RFI Responses (FA860124Q0029).pdf
PDF 61 KB Posted
- Attached to
- 2024 NASIC Senior Leader Summit
- Solicitation number
- FA860124Q0029
About this file
This document contains a request for information and responses related to a federal contract solicitation for conference facilities. The solicitation seeks a conference facility within one hour of Wright-Patterson Air Force Base in Ohio to host a four-day NASIC Senior Leader Summit from April 29 to May 3, 2024. The facility must be able to provide lodging for three nights for 90 personnel, as well as food, social activities, team building event space, and audiovisual conference support from May 1-3. Responses were due by February 2, 2024 to the Department of the Air Force Materiel Command Lifecycle Management Center. The solicitation is set aside 100% for small businesses under NAICS code 721110.
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Other files
| File | Type | Posted |
|---|---|---|
| RFI Responses (FA860124Q0029).pdf .pdf | ||
| Solicitation - FA860124Q0029.pdf | ||
| Perfromance Work Statement FA860124Q0029.pdf | ||
| RFQ Combo (FA860124Q0029).pdf |
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We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services.
If not brand new, could you please provide the current / previous contract number?
This is a new requirement. While NASIC Summits have occurred in the past the requirmentsof this contract are different. The most similar contract to this one would be contract number FA860123P0073. The solicitation number of that contract was
FA860123Q00630002.
1. What time will the event begin on April 30, 2024?
2. According to the solicitation, the summit is scheduled for April 29, 2024. Could you please clarify if there are any requirements for the contractor on that particular day? 3. If the venue is not in a secluded area will you accept that option?”
1. A small group of action officers (Team leads), roughly 5-10 individuals, will check-in into lodging the evening of April 30, 2024 to complete minor summit prep activities (conference rooms should be available for set up during this time). All other guests will check in on May 1, 2024.
2. The beginning of the Senior Ledership Summit (SLS) will be conducted at Wright-Patterson Air Force Base in Dayton, OH from April 29 – 30, 2024. Roughly 5-10 action officers will require lodging check-in on April 30, 2024 to complete minor summit preparations (conference rooms should be available for set up during this time). All other guests will require check in on May 1, 2024. All requirement activities will commence between May 1 – 3, 2024.
3. We will consider all bids received via the contract solicitation.
Request For Information (2024 NASIC Senior Leader Summit)
1. Background states the summit is on April 29 - May 3, 2024, but 2.1.3.1 states meeting rooms must be available from 30 April - 3 May. Please confirm both conference and lodging dates.
2. PWS states: 2.1.2.3 states dedicated resort transport shall be provided, such as trolleys or buses.
Q- Resort transport to where?
3. Will the group need parking?
4. PWS states: 2.1.3.4.1: AV requirements for dining space/room Q. 2.1.3.1 states one room divided in two and two additional meeting rooms. Do you need an extra space for dining, or are you eating in the main room set for 100? 5. PWS states: 2.1.4 - Breakfast, lunch, dinner, and beverage will be paid separately from the contract price:
Q. Should we include pricing of these meals in line ITEM 0001, since pricing is separate?
6. How are meals being paid?
1. The beginning of the Senior Ledership Summit (SLS) will be conducted at Wright-Patterson Air Force Base in Dayton, OH from April 29 – 30, 2024. Roughly 5-10 action officers will require lodging check-in on April 30, 2024 to complete minor summit preparations (conference rooms should be available for set up during this time). All other guests will require check in on May 1, 2024. All requirement activities will commence between May 1 – 3, 2024.
2. Transport is requested if any activities are performed away from the primary venue location.
3. Yes, all personnel will require parking, approximately 90 – 100 vehicles.
4. Dinning could be conducted in a separate breakout room separated from the main event room.
5. Meals (Breakfast, Lunch, & Dinner) should not be placed in the contract however, all day snacks & beverages/refreshments should be included in the contact.
6. All meal prices (Breakfast, Lunch, & Dinner) will be handled by NASIC Protocol by way of landing fee from all guest members.
7. PWS states: 2.1.6. - Contractor must provide a space for a team building event.
Q. Which day(s) will this space be needed? What is the set-up required for this?”
8. On which days do you need the following:
Breakfast Meals:
Lunch Meals:
Dinner Meals:
AM Breaks:
PM Breaks:
7. All team building events will be conducted from May 1 – 3, 2024. This event will require conference support material (flip charts, whiteboards, pens, paper, etc). It must also have audio/visual capabilities including projectors, projector screens, microphones, Wifi, and the ability to support multiple computer inputs for displays (VGA, HDMI, etc) including technical support. 8.
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