ATTACHMENT 1_PERFORMANCE WORK STATEMENT.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOREIGN MILITARY SALES (FMS) TECHNICAL ORDER (TO) & COMPUTER PROGRAM IDENTIFICATION

NUMBER (CPIN) WORLDWIDE REVIEW (WWR)

31 MAY - 4 JUNE 2026

PURPOSE: This performance work statement covers the FMS WWR that is held every year for foreign military Technical Order (TO) and Computer Program Identification Number (CPIN) customers. This workshop offers our foreign customers a chance to learn what changes have taken place in the Security Assistance Technical Order Program (SATOP), discuss individual country issues with the SATOP office personnel and spend face-to-face time with their assigned Case Line Managers (CLM).

1. Meeting Space Specifications:

a. Main Conference Room: The Contractor shall provide a large conference room for mass briefings to be held from June 1st to June 4th.

i. The room must comfortably seat at least 300 attendees.

ii. The room setup shall be in rows to provide the best viewing angle of the projector screen(s) for all attendees.

iii. Good visibility of the projector screen(s) for all attendees is essential.

b. Workspaces: The Contractor shall provide a minimum of four (optimally five) workspaces for small gatherings and one-on-one discussions between attendees and briefers. These spaces shall be available from June 1st to June 4th.

i. Each workspace shall contain, at a minimum:

A. A table large enough to accommodate 10-15 personnel.

B. Appropriate seating for 10-15 personnel.

ii. These spaces require privacy due to the sensitive nature of business being conducted with FMS customers.

A. One workspace shall be equipped with audio/visual equipment, including a microphone, computer hook-up cables, a projector, and a screen, to be used for demonstrations.

c. Private Office Space: The Contractor shall provide a single, separate, private office space.

i. This office shall be large enough for 15 personnel to set up laptop computers and hold planning meetings.

d. Registration and Help Desk Area: The Contractor shall provide an area outside of and separate from the main conference room and smaller meeting spaces to facilitate registration of approximately 300 attendees. This registration area shall be available from May 31st to June 4th.

i. After registration ends, this area shall be used as a help desk for attendees.

e. Vendor Space: The Contractor shall provide a separate area for potential vendors to set up displays during the conference.

i. The vendor setup period is June 1st, and tear-down is June 4th.

2. Other Service Requirements:

a. Setup and Teardown: The Contractor shall perform all set-up and tear-down actions for the conference rooms.

b. Stage/Podium: The Contractor shall provide a stage and podium for the main conference room.

c. Wi-Fi: Wi-Fi shall be provided for all attendees shall be accessible throughout all conference spaces.

d. Audio/Visual Equipment: The Contractor shall provide audio-visual equipment in the large briefing room and one small meeting space, including, at a minimum:

i. Projection screen(s) in the large briefing room that at least 300 attendees can easily view.

ii. Projection screen in one small workspace that at least 20 attendees can easily view.

iii. Projection system compatible with Windows laptops (attendees will provide their own laptops) in both the large briefing room and the designated small meeting space.

iv. Power strip extension package to ensure all attendees can access laptop power during briefings and meetings in the large briefing room.

v. One technician for set/strike service.

e. Refreshments (Optional): If included in the package price, the Contractor shall provide a conference room set up for complimentary refreshments. Refreshments may include, but are not limited to, coffee, tea, water, fruit, pastries, cookies, etc.

f. Parking: The Contractor shall provide parking facilities for attendees and briefers, preferably included in the hotel room cost.

g. Room Security: Hotel staff shall be responsible for unlocking rooms prior to 0600 daily and locking the rooms after 1700 daily.

3. Location Requirements:

a. Proximity to Airport: The Contractor shall be located within a 15-mile radius of Dallas Fort Worth Airport.

b. Access to Dining: The Contractor shall be located within a convenient distance of eating establishments that serve three meals a day, as many attendees will not have access to rental cars.

3. Lodging:

a. The Contractor shall hold a block of approximately 150 rooms from May 31, 2026, to June 5, 2026, for attendees to reserve and lodge in during the four-day workshop. Rooms shall open to the interior of the building.

i. Reservation System: The Contractor shall establish a WWR link on a webpage accessible to worldwide FMS customers to accept advance lodging reservations. The Contractor shall also provide a commercial telephone number for attendees to make reservations.

4. Contract Authority:

a. The Contracting Officer is the only Government official authorized to change the contract or direct the Contractor to perform in a way that will require a change to the contract. The Contractor shall only take direction from the Contracting Officer regarding modifications or any issues regarding the contract. Failure to clear changes with the Contracting Officer prior to providing the service may result in non-payment to the Contractor.