2015_08_28_Black_Body_SSJ_post_Redacted.pdf

Single Source Justification (Simplified Acquisition)

SAF/AQCP Template | 1 May 2014 Page 1 of 1

Section A: General Contract Information

Contracting Activity: AFLCMC/PZIOB, Operational Contracting Purchase Request/ Identification Number:

F4F5AR5219A101

Project/Program Name: Black Body Light Source Repair and Calibration. AFIT / ENP

Estimated Contract Cost (including Options):

Section B: Description of the Supplies/Services Required

Repair and calibration of seven black body light sources currently owned by the AFIT physics department.

The calibration requires adjusting the power supply and heater cavity to the correct temperature over a range of 20 degree Celsius to 1,350 degree Celsius.

If a black body source is in need of repair it might require any of the following:

a. Installation of a new power supply

b. Installation of a new heating cavity.

c. Installation of a new logic control board Only the original manufacturer can determine the correct repair procedure.

Section C: Justification for Soliciting from a Single Source

AFIT/ENP currently owns seven black body light sources that are in need of repair and calibration. AFIT has three PhD students and four Master's degree students that require the use of this instrument in order to complete the graduation requirements. There are also two faculty members that use the instruments in their sponsored funded research. Therefore, this instrument must be repaired as quickly as possible to meet the students' deadlines. Electro Optical Industries is the original manufacturer and is the only company that has the expertise to repair and calibrate the instrument with minimal delay, meaning only Electro Optical Industries can perform these repairs.

Additionally, seven new black body sources with the same capabilities are estimated to cost $90,000. Compared to the cost of seven new instruments, the cost of repair at $14,270.00 makes it clear that repair is a fair and reasonable cost to the Government.

Section D: Efforts to Obtain Competition

Market research was conducted to find additional sources for the repair and calibration of the black body sources. This included Internet searches, an RFI, and consulting trade journals. The instruments that AFIT has consist of both 1.5 inch emission cavity and a 2 inch square emission area. Other companies market and repair similar instruments, including: CI Systems, Infrared Systems Inc. and Heitronics Infrarot. However, the other companies do not have the expertise to work on the instruments that AFIT owns or access to replacement parts. Based on the results of market research, only Electro Optical Industries is capable of performing these repairs.

Section E: Steps to Preclude Future Single Source Awards

AFIT personnel will continue to search the Internet, technical journals and attend trade shows to stay current on changing technology.

When more than one manufacturer is found, they will be given the chance to bid.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

28-Aug-2015

Typed Name and Rank/Grade of Contracting Officer

Laura C. Reuter, GS-13, Contracting Officer

Signature of Contracting Officer

REUTER.LAURA.C.1257243237

Digitally signed by REUTER.LAURA.C.1257243237 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=REUTER.LAURA.C.1257243237 Date: 2015.08.28 09:36:57 -04'00'