PWS.pdf

FD2060-15-00109 Page 1

Performance-Based Work Statement (PWS) for

Repair of Low Altitude Navigation And Targeting Infrared for Night (LANTIRN)

AN/AAQ-13

Rotary Pump Assembly

In Support Of The

638th Supply Chain Management Group

407th Supply Chain Management Squadron

ROBINS AFB GA 31098-1813

Purchase Request (PR): FD2060-15-00109

DATE: 19 June 2015

PREPARED BY:

638 SCMG/407 SCMS/GULC

and Rotary Pump IPT

DISTRIBUTION STATEMENT: Further dissemination only as directed by the 407 SCMS, Precision Attack Flight, Robins AFB, GA 31098-1813, or higher DoD authority.

FD2060-11-35566 PWS Page 2

1.0 DESCRIPTION OF SERVICES. This effort covers repair of the LANTIRN Rotary Pump.

The contractor shall provide on-time delivery of assets identified in this work statement in accordance (IAW) with the contractor drawings and specifications package while maintaining the accepted quality standards. Additionally the contractor shall submit the required accurate data. The contractor will also provide timely and accurate reporting in Commercial Asset Visibility Air Force (CAVAF). This effort will lead to an increase of war-fighter support, by decreasing backorders, MICAP hours and customer wait times. This performance based work specification establishes the minimum work requirements to return the end item to a serviceable (not like new) condition. Repair shall be IAW applicable drawings and specifications within the specific turn-around time (TAT) while observing accepted quality standards.

2.0 SERVICES SUMMARY.

PERFORMANCE OBJECTIVE PWS

Reference

PERFORMANCE THRESHOLD

1. Provide on-time delivery of assets 4.7

100% on time repair of all items IAW applicable drawings and specifications within 27 calendar days after receipt of asset.

2. Maintain accepted quality standards.

4.12

No more than two valid Material Deficiency Reports/Product Quality Deficiency Reports (MDR/PQDR) per 60 units produced Deficiency Rate (DR) of 3% or less.

3. Provide timely and accurate CAV- AF Reporting

4.6 The Contractor shall report production using

CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur.

All CAV-AF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored:

GFM In-Transit Repairable GFM Accountability Assets Not on Contract

3.0 Government Property and Services

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property can be accessed at: http://farsite.hill.af.mil

3.2 Government Property to be Provided: Government property will not be provided.

3.3 All Department of Defense (DD) Form 1423, Contract Data Requirements List (CDRL), deliverables become the property of the Government upon receipt.

FD2060-11-35566 PWS Page 3

3.4 Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order extends from September 2016 through September 2021.

4.1.2 Place of Performance: These services shall be performed at the contractor’s facility in Corona, California.

4.2 Item Unique Identification (IUID)

4.2.1 In accordance with DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “ ‘DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.2.2 The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252- 211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property.

4.2.3 In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.2.4 IUID Marking Plan: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by 407 SCMS/GUEA prior to implementation. (DI-MGMT-81803, Exhibit A, Item Number A003, IUID Marking Plan)

4.2.5 IUID Marking Activity and Verification Report: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (DI-MGMT- 81804, Exhibit A, Item Number A004, IUID Marking Activity and Verification Report)

FD2060-11-35566 PWS Page 4

4.3 Packaging

4.3.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.3.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.3.3 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.4 Counterfeit Electronics Parts: The Contractor shall establish policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory in accordance with Aerospace Standard (AS)5553A, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition. (CDRL A002, DI-MISC- 81832, Exhibit A, Counterfeit Prevention Plan)

4.5 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government- Industry Data Exchange Program.

4.6 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored:

GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to:

406scms.cav.af.ar@robins.af.mil.

[CDRL A001, DI-MGMT-81634B, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

4.7 The contractor shall provide 100% on time repair of all items IAW applicable drawings and specifications. Repairs shall be completed within 27 days after receipt of asset.

FD2060-11-35566 PWS Page 5

4.8 All repairs shall meet the requirements of DoD 4160.21-M-1 (Defense Demilitarization Manual), ANSI/NCSL Z540-3-2006 (Requirements for the Calibration of Measuring and Test Equipment) and Sunstrand Aviation Specification 5905515 (Pump, Coolant – A/C Motor-driven)

4.9 The contractor shall replace damaged, illegible or missing instruction or data plates.

4.10 The contractor shall inspect, test and evaluate (T&E) each reparable end item and return the end item to a serviceable condition as specified in the applicable technical data listed in the Appendix. During inspection and for functional test, the presence of corrosion on components or unit chassis shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found on a component(s), disassembly shall be made only to the extent necessary to remove corrosion or replace parts. Corrosion removal and treatment of affected areas shall be accomplished using T.O. 1-1-689-1 (Cleaning and Corrosion Control).

4.11 The contractor shall permanently and legibly mark two DD Forms 1574-1, (Serviceable Label-Materiel) for each repaired end item with: the contractor’s name, the Air Force contract number, national stock number, part number, and date of repair. Affix one DD Form 1574-1 to the end item and attach one DD Form 1574-1 to the outside of the shipping container.

4.12 Timely correction, reporting of defects found, and corrective actions to prevent repeat discrepancies shall be an integral part of the contractor’s quality program. When requested, the contractor shall assist the cognizant contract administering organization in the evaluation of exhibits of items originally repaired under this contract to determine the root cause for deficiencies reported from field and depot organizations through the Material Deficiency Report/Product Quality Deficiency Report (MDR/PQDR) process. MDRs/PQDRs for USAF and FMS will be handled IAW T.O. 00-35D-54 (USAF Deficiency Reporting, Investigation, and Resolution) and AFJMAN 23-215 (Reporting of Supply Discrepancies). No more than three valid Material Deficiency Reports/Product Quality Deficiency Reports (MDR/PQDR) per 100 units produced Deficiency Rate (DR) of 3% or less.

4.13 The contractor shall not condemn any end item unless the item has 75 percent of the hardware physically crushed, or the unit has sufficient damage (from water, corrosion, electrical shorts, etc) which results in 75 percent of the end item having to be replaced. Condemnation shall be coordinated through the ACO/PCO to 407 SCMS/GULC. Contractor shall not condemn any end item until approval is received from the ACO/PCO. USAF items condemned may be replaced by Government owned reparable assets if available. Contractor is authorized to retain condemned USAF end items for reclamation of bit and piece parts for repair of other end items.

The Government source inspector may perform an audit and/or resume complete inspection oversight as deemed necessary. All condemned items shall be disposed IAW DoD 4160.21-M-1 (Defense Demilitarization Manual), or as directed by the contracting officer.

4.14 Contractor shall forward any production problems through the ACO to the PCO to 407 SCMS/GULC within five duty days of occurrence.

FD2060-11-35566 PWS Page 6

4.15 The contractor’s quality system shall be established and maintained IAW FAR 52.246-11, (Higher-Level Contract Quality Requirement). Contractor’s calibration system shall be IAW ISO 9001:2008 (Quality Management). Government quality assurance shall be performed IAW the Quality Assurance Surveillance Plan (QASP).

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis

5.1.1 Definition of Mission-Essential Services: In accordance with DFARS 252.237-7023(a)(1), Continuation of Essential Contractor Services, “ ‘Essential contractor service’ means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, … associated support activities, … and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.”

5.1.2 Designation of Services as Mission-Essential: In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel, information, system, property and facility security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M and DoD Operations Security (OPSEC) Program Manual.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect U.S.

Government interests.

FD2060-11-35566 PWS Page 7

5.2.4 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.5 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.3 Environmental Management System (EMS): Executive Order (E.O.) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirement for an EMS. These services shall be performed only at the Contractor’s facility in Corona, California.

5.4 Green Procurement Program (GPP: Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27 2004, establishes the requirement for a GPP. The GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally-preferable products and services. In accordance with FAR 23.404, Agency Affirmative Procurement Programs, the GPP requires 100% of purchases of Environmental Protection Agency (EPA)-designated products, included in the Comprehensive Procurement Guidelines (CPG) list, contain recovered materials unless the item cannot be acquired competitively within a reasonable timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price. In accordance with FAR 23.101, Sustainable Acquisition Policy / Definition, the GPP requirement applies to all acquisitions, including services, using U.S. Government appropriated funds. The prime Contractor shall ensure subcontractors comply with the GPP requirement.

5.5 Safety and Health

5.5.1 While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall report mishaps involving damage or injury to USAF. The Contractor shall notify the Government Representative (GR), within eight hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to Government property less than $500,000.00 during the execution of the contract.

5.5.2 Mishap notifications shall contain, at a minimum, the following information:

FD2060-11-35566 PWS Page 8

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

5.5.3 If requested by the designated GR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.6 Inspection of Services: In accordance with FAR 52.246-4, Inspection of Services, the Government reserves the right to inspect Contractor performance. The Contractor and shall maintain records of inspections which shall be made available to the Government as long as the contract requires.

5.7 Trafficking in Persons

5.7.1 The Contractor shall comply with FAR 52.222-50, Combating Trafficking in Persons.

Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons: http://www.state.gov/j/tip

5.7.2 In accordance with the Defense Contingency COR Handbook section on Combating Trafficking in Persons, the COR must inform the PCO if the Contractor fails to comply with the requirements of FAR 52.222.50. The PCO must convey the information to DoD Combat Trafficking in Persons (CTIP) Law Enforcement and Support / Office of Under Secretary of Defense (OUSD) Personnel and Readiness (P&R) Defense Human Resources Activity (DHRA).

5.8 Contract Manpower Reporting

5.8.1 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section 8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011], Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

5.8.2 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below. Reporting shall be conducted for each

FD2060-11-35566 PWS Page 9 fiscal year (FY), which extends October 1 through September 30. While inputs may be made any time during the FY, all data shall be reported no later than October 31 of the following FY.

The Contractor may direct questions to the help desk at: http://www.ecmra.mil

5.9 Invoicing/Payment and Receipt/Acceptance

5.9.1 In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Wide Area WorkFlow e- Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT). Additional information regarding iRAPT is available at https://wawf.eb.mil.

5.9.2 CDRL deliverables may be submitted using iRAPT or be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in iRAPT in order for the Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in iRAPT in order for the contract line item to be closed out.

5.9.3 Services will be accepted by the DCMA QAR.

6.0 Appendix: References

Publication Title of Publication

Date of Publication Section(s) that Apply

AFI 10-403 Deployment Planning and Execution

20 September 2012 Change 1 – 29 April 2013 http://www.e-publishing.af.mil/

Paragraph 1.9.1.33

AFI 91-204 Safety Investigations and Reports

9 August 2012 reissued 8 April 2013 http://www.e-publishing.af.mil/

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

AFJI 63-108 Government- Industry Data Exchange Program (GIDEP)

15 May 1980 http://www.e-publishing.af.mil/

Entire

AFJMAN 23-215 Reporting of Supply Discrepancies

6 Aug 01 Section 5.

Para. E.

AFMC/CV Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

1 Aug 07

FD2060-11-35566 PWS Page 10

Assistant Secretary of the Air Force Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

11 Dec 06 Entire

AS5553A

Fraudulent /Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition

Revision A 2013-01-21

None Defense Contingency COR Handbook

Version 2 September 2012 http://www.acq.osd.mil/dpap/ccap/cc/corhb/Fi les/DCCOR_Handbook_2012.pdf

Section on Combating Trafficking in Persons in Chapter 8, Monitoring the Contractor

DoD 4160.21-M-1 Defense Demilitarization Manual, Change 1

14 Feb 95 Entire

DoD 5200.2-R Personnel Security Program

1/1/87 Change 1 - 2/12/1990 Change 2 - 7/14/1993 Change 3 - 2/23/1996 http://www.dtic.mil/whs/directives/corres/pub 1.html

DoDD 4715.1E Environmental, Safety, and Occupational Health (ESOH)

March 19, 2005

DoDD 5205.02E DoD Operations Security (OPSEC) Program

June 20, 2012

FD2060-11-35566 PWS Page 11

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008 http://www.dtic.mil/whs/directives/corres/pub 1.html

Entire

E.O. 13423 Strengthening Federal Environmental, Energy, and Transportation Management

January 24, 2007 http://www.gpo.gov/fdsys/pkg/FR-2007-01- 26/pdf/07-374.pdf

E.O. 13514 Federal Leadership in Environment, Energy, and Economic Performance

5 October 2009 http://www.whitehouse.gov/assets/documents/ 2009fedleader_eo_rel.pdf

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil

Sections applicable to contract and

PWS

ISO 9001:2008 Quality Management

2008 Entire

MIL-STD-130

DoD Standard Practice Identification Marking of US Military Property 17 Dec 07 Entire

MIL-STD-129P

With Change 4

Military Marking for Shipment and Storage 19 Sep 07 Entire

MIL-STD-2073-

1d

Standard Practice for Military Packaging 10 May 02 Entire

MIL-STD-1686C Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices)

25 Oct 1995

FD2060-11-35566 PWS Page 12

OSD

Memorandum

Enterprise-wide Contractor Manpower Reporting Application

Nov 28 2012 http://www.acq.osd.mil/dpap/policy/policyvau lt/Enterprise-wide_Contractor_Manpower_Reporting_Appl ication_memorandum.pdf

Public Law 91-

Occupational Safety and Health Act of 1970

December 29, 1970 as amended through January 1, 2004 http://www.osha.gov/pls/oshaweb/owadisp.sh ow_document?p_id=2743&p_table=OSHAC T

SAF/AQ

Memorandum

Implementation of

FY11 NDAA

Section 8108, Contractor Inventory

Nov 13 2012 https://cs.eis.af.mil/airforcecontracting/knowl edge_center/Documents/AFFARS_Library/53 37/2012-11-13_saf-aq-memo.pdf

Entire

Sustrand Aviation Specification 5905515

Pump, Coolant - A/C Motor-driven

9 Oct 85 Entire

T.O. 1-1-689-1 Cleaning and Corrosion Control

1 Mar 05 Entire

T.O. 00-35D-54 USAF Deficiency Reporting, Investigation, and Resolution

1 May 07 Entire

USD

Memorandum

Establishment of the DoD Green Procurement Program

August 27 2004 http://www.wbdg.org/pdfs/dod_gpp_082704.p df