Refuse_Q&A.pdf

Solicitation FA8601-17-R-0026

Industrial & Residential Integrated Solid Waste Management

Questions and Answers

1. Attachment 1. 2.a Pg. 1 States “Hard copy proposals prepared in accordance with (IAW) 3 below, are required and shall me mailed to:” and Item 3.b Pg.2 provides instructions for Electronic Copies submission. Could you please clarify whether hard copies are required or electronic submission is allowed or whether both electronic and hard copy submissions are required?

Both hard copies and electronic copies are required.

2. Attachment 2. 3.(4) Pg. 4 Sample Spreadsheet for calculating TEP. In the sample spreadsheet provided shows the Base POP as “12 Months” our understanding is the Base Period of Performance will be 8 months (Feb ’18 to Sept ’18), can you please confirm that only 8 months of pricing will be used to evaluate for the Base Period when calculating an Offerors TEP.

The chart on Attachment 2 Page 4 is just a sample of how the calculation will be made. The proper amount of months will be on Attachment 5.

3. PWS 1.1.10 States “The Contractor shall submit a bi-weekly report (PWS para. 1.5) that includes weight tickets…” however PWS para. 1.5 states “The Contractor shall provide a monthly report…,” please clarify whether the referenced report is required monthly or bi-weekly.

PWS paragraph 1.1.10 will be corrected to state that the contractor shall submit a monthly report.

The answer is correct for providing a monthly report by the 12th referenced in PWS paragraph 1.5.

An amendment is posted to incorporate the revised PWS.

4. PWS 1.3.1 The referenced CLIN numbers 20-23-24-25 and 28 are not disposal reimbursement CLINS and other disposal reimbursement CLINS have been omitted from the list, please clarify.

The PWS 1.3.1 will be revised as follows:

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice according to the applicable CLINs and subsequent attachment 5-8 items 13, 14, 15, 16, 18, 21 for reimbursement.

An amendment is posted to incorporate the revised PWS.

5. PWS 1.4 requires the Contractor to maintain all Government provided containers so that they have a professional appearance. Many of the Government provided containers currently in service show large areas of rust and or discoloration and some have deteriorated to the point where they are no longer watertight.

a. Will the contractor be reimbursed for the initial painting of the containers to bring them up to the required standard, as a repairable expense per 1.4.1 of the PWS?

An original inventory shall be done by the government and given to the contractor upon award of contract. By the end of the first month, a joint inventory between the COR and contractor will be completed. The contractor shall provide an updated inventory report, which will list all broken or damaged government containers to the COR. The COR shall then designate the containers as (1) condemned, (2) serviceable, or (3) repairable. All broken or damaged government containers identified shall be repaired by contractor at the government's expense.

The contractor shall provide documentation showing that the repair costs are fair and reasonable as referenced in the PWS paragraph 1.4.1.

b. How much time, from the start of the contract, will the contractor be allowed in order to bring the current containers up to the required standard?

By the end of the first month, the joint inventory between the COR and contractor will be completed. The contractor shall provide an updated inventory report, which will list all broken or damaged government containers to the COR. Repair(s) shall be completed within seven (7) days from approval by CO/COR. Any repair maintenance that is performed on government containers will require a submission of an estimate to CO/COR before the any work is to be accomplished on any container. Repair work will be done at the government’s expense. (As referenced in PWS paragraphs 1.4.1, 1.4.5.1).

c. After the containers have been brought up to the required standard would the contractor be reimbursed for any painting required in the future, or will this be considered a contractors maintenance cost that should be factored into the FFP service charges?

The painting of containers is not a part of the FFP service charges. If the CO, COR and contractor agrees to painting the containers it will be done at the government’s expense.

6. PWS 1.4.6 states “Contractor shall provide the manufacturer’s recommended performance schedule for each model compactor to the COR at the start of the contract” please provide a list of the make and models of the compactors currently in service.

Included is a table that references the current compactors at WPAFB:

FACILITY Compactor For MANUFACTURE

TYPE = VIP or

SELF-

CONTAINED

10262/266 Cardboard Baker SC 30yd

10262/266 Trash marathon SC 30yd

10800 Trash Marathon SC 30yd

10828 Trash Accurate SC 30yd

10828 Fuzz Box Marathon S/C 42yd

10828 Cardboard Accurate VIP-8

10830 Trash marathon VIP-8

10830 Trash Accurate SC 30yd

10830 Cardboard Marathon SC 30yd

10856 Trash Accurate SC 30yd

20014 Trash ACCURATE VIP-8

20015 Trash Marathon VIP-8

20016-20046 Trash ACCURATE S/C 30yd

20028 Trash Marathon VIP-8

20028 Cardboard Marathon VIP-8

20032 Trash Marathon VIP-8

20045 Trash Marathon VIP-8

20306 Fuzz Box Marathon S/C 42yd

20441 Trash Marathon VIP-8

20489 Trash Marathon S/C 30yd

20557-20560 Trash Marathon S/C 42yd

20620 Trash Marathon PLANT 04 S/C 30yd

20620 Cardboard Marathon VIP-8

20642 Cardboard Marathon VIP-8

20653 Cardboard Marathon Plant VIP-8

20676 Trash Accurate VIP-8

20840 Trash Cardboard (2) Marathon VIP-8

20840 Trash C/W SC 30yd

20850 Trash Marathon VIP-8

31214 Trash Marathon VIP-8

31214 Cardboard Accurate VIP-8

31238 Trash C/W SC 30yd

31250-2 Commissary Trash Marathon Plant 4 SC 30yd

7. PWS 1.4.6 Preventative Maintenance Government Provided Compactors. As preventative maintenance has never been performed on any of the compactors, to date, the implementation of such a program will result in the benefits identified in 1.4.6, however it will not make up for years of neglect, and breakdowns will still occur. Please confirm that the Contractor will be reimbursed for any compactor repairs that are required even after the preventative maintenance program has been implemented.

Yes, the contractor will be reimbursed by the government for any compactor maintenance needed after preventative maintenance is performed as referenced in PWS paragraph 1.4.5.1.

8. Attachment 5. In the top right indicates the “Base Year: 1 February 2018 to 30 September 2021” a total of 8 months however the Qty. Unit column shows 12 months and a full year amount for all quantities, should these be 8 months and all quantities pro-rated to 8/12ths? Additionally the narrative in the first row of the table states “Perform Integrated Solid Waste Management services at Wright Patterson AFB for the period of 1 October 2017 to 30 September 2018” please clarify this conflict.

Attachment 5 will be revised to reflect 8 months of service, and an amendment is posted to incorporate the revised attachment.

Attachment 6, 7 and 8 all state the wrong time period in cell F1 of the spreadsheets.

Attachment 6, 7, and 8 will be revised with the proper Periods of Performance, and an amendment is posted to incorporate the revised attachments.

9. Please define the government’s definition of Bi-Weekly. Is it 2 times per week, or every 2 weeks?

Every 2 weeks.

10. Please reference PWS 1.1.1.2. Food waste containers and pickup day are identified in Appendix A, Table A-1. Can the government please indicate which containers are food waste containers?

Food waste containers are those listed as bi-weekly cleaning in Appendix A – Table A-1.1 Collections Points Tasks and Estimated Frequencies and as follows:

(10262) 30 yard compactor

(10800) 30 yard compactor

(10828) 30 yard compactor

(10830-4) 8 yard compactor

(10893) 8 yard front load

(11403) 8 yard front load

(20016-20046) 30 yard compactor

(20045) 8 yard compactor

(20630) 8 yard front load

(20642) 8 yard front load

(20840) 30 yard compactor

(26933) 8 yard front load

(30022) 8 yard front load

(30206) 8 yard compactor

(31214) 8yard compactor

(31221) 8 yard front load

(31250-1) B/K 8 yard front load

(31250-2) commissary 30 yard compactor.

11. PWS 1.4.2 states that food waste containers are to be cleaned at least monthly. The Cleaning Frequencies listed in Appendix A does not reflect monthly cleanings. Many of these reflect a bi-weekly cleaning.

Please clarify.

In Appendix A – Table A-1.1 Collections Points Tasks and Estimated Frequencies, it is recommended that the containers for food waste be cleaned bi-weekly. However, after the first 30 days of performance, if the COR and contractor find that the containers do not need cleaned every 2 weeks these containers shall be cleaned at least monthly.

12. Please reference Attachment 5, Items x005 for all years relating to public areas. The quantity provided is 45 each for the whole 12 month period. Please explain the service we are to price that equates to 45 for the pricing period. Is it for on-call service?

No, this is not an on-call service. Line item X005 needs to be billed monthly to account for a weekly pickup for the common areas. This item will be amended on all of the option years.

13. Please reference Attachment x014 for all years. Can the government identify the collection stations that are associated with the Green County Generation Fee?

About 93% of the MSW at Wright-Patterson Air Force base is generated from Greene County.

Please see the next question listed below with the facilities associated to Montgomery County generation fees. All other facilities not listed below reflect generation fees to Greene County.

14. Please reference Attachment x015 for all years. Can the government identify the collection stations that are associated with the Montgomery County Generation Fee?

The other 7% of MSW at Wright-Patterson Air Force base is generated by Montgomery County.

Those facilities are as follows:

Downtown Area B

20011, 20011A, 20014, 20015, and 20490

Area B Ball Fields, Museum Area

20484, 20485, 20486, 20487, 20489, 20492, 20494, and 20497

AMC Complex

20553, 20556, 20557, 20558, 20559, and 20560

The Prairies

20229, 20234, 20240, 26568, and 26933

15. Is there an office available on site for the Contract Manager?

No, there is not a location available. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours as referenced in PWS paragraph 4.7.1.

16. Is there a yard that the Contractor can park their vehicles used for this Contract?

No, there is not a location available. The contractor shall establish and maintain an office as referenced in PWS paragraph 4.7.1.

17. Do you have to use the scales on site or can you use other certified scales?

All vehicles used to collect MSW, C&D, organics and recyclable materials shall be weighed on state-certified public scales/weigh station, on base. When use of off-base scales are the only option, a predetermined public state-certified scale/weight station shall be identified referenced in PWS paragraph 1.1.10.

18. Is there going to be a Phase In period?

Yes, during the first initial 30 days of the contract listed in PWS paragraph 2, Service Summary.

19. Does the Government have temporary containers available for when containers need to repaired or cleaned or does the Contractor need to provide these?

Yes, a serviceable government-furnished container will be provided referenced in PWS paragraph 1.4.5.

20. What are the sizes and amount of permanent containers at Turtle Pond?

The permanent containers located at the Turtle Pond are 32-36 gallon containers referenced in Appendix, Table A-2. Attachment 5-8 Bid Schedule, Line item X005 will be corrected to reflect 32-36 gallon.

An amendment is posted to incorporate the revised attachments.

21. Is there a wash rack available on site for cleaning containers?

No, there is not a wash rack available on-site.

22. Can container maintenance be performed on site?

The maintenance can be performed at WPAFB if deemed necessary, however, depending on the work needing to be done, burn permits may be required. Notice to the COR regarding repairs must be done before any repair is accomplished.

23. Can you provide the Contract Award amount of the current Contract?

Base wide Refuse $4.4M Housing Refuse $177K

24. Can the proposal be emailed only?

Both hard copies and electronic copies are required.