PWS.pdf

PR: FD2060-20-00021 PWS REVISION: 0

Distribution Statement: C

Performance Work Statement (PWS)

For

Repair of the APQ-166 Motional Transducers

Purchase Request: FD2060-20-00021

Date: 15 May 2019

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government Agencies and their contractors only to protect information and technical data that relates to a specific military deficiency and to protect information on the system that is in the concept stage from premature dissemination (8 Jan 19).

Other requests for this document shall be referred to 407 SCMS through government contracting office.

1.0 Description of Services

1.1 Objective(s): This Performance Work Statement describes the services required to furnish the services and material necessary for the essential depot level repair. These services include functional testing, inspection, and packaging of the National Stock Number (NSN) 6695-01-249- 6166AY, Part Number 1221R2 Motional Transducer and NSN 6695-01-249-6165AY, Part Number 1201N2, Motional Transducer. The contractor shall fault isolate, repair and test unserviceable assets along with track and resolve items affected by Product Quality Deficiency Reports (PQDR) while performing depot level repair, functional testing, inspection, and packaging. The period of performance shall consist of a basic one-year period after contract award plus four ordering periods plus an optional 6-months extension. The contract type is Firm Fixed Price (FFP) Requirements contract for all ordering periods. The Contractor shall repair to serviceable condition within the negotiated repair Turn Around Time (TAT). The Contractor shall expedite immediate response to ensure that time for critical item delivery requests are punctual by responding to the Production Management Specialist (PMS) within eight business hours of the request with the estimated delivery date of the critical item. The Contractor shall deliver monthly status reports on time. The Contractor shall generate and submit to the Government any Class II changes, including all substitute parts changes, through Document Change Notices (DCN) within 30 calendar days. The Contractor shall respond quickly to a Government request for assistance with an initial response to a Government request for assistance within eight business hours. The Contractor shall report production using the Commercial Asset Visibility Air Force (CAVAF) system by maintaining current inputs. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by providing continued support for the APQ-166 Strategic Radar. The APQ-166 is a multiple-mode radar set that provides ground mapping, terrain avoidance, and radar beacon operation for the B-52H aircraft. The Motional Transducer converts static pressure and pilot pressure into ratio-metric output voltage. The output voltage is transmitted to the avionics system to compute speed. Without this system operational wartime missions could be jeopardized.

1.3 Background This PWS tasks the contractor to provide depot repair of specified APQ-166 Motional Transducers, as described in Appendix B, paragraph 6.2.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality of repair 4.14.5 There shall be no more than one PQDR(s) per contract year.

Delivery of repair 4.8.4 TAT for routine repairs of Line Replaceable Units (LRU) shall be 30 days after receipt of carcass for a routine repair or 15 days for MICAP or Surge requirements. Shipment of repaired assets shall be made within five working days of completion for a routine requirement and one day for a MICAP/SURGE requirement.

CAV-AF reporting 4.7 The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur

Quality of CDRL deliverable

4.2.1 There shall be no more than one rejection of

any deliverable. There shall be no more than one total rejection(s) of deliverables per year.

The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable.

The rejected deliverable shall be corrected and resubmitted within 5 business days of notification of Government rejection.

Receipt of CDRL deliverable

4.2.2 There shall be no more than one late

submission(s) of deliverables per year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Request for assistance 4.1.3 The Contractor shall initially respond to a request for assistance within 8 business hours.

Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government.

Adherence to Contractor Quality Management System (QMS)

5.9 Contractor shall submit copy of Quality

Control Plan no later than 30 days after contract award. Contractor shall also submit any revisions as updates occur. 100% compliance with the QMS is required.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at http://farsite.hill.af.mil.

3.2 Government Property to be Provided: See Appendix B, paragraph 6.2.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will be a basic with four twelve month ordering periods with an optional 6-months extension.

4.1.2 Place of Performance: These services shall be performed at International Enterprise, Inc., Talledega, AL.

http://farsite.hill.af.mil/

4.1.3 Request for Assistance: The Contractor shall initially respond to a request for assistance within 8 business hours. Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-

81634C

Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report

4.7

A002 DI-MGMT-

80441C

Government Property Inventory Report 4.7.1

A003 DI-MGMT-82128 Contract GFM Requisition and Inventory Report 4.7.2 A004 DI-PSSS-81995 Contract Depot Maintenance Production Report 4.7.3 A005 DI-MGMT-81803 Item Unique Identification (IUID) Marking Plan 4.3.1.3,

4.3.2.4 A006 DI-MGMT-81804 Item Unique Identification (IUID) Marking Activity, Validation and Verification Report 4.3.2.2, 4.3.2.7

A007 DI-MISC-81832 Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition

4.6

A008 DI-MGMT-80227 Quarterly Status Reporting 5.11 A009 DI-QCIC-81722 Quality Program Plan 5.9

A010 DI-CMAN-

80639C Engineering Change Proposal (ECP) 4.12.1

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than one total rejection(s) of deliverables per year. The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within five business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL.

There shall be no more than one late submission(s) of deliverables per year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair Services

4.3.1 Item Unique Identification (IUID)

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.3.1.2 Unique item identification is required for all items to be delivered to the DoD that meet the criteria established IAW the FAR.

4.3.1.3 The Contractor shall mark items IAW DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S.

Military Property. [CDRL A005, DI-MGMT-81803, Item Unique Identification (IUID) Marking Plan]

4.3.2 Reporting in IUID Registry

4.3.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.2.2 IAW the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry. [CDRL A006, DI-MGMT-81804, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report]

4.3.2.3 The contractor shall execute IUID part marking requirements for all items for which the Air Force cognizant engineering authority has approved a part identification method.

4.3.2.4 For items that do not have IUID marking specifications, the contractor shall develop the marking specifications IAW DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. [CDRL A005, DI-MGMT-81803, Item Unique Identification (IUID) Marking Plan]

4.3.2.5 IUID markings currently in place on items undergoing repair shall be protected from damage or removal during repair. The contractor shall ensure 2-D matrix IUID markings are readable per TO 00-25-

260. Should IUID marking be rendered unreadable during repair, the contractor shall notify the PCO for determination.

4.3.2.6 IUID markings which will be potentially destroyed during repair due to technical direction (i.e.

paint removal, sand blasting, etc.) shall be recorded prior to maintenance action and replaced with the same UII as part of the repair action.

4.3.2.7 The contractor shall ensure each repaired end item is permanently and legibly marked with human readable end item part number and serial number. The human readable identification shall be permanently affixed to the end item by stamp, stencil, or similar means. IAW the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government agent or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will add asset accountability to the Department of Defense (DoD) IUID Registry and will update the applicable item record(s) in the IUID Registry. [CDRL A006, DI-

MGMT-81804, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report]

4.4 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage IAW MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

IAW MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.5 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory. The system shall incorporate processes/procedures to address the requirements listed IAW the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.6 Counterfeit Electronics Parts: The Contractor shall establish policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory IAW Aerospace Standard AS5553B, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition. [CDRL A007, DI-MISC-81832, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition]

4.6.1 Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval IAW Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE AS5553B, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

4.6.2 At a minimum, the CPP shall address:

4.6.2.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.6.2.2 Definitions. The Contractor shall utilize definitions per AS5553B to ensure consistency. Any Contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553B, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.6.2.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553B, paragraph 4.1.1, 4.1.2.e., appendix A)

4.6.2.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref.

AS5553B, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.6.2.5 Risk Assessment. The contract shall address the risk of using unknown sources and/or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553B, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.6.2.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.6.2.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential.

These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553B, paragraph 4.1.4, appendix E)

4.6.2.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the Contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the Contractor has provide timely notification to the government. (Ref. AS5553B, paragraph 4.1.6, appendix F).

4.6.2.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI).

The PCO shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553B, paragraph 4.1.7, appendix G)

4.6.2.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the Contractor to their personnel.

4.7 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAVAF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAVAF training is required, Contractor personnel may send an email to: 406scms.CAVAF.af.ar@us.af.mil. [CDRL A001, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAV-AF) / Government Furnished Material Report]

4.7.1 The Contractor report shall provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) applicable to this contract. This Data Item Description (DID) is applicable where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of this contract. [CDRL A002, DI-MGMT-80441C, Government Property Inventory Report]

4.7.2 The Contractor report shall provide the Government with monthly information in determining GFM balances by condition code, consumption, turn-ins, transfers, due-ins, receipts, plant clearance and shipping actions. [CDRL A003, DI-MGMT-82128, Contract GFM Requisition and Inventory Report]

4.7.3 The Contractor report shall provide the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period. [CDRL A004, mailto:406scms.cav.af.ar@us.af.mil

DI-PSSS-81995, Contract Depot Maintenance Production Report]

4.8 Technical Requirements, Specific

4.8.1 Tagging and Shipping Requirements:

4.8.1.1 The Contractor shall insure that the appropriate tag is attached to each serviceable end-item generated. The Contractor shall place one tag inside the package along with the item and shall attach a second tag to the outside of the package.

a. Serviceable tag is DD Form 1574/1574-1 (Yellow).

b. Unserviceable (repairable) tag is DD Form 1577-2/1577-3 (Green).

c. Unserviceable (condemned) tag is DD Form 1577/1577-1 (Red).

4.8.2 Transportation

4.8.2.1 Shipments under this contract shall be by Commercial Bill of Lading (CBL) by the fastest traceable means.

4.8.2.2 Items repaired as a result of a quality deficiency shall be shipped at the Contractor’s expense.

4.8.3 Disposition of Assets with Unrecognized Configurations.

4.8.3.1 Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application Web SDR link located within the CAV-AF system (Commercial Asset Visibility Air Force / Government Furnished Material Report, DI-MGMT- 81634B). The Web address for Online CAV-AF access is: https://www.CAVAF.com. The Contractor shall courtesy copy (cc) the Production Management Specialist and PCO with all WebSDR submissions. This system of reporting a Supply Discrepancy Report (SDR), formerly called a Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the PCO and Quality Assurance (QA) activity for corrective action.

4.8.3.2 Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and PCO immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4.8.3.3 Contract line items received with missing SRUs. Missing SRUs are to be furnished by the customer. Missing On Induction, (MOI) the Contractor shall process a SDR (SF Form 364) immediately upon discovery IAW AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the CO within two working days of discovery.

4.8.3.4 Misdirected shipments of GFP shall be immediately reported by telephone to the Property Administrator (PA) followed by written notification within three work days. The PA will issue appropriate disposition instructions for the misdirected items. Misdirected items received by the Contractor which are not part of this contract will not be receipted into CAV-AF.

4.8.3.5 Disposition of Assets with Unrecognized Configurations.

The Contractor shall notify the PCO of unrecognized configurations of assets or when serial numbers of individual segments/modules are not compatible and request disposition instructions.

4.8.4 Turn-Around Time (TAT)

When a routine requirement is identified, the Contractor shall deliver a serviceable asset within 30 days of receipt. When a MICAP requirement is identified, the Contractor will use all available resources to deliver serviceable assets within 10 days of MICAP notification. If Contractor’s capacity is stressed by the volume of assets being returned for repair, schedule relief will be requested by the Contractor in writing and will be reviewed and granted on a case by case basis by the Government. If there are specific long lead items that are not available in the Contractor’s stores, the Contractor will be granted schedule relief on a case-by-case basis. The Contractor shall repair each asset within the contractually agreed calendar days. No TAT slippage allowed per quarter. TAT for Mission Incapable (MICAP) or SURGE requirements is 15 days.

ARO/Reps and will be shipped by fastest traceable means.

4.8.5 Delivery Schedule:

4.8.5.1 Routine Requirement: One hundred percent of repaired part numbers shall be delivered IAW the contractual delivery schedule. The Contractor shall meet the contract delivery schedule.

4.8.5.2 Surge and MICAP Requirements: The Contractor shall ship a serviceable asset within fifteen calendar days after Surge and fifteen calendar days after a MICAP requirement is identified to the Contractor by one of the following AFSC MFT members; Logistics Manager, the Production Management Specialist or Item Management Specialist.

4.9 Acceptance Test Procedures (ATP)

All products delivered to the government, shall be tested on the Factory Test Station and shall meet the minimum performance specifications. Repaired items shall be defect free and the Contractor shall meet all Government established suspense dates. If ATP fails on any component, then entire unit is rejected.

Cosmetic or other defects that do not affect form, fit, or function of the hardware will not be repaired under the contract.

4.10 Condemnation, Beyond Economical Repair (BER), Beyond Physical Repair (BPR), and Cannibalization:

4.10.1 Requests for condemnations shall be submitted in writing to the Government PCO within five workdays of the intent to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75 percent of the unit’s replacement cost. The Contractor shall not charge the full repair cost, but only the firm fixed price associated with the negotiated BER CLIN. The PCO retains the right to request enlarged color photographs (electronic media preferred) of any proposed condemned end item.

These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating.

One photograph shall be of the entire end item showing the part number and serial number designation. The results of any electrical testing performed and the end item shall also be submitted for review. The Contractor may be required to submit the proposed condemned end item to the Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.10.2 Authorization to accomplish condemnation shall be obtained through the PCO from the Program Manager (PM) for end item(s) determined to be uneconomical to return to a serviceable condition. (FAR Part 45.6, DFAR Part 245.6, DOD 4160.21-M-1, DOD 4100.39-M). The Contractor shall obtain written disposition information from the PCO for assets Beyond Economic Repair (BER) and/or assets Beyond Physical Repair (BPR). Contractor format is acceptable.

4.10.3 The Contractor shall not repair items where the cost of parts and labor exceed 75 percent of the current Standard List Price (SLP) of the items unless authorized by the PM through the PCO.

4.10.4 The Contractor shall be required to repair all items unless the PCO provides direction in writing that a particular item is excluded from these requirements. Request for condemnation shall only be submitted through the PCO for approval/disapproval if the unit falls into one of the criteria specified below:

a. Physical damage destroys 75% of the physical and/or electrical integrity of the unit (i.e.

crushed).

b. Overheating and subsequent destructions of 80% of the internal electrical components and electrical connections.

c. Damage due to fire, explosion, flood, aircraft crash or enemy combat action.

4.10.5 Repairable items condemned under the provisions of the contract may be replaced by reparable assets provided by the government from within existing inventory when available at no additional cost to the government. Government program offices may determine to have condemned inventory kept at the Contractor’s facility upon mutual agreement.

4.10.6 Upon receipt of authorization from the government to scrap an item, the Contractor shall complete all actions/directions (including authorized cannibalization) and submit a scrap certificate and DD250, if required, within 30 days.

4.10.7 Cannibalization: The Government will allow the Contractor to cannibalize reparable US Government sub-component assemblies necessary to accomplish timely repair in order to meet the repair schedule. This effort will be allowed only following receipt of approval from the applicable task order originating organization. This will be for the repair of a specific serial numbered item or items. The Contractor may cannibalize from the LRU/SRU to accomplish a timely repair of SURGE and MICAP requirements. Parts recovered from cannibalization actions may be utilized by the Contractor during the repair process.

The Contractor shall replace those component parts which were borrowed/cannibalized for the repair of other end items, to return the cannibalized item to serviceable condition. The Contractor shall report these actions through CAV-AF.

4.11 Over and Above.

4.11.1 The Contractor shall execute Over and Above at the request of the PCO in the following areas: surge operations, any required proposals, missing components, and estimates in support of the Over and Above efforts as requested or directed by the PCO.

4.11.2 If, after an item is inducted, an evaluation reveals that the item has significant problems (e.g. burned boards, lifted tracks, missing components, cannibalization, obsolescence etc.) then the Contractor shall advise the Government on a case-by-case basis and recommend the item be placed in an over and above status. Initial notification regarding the significant problem shall be provided within five business days.

Contractor may be requested to prepare a priced proposal, including turn-around time, for the Government within 15 days. No further action will be taken until the PCO provides direction and funding for induction into over and above work.

4.12 Configuration Control

All assets repaired shall be returned in the output configuration described in the table of paragraph 4.8.4.6.

Serial number integrity shall be maintained, unless otherwise directed. This restriction does not prevent the exchange of sub-components between assets that are undergoing concurrent repair, in order to expedite repair completion. The government shall maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the equipment and its sub-assemblies. The Contractor shall maintain configuration of the equipment IAW the requirements of this contract. This requirement shall be in effect for the entire period of performance for this contract, unless otherwise agreed to in writing by the PCO.

4.12.1 Engineering Changes: The Contractor is authorized to incorporate Class II changes with written authority from 407 SCMS/GULAE as long as depot testing capability is not impacted. No Class I Engineering Change Proposal (ECP) changes are authorized or requested under this effort. [CDRL A010, DI-CMAN-80639C, Engineering Change Proposal (ECP)]

4.13 Technical Objectives and Goals

All repaired items shall perform IAW drawings and specifications for the manufacturer’s part number.

4.14 Quality Acceptance and Processing

4.14.1 The Contractor shall establish, document and maintain a quality system that adheres to the requirements of International Standard Organization (ISO) 9001.2000/ANSI/ASQC Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation and Servicing and supplement requirements imposed by this contract, as a means of ensuring the end item conforms to specified requirements. The Contractor shall develop and implement procedures to properly maintain measuring and test equipment IAW ANSI/NCSL 2340-1. The quality system shall include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality.

4.14.2 Final Acceptance Testing: The Contractor shall perform a final acceptance test procedure (ATP) to verify repair actions and return to serviceable or like new condition. Each asset must fully pass the ATP requirements before being considered acceptable for return to the Government. Final testing, inspection, quality review, and Government/Customer Source Inspection will be performed prior to returning the item to the directed location.

4.14.3 Quality acceptance of each end item shall be performed prior to packaging and transportation.

Quality acceptance shall be performed by DCMA at the repair site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package.

4.14.4 The Contractor shall investigate all Deficiency Reports (DRs) submitted against reportedly defective items repaired by the Contractor. The Contractor shall ensure each DR is processed IAW (IAW) T.O. 00- 35D-54, USAF Deficiency Reporting and Investigating System, in a timely manner to meet the suspense dates assigned by the action point agency. When the Contractor receives a DR or quality deficiency report (QDR), the Contractor shall ensure DRs include: Analysis of data to determine extent and cause of deficiencies; analysis of trends in processes or performance of work to prevent recurrence; and introduction of required improvement, corrections, and monitoring of the effectiveness of corrective action taken. When defective trends begin to develop or when the specific cause(s) of defects that render a product unserviceable cannot be identified and corrected without an evaluation of an exhibit, such exhibit(s) shall be requested by the Contractor for purposes of investigation. The Contractor as a part of the item’s normal repair process shall conduct these investigations.

4.14.5 100% of end-items identified as serviceable will be delivered to the Government defect free. There shall be no more than one Product Quality Deficiency Report (PQDR) actions permitted per year. End items not meeting this criteria will be returned to the Contractor for re-evaluation/repair.

4.14.6 The Contractor shall support a quality acceptance review by the DCMA representative at the site of repair for each end item generated under the terms of this contract.

4.14.7 Following quality acceptance by DCMA, the Contractor shall record production and shipment of the asset in CAV-AF.

4.15 Reliability and Maintainability (R&M) Requirements

The Reliability and Maintainability (R&M) of the item repaired under this contract is currently monitored by Air Force data collections systems which capture data and derive R&M metrics (e.g. Mean Time Between Failure – MTBF). An item’s R&M characteristics shall not be adversely impacted by the repair/overhaul work covered in this Work Specification.

4.16 Lead (Pb) Free Electronics:

4.16.1 The use of lead (Pb) free solder and/or components/assemblies in the repair of the subject items is considered a potential safety risk and is therefore discouraged. The Contractor shall provide case-by-case notifications to the cognizant engineering activity via the PCO if lead (Pb) free solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials.

4.16.2 When approved lead (Pb) free solder and/or components/assemblies are used in the repair of the subject items, the Contractor shall ensure the affected items are marked IAW IPC J-STD-609A-2010, “Marking, Symbols and Labels of Leaded and Lead-Free Terminal Finish Materials Used in Electronic Assembly.

4.17 Electrostatic Discharge (ESD) Control Requirements:

All electrical/electronic items containing components in Federal Stock classes 5905, 5955, 5961, 5962, 5963, and 7042 are classified as ESD controlled items. (Reference MIL-HDBK-773A, Paragraph 5.1). The items shall be handled, replaced, and packaged according to MIL-STD-1686C and MIL-HDBK-263B.

4.18 Excess Material

Government owned material in excess to contract fulfillment and being reclaimed by the government should be packaged IAW contract terms. Packaging instructions for material not covered in the contract shall be obtained from the CO.

4.19 No Fault Found (NFF)/Re-Test Okay (RTOK)

4.19.1 When a No Fault Found (NFF)/Re-Test Okay (RTOK) condition occurs, the Contractor shall notify the PCO to report same to the Government.

4.19.2 The Contractor shall not charge the full repair price, but only the firm-fixed-price associated with NFF/RTOK actions determined during the negotiation of the contract.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Security Requirements:

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) may be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations.

5.2.2 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect U.S. Government interests.

5.2.4 Security Clearance: The Contractor shall ensure applicable Contractor personnel have security clearances at the SECRET level for proper accomplishment of contract/order requirements. The security clearance shall be obtained IAW the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified information and/or CUI and classified items.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations.

5.2.7 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/option. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/option or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.3 Environmental Management System (EMS): Services will be performed at the Contractor’s facility;

therefore, the EMS requirements do not apply to this effort, but this statement does not exempt the Contractor from any other Federal, State or local statute or requirement.

5.4 Agency Affirmative Procurement Programs (APP): IAW FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

http://www.epa.gov/cpg/products.htm http://www.biopreferred.gov/

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (Contracting Officer Representative (COR), if available, or another MFT member) by telephone within 8 business hours. The Contractor shall cooperate with Government safety investigations.

5.5.3 Safety and Health Plan

5.5.3.1 The Contractor shall establish and maintain a safety program IAW OSHA and ESOH for the contract/order.

5.5.3.2 The prime Contractor shall ensure subcontractors comply with the safety requirements.

5.6 Inspection of Services

5.6.1 IAW FAR 52.246-4, Inspection of Services - Fixed Price, the Government reserves the right to inspect Contractor performance.

5.6.2 IAW FAR 52.246-4, the Contractor shall maintain an inspection process acceptable to the Government. The Contractor and shall maintain records of inspections which shall be made available to the Government as long as the contract requires.

5.7 Contractor Manpower Reporting: IAW 10 United States Code 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award.

The Contractor shall enter Order Data, Contact…