Addendum_1_-_52_212-1_GHD.pdf

FA8601-14-R-0010

Addendum 1

Additional Instructions to Offerors

1. General Instructions: This addendum to the solicitation tailors some of the terms and conditions contained in the provision at FAR 52.212-1 and provides additional instructions to offerors.

a. General Guidance: This section of the addendum provides general guidance for preparing offers as well as specific instructions on the format and content of the offer. The reference in FAR 5.212-

1(e) encouraging submission of alternate proposals is hereby deleted from this solicitation and that subparagraph is marked RESERVED. The offer must include all data and information requested in these instructions and must be submitted in accordance with these instructions. The offeror shall comply with the requirements stated in the

Schedule and Performance Work Statement (PWS). Non-conformance with the instructions provided herein or in any other part of the solicitation may result in elimination of the offer from consideration for award or an otherwise unfavorable offer evaluation.

b. Offer Detail: The offer shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offer should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted.

c. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired.

d. Offer Acceptance and Validity Dates: The offeror shall make a clear statement in the Price & Offer Documentation Volume that the offer is valid for 60 days after the date specified in Block 8 of the solicitation cover sheet Standard Form (SF) 1449 for receipt of offers.

e. Disposition of Offers: In accordance with FAR 4.803(a)(10) (Contents of Contract

Files), the Government will retain one copy of all unsuccessful offers. Unless the offer requests otherwise, the

Government will destroy extra copies of such unsuccessful offers.

2. Contacts, Correspondence, and Communications

a. Point of Contact: The Contracting Officer (CO) for this acquisition is Jonathan West. He may be contacted at (937) 522-3393 or via e-mail at jonathan.west.10@us.af.mil. The point of contact (POC) for this acquisition is identified in Block 9 of the SF 1449. Questions or concerns should be addressed directly to the CO or to the CO through the POC via the telephone number or fax number identified in Block 9 of the SF 1449 or via e-mail to

Zachary.kauth.1@us.af.mil. Be advised that all correspondence sent via e-mail shall contain a subject line that reads

“FA8601-14-R-0010, Grease Hoods and Ducts Cleaning.” Note that e-mail filters at Wright-Patterson are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters at Wright-Patterson. If sending attachments with e-mail, ensure only .PDF, .doc, or .xls documents are sent. The e-mail filter may delete any other form of attachments.

b. Notifications to Unsuccessful Offerors/Debriefings: The CO will notify unsuccessful offerors in accordance with (IAW) FAR 15.503 and conduct pre-award and post award debriefings, if requested

IAW FAR 15.505 and 15.506, respectively.

c. Discrepancies: Offers must conform to all of the requirements of the solicitation. If an

Offeror believes that the any part of the solicitation including but not limited to the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing directly or through the POC identified herein, per paragraph 4(c)(vi) of these instructions. The offeror is reminded that the Government reserves the right to award this effort based on the initial offer, as received, without discussion. However, the Government reserves the right to conduct discussions if determined necessary by the CO.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/04.htm#P216_32221

3. Offer Format and Organization

a. The offer shall consist of three separate volumes as specified in the Offer Format and

Organization Table below. The volume numbers, titles, and contents shall be as specified in this table. The offeror shall submit the specified number of copies of each volume, which shall be within the specified page limits per the table below. Pricing information shall be addressed ONLY in the Price & Offer Documentation Volume. The

Government will remove and discard any pages from any other volume that contains pricing data and the information on those pages will not be evaluated.

Offer Format and Organization Table

VOLUME

VOLUME TITLE PAPER

COPIES

ELECTRONIC

COPIES

PAGE

LIMIT

I

Technical

Original + 1 copy

Emailed PDF document

30 Pages

II Past Performance Original + 1 Copy Emailed PDF document 30 Pages

III

Price & Offer

Documentation

Original +1 copy

Emailed PDF document 30 Pages

b. Page Limitations: Page limitations shall be treated as maximums. If exceeded, the pages in excess of the above limitations will be removed and disregarded during the evaluation. When both sides of a sheet display printed material, it shall be counted as 2 pages. Each page shall be counted except the following:

Covers, tab dividers, title pages, glossaries, and tables of contents. If submitted electronically, government mailbox restrictions prevent files of over 5MB to clear. Therefore, the size limit will be 5MB per email in order to ensure all parts of the RFP are received timely and accurately.

c. Page Size and Format:

i. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than the equivalent of Times New

Roman, font size 10. Use at least one (1) inch margins on all four sides of the printed page. Pages in each volume shall be numbered sequentially by volume, i.e. I-1, I-2, etc.

ii. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume and count as a single page.

Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics - not for pages of text.

d. Binding and Labeling: One copy of each offer volume shall be identified as

“Original.” Each volume of the offer shall be separately bound in a three-ring loose-leaf binder. A cover sheet shall be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data shall be placed on the spine of each binder.

4. Offer Volume Content

a. Factor 1 - Technical: Proposal must clearly demonstrate that the offeror is capable of meeting the performance standards specified in the Performance Work Statement (PWS) with respect to:

a. Mission Approach:

i. Cleaning Process: Offerors shall describe in detail what cleaning process will be used to clean the hoods, back splashguards, ducts, exhaust fan and filter systems from point of origin to point of departure

ii. Avoidance of Environmental Damage: Offerors shall detail their proposed method of avoiding environmental damage as a result of performance of this contract.

iii. An acceptable rating is met when the proposal demonstrates that the offeror thoroughly understand the requirements of the PWS and demonstrates how they will adequately perform all requirements of the PWS.

b. Personnel:

i. Offerors shall submit a brief (one-page) resume of the Contract Manager intended for use to fulfill the requirements of the Performance Work Statement. This resume shall address the number of years of experience, training, education, specific work experience, and the certifications held that might be relevant to the performance of the attached Performance Work Statement.

ii. An acceptable rating is met when the proposal demonstrates an appropriate Contract

Manger who can adequately fulfill the requirements of the PWS.

c. Certification:

i. Offerors shall submit a copy of all required NFPA 96 standard certifications.

(Reference PWS paragraph 1.1)

ii. An acceptable rating is met when the proposal contains copies of all required NFPA

96 standard certifications as addressed in the PWS.

d. Quality Control Plan:

i. Procedures defining detailed methods for compliance with Section IV, (General

Information) of the Performance Work Statement.

ii. Provide, at a minimum, the following:

Written description of an inspection system covering all areas to be inspected on a scheduled basis

Frequency of inspections (daily, weekly, monthly, etc.)

Type of inspections (statistically-based random, one hundred percent (100%), etc.)

Description of the duties and responsibilities of the quality control inspectors as well as the roles and functions of other key personnel involved with regard to quality control.

Written description of records to be kept to document all inspections conducted and the necessary corrective action taken.

Sample of each inspection/observation record. Each record must reflect the characteristic or element inspected, date/time, number of observations, number of defects observed and inspection status.

iii. An acceptable rating is met when the QCP demonstrates an effective performance/quality monitoring system that addresses all requirements of the PWS and will enable contractor to identify and correct their own errors/discrepancies.

e. Scheduling Methodologies:

i. Offerors shall submit a workable sample schedule for the first month of contract performance and exhibits an understanding of required services (reference

Performance Work Statement, Section I).

ii. Offerors shall submit a plan for rescheduling unacceptable work with Government

Quality Control Personnel (QAP) (PWS paragraph 4.4.2)

iii. An acceptable rating is met when the proposal demonstrates adequate scheduling methodologies shall be provided to support the requirements of the PWS.

f. Equipment/Cleaning Compounds:

i. The offerors shall submit a detailed list, along with Material Safety Data Sheets

(MSDS), of all cleaning equipment and compounds to be used in performance of this contract. The offeror shall explain what part of the cleaning function the equipment and compounds shall be used to perform.

ii. An acceptable rating is met when Material Safety Data Sheets are provided which include all cleaning equipment and compounds that will be utilized in the performance of duties to support the requirements of the PWS.

b. Factor 2 - Past Performance: Past Performance will be rated on an “Acceptable” or “Unacceptable” basis using the ratings and descriptions in the table below.

Rating Description

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable

Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

There are two aspects of the past performance evaluation. The first is to evaluate whether the offeror’s present/past performance is relevant to the effort to be acquired. The second aspect of the past performance evaluation is to determine how well the contractor performed on relevant contracts. Past Performance will be evaluated as follows:

Mission Capability acceptable offerors will receive a performance risk assessment based on the offeror’s past performance as it relates to the probability of successfully accomplishing this proposed effort. In assessing past performance, the evaluators will employ several approaches including: (1) reviewing past performance information through the use of a simplified questionnaire (posted on the internet with this document and to be mailed to your references and forwarded directly to 88 CONS/PKB to the attention of Mr. Jonathan West; and (2) using data independently obtained from other governmental and commercial sources; (3) reviewing past and present information provided in the offeror’s propsoal; (4) other approaches as deemed appropriate by the Contracting Officer.

This process will result in an overall risk rating of exceptional/high confidence, very good/significant confidence, satisfactory/confidence, neutral/unknown confidence, marginal/little confidence, or unsatisfactory/no confidence/. Each of the performance assessment rating terms is defined below:

c. Factor 3 – Price: In the Price and Offer Documentation Volume, the offeror shall:

i. Provide a cover letter with its Commercial and Government Entity (CAGE) code, Data Universal

Numbering System (DUNS) number, and Tax Identification number. In the cover letter, provide the name(s), title(s), telephone number(s), e-mail address(es), and fax number(s) of the individual(s) authorized to, make decisions on behalf of the offeror regarding the offer submitted, negotiate with the Government, and who can obligate the offeror contractually. Provide in the cover letter a statement that the offer and prices will remain in effect for 60 days after the date in Block 8 of the SF1449.

ii. Provide a completed copy of Exhibit A to the solicitation – Pricing Exhibit. Enter unit prices and extended prices for Items 0001 – 4002 on the bid schedule. Enter prompt payment discount terms, if any in

Block 12 of the SF1449. Enter the aggregate total amount of Items 0001 – 4002 in Block 26 of the

SF1449. For the purpose of proposal submission, disregard the words, “For Gov’t. Use Only” in Block 26.

Complete Block 30b and 30c and sign Block 30a. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept. The "original" copy shall be clearly marked per the instructions provided under 3d of these instructions.

iii. State all prices in United States Currency.

iv. Provide signed copies of the Standard Form (SF) 30, Amendment of

Solicitation/Modification of Contract for all amendments to the solicitation, if applicable.

v. Provide completed Provisions, Representations, Certifications, Acknowledgements, and Other Statements of Offerors: FAR 52.212-3 – Offeror Representations and Certifications – Commercial Items

(Alternate I) and DFARS 252.212-7000, Offeror Representations and Certifications – Commercial Items.

NOTE: It is the offeror’s responsibility to submit with its offer all required representations, certifications, acknowledgements, and statements required by the solicitation even if they are not reiterated in this paragraph.

vi. Submit any issues the offeror may have with the terms and conditions of the solicitation or exceptions thereto not previously brought to the attention of the CO per paragraph 2c of these instructions. Offers must conform to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and shall include the content specified in the table below. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

5. Additional Instructions:

The provisions at FAR 52.212-1 – Instructions to Offerors – Commercial Items, Addendum 1 – Additional

Instructions to Offerors, FAR 52.212-3 – Offeror Representations and Certifications – Commercial Items (Alternate

I), and DFARS 252.212-7000, Offeror Representations and Certifications – Commercial Items will be physically removed from any resultant award and will be considered incorporated by reference.

Regarding the clause at 52.228-5 – Insurance Work on a Government Installation, see FAR 28.307 for minimum insurance requirements.