Requirements_Document_Baltimore_C-STARS_Hotel_Accommodations_6_Dec_17.pdf

REQUIREMENTS DOCUMENT

FOR HOTEL ROOMS AND CONFERENCE ROOMS FOR THE

UNITED STATES AIR FORCE SCHOOL OF AEROSPACE MEDICINE

(USAFSAM) CENTER FOR SUSTAINMENT OF TRAUMA AND READINESS SKILLS

(C-STARS) BALTIMORE

6 December 2017

1 INTRODUCTION:

This effort includes tasks and activities to be performed by a hotel contractor, excluding third-party booking/scheduling agencies, in support of C-STARS Baltimore. The contractor will provide 35 hotel rooms, which would house up to forth-eight (48) Baltimore C-STARS students (projected max students per class) per class session, with the ability to expand or reduce accommodations if class sizes fluctuate throughout the period of performance, for an estimated total of 4,282 hotel rooms. Hotel accommodations shall be within walking distance [no more than three city blocks] of University of Maryland Medical Center. The Surgeon General (SG) has directed to start the Austere Surgical team (AST) course starting in July 17. Unfortunately, the University of Maryland Medical Center nor the Nursing school have rooms available for us to start a new course. The course requires a classroom large enough for instructors and twelve students, a simulation room to set up 4 simulation stations and a large supplies storage room for 2 AST bag sets. Each bag set consist of 20 extra-large duffle bags with medical equipment and supplies. The room must also be large enough to store re-supply items to restock the bag sets once utilized in training. The minimum requirements for each room are; Conference room 830 sq/ft Conference room: 830 sq/ft Supply room: 750 sq/ft. The training consist of rotating clinical shifts on 24 hours operations; therefore, it’s imperative students are not placed in an unsafe environment. Safety is our utmost concern of the students when walking to training. Hotel shall have a three (3) or more star rating to submit quotes/proposals on this contract.

2 DESCRIPTION OF REQUIREMENT:

2.1 The contractor shall perform the tasks outlined in the following paragraphs to fulfill the requirements of this Purchase Order:

2.1.1 Hotel: Accommodations shall be within walking distance (no more than three city blocks or approximately 0.3 miles) of the University of Maryland Medical Center.

2.1.2 Room: Each room is required to be at least 150 sq. feet with (1) king-sized bed for single accommodations, two (2) double or two (2) queen-sized beds for shared (dual) accommodations, small empty (non-wet-bar) refrigerator, telephone with free local calls, additional clothing storage (wardrobe, dresser, chest of drawer, etc.) for dual accommodation situations, and adequate lighting. Rooms shall be maintained by hotel housekeeping staff on a daily basis. The same set of rooms should be used for C-STARS students each month.

2.1.3 Bathroom: The bathroom is required to have at least one each: toilet, sink, bathtub/shower.

2.1. 4 Laundry: Washing machine(s) and drier(s) shall be available on the hotel premises for student use.

2.1.5 High-speed internet must be available in each hotel room and at a central/on-site business facility at no additional charge to the C-STAR students. Computers, printers and fax capability must also be available at a central/on-site location at no additional expense to the C-STARS students.

2.1.6 Microwaves must be either in rooms or available for use in a central/on-site location.

2.1.7 Ice machines must be maintained in working order and available to C-STARS students.

2.1.8 The hotel shall provide rooms to C-STARS which are smoke-free.

2.1.9 The hotel shall comply with all Baltimore City fire and safety code regulations.

2.1.10 The hotel shall provide safe, complimentary parking for the C-STARS students’ privately owned vehicles for the duration of their stay at the hotel, and four government owned vehicles for the duration of the contract.

2.1.11 The performance of these services is not considered to be mission essential during time of crisis.

2.1.12 Conference rooms, The minimum requirements for each rooms are; Conference room 830 sq/ft, Conference room: 830 sq/ft, and Supply room: 750 sq/ft. See Attachment for dates of use of Conference rooms including storage.

3 Government Furnished Property:

There are no Government supplies or facilities provided.

4 Option Period

The Government may elect an option to extend the contract for an additional six month period; 1 July 2018 to 31 December 2018. The option would contain identical requirements as the six month base in terms of number of hotel rooms (4,282) and the periods of conference and storage rooms needed (seven

(7) twelve-day periods) for the AST Courses.

Appendix A

1 Course Schedule: The tentative class schedule for the FY18 C-STARS training program is as follows:

FY 2018 Course Dates 2018D 8-Jan-18 26-Jan-18

2018E 5-Mar-18 23-Mar-18

2018F 9-Apr-18 27-Apr-18

2018G 7-May-18 25-May-18

2018H 4-Jun-18 22-Jun-18

NEW AST COURSE

CONFERENCE

ROOMS 15-Jan-18 26-Jan-18

CONFERENCE

ROOMS 12-Feb-18 23-Feb-18

CONFERENCE

ROOMS 5-Mar-18 16-Mar-18

CONFERENCE

ROOMS 26-Mar-18 6-Apr-18

CONFERENCE

ROOMS 23-Apr-18 4-May-18

CONFERENCE

ROOMS 14-May-18 25-May-18

CONFERENCE

ROOMS 11-Jun-18 22-Jun-18

1.1 The contractor shall provide hotel accommodations for the class schedule for an estimated six (6) class sessions. An updated schedule will be forwarded to the awardee and monthly requirements/updates will be supplied by a designated point of contact (POC) at the C-STARS Baltimore site. Estimated 22 night accommodations per session, 5 sessions per 6 months, 35 rooms per session, 4,282 rooms per 6 month contract.

1.1.1 Specific check-in and check-out dates will be supplied by the designated POC(s) at the C-STARS Baltimore site. The majority of students will check in one day prior to the start of class, with some students checking in two days prior to the start of class due to having to travel to Baltimore from overseas locations. The contractor shall provide rooming accommodations according to the dates supplied by the C-STARS Baltimore on-site POC.

1.1.2 The contractor shall only bill for days C-STARS Baltimore students occupied rooms.