Statement of Work.pdf

Statement of Work Air Force Events Participant Supplies BPA

5 May 2021

These products shall be used by the Air Force Marathon (AFM) Office in conjunction with its various events that occur at Wright-Patterson AFB, Ohio.

GENERAL:

• Clothing measurements should fit the sizing chart that is included in this statement of work.

Sizes must include Women’s XS through Women’s XXXL and Men’s XS through Men’s

XXXL.

• Clothing pricing shall contain both male and female cut.

• Vendor shall provide a full cost breakout of the costs associated with screen-printing, e.g., cost per color screened, cost per location screened, etc. Vendor shall disclose where and how many locations artwork can be screen printed. If screen printing is not an option for an item, the vendor must state so.

• There shall be no paper/tissue on either the front or back artwork after the screen press procedure to cause the tissue to stick to the text/artwork.

• Vendor shall provide a full cost breakout of the costs to fully sublimate an item. If sublimation is not an option for an item, the vendor must state so.

• Vendor shall provide a full cost breakout of the cost to embroider an item. Vendor shall disclose where and how many locations artwork can be embroidered. If embroidery is not an option for an item, the vendor must state so.

• Vender shall provide a full cost breakout of the cost to weave artwork into an item. Vendor shall disclose where and how many locations artwork can be woven into. If artwork cannot be woven into an item, the vendor must state so.

• Vendor shall provide full list of available colors and/or specify if unique Pantone Matching System (PMS) colors are available and if so, at what quantities.

• Vendor shall include all Minimum Order Quantities (MOQ) and all quantity pricing breaks.

Quantity pricing breaks shall be calculated solely by the total quantity of each unique item type and not factor sizes or cuts.

• Artwork shall be provided by the requiring activity with the vendor providing up to 90 minutes of additional graphics labor per order. Initial artwork may change slightly from prototype to the final approved rendering. Contractor shall notify the requiring activity when the final artwork shall be submitted.

• Vendor shall not go into final production of any items until the AFM Office has signed off on final artwork.

CLOTHING:

Short & Long Sleeve Technical Shirts

• All tech shirt styles are to be made from a premium performance moisture wicking breathable polyester. The polyester must be certified recycled polyester (recycled polyester must be from 100% post-consumer recycling). Certification of recycled polyester meeting the Global Recycled Standard and certified by the Control Union must be submitted with bid.

• Men’s shirts shall have a crew neck and women’s shirts shall have a v-neck.

Short & Long Sleeve Polyblend Shirts

• All Poly-blend style shirts shall be made with no less than 40% but no more than 60% certified recycled polyester (recycled polyester must be from 100% post-consumer recycling) with the remaining mixture to be cotton. Certification of recycled polyester meeting the Global Recycled Standard and certified by the Control Union must be submitted with bid.

• Men’s shirts shall have a crew neck and women’s shirts shall have a v-neck.

Long Sleeve Quarter Zips

• Vendor shall price Heather Polyester (single dye), Heather Polyester (double dye), 100% Polyester, Polyester Fleece Blend, and Cotton Blend quarter zips. All quarter zips must include thumbholes.

Full Zip Fleece Hoodie

• Vendor shall price a 100% polyester fleece lined hoodie with full zipper, two pockets, and a cinch style hood.

Pullover Tricot Fleece Hoodie

• Vendor shall price a 100% tricot fleece lined hoodie with kangaroo front pocket and a cinch style hood.

Polyester Hooded Jacket

• Vendor shall price a 100% lightweight polyester jacket with a full front zipper, side zip pockets, and adjustable cord lock hood & hem.

Polyester Jacket

• Vendor shall price a 100% lightweight polyester jacket with a full front zipper and side zip pockets.

MISCELLANEOUS APPAREL:

Drawstring Backpack (Sublimated)

• Vendor shall price a 100% polyester 16" x 19" drawstring backpack

• Vendor shall provide a full cost breakout for all the following options;

o Additional side pocket o Pouch pocket o Mesh back o Media slot o Piping trim o Reflective trim o Colored cords o Reinforced corner grommets

Clear Drawstring Security Backpack

• Vendor shall price a clear 16" x 19" drawstring backpack made of clear vinyl on the front with a mesh back.

Tuck-Away-Backpack

• Vendor shall price a 13" x 16" tuck-away-backpack that folds into its own pocket for portability.

Laminated Shopping Tote

• Vendor shall price a laminated shopping tote bag that is 12” W x 13” L x 8” H.

Knit Gloves

• Vendor shall price knit running gloves with elastic wrist and touchscreen technology fingertips.

• Pricing shall contain two sizes, a Men’s Small/Medium and a Men’s Large/Extra-Large with vendor providing measurements for those sizes (or their equivalent sizes).

Low Ankle Running Socks

• Vendor shall price low ankle running socks made of a poly/spandex/nylon woven blend.

• Pricing shall contain sock sizes 9-11 (U.S. Women’s Shoe Size 5-10 & U.S. Men’s Shoe Size 3-8), 10-13 (U.S. Women’s Shoe Size 10.5-13 & U.S. Men’s Shoe Size 7-12), and 14+ (U.S.

Women’s Shoe Size 14+ & U.S. Men’s Shoe Size 12.5+)

5 Panel Sports Hat

• Vendor shall price a polyester 5-panel sports hat.

o Microfiber o Mesh o Velcro closure o Loop buckle o Terry headband o Non-reflective and reflective brim binding o Woven headband

• Sizing should be one size fits most with vendor providing their standard measurement.

Trucker Hat

• Vendor shall price a trucker hat with plastic mesh back panels, curved foam bill, adjustable plastic snap closure, full sublimation, and button top.

3 Color Acrylic Knit Beanie

• Vendor shall price a 3-color knit beanie with 3-color pom made from 100% acrylic yarn.

1-Color Acrylic Knit Beanie

• Vendor shall price a 1-color knit beanie made from 100% acrylic yarn.

Fully Sublimated Beanie

• Vendor shall price a fully sublimated beanie made from a poly/spandex blend.

Sport Visor

• Vendor shall price a polyester sports visor.

o Non-reflective and reflective trim o Clip closure o Single and double strip Velcro closure

Polyester Race Wrap (Buff/Gaiter)

• Vendor shall price 100% polyester race wrap (also referred to as a buff or gaiter).

• Vendor shall provide measurement of each race wrap.

3 Color Acrylic Scarf with Fringe

• Vendor shall price a 3-color scarf with 2-color fringe made from 100% acrylic yarn with double-sided knitted design with reversed out colors.

• Measurements shall be 53” L x 6.5” W.

Fleece Blanket

• Vendor shall price anti-pilling 100% poly-fleece blanket with hemmed border and seam-to-seam sublimation.

• Measurement of blankets will be 60” H x 50” W.

Beach Towel

• Vendor shall price 100% cotton velour beach towel with hemmed border.

• Measurement of each towel will be 60” W x 30” H.

Microfiber Towel

• Vendor shall price 100% polyester microfiber race towel with hemmed border.

• Measurement of each towel will be 18” W x 15” H.

Sport Towel

• Vendor shall price 100% cotton velour beach towel with hemmed border.

• Measurement of each towel will be 33” W x 10” H.

Arm warmers

• Vendor shall price 100% polyester arm warmers.

• Vendor shall provide list of available sizes and their respective measurements.

SIZING CHART:

Men’s Size Chest Waist Hip

XS 32-34” 27-29” 32-34”

Small 35-37” 32-32” 35-37” Medium 38-40” 33-35” 38-40”

Large 41-43” 36-38” 41-43”

XL 44-46” 39-41” 44-46”

XXL 47-49” 42-44” 47-49”

XXXL 50-52” 45-47” 50-52”

Women’s Size Bust Midriff Hip

XS 31-33” 24-26” 32-34”

Small 34-36” 27-29” 35-37” Medium 37-39” 30-32” 38-40”

Large 40-41” 33-34” 41-42”

XL 42-44” 35-37” 43-45”

XXL 45-48” 38-45” 46-51”

XXXL 49-52” 46-49” 52-55”

Delivery:

• Shirts shall be delivered no later than 5 weeks before the Air Force Marathon (3rd Saturday in September unless otherwise specified).

• All other clothing and miscellaneous apparel items shall be delivered IAW the below:

o All orders under 500 units regardless of type shall be delivered in no greater than 6 weeks of order.

o All orders under 2500 units regardless of type shall be delivered in no greater than 8 weeks of order.

o All orders over 2500 units regardless of type shall be deliver in no greater than 10 weeks of order.

Samples:

• The AFM Office reserves the right to request samples (either blank or items made for other events) before ordering. Samples shall be received within two weeks of a request.

• Samples shall be sent to:

Air Force Marathon

88 MSG/AFM

5030 Pearson Rd. Bldg 219, Rm 106 Wright Patterson AFB OH 45433

Packaging:

• Vendor shall convey to AFM Office what options exist to package and ship each order, e.g., with paper, in bundles of 10, etc.

1. DELIVERY PROCEDURES COMMERCIAL VEHICLES

a. All vehicles larger than a large pick-up truck are required to be inspected by the Wright-

Patterson Air Force Base Commercial Vehicle Delivery Gate (CVDG) prior to entering the installation. Vehicles to be inspected include, but are not limited to, the following:

1. Step van/panel truck

2. Tractor/trailer, box and flatbed containing cargo

3. Tanker trucks

4. Box trucks

5. Tour buses

6. Garbage/recycled waste trucks

7. Concrete trucks/mixers, dump trucks

8. Cranes, recreational vehicles, petroleum tanker

This inspection will be conducted at Gate 26A located off State Route 235.

**The following are exemptions to vehicles utilizing the CVDG:

1. If the vehicle has the product inside (concrete and asphalt trucks) and timely delivery is necessary due to product deterioration it does not need to enter the CVDG. To bypass the CVDG, the contractor shall submit a list containing drivers’ names, social security numbers and the state in which the driver's license is held for those drivers who will be entering the base. This shall be accomplished 24 hours prior to requested entry time. If entry is requested on Monday, this list must be submitted by Friday at 1630 hours. All lists shall be submitted to the 88th ABW/CE Directorate contract inspector. The only gates that may be used under this exemption shall be 15A, 26A, 38A, and gate 1B. If the driver's name is not on the list, he/she will not be allowed access to the installation through these gates and the base will not assume liability for denied access.

2. If a delivery vehicle must exit, and then re-enter the base to complete its route, the vehicle shall be resealed upon exiting the base. After initially passing through the commercial vehicle delivery gate, trucks shall be resealed at Gates 15A, 38A and 22B. The resealing of the trucks will allow them to continue to any other area of the installation (Areas A, B, or Kittyhawk) without reprocessing through the CVDG. To receive resealing assistance, the drivers shall physically stop at one of the three authorized gates and request the installation entry controller to reseal their truck and provide the next location of their delivery. The controller will reseal the truck and give the delivery driver a pre-clearance form. The driver shall present the pre-clearance form to the entry controller at the next point of installation entry. This reentry can be through any base gate.

3. Vehicles may be subject to an inspection at any of installation entry control points during a directed random antiterrorism measure (RAM.) Any commercial vehicle, regardless of size, can be directed to the CVDG at the discretion of the installation entry controller.

Invoice and Payment:

The Contractor shall be paid upon submission of a properly prepared invoice (original and one copy) and after final inspection and acceptance has been made. A proper Invoice shall cite the Contractor’s name and address, Invoice number, Invoice date, order number, contract line item number (CLIN), description of the supplies/service, unit of issue, unit price and extended price, terms of any prompt payment discount offered, and who to notify in the event the Invoice is defective.

The Invoice shall be submitted to:

AFSVA/SVTEA

2261 HUGHES AVE STE 156

JBSA LACKLAND TX 78236-9854

Accounts payable e-mail: ap.ssc2@afsv.net

One (1) copy of all Invoices shall also be sent to the Contracting Office to the following personnel:

Contract Specialist: Eric LaGasse, eric.lagasse@us.af.mil Contracting Officer: Toxie H. Courtney III, toxie.courtney.1@us.af.mil

Invoices shall be submitted after delivery is complete.