Atch 2 - Protestant RE Coordinator_2025-04-03.pdf

PERFORMANCE WORK STATEMENT

FOR

PROTESTANT RELIGIOUS EDUCATION (RE) COORDINATOR

WRIGHT-PATTERSON AFB, OH

03 April 2025

1. INTRODUCTION:

a. Wright-Patterson AFB (WPAFB) is a Continental United States (CONUS) military community with a split population of Active Duty, Reserve, Civil Service employees, retirees, and dependents. The WPAFB program has the responsibility of meeting the needs of this diverse community in support of Wright-Patterson’s mission.

b. The WPAFB Chapel is composed of chaplains, religious affairs airmen, civil service clergy, appropriated and non-appropriated fund contractors, and lay volunteers. The programming developed by this staff is implemented in a pluralistic environment and is subject to the standards established by the U.S. Air Force.

c. The Chapel is a community of faith supporting programs at WPAFB. This community operates energetic ministries that require a high degree of coordination and cooperation among its staff.

d. This is a non-personal service contract to perform duties as the Protestant Religious Education (RE) Coordinator at WPAFB. The U.S. Government shall neither supervise nor control the method by which the contractor performs required task herein. It shall be the responsibility of the contractor to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer immediately. These services shall not be used to perform work of a policy/decision making or management nature (e.g. inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the U.S. Government.

2. GENERAL DUTIES AND RESPONSIBILITIES:

a. The Protestant Religious Education Coordinator serves as the resource person, advisor and coordinator of Religious Education (RE) for the Wright-Patterson Air Force Base Protestant Parish. The coordinator consults and coordinates primarily with the Protestant Parish Pastor, and when necessary, the Branch Chief of Parish Ministries, who in turn monitors the contractor's work.

3. CONTRACTING OFFICER REPRESENTATIVE (COR):

a. The contractor will consult with the COR for resolution or questions about this

Performance Work Statement (PWS).

4. QUALIFICATIONS:

The contractor shall have at a minimum the following qualifications:

a. At least two years of experience as a Coordinator of Religious Education or equivalent experience.

b. A bachelor’s degree in education, teaching, or a similar ministry field. Applicants with lessor or equivalent experience shall be considered if no otherwise fully qualified individuals apply.

c. A strong understanding of Protestant Christian theology, practice, and teachings.

d. An ability to work successfully within the pluralistic environment of the Air Force Chaplain Corps.

e. Great people skills that enable him/her to work effectively and harmoniously with others including chaplains, chapel staff, volunteers, and parishioners.

f. Effective verbal and written communication skills in the English language.

g. A functional working knowledge of Microsoft Word, PowerPoint, Publisher, Excel, and basic financial record keeping skills.

h. Must pass a background investigation at a minimum involving the following agencies for working with youth under 18; State Criminal History Repository Check, Fingerprint check and Installation Record Check. Installation Records Check includes Security Police, Drug & Alcohol Program, Family Housing, and Medical Treatment Facility for Family Advocacy Program, Service Central Registry records and Mental Health records.

i. Furnish a resume including academic and religious education work-related experience, along with at least two professional reference letters (no relatives).

5. GENERAL RESPONSIBILITIES:

a. The Protestant Religious Education Coordinator (RE) whom will be known from this point forward as the contractor will assume responsibility for all aspects of religious education. The contractor will work with the Protestant Parish Pastor, Service Chaplains, other Protestant chaplains as necessary, ministry leaders and Children’s Church Coordinators, to plan and achieve goals and objectives for Wright-Patterson AFB Protestant RE activities, and other activities as directed.

b. Meet regularly with the Protestant Parish Pastor or Branch Chief of Parish Ministries, to review the status and effectiveness of the RE program.

c. Attend weekly Sunday RE program(s) and weekday programs, as necessary, to review the status and effectiveness of the RE program. Will attend RE events on Sundays.

d. Recruits, trains, nurtures, and leads volunteer staff to include: grade level coordinators, and administrative staff members. The contractor will maintain a list of active volunteers with contact information. The list of volunteers will be approved by the Protestant Parish Pastor or Branch Chief. The contractor will need to step in when needed.

e. Serve as liaison for the Wright-Patterson Protestant ministries by: selecting RE literature for all ages and ensuring curriculum does not denigrate other faith groups.

f. Submit purchase requests (PR’s) for Protestant Religious Education Programs, review their annual budgets, and submit corresponding facility requests.

g. Coordinate an annual Vacation Bible School (VBS) or similar periodic programs with

Children’s Church Coordinators and community members. The contractor will ensure curriculum is appropriate and purchased, volunteers are appropriately trained, and background checks completed in a timely manner. Community member support may come from: WPAFB members and parishioners, Catholic worship community members, local churches, or other volunteers upon approval by the Protestant Parish Pastor or Branch Chief of Parish Ministries.

h. The contractor will resolve conflicts between Children’s Church Coordinators/teachers and parents to maintain positive relations with parents/guardians of students.

i. Ensure weekly RE attendance data is collected and submitted to the appropriate Chaplain for data recording.

j. The contractor will, with coordination of the Protestant Parish Pastor, ensure that chapel equipment used outside of the chapel facility is signed out on an AF Form 1297, Temporary Issue Receipt, and proper resource protection.

k. The contractor will comply with all chapel operating instructions (OIs), specifically those regarding facility usage, resource protections, fire prevention and funds utilization. The contractor will also submit facility request to arrange for use of facility for all meetings, rehearsals and programs for the year.

l. Prepare and submit proposed annual budget for the RE Program to the Protestant Parish

Coordinator, in accordance with budget and policy directives.

m. If awarded the contract, the contractor must submit an application for a background check to the chapel staff according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Check. Must be Line of Sight Supervisor (LOSS).

6. SPECIFIC RESPONSIBILITIES:

The Protestant Religious Education Coordinator will:

a. Establish and publicize regular office hours (see 9.a).

b. Prepare annual RE programs’ funds and Facility Requests in accordance with Air Force and Chaplain Corps policy and directives, and submit them to the Protestant Parish Pastor or his/her delegate.

c. Upon proper approval of Purchase Requests (PR), order and distribute all curriculum, equipment, and supplies required to support the RE Program. Contractor will enforce in a timely manner PR submissions with Requestors, in accordance to AFI and Chapel policies.

d. Schedule and facilitate RE staff meetings.

e. Attend monthly Protestant Parish Advisory Council (PPAC) meetings.

f. Coordinate with the chapel staff in initiating annual background checks on all teachers, substitute teachers, and helpers over 18 years of age.

g. The contractor will personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the COR. Submit the names and qualifications of proposed subcontractors to the COR for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Performance Work Statement (PWS).

7. VOLUNTEER MANAGEMENT REQUIREMENTS:

The Chaplain Corps is authorized to utilize volunteers IAW DoDI 1100.21, Voluntary Services in the Department of Defense, to support religious education. A volunteer is an individual who performs gratuitous services in an official capacity in support of Chaplain Corps programs (e.g., RE, youth programs, etc.). All volunteers require oversight, training and recognition related to their specific duties. Volunteers who may come in contact with minors in the performance of their duties require a Child Care Criminal History Background Check IAW DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs.

a. Recruit, train, and supervise volunteers for all Protestant Religious Education programs.

Ensure all planned programs have adequate volunteer support, and the volunteer to child ratio is within DoD and Air Force regulations.

b. Ensure volunteers meet all DoD and Air Force volunteer policy requirements to include:

c. Complete Chaplain Corps Volunteer Agreement For certifying their understanding of their roles and responsibilities as a volunteer.

d. Complete chapel non-disclosure agreement to certify understanding of privileged communication while volunteering in religious programs.

e. Maintain daily record of volunteer hours.

f. Ensure all personnel, working in programs involving minors in the performance of their duties during Chaplain Corps programs, have completed a Child Care Criminal History Background Check and comply with Line of Site Supervision (LOSS) requirements IAW DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs.

g. Create and maintain a master Protestant Religious Education program volunteer list with contact information.

h. Provide initial and annual orientation & training for program volunteers. Comply with all DoD and Air Force volunteer policy requirements as outlined on the Chapel SharePoint site.

8. EQUIPMENT AND SUPPLIES:

a. All workspace necessary to accomplish duties will be provided by the Wright-Patterson

Chaplain Corps.

9. FUNDS:

a. All non-appropriated monies used to implement and/or execute events and activities not directly and specifically funded for in the appropriated fund contract, i.e. contributions, donations, fund-raisers, participant tuition, designated offerings, gifts, scholarships, etc., will be processed by and maintained by the 88 ABW/HC CTOF Account Manager. The contractor, being a part of the chapel program, is allowed to organize a fundraiser if approved by the Senior Installation Chaplain and the Installation Commander (or delegate) prior to conducting a fundraiser. All funds collected must support a Chaplain Corps program and must be deposited into the installation’s CTOF in accordance with AFI 32-3101, AFI 52-105 section 4.4.5. The contractor will maintain an accounting of all funds received and spent, including receipts and they shall be made available to the Government for quarterly review throughout the contract period of performance and for the period after contract completion until final settlement of any claims under this contract.

10. SECURITY OF FACILITIES:

a. The contractor will ensure that any government keys issued to them are not lost, misplaced, or used/loaned by any other person. Issued keys will not be duplicated. The contractor shall ensure that any facility they are in charge of is locked and secured before departing if they are the last group in that facility for the day.

b. The contractor shall establish and implement methods of making sure all keys/combinations issued to the Contractor by the government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the Contractor.

c. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation, shall abide by all security regulations of the installation. When any employee no longer works for the contractor at the installation, the contract manager shall return any government furnished identification card to quality assurance personnel or Security Forces. Contractors shall expect delays entering the base and entry and exit of restricted areas. If, for any reason, Security Forces or any military member detains a contractor or contract employee, the contractor is to comply with their request and is not to become combative or argumentative. Contractors may be required to undergo Antiterrorism Level I training within 30 days after contract award.

11. WORKING HOURS AND EXTENTED PERIOD OF ABSENCE:

a. Minimum 20 hours per week:

i. The contractor must hold office hours at the chapel during regular duty hours

(0800-1600), at least 8 hours per week.

ii. Attend weekly Sunday RE program(s) and weekday programs, as necessary, to review the status and effectiveness of the RE program.

b. The contractor will provide a substitute to perform services in their absence. This substitute must be of equal or greater capability than the contractor and approved by the Protestant Parish Pastor or Branch Chief of Parish Ministries. Substitutes may not be a long-term, recurring basis, but only for required short-term absences of a personal nature.

12. APPEARANCE:

a. The contractor will be neatly and modestly attired and well groomed. Appearance should resemble business casual attire. Any length of hair, including beards or mustaches, is acceptable provided it is neat, clean and properly trimmed.

13. OFFICIAL US HOLIDAYS:

a. Regular meetings will not be held during the below US official holidays:

New Year’s Day January 01 Martin Luther King Jr. Day 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth June 19 Independence Day July 04

Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day November 11 Thanksgiving Day 4th Thursday of November Christmas Day December 25

However, if special events or counseling sessions are scheduled on these dates they will be performed IAW the PWS at no additional cost to the government.

14. ORGANIZATIONAL ACTIVITIES:

a. If determined appropriate by the Commander, Contractor personnel may be invited to participate in organizational events (i.e., organization days, grand openings, etc.) at their place of duty in a paid status. Participation is subject to contractor approval. Contract personnel are not entitled to participate in morale and welfare activities and be paid by the government. The contractor can allow their employees to participate at company expense and have the contract amount reduced.

15. INSPECTIONS:

a. The Contracting Officer may observe the contractor at any time to assure that the programs and services are operating in accordance with this Performance of Work Statement. The Contracting Officer may inspect files and records at any time.

16. PERIOD OF PERFORMANCE

a. The period of performance shall be for one (1) Base Year of 12 months service and four (4) Option Year of 12 months service. The Period of Performance shall be:

* Base Year - 01 May 2025 to 30 April 2026

* Option Year I – 01 May 2026 to 30 April 2027

* Option Year 2 – 01 May 2027 to 30 April 2028

* Option Year 3 – 01 May 2028 to 30 April 2029

* Option Year 4 – 01 May 2029 to 30 April 2030

END OF PERFORMANCE OF WORK STATEMENT