FA8571-26-0040 P00001 Bay 7-Rainbow Stand Letter RFQ.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFMC) OPERATING LOCATION

ROBINS AIR FORCE BASE GEORGIA

29 October 2026

MEMORANDUM FOR: EXP U.S. Services Inc. (Cage 57BP4) ATTN: Jung-Hoe Hopegood, Senior Engineer 205 N Michigan Ave STE 3600 Chicago, IL 60601-6009

FROM: Jeff Pruitt, Contracting Officer

AFSC/PZIMB-R

480 Richard Ray Blvd Bldg. 301 Suite 202E Robins AFB, GA 31098

SUBJECT: Request for Quote (RFQ) Modification to FA8571-26-C-0040:

L6WA18 B2390 and B91 Overhead Fall Protection System

1.) Note to Offeror: Funds are not presently available for this effort. No award will be made under this solicitation/Request for Proposal until funds are available. The Government reserves the right to cancel this solicitation/RFP, either before or after the closing date. In the event the Government cancels this solicitation/RFP, the Government has no obligation to reimburse an Offeror for any costs.

2.) This RFQ is being issued to solicit a firm-fixed-price quote for the turn-key fabrication, installation, testing, and integration of a certified Fall Protection/Fall Arrest System (FAS) for C- 130 programmed depot maintenance (PDM) operations in Building 91 (Option Requirement, encompassing Bay 7 Option), including the design revision, fabrication and delivery of the engineered Mobile Rainbow Fitting Stand.

3.) EXP is requested to provide a proposal engineering, materials, parts, tools, equipment, labor, shipping, travel, and supervision required to engineer, fabricate, install, and certify a complete Fall Protection System (FAS) in Building 91 Bay Option Complete turnkey package for Bay 7: Site Visit, dock-specific structural engineering design, fabrication/procurement, delivery, installation, integration, testing, and final documentation. In conjunction with the FAS installation, the Contractor shall revise the design drawing, fabricate, test, to the current engineered Mobile Rainbow Fitting Stand as well as any other stands called out under this contract as specified and be constructed in accordance with drawing specifications (dated 27 October 2026) incorporating the following mandatory redline modifications.

4.) Proposal Date & Time: The Government respectfully requests that EXP submit a proposal for the subject effort no later than 10 November 2026, 2:30 PM EST. EXP shall submit an electronic copy to Jeffery W. Pruitt (jeffery.pruitt.1@us.af.mil) and Curtis L. Green (curtis.green.9@us.af.mil)

5.) CLIN Structure: CLIN 0002 will be used for the Design upgrades to the Rainbow Stand, CLIN 0003 will be used for the Materials to the Rainbow Stand; CLINs 1003-1005 will be used for the mailto:jeffery.pruitt.1@us.af.mil mailto:curtis.green.9@us.af.mil additional Bay - Technical Services shall be utilized for this requested activity using the existing Firm-Fixed-Price pricing arrangement.

6.) Cost Breakout and Basis of Estimate: Please provide a valid proposal with sufficient detail to allow the Government the capability to evaluate all costs IAW RFO 15.403-4. Please submit an elemental cost breakdown for this effort and IAW “Pricing Instructions” (Attachment – 3).

Breakouts should include labor categories, hourly rates, direct/indirect costs, material costs, etc. A Basis of Estimate (BOE) for labor hours, materials, rates, etc., must be supplied in order to support the rationale of your cost estimate and assist in the technical evaluation of your proposal.

which the Government will use in determining whether your proposal is adequate for negotiating.

7.) Cost or Pricing Data: The proposal shall provide sufficient detail to allow the Government the capability to evaluate all costs IAW RFO 15.403-4; certified cost or pricing data is required for any proposal that exceeds $2,000,000.00 in value and Other than certified cost or pricing data is requested for anything under this amount.

8.) Proposal Format: The Offeror must include the following information on the first page of the pricing proposal in accordance with FAR Subpart 15.4:

• Order & Proposal Number

• Name and address of Offeror

• Name and telephone number of Offeror point of contact

• Name of Offeror’s designated Contracting Official for the subject requirement

• Proposed cost, profit or fee, and total, with breakdown by fiscal year and CLIN

• Whether you will require the use of Government property in the performance of the contract, and if so, specify what property will be required

• Whether your organization is subject to Cost Accounting Standards (CAS); whether your organization has submitted a Cost Accounting Standards Board (CASB) Disclosure Statement, and if it has been determined adequate; whether you have been notified that you are or may be in non-compliance with your Disclosure Statement or CAS (other than a non-compliance that the cognizant Federal agency official has determined to have an immaterial cost impact), and if so, an explanation; whether any aspect of this proposal is inconsistent with your disclosed practices or applicable CAS, and, if so, an explanation; and whether and FAR Part 31, Cost Principles, is applicable and if not, an explanation

• The following statement:

“This proposal reflects our estimates and/or actual costs as of this date and conforms to the instructions in RFO 15.403-5(b)(1) and Table 15-2. By submitting this proposal, we grant the Contracting Officer and authorized representatives the right to examine, at any time before award, those records, which include books, documents, accounting procedures and practices, and other data regardless of type and form, and whether such supporting information is specifically referenced or included in the proposal as the basis for pricing that will permit an adequate evaluation of the proposed price.”

• Date of proposal submission

• Name, title, and signature of Authorized Representative

• Revised Sub-Contracting Plan, as applicable

9.) In submitting your proposal, you must include an index, appropriately referenced, of all the certified or other-than-certified pricing data and information accompanying or identified in the proposal. In addition, you must annotate any future additions and/or revisions, up to the date of agreement on price, or an earlier date agreed upon by the parties, on a supplemental index.

As part of the specific information required, you must submit with your proposal:

• Certified cost or pricing data (as defined at FAR 2.101). You must clearly identify on your cover sheet that certified cost or pricing data are included as part of the proposal.

• Information reasonably required to explain your estimating process, including:

o The judgmental factors applied, and the mathematical or other methods used in the estimate, including those used in projecting from known data.

o The nature and amount of any contingencies included in the proposed price.

o If more than one contract line item is proposed, you must also provide summary total amounts covering all line items for each element of cost. If you have reached an agreement with Government representatives on the use of Forward Pricing Rates/Factors, identify the agreement and include a copy.

10.) The primary point of contact for questions regarding this effort is Mr. Jeff Pruit, Contracting Officer, (jeffery.pruitt.1@us.af.mil) or Curtis Green (curtis.green.9@us.af.mil) Contract Specialist. Do not contact the Program Manager or Engineer regarding any issues or clarifications regarding this effort – all questions must be initially submitted to the Contracting Officer. The Contracting Officer may then grant permission for direct communication with other Government personnel on a case-by-case basis.

JEFFERY W. PRUITT

Contracting Officer

List of Attachments:

Attachment 1 – L6WA18 Purchase Description (PD) 21 Oct 26 Attachment 2 – B2390 B91 Fall Protection System Drawings Attachment 3 – L7WA05 Redacted JA Attachment 4 – Drawings mailto:jeffery.pruitt.1@us.af.mil mailto:curtis.green.9@us.af.mil