performance evaluation will be prepared at the time of completion of work. In addition to the final evaluation, interim evaluation(s) will be prepared annually (at a minimum). Awardees will be requested to provide a POC to receive notifications of the opportunity to provide feedback. The contractor will be permitted 14 days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final. Copies of the assessments, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions for other procurements.

6. Other Information:

a. Government Furnished Property (GFP) Availability: Not Anticipated.

b. Base Support/ Network Access: Base Support/Network access is not anticipated to be made available under this Call. If a contractor determines that use of available base support to be in their best interest, it must be included as such in the proposal.

c. Multiple awards subject to Fair Opportunity are not anticipated.

d. Government Furnished Information (GFI): None anticipated.

e. Human or Animal Subject Use: None anticipated.

f. Contract Acquired Property (CAP): None anticipated.

g. Ozone Depleting Substances: None anticipated.

h. Hazardous Materials: None anticipated.

i. Radioactive Materials: None anticipated.

j. Military Equipment Valuation: N/A

k. Data Rights Desired: Government Purpose Rights

(1) Technical Data: Government Purpose Rights

(2) Non-Commercial Software (NCS): Government Purpose Rights

(3) NCS Documentation: Government Purpose Rights

(4) Commercial Computer Software Rights: Customary License

The Air Force Research Laboratory is engaged in the discovery, development, and integration of warfighting technologies for our air, space, and cyberspace forces. As such, rights in technical data and NCS developed or delivered under this contract are of significant concern to the Government. The Government will therefore evaluate any restrictions on the use of technical data, NCS, and NCS documentation which could result in transition difficulty or less-than full and open competition for subsequent development of this technology.

In exchange for paying for development of the data, the Government expects technical data, NCS, and NCS documentation developed entirely at Government expense to be delivered with Unlimited Rights.

Technical data, NCS, and NCS documentation developed with mixed funding are expected to be delivered with at least Government Purpose Rights. Offerors that propose delivery of technical data, NCS, or NCS documentation subject to Government Purpose Rights should fully explain how a portion of the data was developed at private expense. Specifically, offerors must explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated, how the incorporation will benefit the program, and address whether those portions or processes are segregable.

Offerors that propose delivery of non-commercial technical data with Limited Rights, NCS with Restricted Rights, or NCS documentation with Limited Rights will be considered. Proposals should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated and how the incorporation will benefit the program and whether those portions or processes are segregable.

Offerors shall include the data rights assertions as required by DFARS 252.227-7017, Identification and Assertion of Restrictions on the Government’s Use, Release, or Disclosure of Technical Data or Computer Software. The assertions list is included in Section K and due at time of proposals. Assertions must be completed with specificity. Each assertion must identify the technical data or computer software to be delivered and the associated item, component, or process developed exclusively or partially at private expense to which it pertains. Nonconforming assertions lists will be rejected.

Terms used in this section are defined in the clauses at 252.227-7013, Rights in Technical Data-Noncommercial Items, and 252.227-7014, Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation.

THIRD PARTY SOFTWARE (COMMERCIAL AND NONCOMMERCIAL):

If any such software, noncommercial or commercial, is not reasonably identifiable at proposal submission, it must still be approved by the contracting officer prior to incorporation. This obligation to obtain pre-approval by the contracting officer, as described above, continues throughout contract administration.

Noncommercial Computer Software:

DFARS 252.227-7014(d) describes requirements for incorporation of third party noncommercial copyrighted computer software and computer software documentation and is incorporated as follows. The Contractor shall not, without the written approval of the Contracting Officer, incorporate any copyrighted computer software or computer software documentation in the software or documentation to be delivered under this contract unless the Contractor is the copyright owner or has obtained for the Government the license rights necessary to perfect a license or licenses in the deliverable software or documentation of the appropriate scope set forth in DFARS 252.227-7014(b), and prior to delivery of such—

(1) Computer software, has provided a statement of the license rights obtained in a form acceptable to the Contracting Officer; or

(2) Computer software documentation, has affixed to the transmittal document a statement of the license rights obtained.

In addition, all noncommercial computer software will receive the appropriate level rights set forth in DFARS 252-7014(b), which could include: unlimited rights, GPR, Restricted Rights, or specifically negotiated license.

Commercial Computer Software:

For commercial computer software, the Government will neither accept nor execute a DD Form 250 for such software deliverables until the Contractor obtains from all third party software suppliers and/or vendors (Licensor) licenses for any commercial computer software to be delivered that are consistent with Federal Statutes, Federal Case Law, and Federal Regulations.

II. Award Information

1. Anticipated Award Date: Anticipated Award Date is 165 calendar days after receipt of proposal.

2. Anticipated funding: $9,350,000.00.

This funding profile is an estimate only and not a contractual obligation for funding. All funding is subject to change due to Government discretion and availability. Potential offerors should be aware that due to unanticipated budget fluctuations funding in any or all areas may change with little or no notice.

III. Eligibility Information

1. Eligible Offeror: This is an unrestricted solicitation. Small businesses are encouraged to propose.

2. Cost Sharing or Matching: Cost Sharing is not required, but is allowed.

3. Federally Funded Research and Development Centers: Refer to Initial BAA Announcement FA8650-20-S-6008 (Section III.3).

4. Government Agencies: If a Government agency is interested in performing work, contact the Technical POC identified in this Call. If those discussions result in a mutual interest to pursue your agency's participation, the effort will be pursued independent of this announcement.

5. Other:

a. Foreign Participation: Refer to Initial BAA Announcement FA8650-20-S-

6008 (Section III.5).

b. Notice to Foreign-Owned Firms: Such firms are asked to immediately notify the Contracting Officer before deciding to respond to this announcement. Foreign contractors should be aware that restrictions might apply which could preclude their participation in this acquisition.

c. There are no limits on the number of white papers/proposals an offeror may submit under this Call.

d. You may be ineligible for award if all requirements of this solicitation are not met on the white paper/proposal due date as identified in this Call.

IV. Closed Call (Two-step process)

1. White Paper / Proposal and Submission Information

a. Overview: This Call consists of a Two-Step Process described in detail below. White Papers/Proposals, submitted shall be in accordance with the BAA and this Call. The Government intends to review White Papers, and potentially Proposals, and award some, all, or none of the proposals received without negotiation/discussion; however, the Government reserves the right to negotiate with those offeror(s) whose proposal is selected for funding.

b. There will be no other solicitation issued in regard to this requirement.

Offerors should be alert for any BAA/Call amendments that may permit extensions to the white paper submission date.

For additional information, a copy of the Broad Agency Announcement (BAA) Guide for Industry is located at http://www.wpafb.af.mil/Portals/60/documents/afrl/AFRL-broad-agency-announcement-guide.pdf.

c. First Step (White Paper) Instructions:

(1) General: The FIRST STEP requests a white paper and a rough order of magnitude (ROM) cost. The white paper shall include a discussion of the nature and scope of the research and the offeror’s proposed technical approach to the Government’s Objectives in the Statement of Objectives (SOO), Attachment 1. The Government will review the white papers in accordance with the FIRST STEP Peer or Scientific Review criteria, set forth in Section IV.2. below. Based on this review, the Government will determine which white papers have the potential to best meet the Air Force’s needs as described in the SOO (Attachment 1). Offerors will be notified of the disposition of their white paper. It is anticipated that Government review of the white papers submitted will take 30 calendar days. Those offerors submitting white papers assessed as meeting the Air Force’s needs as described in the SOO may be asked to submit a technical and cost proposal. Those offerors not requested to submit a technical and cost proposal will be notified, but may still elect to submit a technical and cost proposal. An offeror submitting a proposal without first submitting a white paper will not be eligible for an award. The cost of preparing white papers in response to this Call is not considered an allowable direct charge to any resulting or any other contract; however, it may be an allowable expense to the normal bid and proposal indirect cost as specified in FAR 31.205-18.

(2) Page Limitation: The White Paper shall be limited to 5 pages, prepared and submitted in Word format. Font shall be standard 10-point business font Arial. Character spacing must be “normal,” not condensed in any manner. Pages shall be double-spaced (must use standard double-space function in Microsoft Word), double-sided (each side counts as one page),

8.5 by 11 inches, with at least one-inch margins on both sides, top and bottom. All text, including text in tables and charts, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items. Pages shall be numbered starting with the cover page being Page 1, and the last page being no greater than Page 5. The page limitation covers all information including indices, photographs, foldouts (counted as 1 page for each 8.5 by 11 portion) tables, charts, appendices, attachments, resumes, etc. The Government will not consider pages in excess of these limitations. Offerors should submit the White Paper electronically in Word format via email to the Contracting POC, identified in the Overview Information.

(3) Format: The white paper will be formatted as follows:

http://www.wpafb.af.mil/Portals/60/documents/afrl/AFRL-broad-agency-announcement-guide.pdf

a) Section A: Clearly labeled “White Paper”, including BAA Number FA8650-20-S-6008, Call 1, Title of Program, Name of Company, Business Size, Company’s Commercial and Government Entity (CAGE) number, Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) number, Contracting POC and Technical POC with appropriate telephone numbers, fax numbers, and email addresses for the POCs. For proposed programs under which classified data will be accessed or generated, add the following information: Classified level at which company is cleared, contactor address for forwarding classified material (name, address, zip code), cognizant security office (name, address, zip code), and offeror’s security officer’s name and telephone number).

b) Section B: Period of Performance and Task Objectives;

c) Section C: Technical Summary and Proposed Deliverables; and

d) Section D: Cost of Task (Rough Order of Magnitude (ROM)).

(4) Technical Portion: The technical portion of the white paper shall include a discussion of the nature and scope of the research and the offeror’s proposed technical approach/solution including the contractors mission capability for production, manufacturing and program management. It may also include any proposed deliverables. Resumes, descriptions of facilities and equipment, and a proposed Statement of Work are not required at this point.

(5) Cost Portion: The cost portion of the white paper shall include a ROM cost estimate. No detailed price or cost support information should be forwarded; only a time-phased bottom line figure should be provided.

(6) Other Information: Multiple white papers within the purview of this announcement may be submitted by each offeror. If the offeror wishes to restrict its white papers, they must be marked with the restrictive language stated in FAR 52.215-1(e).

(7) White Paper/Proposal Content Summary: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date.

d. Second Step (Proposal) Instructions:

Note: The following information is applicable to all proposals, unless otherwise stated in the RFP.

(1) General Instructions:

a) The SECOND STEP consists of offerors submitting a technical and cost proposal within 30 calendar days of the proposal request.

After receipt, proposals will be reviewed in accordance with the award criteria in Section IV.2. below. Proposals will be categorized and potentially selected for negotiations and awards.

b) Offerors should apply the restrictive notice prescribed in FAR 52.215-1(e) Instructions to Offerors – Competitive Acquisition.

Offerors should consider proposal instructions contained in the Broad Agency Announcement (BAA) Guide for Industry, which can be accessed on line at http://www.wpafb.af.mil/Portals/60/documents/afrl/AFRL-broad-agency-announcement-guide.pdf. This guide is specifically designed to assist the offeror in understanding the BAA proposal process.

c) Technical/management and cost/business volumes should be submitted in separate volumes and must be valid for 180 days.

d) Proposals must reference the announcement number FA8650-20-S- 6008, Call 1.

e) Offerors must include all electronic versions of required submittals

(Technical/Management Proposal/SOW/Cost/Business Proposal).

i. Technical/Management proposals, Statements of Work and

Subcontracting Plan (if Applicable in accordance with FAR 19.7) must be provided in Microsoft WORD.

ii. The cost file(s) spreadsheets must be in Microsoft Excel and include the formulas for calculating cost element bases (i.e., G&A, O/H, etc.) and shall include an overall cost summary along with a breakdown of each cost per year.

f) Offerors are advised that only Contracting Officers are legally authorized to contractually bind or otherwise commit the Government.

g) The cost of preparing proposals in response to this Call is not considered an allowable direct charge to any resulting or any other contract; however, it may be an allowable expense to the normal bid and proposal indirect cost as specified in FAR 31.205-18.

h) No classified technical proposals or cost volumes are expected.

Offerors are encouraged to keep all elements of the proposal package unclassified. In the rare case where an offeror has a need to submit a classified appendix, please contact the technical POC for delivery instructions.

(2) Technical/Management Proposal:

a) Page Limitations: The following describes proposal page limitations:

(i) The Technical/Management Proposal shall be limited to 30 pages. Technical/Management proposals and Statements of

Work must be provided in Microsoft Word. Signed pages may be submitted in Adobe.

(ii) Font shall be standard 10-point business font Arial.

(iii) Character spacing must be “normal,” not condensed in any manner.

(iv) Pages shall be double-spaced (must use standard double-space function in Microsoft Word), double sided (each side counts as one page), 8.5 by 11 inches, with at least one-inch margins on both sides, top and bottom.

(v) All text, including text in tables and charts, must adhere to all font size and line spacing requirements listed herein. Font and line spacing requirements do not have to be followed for illustrations, flowcharts, drawings, and diagrams. These exceptions shall not be used to circumvent formatting requirements and page count limitations by including lengthy narratives in such items.

(vi) Pages shall be numbered starting with the cover page being

Page 1, and the last page being no greater than Page 30. The page limitation covers all information including indices, photographs, foldouts (counted as 1 page for each 8.5 by 11 portion) tables, charts, appendices, attachments, resumes, etc.

(vii) The proposal page limit does not include the offeror’s proposed Statement of Work (SOW); however, the same formatting rules apply to the SOW, which is limited to 5 pages.

(viii) Please Note: The Government will check the proposal and SOW for conformance to the stated requirements.

Any pages in excess of the stated page limitation after the format check will not be considered for review purposes.

b) The Technical/Management proposal(s) shall include a discussion of the nature and scope of the research and the technical approach.

Additional information on prior work in this area, descriptions of available equipment, use of base support (if desired), data and facilities and resumes of personnel who will be participating in this effort should also be included as attachments to the technical proposal. This volume shall include a SOW detailing the technical tasks proposed to be accomplished under the proposed effort and suitable for contract incorporation. Do not include any proprietary information in the SOW. Refer to the BAA Guide for Industry referenced above to assist in SOW preparation. In addition to the contractor proposed SOW, a Government generated SOW Supplemental Requirements document containing additional contracting requirements will be included in any resulting contracts.

c) Any questions concerning the technical proposal or SOW preparation shall be referred to the Contracting POC.

(3) Cost/Business Proposal:

a) Separate the proposal into a business section and cost section.

Adequate price competition is anticipated under proposals requested from this Call.

(i) See Attachment 3 of the Initial BAA announcement, FA8650-20-S-6008, for the Model Contract. Note that the document awarded may include contract line items (CLINs)/clauses/articles in addition to those in the model, and/or some of the CLIN/clauses/articles in the model may be deleted, depending on the specific circumstances of the individual award. Any additions or deletions will be negotiated with the offeror prior to award.

(ii) The business section should contain all business aspects to the proposed contract, such as type of contract, any exceptions to terms and conditions of the announcement including the model contract, any information not technically related, etc.

Provide rationale for exceptions.

(iii) Associate Contractor Agreements: Associate Contractor

Agreements (ACAs) are agreements between contractors working on Government contracts that require them to share information, data, technical knowledge, expertise, or resources. The contracting officer may require ACAs when contractors working on separate Government contracts must cooperate, share resources or otherwise jointly participate in working on contracts or projects. Prime contractor to subcontractor relationships do not constitute ACAs. For each award, the contracting officer will identify associate contractors with whom agreements are required.

(iv) Identify any technical data that will be delivered with less than unlimited rights.

(v) Subcontracting Plans: For efforts to exceed $700,000, Subcontracting Plans shall be submitted in the cost/business proposal. Reference FAR 19.704, and DFARS 219.704 for http://www.afrl.af.mil/contract/default.htm http://www.afrl.af.mil/contract/default.htm subcontracting plan requirements. Small business concerns are exempt from this requirement.

(vi) Limitations on Pass-Through Charges: As prescribed in FAR

15.408(n)(1) & 15.408(n)(2), provisions 52.215-22, “Limitations on Pass Through Charges- Identification of Subcontract Effort (Oct 2009),” apply.

(vii) Completed Certifications and Representations (Section K) are due with the proposal. A Model Certifications and Representations (Section K) can be found at Attachment 4 of the Initial BAA announcement, FA8650-20-S-6008.

Offerors may also be required to submit updated or supplemental Certifications and Representations based on the specifics of their proposal.

(viii) If an offeror proposes the use of Government Furnished

Property (GFP), other than GFP identified in this Call, the offer must specifically identify each piece of GFP in the Cost/Business Proposal and propose and substantiate a rental cost for evaluation purposes in accordance with FAR 45.202.

Include the following information in the proposal:

a. A list describing all Government property that the offeror or its subcontractors propose to use on a rent-free basis.

The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property);

b. The dates during which the property will be used and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;

c. The amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges; and

The voluntary consensus standard or industry leading practices and standards to be used in the management of Government property, or existing property management plans, methods, practices, or procedures for accounting for property.

b) Cost Element Breakdown: Clear, concise, and accurate cost proposals reflect the offeror's financial plan for accomplishing the effort contained in the technical proposal. As a part of its cost proposal, the offeror shall submit the information outlined below, together with supporting breakdowns. All direct costs (labor, material, travel, computer, etc.) as well as labor and overhead rates should be provided by contractor fiscal year (CFY). Detailed cost element breakdowns by Government Fiscal Year or calendar year are not required. The supporting schedules may include summary level estimating rationale used to generate the proposed costs. The cost element breakdown(s) should include the following if applicable.

i. Direct Labor: Direct labor should be detailed by number of labor hours by category of labor.

ii. Labor and Overhead Rates: Direct labor hours, with their applicable rates, must be broken out and the bases used clearly identified. The source of labor and overhead rates and all pricing factors should be identified. For instance, if a Forward Pricing Rate Agreement (FPRA) is in existence, that should be noted, along with the Administrative Contracting Officer’s (ACO's) name and telephone number. If the rates are based on current experience in your organization, provide the historical base used and clearly identify all escalation, by year, applied to derive the proposed rates. If computer usage is determined by a rate, identify the basis used and rationale used to derive the rate.

iii. Material/Equipment: List all material/equipment items by type and kind with associated costs and advise if the costs are based on vendor quotes, data and/or engineering estimates;

provide copies of vendor quotes and/or catalog pricing data.

iv. Subcontractor Costs: Submit all subcontractor proposals and analyses with your cost proposal (See FAR 15.404-3(b)).

If the subcontractor will not submit cost and pricing information to the offeror, this information must be submitted directly to the Government for analysis. On all subcontracts and interdivisional transfers, provide the method of selection used to determine the subcontractor and the proposed contract type of each subcontract. An explanation shall be provided if the offeror proposes a different amount than that quoted by the subcontractor. The offeror’s proposal must:

a. Identify principal items/services to be subcontracted.

b. Identify prospective subcontractors and the basis on which they were selected. If non-competitive, provide selected source justification.

c. Identify the type of contractual business arrangement contemplated for the subcontract and provide rationale.

d. Identify the basis for the subcontract costs (e.g., firm quote or engineering estimate, etc.).

e. Identify the cost or pricing data submitted by the subcontractor.

f. Provide an analysis of the proposed subcontract in accordance with FAR 15.404-3(b). Provide an analysis concerning the reasonableness, realism and completeness of each subcontractor’s proposal. If the analysis is based on comparison with prior prices, identify the basis on which the prior prices were determined to be reasonable. The analysis should include, but not be limited to, an analysis of: materials, labor, travel, other direct costs and proposed profit or fee rates.

v. Special Tooling or Test Equipment: When special tooling, and/or test equipment is proposed, attach a brief description of items and indicate if they are solely for the performance of this particular contract or project and if they are or are not already available in the offeror's existing facilities. Indicate quantities, unit prices, whether items are to be purchased or fabricated, whether items are of a severable nature and the basis of the price. These items may be included under Direct Material in the summary format.

vi. Consultants: When consultants are proposed to be used in the performance of the contract, indicate the specific project or area in which such services are to be used. Identify each consultant, number of hours or days to be used and the consultant's rate per hour or day. State the basis of said rate and give your analysis of the acceptability of the consultant's rate.

vii. Travel: Travel costs must be justified and related to the needs of the project. Identify the number of trips, the destination and purpose. Travel costs should be broken out by trip with number of travelers, airfare, per diem, lodging, etc.

viii. Computer Use: Detail the amount and kind of computer usage, the cost, and how the costs were derived.

ix. Facilities Capital Cost of Money: If Facilities Capital Cost of Money is proposed, a properly executed DD Form 1861 is required.

x. Project Funding Profile: Offerors should include a project funding profile by Government Fiscal Year (GFY) (1 Oct through 30 Sept) for budgetary purposes. This will enable the Government to easily identify program funding needs by GFY.

xi. If an offeror takes exceptions to the requirements called out in the announcement (e.g., base support, Government-furnished property (GFP), CDRLs), the exceptions should be clearly stated in the cost proposal.

xii. Forward Pricing Rate Agreements: Offerors who have forward pricing rate agreements (FPRA’s) and forward pricing rate recommendations (FPRR’s) should submit them with their proposal.

xiii. Cost/Business proposals have no page limitations.

(4) Proposal Content Summary: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date.

2. White Paper / Proposal Review Information

a. FIRST STEP – White Paper Peer or Scientific Review Criteria: The

Government will review White Papers to determine which of them have the potential to best meet the Air Force’s needs based on the following criteria, which are listed in equal order of importance.

(1) Is the technical approach consistent with the technologies listed in the

BAA and this Call?

(2) Is the research of interest to the Airman Systems Directorate Medical Research Division?

(3) Is appropriate funding available?

b. SECOND STEP – Proposal Peer or Scientific Review Criteria:

Proposals will be reviewed against the criteria listed below. The technical aspect, which is ranked as the first order of priority, shall be reviewed based on the following criteria that are of equal order of importance.

(1) Technical:

a) Unique and innovative approach proposed to accomplish the technical objectives. New and creative solutions and/or advances in knowledge, understanding, technology, and the state of the art.

b) The offeror’s understanding of the scope of the technical effort.

c) Soundness of the offeror’s technical approach including whether the proposal identifies major technical risks, clearly defines feasible mitigation efforts, and demonstrates related experience and qualifications of technical personnel.

d) The potential to transition the research and development deliverables to future Government needs. Any proposed restriction on technical data or computer software will be considered.

(2) Cost/Price: The cost/price criterion includes the realism of the proposed cost. Cost/Price is a substantial factor, but ranked as the second order of priority. (If an offeror proposes the use of GFP other than any GFP identified in this Call, and that proposed GFP provides the offeror an unfair competitive advantage, then FAR 45.202 requires rental equivalent be applied to the Cost Factor for evaluation purposes only).

c. SECOND STEP / PROPOSAL - Review and Selection Process

(1) Categories: Based on the Peer or Scientific Review, proposals will be categorized as Selectable or Not Selectable (see definitions below).

The selection of one or more sources for award will be based on the Peer or Scientific Review, as well as importance to agency programs and funding availability.

a) Selectable: Proposals are recommended for acceptance if sufficient funding is available.

b) Not Selectable: Even if sufficient funding existed, the proposal should not be funded.

Note: The Government reserves the right to award some, all, or none of proposals. When the Government elects to award only a part of a proposal, the selected part may be categorized as Selectable, though the proposal as a whole may not merit such a categorization.

(2) No other criteria will be used.

(3) Prior to award of a potentially successful offer, the Contracting Officer will make a determination regarding price reasonableness.

VI. Award Administration and Other Information

1. Award Notices: It is anticipated the offerors will be notified whether their proposal is recommended for award on or about 30 calendar days after the proposal due date. The notification is not to be construed to mean that any contract or assistance award is assured, as availability of funds and successful negotiations are prerequisites to any award.

2. Administrative and National Policy Requirements: See Section I of the BAA and this Call.

3. Reporting: For reporting requirements and frequency, refer back to I.3., CDRLs of the BAA and this Call.

4. Acquisition of Commercial Items: Refer to Initial BAA Announcement FA8650-20-S-6008 (Section VI.4).

5. Support Contractors: Refer to Initial BAA Announcement FA8650-20-S-

6008 (Section VI.5).

6. Debriefings/Informal Feedback Sessions:

a. Contracts: Refer to Initial BAA Announcement FA8650-20-S-6008

(Section VI.6.a.).

7. Item Unique Identification and Valuation. Refer to Initial BAA Announcement FA8650-20-S-6008 (Section VI.7).

8. Pre-Award Clearance: Refer to Initial BAA Announcement FA8650-20-S- 6008 (Section VI.8).

9. Updates of Publicly Available Information Regarding Responsibility Matters: Any contract that exceeds $550,000; and when offeror checked “has” in paragraph (b) of the provision FAR 52.209-7, shall contain the clause/article, FAR 52.209-9 “Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013).”

10. Offerors of proposals (Step 2) submitted during this Call may be required to submit the completed provision at DFARS 252.215-7009, Proposal Adequacy Checklist with their proposal (See Attachment 6 of the Initial BAA announcement, FA8650-20-S-6008).

11. White Paper/Proposal/Call Reminders: You may be ineligible for award if all requirements of this solicitation are not met on the proposal due date.

a. White Papers and Proposals are due to the Contracting POC.

b. White papers/proposals are due no later than the due date and time specified in this Call.

c. White Paper and Proposal page limits are strictly enforced.

d. White Papers and Proposals must be submitted in the format specified.

e. The Cost/Business Proposal must contain all information described in the Cost/Business Proposal Submission Section.

f. Offerors other than small businesses must include a subcontracting plan as required.

g. Offerors who have Forward Pricing Rate Agreements (FPRA’s) or Forward Pricing Rate Recommendations (FPRR’s) should submit them with their proposal.

ATTACHMENTS

List of Attachments:

1. Statement of Objective(s) (SOO)

2. Contract Data Requirements List (CDRLs)

3. System Requirements Document (SRD) Requirements List

**Please note: The Government is providing a model contract planning and estimating purposes only. Each award shall be tailored to each specific proposal.

The attached model contract is all encompassing of multiple types of contracts and is provided to identify all provisions and clauses that may be included in subsequent awards.