Questions_Set__2.pdf

1. Does the Government own the parts and materials stored in the contractor’s area in

Building 70?

A. Some items are owned by the Government, these would be appliances for reissue.

Other parts and appliances are owned by the Contractor until installed in a unit.

2. Can you please provide an inventory of the Government owned materials (parts, Sheet vinyl, Equipment, furniture and appliances) stored in Building 70 that the contractor will be responsible for?

A. Please review paragraph 1.14 Self-Help Store. Upon award the Contractor will inventory the materials at start up.

3. Does the Government own the Equipment (Lawn Care Equipment, Hand Tools, wood working power tools, Portable A/C units and vacuums) stored in Building 70 (including Self Help) that the awarded contractor will be responsible for?

A. The Contractor will be responsible for providing all equipment (including Self-Help equipment) to satisfy the requirements of the PWS

4. It was noted during the site visit that there are various appliances that are in different stages of disassembly in the shop area of Building 70. What is the status and disposition of these units?

a. Are they being repaired?

b. Are parts being salvaged and reused from them?

A. The appliances and HVAC items referred to are past their useful life and obsolete.

4. On the site visit; was the first GOQ unit that was visited ready to be occupied?

A. 419 Johnson, yes.

5. On the site visit was the 2nd housing unit that was visited typical of the condition that a housing unit is turned over to the contractor at the beginning of the COM period?

A. 732 Pearson, no.

6. Are the employees that are currently working on the incumbent contract covered by a Collective Bargaining Agreement (CBA)? If they are please provide the CBA that they are under.

A. No

7. If employees are covered by a CBA; would the government please provide the seniority list for the employees that includes the Trade/Position and Date of Hire?

A. N/A

8. How many Self Help home deliveries were made each of the previous 3 years?

A. Delivery was just added in this PWS.

10. Are there Housing Units where the maintenance or repairs have been deferred? If yes how many have been deferred and what are the reasons for being deferred?

A. No units have been deferred

12. Is the contractor allowed to park vehicles in the parking lot of Building 70 overnight? If not is there another location on the Base that the contractor can park their vehicles overnight?

A. Parking is provided on the other side of the building

13. What is the current housing occupancy rate?

A. See 14. Below.

14. What is the housing occupancy rate over the last 3 years?

A. The occupancy rate has been between 80 & 90 percent over the last 3 years

15. How is the contractor to be paid/reimbursed for the costs of materials/parts used on

Service Calls?

A. Please read paragraph 1.2 Scope of Work

16. What is the Average cost of materials used on a Service Call?

A. Information in the Appendices should be sufficient to answer your question.

17. How is the contractor to be paid/reimbursed for the costs of materials/parts used on

Change of Occupancy?

A. Please refer to paragraph 1.2 Scope of Work

18. What is the Average cost of materials used on a COM?

A. Information in the Appendices should be sufficient to answer your question

19. How is the contractor to be paid/reimbursed for the costs of materials/parts used on

Preventative Maintenance?

A. Please read paragraph 1.2 Scope of Work

20. What is the Average cost of materials used on a PM?

A. Information in the Appendices should be sufficient to answer your question

21. Is there a current backlog of open service orders? If yes how many and will the awardee be paid separately to complete the backlog?

A. There is no backlog of work

22. Is there a current backlog of open Change of Occupancy Maintenance? If yes how many and will the awardee be paid separately to complete the backlog?

A. There is no backlog of work

23. Is there a Phase In period for the awarded contract?

A. Due to the short procurement timeline on this acquisition, there will be no Phase in period.

24. Would the Government please provide the specification for the Carpeting to be installed?

A. Carpet must meet AF standards as defined in Air Force Family Housing Guide and Unified Facilities Guide http://www.wbdg.org/FFC/DOD/UFGS/UFGS%2009%2068%2000.pdf. Current carpet being used is Shaw’s, Dyersburg classic crisp linen, installed on 8# 1/2" cushion

25. Would the Government please provide the specification for the interior and exterior

Paints to be used?

A. The interior paint is Sherwin Williams, Latex, 59575 Landmark White, Property

Management Interior Egg Shell Exterior paint is Sherwin Williams, Latex, A-100 Gloss, 7510 Chateau Brown

26. Will interior and exterior painting be ordered by Service Call? If yes will the interior and exterior painting ordered as a Service Call be invoiced under CLIN 0003, 1003 and 2003?

A. Interior painting is primarily done on COM so it will be requested on AF1219. Exterior painting may be requested by either AF1219 or Service Call. All painting is to be invoiced under CLIN 0003.

27. Will carpeting removal and installation be ordered by Service Call? If yes will removal and replacement of the Carpet ordered by Service Call be invoiced under CLIN 0004, 1004 and 2004?

A. Carpet removal and installation is performed on COM. All replacement is to be invoiced under CLIN 0004. In instances where the Contractor is asked to remove carpeting. This action is included in FFP CLIN 0001.

28. What are the approved paint colors for interior and exterior paint?

DUPLICATE Question (#25 Above)

29. Would the Government confirm that “All coordination with the State Historic

Preservation Office is accomplished by 88 CEG/CEIE CRM.”?

A. Yes

30. Could the government please provide the offerors with the User Manual for the Builder

SMS software?

A. Builder questions are currently with our technical team and answers will be posted shortly.

31. During the Site Visit there was a housing unit that had torn Sheet Vinyl that was taped over with duct tape. Does the Sheet Vinyl, mastic or sub-flooring in that unit contain Asbestos?

A. This unit has not been COM’d. Please refer to paragraph 1.11.2.3 Asbestos Containing Flooring

32. Will the Government please provide a copy of the Site Visit Attendance Roster?

A. The government will not post a list of companies in attendance.

33. In the PWS Paragraph 1.2.3 Acquisition it states that the “Materials, parts, supplies and equipment to be used in the performance of this work shall be subject to the Contracting Officer’s Representative (COR) and/or Contracting Officer’s (CO) approval.” What is the procedure for gaining approval for Materials, parts, supplies and equipment?

A. Please refer to paragraph 1.2.3.4 Submittals. If the Contractor wishes to use a product other than those previously used/approved the Contractor shall get approval by the COR prior to material or material being used.

34. The Technical Experience, Licenses and Certifications are required to be identified the

Contractor’s bid package SubFactor 3. However, Page 32 of the RFP includes: X (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014)(E.O. 13495).

a. Question: Do the current employees meet the requirements of the PWS Paragraph 1.2.4 Contractor Employees?

A. This information is not known by the Government. Though we believe current employees may not have the qualification required by this contract.

b. Question: Knowing contractors must offer the current contract employee jobs according to

FAR 52.222‐17. We will not know what certifications Technical Experience, Licenses and Certifications these current contract workers have until we are qualifying them them positions. Will the government consider requiring the offerors to demonstrate how they plan to meet position requirements in the SubFactor 3 and allow proof of specific persons Technical Experience, Licenses and Certifications be submitted to prior to any work being performance on this contract instead of with bid package SubFactor 3?

A. The Contractor should list the Technical Experience, Licenses and Certifications they will require from any person holding a specific position on this contract. After holding interviews and selecting employees, specific personnel and their qualifications can be submitted.

35. Please provide an installed equipment inventory listing for the housing units that show the location, quantity, manufacture, install date, capacity, of appliances, Furnace, Air Handler, Boiler, Water Heater, Dryer Vent, Smoke Detector, Carbon Monoxide Detector, Radiators, Gas Log Insert and Radon Mitigation systems?

A. That information will be provided to the successful offer for them to input into GPEDS.

We currently, do not have that information in a consolidated form that is readily available.

36. In the PWS 1.5.6.1. The government indicates the following equipment receives an annual PM “Furnace, Air Handler, Boiler, Water Heater, Dryer Vent, Smoke Detector, Carbon Monoxide Detector, Radiators, Gas Log Insert and Radon Mitigation Operation Inspection Schedule. Annual preventive maintenance inspection, repair and cleaning of Furnaces, Boilers, Water Heaters, Dryer vents, Smoke detectors, Carbon Monoxide

Detector, radiators, gas log insert and Radon Mitigation System operation shall be scheduled and completed once a year, during the month of September.” Did the Government intend for the Humidifiers/De-Humidifiers receive an annual PM as well?

A. Yes

37. In the PWS Paragraph 1.6.1. describes a JOB ORDER (J.O.) SYSTEM that the contractor shall utilize that is a Commercial Off-The-Shelf (COTS) Internet based facility maintenance system to record and manage all work performed under this contract. Other than being able to allow the CORs and CO read-only access are there any other system requirements that the Program must meet?

A. System must allow you to fulfill all the requirements of the PWS in relation to Job Orders and Reports, paragraph 1.6.1

38. Historically how many portable Heaters were required per year for no-heat calls?

A. None.

39. Historically how many portable Air Conditioning Units were required per year for no cooling calls?

A. None

40. In the PWS Paragraph 1.7.3. Change of Occupancy Maintenance the contractor is required to be present during the Pre Inspection and the Final Inspection. Would the Government confirm that the contractor’s role in the Pre-Term and Final are to observe the maintenance required and not to conduct the inspections on behalf of the government with the occupant?

A. That is correct.

41. What is the anticipated maximum number of COMS that will be ongoing at the same time?

A. Please refer to Appendix F

42. In the PWS Paragraph 1.8.1.1. Floors. It states that “Wood floors and stairs shall be thoroughly cleaned and a coat of finishing material will be applied to wood flooring and stairs during COM.”

a. What floor finishing material is to be applied?

b. Is the floor finishing material applied to all finished stairs and floors on each

COM or as needed?

A. As needed. Finishing material the Contractor requests to use should be submitted to the

COR for approval. Typically, if you use a product that requires annual reapplication.

You will need to reapply on every COM. If you use a longer lasting product, you may not have to reapply on every COM.

43. Regarding the PWS Paragraph 1.8.2. OTHER CLEANING. Would the government please provide the historical data for the number of Chimney Cleaning, Duct Cleaning, Vacant Unit Cleaning “Mop-Outs”, Carpet Cleaning in Occupied Units and the Radiators directed to be cleaned?

44. Regarding the PWS Paragraph 1.9.4.2. Insulated Pipes. Would the government please provide the number of instances in the previous year that required Asbestos actions be taken under 29CFR 1926.1101?

A. Two

45. Regarding PWS Paragraph 1.9.6. Telephone Wiring; how many calls were received annually for repair of phone jacks?

A. Less than 10

46. Regarding PWS Paragraph 1.9.6. Telephone Wiring; how many calls were received annually for to install phone jacks where none previously existed?

A. Less than 10

47. Regarding PWS Paragraph 1.10.4. Vandalism; how many calls were received annually for repair of Vandalism?

a. Does the Contractor get paid if the contractor makes the repairs and the government has charged the resident for the repairs?

A. Average of 1 per year. No, the contractor does not get reimbursed.

48. Regarding PWS Paragraph 1.10.6. Termite Control; how many calls were received annually for termite issues?

A. Average of 1 per year.

49. Regarding PWS Paragraph 1.11.3. Appliances; this paragraph states that appliances will be reimbursed at the line item price. Where would the offerors find the line item pricing for appliances?

A. This is a firm fixed priced contract and the above language will be removed.

50. Regarding PWS Paragraph 1.11.4.1. Window Treatments.

a. Does this paragraph only apply to GOQ housing units?

A. Yes.

b. Are there any special requirements for the window treatments to meet any security requirements?

A. No

c. How is the contractor reimbursed for the cost of the drapes?

A. This is a firm fixed contract

51. Regarding PWS Paragraph 1.12.7. Garage Door Openers. Is the contractor employee required to attend the Assignment inspection with each new occupant to program the garage door opener?

A. No. This should be done during COM. If new resident requests to use their own combination the Contractor shall complete this after move in.

52. Regarding PWS Paragraph 1.14.2. Providing Landscaping and Tree Trimming. Would the government please provide the number of requests made annually for landscaping and tree trimming?

A. This is weather dependent.

53. What is the dollar amount of the Micro Purchase threshold?

A. See paragraph 1.16.2.1.

54. Regarding Appendix D Facilities to be serviced; would the government please confirm that the net square feet and the paint surface square feet includes only interior of the units?

A. Correct

55. Regarding Appendix F Workload Estimates 1. Actual Number of Service Calls. Would the government please confirm that the annual totals include all job orders initiated under the category of “service calls”?

A. Yes

56. Regarding Appendix F Workload Estimates 2b. Preventative Maintenance Inspections;

roof, gutters and downspouts. Would the government please confirm that there are 3 annual inspections required and not the two as listed in the PWS Appendix F Workload Estimates 2b?

A. Correct, the Appendix will be changed to reflect 3 inspections

57. Regarding Appendix F Workload Estimates 6. Miscellaneous Parts Used; are these parts used for self-help or for each category of work; for example, all service calls, preventive maintenance inspections, COMs and Major/Minor Project work?

A. For all work including self-help

58. Regarding Appendix F Workload Estimates 6. Miscellaneous Parts Used; the list shows that 31 refrigerators were replaced.

a. Were these replaced as upgrades?

A. No

b. Were these units that were beyond economical repair?

A. Yes please refer to Paragraph 1.11.3.1

59. Regarding Appendix F Workload Estimates 6. Miscellaneous Parts Used; are the equipment items listed in this list government property and will they be make available to the successful awardee for use on the awarded contract? Such as hand tools, Hook and Loop Sander, Bottle Sprayer, Portable Air Compressor and Nailer Kit, Heavy Duty Drill, Hot Shot Pipe Thawing Machine and a refrigeration recovery unit.

A. No

60. Appendix A defines a Full Cleaning as a Housing unit that has had no cleaning done by the occupant. Furthermore it states that the Contractor shall complete all work identified in Section 1, paragraph 1.8.2 that is required to ensure the unit meets the standard of cleanliness. Full cleanings are accomplished per COR.

a. Paragraph 1.8.2 is for other cleaning; Paragraph 1.8.1 is for Change of Occupancy Quarters Cleaning. Did the government intend for the reference to be for 1.8.1?

A. Correct, reference will be changed

b. The Appendix A definition of the Full Cleaning implies that the occupant is normally required to turn in the units in a “whole house clean” condition and that housing units turned over to the contractor requiring a Full Cleaning are the exception and must only be performed at the direction of the COR; is that correct?

A. No, paragraphs will be changed. It is the Government’s intent that all units will receive a full cleaning by the Contractor during COM.

61. The current due Date is on a Saturday is that correct?

A. The solicitation due date has been extended to 11 June 2019.

62. Does the government provide the replacement Appliances for CLIN 2? If no and the contractor is to provide them; how will the Government reimburse the contractor for the replacement costs of dishwashers, ranges, refrigerators, ice machines and microwaves?

A. Please refer to paragraph 1.2 Scope of Work

63. Regarding Paragraph 1.11.3.3 Tenant Owned Appliances would the government please provide the historical quantity of appliances requiring movement over the last 3 years?

A. Two.

64. PWS 1.8.1.1 Please provide historic annual square footage of uncarpeted floors to be cleaned.

A. See average number of COMs per year for maximum quantities.

65. PWS 1.8.1.2 Please provide historic annual square footage of carpet to be cleaned.

A. See number of COMs per year for maximum quantities

66. PWS 1.8.1.3 Please provide historic annual square footage of windows to be cleaned.

67. PWS 1.8.2.1 Please provide historic annual quantities of COR requests for this service.

A. Please refer to Appendix F, Estimated MAJOR/MINOR PROJECT QUANTITIES

68. PWS 1.8.2.2 Please provide historic annual quantities of COR requests for this service.

A. Use average number of COMs per year for maximum quantities.

69. PWS 1.8.2.3 Please provide historic annual quantities of COR requests for this service.

A. Vacant Unit Cleaning “Mop-outs” - See number of COMs per year for maximum quantities https://protect-us.mimecast.com/s/Yg66C9r3AzIk9k4QtoGgCS?domain=1.8.1.1 https://protect-us.mimecast.com/s/kWvwC0RAonTGZGNVSDHPC5?domain=1.8.1.2 https://protect-us.mimecast.com/s/d2cyCgJ7DqsApAE9C21ASu?domain=1.8.1.3 https://protect-us.mimecast.com/s/EhH4CjRAgwTnPno8C7iC_A?domain=1.8.2.1 https://protect-us.mimecast.com/s/hHNMCkR6jxTO1O29HJRT2M?domain=1.8.2.2 https://protect-us.mimecast.com/s/81WyClY8kyu2p2RxfYYMWt?domain=1.8.2.3

70. PWS 1.9.4.1 Please provide historic annual quantities of COR requests for this service.

A. Clean and Camera Sewer Lines – None during the previous 3 years.

71. PWS 1.10.6.1 Please provide historic annual quantities of incidences for this service.

A. Termites - See questions above.

72. PWS 1.10.6.2 Please confirm this service will be handled as separately funded project work, and is not part of FFP responsibilities.

A. Termites – Refer to listed paragraph.

73. PWS 1.11.2.1 Please provide historic annual quantities of refinishing. Else, confirm this work is separately funded and is not part of FFP responsibilities.

A. This work is FFP. See number of COMs per year for maximum quantities.

74. PWS 1.14.2: Please provide historical annual quantities for this service.

A. Landscaping and Tree Trimming – This is weather dependent.

75. CLIN x003: Please provide a breakdown of quantities for interior vs exterior painting, as these are subject to different performance factors.

76. Reference: Attachment 6 Pricing Sheet

a. Question: Are offerors required to price the 6 month extension in the pricing sheet?

b. Question: The 6 month extension has the same clin# assigned as Option Year II, please clarify.

A. Yes it is required and the pricing sheet has been Corrected

77. Reference: Solicitation RFP Pages 3 and 4 of 53.

Question: Section B for supplies or services and prices/cost CLINs did not include the 6 month extension CLIN as listed in the attachment 6 pricing sheet, please clarify.

A. The solicitation does not include the 6th month extension CLINS because the CLINS will not be part of the award however, they need to be evaluated which is why they are included on the pricing sheet.

78. Please confirm that both electronic and printed copies of the proposal are requested.

A. Yes, both will be required

79. Has the scope changed compared to the previous contract?

A. Yes

80. Is there a required FTE count and SCA classification?

A. No.

81. Is there an incumbent contractor for the military housing maintenance at WPAFB https://protect-us.mimecast.com/s/wVhiCmZ70zFjDjyzINk9iW?domain=1.9.4.1 https://protect-us.mimecast.com/s/fJATCn5GmAh7j79vS0eYBI?domain=1.10.6.1 https://protect-us.mimecast.com/s/g4V0Co2AnBIrZr2EI2IUx-?domain=1.10.6.2 https://protect-us.mimecast.com/s/UPryCpY9oDunKn4mCvsjiI?domain=1.11.2.1

A. Yes

82. Ref: Additional Instructions to Offerors, Evaluation Factors and Offer Volume Content, Subfactor 5: Prior Experience:

Will on-base facilities maintenance contracts be considered relevant to residential maintenance and repair contracts?

We have several BOS contracts that include Real Property Maintenance/Management, which includes customer support to varied customers, recurring work and service calls (prioritized) for the maintenance of approx.200 facilities. Services include repairing windows and walls, floor refinishing, masonry, roofing, electrical, plumbing, HVAC, etc.

A. Yes, the measure of merit requires similar services within 5 years.