RefuseEvaluationFactorsAttach2_2017Final.doc

Attachment 2

FA8601-17-R-0026

10 July 2017

ADDENDUM 52.212-2 – EVALUATION FACTORS FOR AWARD

1. The Government will use FAR Part 12.602 Streamlined Evaluation of Offers vs. FAR 15.3 Source Selection to evaluate offers submitted in response to the solicitation. The factors that shall be used to evaluate proposals are Technical Capability and Price, as expounded below. All evaluation factors are equal in importance; however, a proposal is unawardable at any price if, after final evaluation, the Technical factor receives a rating of “Unacceptable.” The evaluation does not permit tradeoffs between price and non-price factors. Award will be made to the responsible offeror who submits a proposal that (1) conforms to the requirements of the solicitation; (2) that receives a rating of “Acceptable” on the Technical evaluation factor; and (3) that submits the proposal with the lowest Total Evaluated Price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The Government reserves the right to award no contract at all depending upon (1) the quality of proposals received and (2) the fair and reasonableness of the pricing of proposals received

2. TECHNICAL CAPABILITY:

a. A decision on the technical acceptability of each offeror’s Technical Capability Proposal shall be made. Each proposal will be assigned a rating of Acceptable or Unacceptable.

b. Each offeror must show evidence of a capability to provide the mandatory requirements set forth in the Statements of Work (SOWs) and elsewhere in this solicitation. A technical review team composed of key Government personnel will use their technical skills, knowledge and experience to thoroughly review the adequacy of the proposals. In evaluating the Mission Capability Proposal, the Government will use the following evaluation criteria:

(1) Compliance with the requirements of the Statements of Work (SOWs) and this entire solicitation.

(2) Understanding of the requirements of the Statements of Work (SOWs) and this entire solicitation.

(3) Compliance and understanding of the requirements of the SOWs as applied specifically to each factor/subfactor listed below.

c. The following specific factors and subfactors will be evaluated in the Technical Capability Proposal. Any factor or subfactor determined unacceptable will render the entire Technical Capability Proposal as unacceptable. Upon final determination that a proposal is unacceptable, the Contracting Officer (CO) shall promptly notify the firm submitting the proposal that it will not be considered for award and shall indicate in general terms the basis for the determination.

d. Technical Capability Evaluation Factors and Sub Factors are as follows:

(1) SUBFACTOR 1: Quality Control Plan (PWS 2.1, PWS 1.5, 2.1, SS-5, SS-6) Description: Detail the methods for compliance with PWS 2.1 to include an inspection system addressing all service summary items, frequency of inspections, and methods for identifying, correcting, and preventing defects. Information provided by the offeror shall demonstrate a clear understanding of the scope of the contract, and include a detailed description of their quality control, and recordkeeping procedures.

Measure of Merit: An acceptable rating is met when the offeror’s proposal has provided a detailed method of inspections including frequency and corrective action, and describe a methodology to mitigate future defects. Proposal shall demonstrate an adequate understanding of the PWS requirements, scope of the operation, and the ability to maintain records, and demonstrate their knowledge by providing sample records

(2) SUBFACTOR 2: Staffing Methodologies- Staffing Plan (PWS 4.5, 4.6.1-4.7.1) Description: Detail a workable staffing plan which includes a work schedule that provides a realistic understanding of workload factors and sufficient number of employees to meet all requirements outlined in the PWS. Include a notification plan for both daytime and after hour emergencies.

Measure of Merit: An acceptable rating is met when the offeror provides a work schedule for all services described in this PWS and Appendices, including an approach for providing uninterrupted service from effective date of the contract for Municipal Solid Waste, as well as Military Family Housing, and demonstrate the ability to meet possible surge requirements for the duration of an emergency. Identify the position/title/contact information for the contract manager and alternate during normal and after duty hours.

(3) SUBFACTOR 3: Contractor Employees - Sub-contractors (PWS 4.7, 4.9.1.2, 4.9.3, 4.9.5) Description: Provide company names, resumes, and other personal information requested to obtain a successful (NAC) National Agency Check of contractor employees and any subcontractors they intend to use to fulfill the requirements of the PWS.

Measure of Merit: An acceptable rating is met when the offeror’s proposal states the contractor’s approach to vetting potential candidates for employment. Offerors must also include the company names and resumes of potential subcontractors to be used in performance of the PWS. Offerors must also provide the number of years of experience for all personnel assigned to the performance of the contract, including drivers.

(4) SUBFACTOR 4: Equipment and Supplies List (PWS paragraph 1.1, 4.9.6) Description: Provide the size, number, type of equipment (including vehicles), and supplies provided by the offeror. The list must demonstrate that the offeror has an adequate understanding of the scope and size of services required to successfully meet the PWS requirements.

Measure of Merit: An acceptable rating is met when the offeror’s proposal includes an equipment list that demonstrates an adequate understanding of the scope and size of services required in the PWS and also describe a workable contingency plan for when trucks are in for routine maintenance.

(5) SUBFACTOR 5: Prior Experience (Appendix A) Description: Provide prior recent and relevant experience for a minimum of three (3) relevant refuse service contracts/jobs performed within the past five (5) years in enough detail to show:

1) Experience handling at a minimum the following tonnages annually: 3,700 Tons of Trash, 395 Tons of C+D, 405 Tons of Compost/Yard Waste, and 450 Tons of Recycling.

2) Experience handling construction debris and yard waste

3) Experience handling residential curbside refuse/recycling services to include yard waste, and bulk pick-up.

Measure of Merit: An acceptable rating is met when the offeror’s proposal contains prior experience that demonstrates managing uninterrupted industrial and residential services with tonnages similar to those expected on this contract, as well as experience handling construction debris, yard waste, and residential refuse services.

e. The above specific technical factors/subfactors will be evaluated in the Technical Capability Proposal. Any subfactor judged unacceptable may render the entire Technical Capability Proposal as unacceptable. Upon final determination that a proposal is “unacceptable”, the Contracting Officer shall promptly notify the firm submitting the proposal that it will not be considered for award and shall indicate the basis for the determination.

3. PRICE: Price proposals will be evaluated for (1) completeness, (2) unbalanced pricing, (3) fair and reasonableness, and (4) Total Evaluated Price (TEP).

(1) Completeness: The Government will review the pricing submissions for completeness and compliance with solicitation clause FAR 52.212-1 and Appendix 1—Additional Instructions to Offerors.

(2) Unbalanced Pricing: The Government will analyze each proposal to determine whether they are unbalanced with respect to prices proposed on different Contract Line Items Numbers (CLIN) for the same or similar services and/or supplies in the same or similar quantities and with respect to option pricing. An offer may be rejected if the Contracting Officer (CO) determines that the option prices are significantly unbalanced or that otherwise unbalanced pricing poses an unacceptable risk to the Government.

(3) Fair and Reasonableness: The offeror’s Price proposal will be evaluated using price analysis in accordance with FAR 15.404-1(b) or DFARS 215.371-3 if only one offer is received.

(4) Total Evaluated Price (TEP): The Government will add the total price for all options to the total price for the basic requirement to arrive at a total evaluated price (TEP). The TEP will be calculated as:

The sum of the extended prices (unit quantity multiplied by unit price) for CLINs 0001 through 3001 for the base performance period and option periods I through III as well as a 6 month extension.

The spreadsheet below illustrates calculation of a proposal’s TEP using the methodology described above. The spreadsheet is provided for illustration purposes only. Prices reflected in the spreadsheet are notional and in no way reflect the actual value of the requirement or an actual evaluation of proposed prices submitted in response to this solicitation or any other solicitation for the same or similar requirements.

4. EVALUATION PROCESS

(a) The Government will initiate concurrent evaluation of all evaluation factors on all proposals. The Government will consider, throughout the evaluation, the "correction potential" of a proposal including whether any proposal deficiency can be rectified and whether any uncertainty can be resolved. The judgment of such "correction potential" is within the sole discretion of the Government.

(b) If pursuant to initial evaluation, the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, and in the Government’s judgment, the deficiency is rectifiable or the uncertainty is resolvable; the Contracting Officer (CO) may open discussions and may continue discussions as long as, in the Government’s judgment, the deficiency is rectifiable or the uncertainty is resolvable.

(c) For the purpose of conducting discussions, if the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, the entire proposal will be rated “Unacceptable.” At the conclusion of discussions, if the Technical factor is rated “Unacceptable” or if any deficiency or uncertainty relative to the proposal has not been unresolved, evaluation of that proposal will be considered final. The entire proposal will be rated “Unacceptable” and no further consideration will be given to that proposal for award.

(d) For the purpose of award without discussions, if pursuant to initial evaluation, the Government rates the Technical factor as “Unacceptable” or if the Government determines that there is some other deficiency or uncertainty relative to an offeror’s proposal, notwithstanding that any deficiency may be rectifiable or any uncertainty may be resolvable, the entire proposal will be rated “Unacceptable,” the initial evaluation will be the final evaluation, and no further consideration will be given to that proposal for award.

(e) The Government reserves the right to award without discussions.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.