COMBINED_SYNOPSISSOLICITATION_ _INSTRUCTIONS_TO_OFFERORS_(ITO)_Amendment.pdf

COMBINED SYNOPSIS/SOLICITATION & INSTRUCTIONS TO

OFFERORS (ITO)

For

Worldwide Warehouse Redistribution Services (WWRS)

In-Transit Inspection Point (IIP)

Lowest Price Technically Acceptable (LPTA)

FA8630-17-R-5001

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested.

GENERAL REQUIREMENT INFORMATION

a. Description of Requirement

Please see the included Performance Work Statement dated 01 Sep 16 for a description of the requirement.

Please see the model contract for the contract line item (CLIN) setup.

b. Anticipated Periods of Performance

Base – POP: 01 Jan 17 – 31 Dec 17

Option 1 – POP: 01 Jan 18 - 31 Dec 18

Option 2 – POP: 01 Jan 19 - 31 Dec 19

Option 3 – POP: 01 Jan 20 - 31 Dec 20

Option 4 – POP: 01 Jan 21 - 31 Dec 21

c. Set-aside

This award has been approved as a set-aside for competition among economically disadvantaged women owned small businesses in NAICS code 488991.

d. Clause Applicability

The provision at 52.212-1, Instructions to Offerors – Commercial is applicable to this acquisition.

The provision at 52.212-2, Evaluation -- Offeror Representations and Certifications --

Commercial Items is not applicable to this acquisition.

The provision at 52.212-3, Contract Terms and Conditions -- Commercial Items is applicable to this acquisition. Please include a completed copy of the provision with the proposal.

The provision at 52.212-4, Contract Terms and Conditions is applicable to this acquisition.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P297_49561 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1515_208368 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1576_220139 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1590_221991 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1895_263960

The provision at 52.212-5, Contract Terms and Conditions is applicable to this acquisition.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89 dated 14 July 16, even if the provision or clause is not contained in the model contract.

GENERAL INSTRUCTIONS

Instructions to Offeror (ITO)

This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The

Offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. The Offeror's proposal must comply with the requirements as stated in the Performance Work Statement (PWS) and other documents attached to this (ITO). Non-conformance with the ITO may result in an unfavorable proposal evaluation.

e. Include Sufficient Detail:

The Offeror shall submit proposals separated into the following categories:

Technical Proposal – 5 page max

Cost/Price Proposal – 2 page max

Model Contract (to include Section J, Attachments)

Completed provision at 52.212-3, Offeror Representations and Certifications --

Commercial Items

The proposal shall be clear and concise, and shall include sufficient detail for effective evaluation of all factors and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather the proposal shall provide convincing rationale to address how the Offeror intends to meet these requirements. The proposal must demonstrate and/or show how the Offeror will fulfill the requirements described in the PWS and the ITO. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the

Offeror's proposal.

f. Proposal Acceptance and Validity Dates:

The Offer shall submit electronical proposals by 12:00 pm EST on 17 Oct 16 to the point of contact listed below.

The Offeror shall clearly state that the proposal is valid for a minimum of 60 calendar days from the proposal due date. Offerors may specify a longer proposal acceptance period than the minimum 60 calendar days.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2095_304768 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1590_221991

GENERAL INFORMATION

a. Point of Contact (POC)

The Contracting Officer (CO) and the Contract Specialist are the points of contact for this acquisition. Address any questions or concerns you may have to the CO (Deneen Oldham 937-

656-3518) and the Contract Specialist (Sasha Lemon 937-656-3863). Written requests for clarification may be sent to the CO and the Contract Specialist at the following electronic mail addresses:

Sasha. Lemon@us.af.mil and Deneen.Oldham@us.af.mil

b. Discrepancies/Exceptions to Terms and Conditions

If an Offeror believes that the requirements in these instructions or elsewhere in the PWS contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale.

Exceptions taken to terms and conditions of the solicitation, to any of its formal attachments, or to other parts of the solicitation shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

c. Page Limits, Page Sizes, Format and Limitations

The technical proposal is limited to 5 pages single sided. Page size shall be 8.5 x 11 inches, not including foldouts. The text size shall be no less than 12 point. Use at least one-inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially. These page format restrictions also shall apply to any responses to Notices sent to the Offeror requesting additional proposal information.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and no larger than 11 x 17 inches. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics but not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 9-point font. Foldout pages will be counted as two pages in relation to the page limit set under this ITO. If graphics are included that contain screen shots of actual software or computer screens, the 9-point font limitation does not apply.

mailto:Sasha.%20Lemon@us.af.mil mailto:Deneen.Oldham@us.af.mil

BASIS FOR CONTRACT AWARD

The Government intends to award one contract to the responsible Offeror whose proposal is responsive to the solicitation and is determined to be the best value to the Government. The award will be made on the basis of the Lowest Priced Technically Acceptable (LPTA) proposal meeting or exceeding the acceptability standards for non-cost factors.

By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors –Commercial Items, the offeror accedes to the terms of this model contract. Failure to meet a requirement may result in an offer being determined unacceptable.

The best value to the Government will be achieved through a process of evaluating each

Offeror’s proposal against the evaluation criteria described below.

a. Factor 1 – Technical

The technical area will be evaluated for soundness of approach and compliance with requirements. The contractor must demonstrate expert knowledge identification and verification of material, visual inspection, documentation, packaging, timely onward movement of buyer’s freight, and administrative program management support.

Subfactor 1 – Facility

Subfactor 2 – Inspection

b. Factor 2 – Cost/Price

Cost/Price information shall be contained within one volume or section. Page size shall be 8.5 x

11 inches. The text size shall be no less than 12 point. Use at least one-inch margins on the top and bottom and ¾ inch side margins.

c. Evaluation Methodology

Technical acceptability and Price will be evaluated. The offer must be determined Technically

Acceptable and have the lowest cost to be considered for the award.

Technical Factor:

Acceptable – The proposal meets PWS requirements necessary for acceptable contract performance.

Unacceptable – The proposal fails to minimum PWS requirements necessary for contract performance. Proposals with an unacceptable rating are not awardable.

Cost/Price:

Cost/Price Evaluation: The offeror’s cost/price proposal will be evaluated for award purposes by adding the total price for basic requirements (basic award) and all options.

Price analysis will be performed to determine the reasonableness of the offeror’s price proposal. Reasonableness will be based on the total evaluated price. The total evaluated price will be calculated as the sum of the Contract Line Item Numbers (CLINs) file://///Periwinkle/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/AFAC%20Working%20Folders%20--%20PM/far/FAR31.doc%23b522121 unit/extended prices plus other associated factors. The pricing templates for WWRS are

Excel based and found in Attachment 6 WWRS Pricing Matrix to the RFP.

Unrealistically Low Costs or Prices: Unrealistically low proposed costs or prices, initially or subsequently, may be grounds for considering proposal unacceptable either on the basis that the offeror does not understand the requirement or the offeror has made an unrealistic proposal. The government reserves the right to perform price realism analysis.

Offeror shall use generally acceptable estimating techniques (i.e., Labor Hours, Parametric modeling, Cost Estimating Relationships (CER), etc.).

d. Discussions:

It is the Government’s intent to award without discussions, therefore, it is imperative that offeror submit the best terms initially. However, if it is determined to be in the best interest of the

Government to hold discussions, the offerors will be notified.

e. Solicitation Requirement Terms and Conditions

Offeror is required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in offer being ineligible for award. Offeror must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.