Attachment_2_Evaluation_Factors.pdf

FA8601-19-R-0008

Attachment 2

EVALUATION FACTORS

24 October 2018

1. The Government will use FAR 13.5 – Simplified Procedures for Certain Commercial Items

vs. FAR 15.3 Source Selection to evaluate offers submitted in response to the solicitation. The factors that shall be used to evaluate proposals are Technical and Price, as expounded below. All evaluation factors are equal in importance; however, a proposal is unawardable at any price if, after final evaluation, the Technical factor receives a rating of “Unacceptable.” The evaluation does not permit tradeoffs between price and non-price factors. Award will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the solicitation; (2) that receives a rating of “Acceptable” on the Technical evaluation factor; and (3) that submits the proposal with the lowest Total Evaluated Price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The Government reserves the right to award no contract at all depending upon (1) the quality of proposals received and (2) the fair and reasonableness of the pricing of proposals received.

FACTOR 1 - Technical: Pursuant to evaluation of all subfactors and elements hereunder, the Technical factor will receive an overall rating of either “Acceptable,” or “Unacceptable” using the rating and descriptions in the table below:

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirement of the solicitation.

Subfactor 1 – Quality Control Plan (PWS Section 1.9)

Description: This sub-factor will evaluate the offeror’s Quality Control Plan for ensuring maintenance & repair on centrifugal & screw chillers, and air conditioning services will be consistently performed in accordance with (IAW) the requirements of the PWS.

Measure of Merit: This element is met when the offeror provides a detailed QCP that is likely to ensure that performance will be IAW the standards in the PWS throughout the life of the contract to include:

1. A description of the offeror’s inspection system with types and frequencies of inspection to be conducted and personnel responsible for conducting inspections and quality control;

2. A system for preventing the occurrence or recurrence of deficiencies;

3. A description of how inspections will be documented with sample inspections records for each type of inspection to be conducted;

4. A description of control procedures for any Government provided keys or lock combinations.

Subfactor 2: Personnel (PWS Paragraphs 1.15 and 1.15.7)

Description: This element will evaluate the offeror’s ability to ensure personnel are available to perform regular maintenance and to notify its personnel when such services are required.

Measure of Merit: This element is met when the offeror provides an effective Notification Plan, including points-of-contact for daytime/after hour emergencies and what method shall be used to notify personnel.

Subfactor 3: Scheduling (PWS Section 1.11)

Description: The proposal includes a work schedule and an understanding of the work by addressing all requirements listed in the PWS. The proposal includes a schedule and an understanding of required services in the PWS, Section 1.11. The proposal includes a staffing plan that includes a schedule and an adequate number of employees.

Measure of Merit: This subfactor is met when the offeror clearly supports a sound and comprehensive approach to scheduling personnel for the services to be performed as described in the PWS, paragraph 1.11.1 and 1.11.2.

Subfactor 4: Prior Experience

Description: Offerors shall submit prior experience information on a minimum of two relevant chiller maintenance contracts/jobs performed within five years of the issue date of the solicitation. Provide your relevant experience as it relates to a, b, and c in sufficient detail to show:

(a) Performing routine maintenance of centrifugal, reciprocal, and screw chillers

(b) Maintaining and following a schedule for routine maintenance

(c) Experience responding to emergency service calls for repair.

For each relevant chiller contract/job described, please provide the following administrative data:

1. Company/Division Name

2. Program Title

3. Contracting Agency

4. Contract Number

5. Type of Contract (Fixed Price)

6. Dates Performed

7. Contract Value (including any option years)

Measure of Merit: This element is met when the offeror has submitted relevant prior experience addressing the information listed above.

Subfactor 5: Continuation of Essential Contractor Services (PWS 1.13.5)

Description: This subfactor will evaluate the proposed plan to meet the Continuation of Essential Contractor Services during periods of crisis or contingencies.

Measure of Merit: This subfactor is met when the offeror’s proposed Continuation of Essential Contractor Services Plan demonstrates a comprehensive and sound approach for performing those services identified as essential contractor services during crisis situations.

Subfactor 6: Subcontracting Plan

Description: A Subcontracting Plan shall be submitted with your proposal as part of the Technical Volume. Information required by FAR 52.219-9 Alt II shall be contained in the Subcontracting Plan.

NOTE: This subfactor applies to Large Businesses only. Any offeror not categorized as a Large Business (such as Small, HubZone, 8(a), or Service Disabled Veteran-Owned Small Businesses, etc.) is not required to submit a Subcontracting Plan. NAICS 811310 with a size standard of $7M applies to this acquisition. Offerors’ System for Award Management (SAM) should reflect their size status in relation to NAICS 811310.

Measure of merit: Offeror’s required to submit a qualifying Subcontracting Plan who do not include one in their proposal will be found “Technically Unacceptable.”

FACTOR 2 Price: Price proposals will be evaluated for (1) completeness, (2) unbalanced pricing, (3) fair and reasonableness, and (4) Total Evaluated Price (TEP).

Completeness: The Government will review the pricing submissions for completeness and compliance with solicitation clause FAR 52.212-1 and Attachment 1—Additional Instructions to Offerors.

Unbalanced Pricing: The Government will analyze each proposal to determine whether they are unbalanced with respect to prices proposed on different Contract Line Items Numbers (CLIN) for the same or similar services and/or supplies in the same or similar quantities and with respect to option pricing. An offer may be rejected if the Contracting Officer (CO) determines that the option prices are significantly unbalanced or that otherwise unbalanced pricing poses an unacceptable risk to the Government.

Fair and Reasonableness: The offeror’s Price proposal will be evaluated using price analysis in accordance with FAR 13.106-3 or DFARS 215.371-3 if only one offer is received.

Total Evaluated Price (TEP): The Government will add the total price for all options to the total price for the basic requirement to arrive at a total evaluated price (TEP). The TEP will be calculated as:

(i) The sum of the extended prices (unit quantity multiplied by unit price) for CLINs 0001 through 2006 for the base performance period and option periods I and II.

The spreadsheet below illustrates calculation of a proposal’s TEP using the methodology described above. The spreadsheet is provided for illustration purposes only. Prices reflected in the spreadsheet are notional and in no way reflect the actual value of the requirement or an actual evaluation of proposed prices submitted in response to this solicitation or any other solicitation for the same or similar requirements.

PERIOD OF

PERFORMANCE (POP) POP LENGTH CLINS

NOTIONAL

PROPOSED PRICE

Base 12 months 0002-0006 $ 75,000.00 Option I 12 months 1001-1006 $ 105,000.00 Option II 12 months 2001-2006 $ 110,000.00

6 mos. Extension Option 6 months 3001-3006 $ 55,000.00 Total Proposed Price for Base Period & Options I & II plus extension $ 345,000.00

Total Evaluated Price (TEP) $ 345,000.00

2. Evaluation Process:

(a) The Government will initiate concurrent evaluation of all evaluation factors on all proposals. The Government will consider, throughout the evaluation, the "correction potential" of a proposal including whether any proposal deficiency can be rectified and whether any uncertainty can be resolved. The judgment of such "correction potential" is within the sole discretion of the Government.

(b) If pursuant to initial evaluation, the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, and in the Government’s judgment, the deficiency is rectifiable or the uncertainty is resolvable; the Contracting Officer (CO) may open discussions and may continue discussions as long as, in the Government’s judgment, the deficiency is rectifiable or the uncertainty is resolvable.

(c) For the purpose of conducting discussions, if the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, the entire proposal will be rated “Unacceptable.” At the conclusion of discussions, if the Technical factor is rated “Unacceptable” or if any deficiency or uncertainty relative to the proposal has not been unresolved, evaluation of that proposal will be considered final. The entire proposal will be rated “Unacceptable” and no further consideration will be given to that proposal for award.

(d) For the purpose of award without discussions, if pursuant to initial evaluation, the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, notwithstanding that any deficiency may be rectifiable or any uncertainty may be resolvable, the entire proposal will be rated “Unacceptable,” the initial evaluation will be the final evaluation, and no further consideration will be given to that proposal for award.

3. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.