Attachment_3_PWS.doc

PERFORMANCE WORK STATEMENT

(PWS)

TO PERFORM MAINTENANCE & REPAIR

ON CENTRIFUGAL

AND SCREW CHILLERS,

AND AIR CONDITIONING SYSTEMS

01 October 2018 Table of Contents

Section Number and Title

Page

1.0 DESCRIPTION OF SERVICES

1.1 Scope of Work

1.2 Maintenance

1.3 Improvements

1.4 Scheduled Overhaul/Replacement Work

1.5 Service Call Repairs

1.6 Emergency Service Calls (Breakdowns)

1.7 Warranty Period

1.8 Closeout Procedures

1.9 Quality Control

1.10 Contracting Officers Representative (COR)

1.11 Coordination and Scheduling

1.12 Work Hours

1.13 Recognized Holiday Hours of Operation

1.14 Contractor/Employee Base Pass and Identification, Special

Clearances and Vehicle Passes

1.15 Contractor Personnel

1.16 Fire Prevention

1.17 Manufacture’s Maintenance Procedures

1.18 Manufactured Products

1.19 Removals and Salvage

1.20 Daily Clean Up

1.21 Environmental Protection

1.22 Chlorofluorocarbons (CFC) & Hydrochlorofluorocarbons

(HCFC) (Refrigerant) Recovery Reclaiming/Recycling

1.23 Safety Requirements and Reports

1.24 Voluntary Protection Program (VPP)

1.25 Definitions

1.26 Requirements-Voluntary Protection Program

1.27 Labor Hours Database

2.0 SERVICE SUMMARY

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.2 Utilities

4.0 GENERAL INFORMATION

4.1 Special Qualifications

4.2 Schedule Coordination

4.3 Asbestos

Attachment 1, WPAFB Section 01 02 20

(General Environmental Protection Requirements) Attachment 2, WPAFB Section 02 09 10

(Ozone Depleting Substance Recovery)

1.0. DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK

1.1.1. The work consists of performing maintenance, improvements, overhaul, replacement, routine repair and emergency service calls on centrifugal, screw, scroll and reciprocating chillers, air conditioning systems, and associated cooling system components at Wright Patterson AFB, OH. Associated cooling system components include, but are not limited to water towers, ductwork and environmental control systems and interfaces. This work shall include moving and rigging of materials on the job site for normal recommended maintenance, performance of this contract, testing, and cleanup. Overhaul/replacement work shall be scheduled in writing by the Contracting Officer Representative (COR). The Government will provide a list of those chillers to be overhauled/replacement and a schedule before any overhaul work commences. Other repair or emergency actions shall be identified to the contractor by the COR. All work shall be accomplished on an on-call (service call) basis with all required work and material identified by contractor prior to start of work. All refrigerant used in the performance of this contract will be provided by the government. The contractor is not responsible for window room air conditioners.

1.2. MAINTENANCE

1.2.1. The contractor shall provide all labor, equipment, material and supervision required to accomplish maintenance. The contractor shall respond within three work days with accurate cost estimates for all maintenance functions as required by the government.

1.2.2. Winter Maintenance tasks include, for Centrifugal Chillers, the use of a hot water machine to bring the chiller to a positive pressure, leak check the entire machine, check and confirm proper operation of the purifier purge, replace the purge filter or drier, inspect and clean all electrical devices- contactors, relays and starters, check contacts for pitting or wear, inspect and check all safety devices for proper operation, replace the oil filter on Trane, Carrier and McQuay chillers, replace the oil filter and oil on York chillers, confirm proper operation of the oil heater, meg the motor and inspect and confirm proper operation of the vane arms. Winter maintenance tasks for Screw chillers shall include, checking the entire machine for leaks. Replacing the oil filter (except Trane RTWD chillers) and oil filter o-rings, confirm operation of the oil heater, inspect and clean all electrical devices- contactors, relays and starters, check contacts for pitting or wear, inspect and checking all safety devices for proper operation, meg the motor and checking operation of the slide valve. Winter maintenance shall occur between 1 November and 1 March with all work being completed NLT 1 Mar. Contractor shall present all inspection reports, records and recommendations to the Mechanical Shop Supervisors and the COR no later than 10 days after inspections are complete.

1.2.3. Summer Maintenance tasks include, for water cooled chillers, check vanes for free and smooth operation, check mechanical linkages for wear, check purge unit controls for proper operation, check purge compressor for leaks, check purge unit for proper operation, verify proper operation of the oil heater, check for proper flow rates through the condenser and evaporator, verify proper motor cooling operation, check the operation of the control circuit, take oil samples for laboratory analysis and perform a comprehensive written log of all temperatures, pressures, amperages, voltages and run conditions. Summer maintenance tasks for air cooled chillers shall include, a leak check of the entire chiller with an electronic leak detector, check for proper operation of all condenser fan motors and blades, check for proper operation of all condenser fan motor speed controllers, test and verify for proper operation of the oil pressure safety devices for all compressors, verify the operation of all compressor oil heaters and inspect all contactors for discoloration, overheating, wear and pitting. Summer maintenance shall occur between 1 June and 1 September with all work being completed NLT 1 September. Contractor shall present all inspection reports, records, oil sample tests with written reports and recommendations to the Mechanical Shop Supervisors and the COR no later than 10 days after inspections are complete.

1.3. IMPROVEMENTS

1.3.1. Improvements to chillers, air conditioning systems and associated cooling system components shall be accomplished to maximize cost and energy savings. The contractor shall provide all labor, equipment, material, and supervision required to accomplish improvements to the chillers, air conditioning systems or any associated cooling system components.

1.4. SCHEDULED OVERHAUL/REPLACEMENT WORK (Routine Inspection and Maintenance)

1.4.1. The Government shall provide a list of chillers to be overhauled and an agreed upon schedule before any overhaul/replacement work commences. Each overhaul/replacement shall be considered a separate task and authorized by the Contracting Officer. Scheduled overhaul/replacement work shall be completed by 15 April.

1.4.2. The contractor shall provide all labor, equipment, material and supervision required to accomplish overhauls/replacement to the chillers.

1.4.3. Disassembly, inspection, lubrication, and testing work done by the contractor shall be in accordance with the manufacturer’s instructions.

1.4.4. After disassembly of any compressor, evaporator, or condenser, the contractor shall inspect all parts for wear. Within 48 hours of complete disassembly, the contractor shall submit a written report to the government COR detailing the condition of the equipment. This report shall include recommendations for replacement of part(s) found to be broken or worn beyond allowable tolerances, the estimated cost for each repair to include cost of parts, number of labor hours and any other miscellaneous expenses. The contractor shall inspect parts found broken or worn. The contractor shall not reassemble any compressor, evaporator, or condenser until reassemble or repair action has been reviewed by the government. Reassembly or repair work shall commence after a delivery order has been issued. Contractor shall perform initial start-up of each serviced chiller to include vibration analysis and running log (chillers are overhauled in winter and started in spring).

1.4.5. When requested by the COR, eddy current tests shall be performed on evaporator and condenser tubes and a report shall be submitted by the contractor to the COR within five working days of completion of the tests. The report shall include location of leaking tubes and recommendations for replacement or plugging of those found not operational with cost estimates for each repair.

1.4.6. Only the government COR may grant permission to the contractor to recharge the air conditioning system with refrigerant.

1.4.7. The new installation of any new refrigerant-containing equipment must utilize a non-chlorinated refrigerant (HFC). No chlorinated refrigerants (CFC or HCFC) are authorized for use in new equipment installations. Only refrigerants listed on the US EPA Significant New Alternatives Policy (SNAP) listing are authorized to be utilized.

1.5. SERVICE CALL REPAIRS

1.5.1. Repair work by the contractor shall include, but is not limited to, centrifugal, screw and reciprocal chillers, air conditioning systems and associated cooling system components. Associated cooling system components include, but are not limited to water towers, ductwork and environmental control systems and interfaces.

1.5.2. All repair work shall comply with the following:

1.5.2.1. The contractor shall follow all refrigerant recovery/recycle guidelines as stated in Paragraph 1.22 herein.

1.5.2.2. Prior to commencing any repair work the contractor shall provide a cost estimate to the COR. No work shall be performed until authorized by the Contracting Officer (CO).

1.5.2.3. The contractor shall provide to the COR, all labor, equipment, material, and supervision required to accomplish routine repair service (this includes all technical data from the HVAC equipment manufacturer such as wiring schematics, specifications, and drawings). The contractor shall inform the COR and the facility manager of expected repair time. Repairs shall be completed within time frame specified in the contractor’s proposal.

1.5.3. Contractors parts list pricing from suppliers shall be submitted with all proposals to the COR for all delivery orders and purchase orders. Parts to be replaced by the contractor shall be Original Equipment Manufacturer (OEM) new and certified. The contractor shall certify the parts are compatible with the specific equipment and are fully warranted by the original manufacturer. Information about the parts shall be submitted to the COR for warranty verification.

1.5.4. The contractor shall ensure that all repaired equipment is fully operational following maintenance and repair activities and operates for 48 hours prior to final close-out inspection by the COR.

1.6. EMERGENCY SERVICE CALLS (BREAKDOWNS)

1.6.1. The contractor shall follow all refrigerant recovery/recycle guidelines as stated in Paragraph 1.22 herein.

1.6.2. The contractor shall provide all labor, equipment, material, and supervision required to accomplish emergency repair service on the HVAC equipment (this includes all technical data from the HVAC equipment manufacturer such as wiring schematics, specifications, and drawings). Repair service shall be provided for centrifugal, screw, scroll and reciprocating chillers, air conditioning systems, and associated cooling system components, on an on-call basis. Emergency repair calls shall be authorized after a purchase order number has been certified by an authorized buyer in Civil Engineering. The Contracting Officer (CO) then authorizes the COR that work can proceed. The contractor shall be furnished an emergency repair number (ex. E-00-001, where E = Emergency, -00- = fiscal year and 001 = sequential number (assigned by the COR). The contractor shall provide the COR a detailed invoice for the emergency call within five (5) working days.

1.6.3. Emergency Service Call – The contractor shall accomplish the work within normal work hours (M-F, 6AM– 6 PM). However, there may be need for the contractor to respond at any time during the day or any day during the week. The COR shall notify the contractor of an emergency call and shall issue them an emergency repair number and purchase order number. Response time by the contractor to the site shall be two (2) hours from the time of notification. The contractor shall restore the unit to operational within 24 hours of notification.

1.6.4. Following completion of emergency service call, the contractor's personnel shall provide an emergency call report form to include a detailed parts list from supplier and contractor’s labor hours to date filled out and signed by the government COR within five working days.

1.6.5. Provisions of Paragraphs 1.5.3 and 1.5.4 shall apply to all work required as an emergency service call.

1.7. WARRANTY PERIOD

1.7.1. Contractor shall warrant all labor and materials provided in accordance with the contract, for a period of one (1) year from date of work completion.

1.7.2. Contractor shall warrant all overhauled chillers against defects in labor and materials and, a warranty shall be provided for a period of one (1) year.

1.7.3. Warranty Response - The contractor shall respond within four (4) hours of notification by the Government of a call and shall stay until the problem is resolved and the equipment is operational. The request for warranty repair shall be made during regular work hours (Monday-Friday, 6 AM to 6 PM) but the contractor shall be prepared and available to respond outside normal duty hours at no additional cost to the government.

1.8. CLOSEOUT PROCEDURES

1.8.1. Upon completion of the overhaul/repair of each chiller, the contractor shall notify the Government COR and request an inspection. Government COR will verify vacuum readings IAW ASHRAE standards. The contractor shall submit notification, in writing, a minimum of four (4) working days prior to the desired inspection date. Notification shall include a list of all incomplete work items.

1.9. QUALITY CONTROL

1.9.1. Contractor shall develop, submit to the CO, and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with commonly accepted commercial practices for operation and maintenance of Heating, Ventilating, and Air Conditioning (HVAC) Systems and Cooling Towers. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. The contractor will supply the government with a single point of contact in which to address customer complaints and quality control issues. The contractor shall develop quality control procedures that address the areas identified in the PWS and Services Summary. The contractor shall provide:

1.9.1.1. A description of the inspections system to cover all services listed in the Services Summary. The description shall include specifics as to the areas to be inspected on a scheduled basis, frequency of the inspections and the title and organizational placement of the service provider’s inspector.

1.9.1.2. A description of control procedures for any Government provided keys or lock combinations.

1.9.1.3. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

1.9.1.4. Formatted, blank inspection records to be used to document inspections and corrective or preventive actions taken. The on-site inspection records format shall include:

1.9.1.4.1. Date, time and location of the inspection.

1.9.1.4.2. A signature block for the person who performed the inspection.

1.9.1.4.3. Rating of acceptable or unacceptable.

1.9.1.4.4. Area designated for deficiencies noted and corrective action taken.

1.9.1.4.5. Total number of inspections.

1.9.1.4.6. The records of inspection shall be kept by the contractor and shall be provided to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.10. CONTRACTING OFFICERS REPRESENTATIVE (COR)

1.10.1. The government shall evaluate the contractor’s performance. The government COR and designated alternates are representatives of the Contracting Officer (CO) and shall participate in the administration of this contract.

1.10.2. The COR or alternate shall inform the contractor when discrepancies occur and shall request corrective action. The COR or alternate shall make a notation of the discrepancy with the date, time and discrepancy that was noted; request the authorized contractor representative to initial the entry and provide the appropriate corrective action.

1.11. COORDINATION AND SCHEDULING:

1.11.1. The contractor's designated representative shall schedule, coordinate and contact COR within a minimum of 72 hours prior to starting initial work or before restarting work after a 10 calendar day delay; and prior to moving personnel and equipment from one work site to another.

1.11.2. Overhaul/Replacement Work Period: Contractor shall perform all scheduled overhaul work included in this contract, 1 November through 15 April of each respective year.

1.11.3. The contractor shall schedule work to coincide with work being performed on other ongoing contracts or with ongoing Government work. The government COR will notify the contractor when this occurs and this shall be reflected in the contractors schedule as submitted.

1.12. WORK HOURS

1.12.1. Work shall be performed during normal duty hours (6AM - 6PM Monday through Friday). However, the Government may request work be accomplished during non-duty hours (6PM - 6AM Monday through Friday, weekends and holidays).

1.13. RECOGNIZED HOLIDAY HOURS OF OPERATION

1.13.1. Recognized Holidays. Contract services shall not be accomplished on federal holidays except for emergency situations as designated by the Government.

When a holiday falls on a Saturday, the preceding Friday shall be considered a holiday. When a holiday falls on a Sunday, the following Monday shall be observed. If a periodic task, scheduled by the contractor, falls on one of the above listed holidays, the contractor shall perform the task on the next workday immediately following the holiday.

The Government observes the federally designated holidays below:

New Year’s Day

January 1st

Martin Luther King Jr. Day

3rd Monday in January

President’s Day

3rd Monday in February

Memorial Day

Last Monday in May

Independence Day

July 4th

Labor Day

1st Monday in September

Columbus Day

2nd Monday in October

Veteran’s Day

November 11th

Thanksgiving Day

4th Thursday in November

Christmas Day

December 25th

1.13.2. Base Closures. Non-emergency work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished by the next work day after reopening the base.

1.13.3. In the event the Base Commander determines it necessary to close the base due to adverse weather, a base or local disaster, security problems or other event, the following radio and television stations will be notified:

Television Stations:

WHIO 7

Radio Stations: FM - WHKO 99.1

WDTN 2

WKRC 12

AM - WHIO 1290

WKEF 22

WBNS 1460

WBNS 10

WTVN 610

1.13.4. The contractor shall not receive any other form of notification of a base closure from the government. The contractor is responsible for the notification of his/her employees.

1.13.5. Continuation of Contractor Services During Base Exercises, Local Emergencies or Contingencies, and Implementation of Local Contingency Plans. It has been determined that the services specified in this PWS are mission essential and required to be performed without interruption or delay during base exercises, local emergencies, contingencies, or implementation of local contingency plans. The Contractor shall not impair the ability of the heating plant to provide consistent uninterrupted heating service to the base populace.

1.14. CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL CLEARANCES AND VEHICLE PASSES. The contractor shall comply with all requirements and procedures IAW AFFAR 5352.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

1.14.1. The contractor employees shall comply with all security requirements imposed by the Base Commander at all times while its employees are on the installation. The contractor shall also follow the instructions of each organization commander pertaining to security.

1.15. CONTRACTOR PERSONNEL. The Contractor shall provide a technically qualified representative responsible for the performance of the work. The name of this person, and an alternate, shall act for the Contractor and shall be designated in writing to the COR and CO.

This person shall have full authority to act on behalf of the Contractor on all contract matters relating to daily operation of this contract and be available within 30 minutes after notification during normal duty hours to meet with the COR or CO to discuss problem areas. Normal duty hours for this representative are Monday through Friday, 0715 through 1600 hours.

After normal duty hours, the representative shall be available within one hour after notification by the COR or CO. Changes in the designated representative(s) shall be provided to the CO and COR in writing within two days of occurrence.

1.15.1. Employees. The CO may restrict employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its populace.

1.15.2. Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

1.15.3. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on Wright-Patterson AFB.

1.15.4. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

1.15.5. Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

1.15.6. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wearing of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

1.15.7. Notification Plan. The Contractor shall submit a notification plan upon contract award to the CO for acceptance. The contractor shall maintain the Notification Plan throughout the life of the contract. This plan shall include information for daytime/after hour emergencies, and points of contact. The plan shall also state what method shall be used to notify personnel. The contractor shall provide any updates to the plan to the CO for acceptance with a copy to the COR as changes occur.

1.15.8. Lost and Found Property. All personal items or monetary value items found by the Contractor shall be turned over to the Real Property Building Manager (RPBM).

1.15.9. Smoking. Smoking is prohibited within all government facilities, and within 50 feet around the perimeter of each facility. Smoking areas are designated as 50 feet away from all government facilities. The Contractor shall consult the RPBM for definition of the appropriate smoking area.

1.16. FIRE PREVENTION

1.16.1. The contractor shall comply with all requirements of the National Fire Codes and Air Force Instruction 91-203, Air Force Consolidated Occupational Safety Instruction.

1.16.2. The contractor shall not weld or use any flame apparatus without obtaining clearance from the fire inspector. The fire inspector may be contacted by phone, (937) 257-4075. The contractor shall notify the fire inspector 24 hours in advance of the intended use of any flame apparatus. The contractor shall, when using flame apparatus, provide fire protection devices, such as non-combustible coverings and fire extinguishers and take other precautions, as directed by the fire inspector.

1.17. MANUFACTURER’S MAINTENANCE PROCEDURES

1.17.1. The contractor shall follow the manufacturer’s recommended maintenance procedures, and manuals, etc. when servicing equipment.

1.18 MANUFACTURED PRODUCTS

1.18.1. Replaced parts by the contractor shall be new and certified. The contractor shall certify that the parts are Original Equipment Manufacturer (OEM) with the specific chiller and are fully warranted by the original chiller manufacturer. Where a particular system, product or material is specified by name, part numbers shall be used by the contractor. The contractor may propose the use of an alternative product by submitting all relevant product information to the COR for approval. The alternate product must be equal to, or better than, the specified product as determined by the government COR or Contracting Officer.

1.19. REMOVALS AND SALVAGE

1.19.1. All removed materials and debris (with the exception of recovered refrigerant described in Paragraph 1.20. herein) shall become the property of the contractor unless otherwise designated in writing by the CO. The contractor shall remove materials from the work areas as they accumulate and properly dispose of material and debris off base.

1.20. DAILY CLEAN UP

1.20.1. The contractor shall keep the storage and work areas clean of all debris on a daily basis.

1.20.2. The contractor shall properly dispose of combustible wastes at the end of each workday and shall not allow them to accumulate.

1.21 ENVIRONMENTAL PROTECTION

1.21.1. Contractor shall follow requirements in WPAFB Section 01 02 20 (General Environmental Protection Requirements), see Attachment 1.

1.21.2. The following Submittals from WPAFB Section 01 02 20 are required to be furnished to the COR:

1.21.3. Item A. Identification of contractor’s environmental coordinator and alternate, See part 3.01, Contractors Environmental Coordinator, paragraph B. This is required within five (5) days of the award of contract.

1.21.4. Item I. Site Specific Spill Plan. See part 3.08, Spill Prevention, Control, and Reporting, paragraph A. This is required within five (5) days of the award of contract and reviewed annually.

1.21.5. Item K. A current Resource Conservation and Recovery Act (RCRA) training certificate for the hazardous waste site manager. See part 3.10, Hazardous Waste Management paragraph B.

1.21.6. If at any time the scope of work changes, the contractor shall follow the requirements under the required submittal that is applicable.

1.21.7. Contractor shall follow requirements in WPAFB Section 02 09 10 (Ozone Depleting Substance Recovery), see Attachment 2.

1.21.8. The following Submittals from WPAFB Section 02 09 10 are required.

1.21.9. Item A. Submit under provisions of Section 01 33 00 copies of certifications ad qualifications required by this section and a brief work plan detailing the procedures required to perform the work.

1.21.10. Item B. Certification and Refrigerant Recovery Technician and Certified Recover or Recycling Equipment.

1.22. CHLOROFLUOROCARBONS (CFC) & HYDROCHLOROFLUROCARBONS (HCFC) (REFRIGERANT) RECOVERY RECLAIMING/RECYCLING

1.22.1. In accordance with the 1990 Clean Air Act, the contractor shall prevent all venting of refrigerant during performance of this contract (as described in paragraph 1.2 through 1.6). The contractor shall use only UL or another independent testing organization approved refrigerant recycling equipment during any service performed on base. The contractor shall use recovery, recycling, or reclaiming equipment designed in accordance with Air-Conditioning and Refrigeration Institute (ARI) Standard 740.

1.22.2. The repair of refrigerant leaks by the contractor shall be warranted for a period of one year after service. Leaks shall be repaired in accordance with American Society of Heating Refrigeration and Air-Conditioning Engineers (ASHRAE) Standard 147. Location of leaks repaired shall appear on detailed drawings and submitted to the COR.

1.22.3. All recovered/recycled refrigerants shall remain the exclusive property of the Government for the expressed reuse in our equipment.

1.22.4. When work is completed, the contractor shall coordinate with the COR prior to recharging the system with refrigerant. The contractor shall provide evacuation pressure readings at the beginning and end of the 24-hour evacuation period.

1.22.5. The contractor shall comply with all Federal, State, and local regulations concerning CFC and HCFC.

1.22.6. The recycling equipment used by the contractor shall utilize oil separation, single or multi-pass devices, such as replaceable core filter dryers, or desiccant filtration.

1.23. SAFETY REQUIREMENTS AND REPORTS

1.23.1. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO within 2 hours of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

1.24. VOLUNTARY PROTECTION PROGRAM (VPP)

1.24.1. APPLICABILITY: This section of the PWS applies to "Applicable Contractors" as defined below.

1.25. DEFINITIONS:

Applicable Contractor. A contractor whose employees worked at least 1,000 hours at the site in any calendar quarter within the last 12 months and is NOT directly supervised by the applicant (installation).

Days Away, Restricted, and or Transfer Case Incident Rate (DART). The number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

Total Case Incidence Rate (TCIR) - Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame.

Voluntary Protection Program - The Voluntary Protection Program (VPP) promotes effective worksite-based safety and health. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system. Approval into VPP is OSHA’s official recognition of the outstanding efforts of employers and employees who have achieved exemplary occupational safety and health.

1.26. REQUIREMENTS – VOLUNTARY PROTECTION PROGRAM

Wright Patterson AFB is in the process of pursuing VPP recognition and has already been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all "applicable contractors" operating on Air Force Installations.

The contractor shall be responsible for ensuring their employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. The contractor shall follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at: http://www/osha.gov/dcsp/vpp/index.html.

It is the contractor's sole responsibility for compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). The contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer not later than 10 calendar days after contract award. The contractor's plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. The plan shall:

· Demonstrate a management commitment to employee safety and health;

· Identify the application of the safety and health plan to subcontractors;

· Identify the roles and responsibilities of the following individuals with respect to safety and VPP:

Management, Supervisors, Employees, and Safety Coordinator;

· Identify applicable safety rules and regulations;

· Include a worksite hazard analysis to include base-line hazard identification and required control measures;

· Include a job site analysis to include hazards of tasks required to control measures;

· Identify employee safety and health training requirements and the documentation process;

· Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

· Include employee hazard reporting procedures;

· Identify individual(s) responsible for corrective action of hazards;

· Identify first aid/injury procedures;

· Identify procedures for accident investigation and reporting;

· Identify emergency response procedures; and

· Identify the process for tracking controlled hazards in contractor work areas.

The contractor shall submit their Total Case Incidence Rates (TCIR) and Days Away, Restricted, or Transfer (DART) rates and OSHA Form 300A annually to the Contracting Office for consolidation and submission as part of the installation's annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

The contractor's Quality Control Plan shall identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations.

1.26.1. The contractor shall establish these VPP requirements for all subcontractors who qualify as applicable contractors under the resulting contract.

1.27. LABOR HOURS DATABASE. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year.

Contractors may direct questions to the Contractor Manpower Reporting Application (eCMRA) help desk at dodcmra@pentagon.af.mil.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

2.0 SERVICES SUMMARY

Para.

Performance Threshold

SS #1 - CHILLER MAINTENANCE

Perform accurate cost estimates on work requests within 3 days.

SS #2 – SERVICE CALL REPAIRS

a. COR/Facility Manager are informed of expected repair time.

b. Repair is made within the specified time as stated in the contractor’s proposal.

c. Unit is operational.

d. System vacuum will be IAW ASHRAE standards 1.5.2.3

1.5.2.3

1.5.4

1.8.1

a. 95% of responses, 95% of repairs

b. 95% of responses, 95% of repairs

c. 95% of responses, 95% of repairs

d. 100%

SS #3 – WARRANTY PERIOD

a. Respond within four (4) hours after notification by government.

b. Remain onsite to ensure that equipment is operational.

1.7.3 1.7.3

a. 95% of responses

b. 95% of responses

SS #4 – EMERGENCY Service Calls

a. Respond within 2 hours after notification by government.

b. Submit a detailed invoice within five (5) working days after completion of work.

c. Submit a detailed emergency call report form within five (5) working days after completion of work.

d. Ensure unit is operational

e. System vacuum will be IAW ASHRAE standards 1.6.3

1.6.2 1.6.4

1.6.3.

1.8.1

a. 100%

b. 100%

c. 100%

d. 100%

e. 100%

SS #5 – COMPLIANCE OF QUALITY CONTROL PLAN

Compliance of Quality Control Plan

1.9

0 Errors per month

SS #6 – OVERHAULS

a. Submit a written report detailing the condition of the equipment within 48 hours of complete disassembly

b. Overhaul work shall be completed by 15 April

c. Overhauls performed by personnel possessing experience on no less than 6 overhauls.

d. System vacuum will be IAW ASHRAE standards.

1.4.4

1.4.1

4.1 1.8.1

a. 100% timely submission

b. 98% repairs

c. 100%

d. 100% repairs

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. UTILITIES

3.1.1. The contractor may request access to Government utilities that are readily available in the work area (e.g. current or tap water in buildings). The COR must approve the request before the contractor uses any Government utilities. Required utilities which are not readily available shall be provided by the contractor. The contractor shall coordinate through the government COR any requirement for temporary disconnection or interruption of a utility for any period of time. The contractor shall accomplish any utility shutdowns after normal base work hours or on weekends and notify COR 7 days prior to shutdown.

3.1.2. To affect a utility shutdown, the contractor shall submit a request in writing to Civil Engineer Customer Service, Bldg 22, Area C, 14 days in advance of the necessary shutdown. The request shall contain the following:

3.1.2.1. Name of Contractor

3.1.2.2. Reason for the shutdown

3.1.2.3. Request date for shutdown

3.1.2.4. Duration of shutdown

3.1.2.5. Buildings or parts of buildings affected

3.1.2.6. Utilities affected

3.1.3. The contractor shall not shutdown utilities until all approvals have been obtained and a signed AF Form 103, Civil Engineer Construction Permit, has been issued.

4.0. GENERAL INFORMATION

4.1. SPECIAL QUALIFICATIONS. The Contractor shall be licensed by the State in which the work is conducted to provide the services specified in this contract. All work shall be performed by personnel who are trained and qualified on Trane, York and Carrier centrifugal and screw chillers. Contractor personnel shall be certified by the appropriate Equipment Manufacturer’s training classes or equivalent training classes in the theory of operation and trouble shooting, and hands on dismantling and the reassembly (overhauls) of centrifugal chillers. Overhauls shall be performed by contractor personnel possessing previous experience on no less than 6 chiller overhauls performed on a combination of Trane, York or Carrier chillers.

4.2. SCHEDULE COORDINATION. The Contractor shall coordinate with the Facility Managers and COR before beginning work. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

4.3. ASBESTOS. Section 29 CFR 1910.1001(j)(7)(iv) requires the employer (Contractor) shall provide an asbestos awareness course, at no cost to Contractor employees who perform operations in an area which contains asbestos-containing material (ACM) or presumed asbestos containing materials (PACM). HVAC equipment may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) is obligated to determine if any exposure to ACM may result in performing work under the contract.

ATTACHMENTS:

· Attachment 1 WPAFB Section 01 02 20 (General Environmental Protection Requirements)

· Attachment 2 WPAFB Section 02 09 10 (Ozone Depleting Substance Recovery) Attachment 1 Section 01 02 20

GENERAL ENVIRONMENTAL PROTECTION REQUIREMENTS (WPAFB)

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PART 1 GENERAL

1.1 WORK INCLUDED

A. Protection of land resources

B. Protection of natural water resources (drinking, groundwater & surface)

C. Prevention of air pollution

D. Disposal of solid waste and recycling

E. Management of hazardous materials (HAZMATs)

F. Management of hazardous waste (HW)

G. Green Procurement of recycled and bio-based content products

H. Aboveground and underground storage tanks (ASTs and USTs)

I. Radiation Safety

J. Cultural Resources - Inadvertent Discoveries

K. Natural Resources

L. Environmental Management Systems (EMS)

1.2 RELATED WORK

A. Nothing in this Specification Section shall relieve the contractor of any other environmental protection requirement specified in federal, state or local laws and regulations.

B. Other specification sections may cite environmental protection requirements in addition to those specified herein.

This may include specification of requirements for asbestos abatement, removal of paint containing lead, removal of items containing polychlorinated biphenyl (PCB) compounds, removal of lamps containing mercury, Ozone Depleting Substance (ODS) Recovery, removal of USTs, and other requirements.

1.3 APPLICABLE PUBLICATIONS

A. U. S. Environmental Protection Agency (EPA) Publications.

1. Title 40 of the Code of Federal Regulations (40 CFR), Protection of Environment http://www.epa.gov/epahome/cfr40htm

2. Title III List of Lists: Consolidated List of Chemicals Subject to the Emergency Planning and Community Right-to-Know Act (EPCRA) and Section 112(r) of the Clean Air Act, as Amended http://www.epa.gov/ceppo/pubs/title3.pdf B. U. S. Occupational Safety and Health Administration (OSHA) Publications

1. Title 29 of the Code of Federal Regulations (29 CFR) http://www.osha.gov/comp-links.html C. U. S. Department of Transportation (DOT) Publications.

1. Title 49 of the Code of Federal Regulations (49 CFR), Section 172.101, HAZMAT Table http://www.access.gpo.gov/cgi-bin/cfrassemble.cgi?title=200349 D. Wright-Patterson Air Force Base (WPAFB), Environmental Branch, 88 ABW/CEIE, Publications

1. Hazardous Material Management Plan.

2. Hazardous Waste Management Plan.

3. Pollution Prevention Management Plan.

4. Spill Prevention Control and Countermeasures (SPCC) Plan.

E. State of Ohio Publications.

1. Ohio Administrative Code (OAC), Chapter 3745, EPA.

2. OAC, 1301:7-7-28 and 1301:7-9-01 through -17, Ohio Division of State

Fire Marshal, Bureau of Underground Storage Tank Regulations.

1.4 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Contractor's Environmental Coordinator; G

See part 3.1, Contractor's Environmental Coordinator, paragraph B.

Environmental Restoration Site Disturbance; G

See part 3.3, Protection of Land Resources, paragraph A.

Erosion Control Plan; G

See part 3.4, Protection of Water Resources, paragraph B.

Storm Water Pollution Prevention Plan; G

See part 3.4, Protection of Water Resources, paragraph C.

Notice of Intent (NOI); G

See part 3.4, Protection of Water Resources, paragraph C.

Sanitary or Wastewater Permit to Install (PTI); G

See part 3.4, Protection of Water Resources, paragraph D.

Plans Approval; G

See part 3.4, Protection of Water Resources, paragraph F.

Ohio EPA "Notification of Demolition and Renovation"; G See part 3.5, Prevention of Air Pollution, paragraph A.

Fuel Storage Tank Permit to Install; G

See part 3.5, Prevention of Air Pollution, paragraph E.

Certificate of Conformity; G

See part 3.5, Prevention of Air Pollution, paragraph G.

Boiler Startup Information; G

See part 3.5, Prevention of Air Pollution, paragraph I.

Site Specific Spill Plan (SSSP); G

See part 3.8, Spill Prevention, Control, and Reporting, paragraph

A. A summary of the types of HAZMATs planned to be used and stored on base shall be submitted with the SSSP in accordance with part 3.9, HAZMAT Management, paragraph B.

HW Storage Permit (WPAFB Form 1433); G See part 3.10, HW Management, paragraph B.

Resource Conservation and Recovery Act (RCRA) Training Certificate; G

See part 3.10, HW Management paragraph B.

Permit Applications for UST work; G See part 3.12, paragraph M.

Radioactive Source Authorization Request; G

See part 3.13, Radiation Safety, paragraphs A and B.

Storage Compensation Agreement; G

See part 3.15, Natural Resources, paragraph B.2.

SD-06 Test Reports

Recycling and Solid Waste Summary Report; G

See part 3.7, Solid Waste and Recycling, paragraph D. The quarterly summary reports shall be received on April 7, July 7, October 7, and January 7 covering the three months prior.

SD-11 Closeout Submittals

Notice of Termination (NOT); G

See part 3.4, Protection of Water Resources, paragraph C.

Green Products Determination Form (GPDF); G See part 3.11, Green Procurement, paragraph C.

1.5 DEFINITIONS

A. Green Procurement: The purchase of environmentally preferable products and services in accordance with the Federally-mandated green procurement program (GPP) elements; Recovered Materials, Energy and Water Efficient Products, Alternative Fuels and Fuel Efficiency, Bio-based Products, Non-Ozone Depleting Substances, Priority Chemicals, and Environmentally Preferable Products.

B. HAZMAT: For the purposes of this document, the term HAZMAT includes all items (including medical supply items with the exception of drugs in their finished form and pharmaceuticals in individually issued items) covered under the EPCRA reporting requirement, The OSHA Hazard Communication (HAZCOM) Standard, and all Class I and Class II ODSs.

C. HW: Wastes which are listed by chemical name in 40 CFR 261 Subpart D, and/or exhibit one or more of the characteristics described in 40 CFR 261 Subpart C.

D. Initial Accumulation Point (IAP): A permitted HW collection point at or near an area where HW is generated and under the control of the operator of the process that generates the waste.

E. Issue Point: A centralized location where HAZMAT is received, stored, transferred and issued.

F. Manifest or Uniform HW Manifest: EPA form 8700-22 and, if necessary, EPA form 8700-22A, originated and signed by the generator in accordance with the instructions included in the appendix to 40 CFR Part 262.

G. Material Safety Data Sheet (MSDS): A summary of safety, health, and emergency response information about a manufactured product obtained from the product manufacturer or distributor. The MSDS includes information about the chemical constituents, their hazards, and personal protective equipment to be used.

Global Harmonization of Hazard Communication Standards (HCS) is standardizing the MSDSs to 16 standard fields and will be renaming MSDSs to Safety Data Sheets (SDSs). For the purposes of Hazard Communication in regards to this section MSDSs and SDSs can be used at your worksite as both will convey the same information. The rest of WPAFB Specification Section 01 02 20 will continue to refer to these informational documents as MSDSs.

H. Special Waste: A waste as defined by 40 CFR Part 240.101 (Z) is: A non-hazardous solid waste requiring handling other than that normally used for municipal solid waste.

I. Universal Waste: An HW as defined by 40 CFR Part 260.10. Batteries, Pesticides, Thermostats, Fluorescent Lamps, and Mercury Thermostats, which are managed in accordance with the universal waste requirements promulgated in 40 CFR 273.

1.6 BASE ENVIRONMENTAL AUTHORITY

A. Installation Management Branch of Base Civil Engineering (BCE), office symbol 88 ABW/CEIE, establishes environmental compliance policy, administers environmental programs, and coordinates environment protection requirements for WPAFB. 88 ABW/CEIE consists of the Compliance Section, 88 ABW/CEIEC, and the Environmental Assets Section, 88 ABW/CEIEA. 88 ABW/CEIE is the designated environmental spokesperson for WPAFB and is the only office authorized to interface with environmental regulatory agencies.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.1 CONTRACTOR'S ENVIRONMENTAL COORDINATOR

A. The contractor shall designate one individual from his organization to serve as an environmental coordinator and a second individual to serve as an alternate for the environmental coordinator. Within 15 days after receipt of Notice to Proceed (NTP) the contractor shall submit the names and telephone numbers of the designated environmental coordinator and alternate to the contract administrator. The phone numbers shall include both the usual business telephone number and a 24-hour emergency telephone number where the individual can be reached at any time for an environmental emergency.

B. The contractor's environmental coordinator shall serve as a single, integrated point of contact to the contractor's organization for all environmental questions and requirements. This individual shall be responsible for providing the contractor's response to all environmental requirements and shall be authorized to direct the contractor's organization to respond to environment requirements.

C. For all contracts that have a performance period of 180 days or longer, the contractor's environmental coordinator and alternate shall attend the Installation RCRA Training course within 90-days after contract award. This course is a one-day, eight-hour course that explains procedures and requirements for the management of HAZMATs and HW at WPAFB. Contact 88 ABW/CEIE at 937-257-7516 to obtain the schedule of classes and to enroll.

This course is not a replacement or substitute for any other training requirement specified by applicable laws or regulations. The contractor shall comply with all other applicable training requirements in addition to this requirement.

3.2 GENERAL REQUIREMENTS

A. Unless otherwise stated, the contractor shall obtain all necessary environmental permits and licenses. The contractor shall be responsible for payment of all permit fees. The contractor shall comply with all terms and conditions of permits.

B. The contractor is responsible for having a competent person on-site who is capable of identifying existing asbestos hazards in the workplace as specified in 29 CFR 1926.32(f). If the contractor encounters suspected asbestos containing materials not covered by the drawings or specifications, the contractor shall immediately notify the Contracting Officer.