FD2060-14-00158_PWS_Final_3_Sep_14.pdf

Performance-Based Work Statement (PWS) for

Repair of

Low Altitude Navigation and Targeting Infrared for Night (LANTIRN)

AN/AAQ-13

Radar Pressurization Units Purchase Request: FD2060-14-00158

DATE: 3 September 2014

Distribution Statement C - Distribution authorized to the U.S Government Agencies and their contractors only. Other requests shall be referred to AFSC Robins/PZABB, 460 Richard Ray Blvd, Ste 200, Robins AFB GA 31098-1638. Question concerning technical content should be directed to the 407 SCMS, Precision Attack Flight, Robins AFB GA 31098-1813, or higher DoD authority.

FD2060-14-00158/REVISION 0 PWS Page 1

1.0 DESCRIPTION OF SERVICES

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to repair AN/AAQ-13 LANTIRN Navigation Pod Radar Pressurization Units. This performance based work specification establishes the work requirements necessary to comply with the quality levels or repair necessary to return the end item to a serviceable (not like new) condition. Repair of AN/AAQ-13 LANTIRN Navigation Pod pod Radar Pressurization Units (NSN 5895-01-250-7263) shall be IAW applicable drawings and specifications. The contractor shall deliver repaired assets on time while observing accepted quality standards. These services also include providing on-time delivery of assets and submission of accurate data requirements to include providing timely and accurate reporting in CAVAF.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by leading to an increase of war-fighter support though decreased backorders, MICAP hours and customer wait times.

2.0 SERVICES SUMMARY.

PERFORMANCE OBJECTIVES PWS

Reference

PERFORMANCE THRESHOLD

1. Deliver repaired assets on time. 4.9

There shall be no late deliveries. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by a revised delivery date acceptable to the Government.

2. Comply with the quality levels or repair necessary to return assets in serviceable condition.

4.15

The assets shall be repaired in accordance with Texas Instrument Specification 2689570.

There shall be no more than two valid Material Deficiency Reports/Product Quality Deficiency Reports (MDR/PQDR) per 60 units produced, Deficiency Rate (DR) of 3% or less.

3. Provide timely and accurate reporting in CAVAF

4.6 All CAVAF transactions shall be

accomplished daily or as transactions occur.

The following metrics will be monitored:

GFM In-Transit Repairable GFM Accountability Assets Not on Contract

FD2060-14-00158/REVISION 0 PWS Page 2

3.0 Government Property and Services

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at the site below. http://farsite.hill.af.mil

3.2 Government property will not be provided.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order extends for a Basic Year and 4 one-year Ordering Periods.

4.1.2 Place of Performance: These services shall be performed at the Contractor’s facility.

4.2 Item Unique Identification (IUID)

4.2.1 In accordance with DFARS 252.211-7003(a), Item Identification and Valuation / Definitions, “ ‘DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.2.2 The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252- 211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property.

4.2.3 In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.2.4 IUID Marking Plan: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by 407 SCMS/GUEA prior to

FD2060-14-00158/REVISION 0 PWS Page 3 http://farsite.hill.af.mil/ implementation. (CDRL A002, Data Item Description, DI-MGMT-81803, Exhibit A, IUID Marking Plan)

4.2.5 IUID Marking Activity and Verification Report: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A003, Data Item Description, DI-MGMT-81804, Exhibit A, IUID Marking Activity and Verification Report)

4.3 Packaging

4.3.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.3.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.3.3 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.4 COUNTERFEIT PARTS:

4.4.1 Counterfeit Prevention Plan (CPP). Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A008, DI-MISC-81832, Exhibit A, Counterfeit Prevention Plan)

FD2060-14-00158/REVISION 0 PWS Page 4

4.4.2 At a minimum, the CPP shall address:

4.4.3 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.4.4 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.4.5 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.4.6 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts.

The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.4.7 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.4.8 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such

FD2060-14-00158/REVISION 0 PWS Page 5 requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.4.9 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.4.10 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control.

The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.4.11 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.4.12 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum

FD2060-14-00158/REVISION 0 PWS Page 6 their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.5 Government-Industry Data Exchange Program (GIDEP)

4.5.1 The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program. The Contractor shall submit all applicable data to GIDEP, as it is generated, in accordance with the CDRLs.

4.5.2 The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors in accordance with the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports in accordance with the CDRLs.

[CDRL A006, DI-QCIC-80125B, Alert/Safe Alert; CDRL A007, DI-QCIC-80126B, Response to an Alert/Safe Alert]

4.6 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored:

GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to:

406scms.cav.af.ar@robins.af.mil.

[CDRL A001, DI-MGMT-81634B, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

4.7 The extent of repair required to ensure serviceability of an item shall be determined by the contractor through inspection, disassembly and bench check. Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for restoration of the end item for its intended purposes, and shall be completely interchangeable (form, fit and function) without alteration of either the parts or the end item functionality. The contractor is authorized to cannibalize end items to facilitate repair. The contractor is authorized to use serviceable previously-used hardware to repair end items.

4.8 All repairs shall meet the requirements of DoD 4160.21-M-1 (Defense Demilitarization Manual), ANSI/NCSL Z540-3-2006 (Requirements for the Calibration of Measuring and Test Equipment), and Texas Instrument Specification 2689570 (LANTIRN Pressurization Unit).

4.9 Repairs shall be accomplished IAW applicable drawings and specifications 100% on time within 45 calendar days after receipt of asset. There shall be no late deliveries. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate

FD2060-14-00158/REVISION 0 PWS Page 7 mailto:406scms.cav.af.ar@robins.af.mil a revised delivery date. The late asset shall be delivered by a revised delivery date acceptable to the Government.

4.10 Replace damaged, illegible or missing instruction or data plates.

4.11 The contractor shall return the end item to a serviceable condition as specified in the applicable technical data listed in the Appendix. During inspection and for functional test, the presence of corrosion on components or unit chassis shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found on a component(s), disassembly shall be made only to the extent necessary to remove corrosion or replace parts. Corrosion removal and treatment of affected areas shall be accomplished using T.O. 1-1-689-1 (Cleaning and Corrosion Control).

4.12 Permanently and legibly mark two DD Forms 1574-1, (Serviceable Label-Materiel) for each repaired end item with: the contractor’s name, the Air Force contract number, national stock number, part number, and date of repair. Affix one DD Form 1574-1 to the end item and attach one DD Form 1574-1 to the outside of the shipping container.

4.13 Condemnations: The contractor shall not condemn any end item unless the item has 75 percent of the hardware physically crushed, or the unit has sufficient damage (from water, corrosion, electrical shorts, etc) which results in 75 percent of the end item having to be replaced.

Candidates for condemnation will be reported to the cognizant Government QAR and to the PCO through the ACO for final disposition instructions by the LANTIRN Integrated Product Team.

Contractor shall not condemn any end item until approval is received from the QAR to the ACO/PCO. USAF items condemned may be replaced by Government owned reparable assets if available. Contractor may be authorized to retain condemned USAF end items for reclamation of bit and piece parts for repair of other end items. The Government source inspector may perform an audit and/or resume complete inspection oversight as deemed necessary. All condemned items shall be disposed IAW DoD 4160.21-M-1 (Defense Demilitarization Manual), or as directed by the contracting officer.

4.14 Accessory and Component Reuse, Repair and Replacement: Expense parts of an end item determined defective shall be replaced with equivalent serviceable parts. Reparable modules or subassemblies of an end item shall be repaired with the end item, for USAF assets only. The contractor is authorized to cross cannibalize USAF assets to facilitate repair when there are long lead time impacts.

4.15 Corrective Action for Defects Reported: Timely correction, reporting of defects found, and corrective actions to prevent repeat discrepancies shall be an integral part of the contractor’s quality program. When requested, the contractor shall assist the cognizant contract administering organization in the evaluation of exhibits of items originally repaired under this contract to determine the root cause for deficiencies reported from field and depot organizations through the Material Deficiency Report/Product Quality Deficiency Report (MDR/PQDR) process. MDRs/PQDRs for USAF and FMS will be handled IAW TO 00-35D-54 (USAF Deficiency Reporting, Investigation, and Resolution) and AFJMAN 23-215 (Reporting of Supply Discrepancies) and DLAR 4155.24 (Product Quality Deficiency Report Program). No more than

FD2060-14-00158/REVISION 0 PWS Page 8 two valid Material Deficiency Reports/Product Quality Deficiency Reports (MDR/PQDR) per 60 units produced Deficiency Rate (DR) of 3% or less. The assets shall be repaired in accordance with Texas Instrument Specification 2689570.

4.16 Production Problems: Contractor shall forward any production problems through the ACO to the PCO to 407 SCMS/GULC within five duty days of occurrence.

4.17 Quality: The contractor’s quality system shall be established and maintained IAW FAR 52.246-11, (Higher-Level Contract Quality Requirement). Contractor’s calibration system shall be IAW ISO 9001:2008 (Quality Management). Government quality assurance shall be performed IAW the Quality Assurance Surveillance Plan (QASP).

4.18 Receipt of Equipment at Facility: Perform a visual inspection of each item after receipt to ensure proper identification, completeness and to identify missing items. Items received which are misidentified, misdirected or have items missing shall be reported in accordance with (IAW) AFJMAN (Air Force Joint Manual) 23-215 Section 5, paragraph E within three (3) business days of discovery to the PCO through the administrative contracting officer (ACO) for disposition instructions.

4.19 Technical Specifications Maintenance: The maintenance facility shall maintain all Technical Specifications, hereinafter listed, in an updated and current status. Changes which impact the maintenance facility shall not be implemented by the maintenance facility until authorized by the ACO.

4.20 Design Integrity: Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered except when an Engineering Change Proposal (ECP) is submitted and approved unless such changes are authorized by the procurement contracting officer (PCO) or specified by publication or directive listed in Appendix A. Records shall be maintained which readily and systematically account for configuration changes from the baseline configuration. Any changes made without written approval from the procuring agency shall require removal at the contractor’s expense.

4.21 First Article Requirements: If contractor is not an approved repair source for this item then CDRLs A004, DI-NDTI-80603A and A005, DI-NDTI-80809B apply.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis

5.1.1 Definition of Mission-Essential Services: In accordance with DFARS 252.237-7023(a)(1), Continuation of Essential Contractor Services, “ ‘Essential contractor service’ means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, … associated support activities, … and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously

FD2060-14-00158/REVISION 0 PWS Page 9 impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.”

5.1.2 Designation of Services as Mission-Essential: In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel, information, system, property and facility security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect U.S.

Government interests.

5.2.4 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations.

FD2060-14-00158/REVISION 0 PWS Page 10

5.2.7 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.2.8 Access to Government Facility: The Contractor shall ensure Contractor personnel who require access to a Government facility comply with the security requirements of the facility.

5.3 Environmental Management System (EMS)

5.3.1 Executive Order (E.O.) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirement for an EMS.

5.3.2 In accordance with the Assistant Secretary of the Air Force (SAF) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel Command/Vice Commander (AFMC/CV) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

5.3.3 These services shall be performed only at the Contractor’s facility; therefore, the EMS requirement does not apply.

5.4 Green Procurement Program (GPP)

5.4.1 Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27 2004, establishes the requirement for a GPP. The GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally-preferable products and services. In accordance with FAR 23.404, Agency Affirmative Procurement Programs, the GPP requires 100% of purchases of Environmental Protection Agency (EPA)-designated products, included in the Comprehensive Procurement Guidelines (CPG) list, contain recovered materials unless the item cannot be acquired competitively within a reasonable timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price. In accordance with FAR 23.101, Sustainable Acquisition Policy / Definition, the GPP requirement applies to all acquisitions, including services, using U.S.

Government appropriated funds.

5.4.2 The prime Contractor shall ensure subcontractors comply with the GPP requirement.

5.5 Safety and Health

FD2060-14-00158/REVISION 0 PWS Page 11

5.5.1 While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the Government Representative (GR), within eight hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to Government property less than $500,000.00 during the execution of the contract.

5.5.2 Mishap notifications shall contain, at a minimum, the following information:

- Contract, Contract Number, Name and Title of Person(s) Reporting

- Date, time and exact location of accident/incident

- Brief narrative of accident/incident (Events leading to accident/incident)

- Cause of accident/incident, if known

- Estimated cost of accident/incident (material and labor to repair/replace)

- Nomenclature of equipment and personnel involved in accident/incident

- Corrective actions (taken or proposed)

- Other pertinent information

5.5.3 If requested by the designated GR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.6 Inspection of Services

5.6.1 In accordance with FAR 52.246-4, Inspection of Services – Fixed-Price, the Government reserves the right to inspect Contractor performance.

5.6.2 In accordance with FAR 52.246-4, the Contractor shall maintain an inspection process acceptable to the Government. The Contractor and shall maintain records of inspections which shall be made available to the Government as long as the contract requires.

5.7 Trafficking in Persons

5.7.1 The Contractor shall comply with FAR 52.222-50, Combating Trafficking in Persons.

Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons below.

http://www.state.gov/j/tip

5.7.2 In accordance with the Defense Contingency COR Handbook section on Combating Trafficking in Persons, the COR must inform the PCO if the Contractor fails to comply with the requirements of FAR 52.222.50. The PCO must convey the information to DoD Combat Trafficking in Persons (CTIP) Law Enforcement and Support / Office of Under Secretary of Defense (OUSD) Personnel and Readiness (P&R) Defense Human Resources Activity (DHRA).

5.8 Contract Manpower Reporting

FD2060-14-00158/REVISION 0 PWS Page 12 http://www.state.gov/j/tip

5.8.1 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section 8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011], Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

5.8.2 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below. Reporting shall be conducted for each fiscal year (FY), which extends October 1 through September 30. While inputs may be made any time during the FY, all data shall be reported no later than October 31 of the following FY.

The Contractor may direct questions to the help desk at the eCMRA site below.

http://www.ecmra.mil

5.9 Invoicing/Payment and Receipt/Acceptance

5.9.1 In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Wide Area Workflow (WAWF). Additional information regarding WAWF is available at the site below.

https://wawf.eb.mil

5.9.2 CDRL deliverables may be submitted using WAWF or be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in WAWF in order for the Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

5.9.3 Services will be accepted by DCMA QAR.

FD2060-14-00158/REVISION 0 PWS Page 13 http://www.ecmra.mil/ https://wawf.eb.mil/

6.0 Appendices

6.1 Appendix 1, References

Publication Title of Publication

Date of Publication

Section(s) that Apply

Aerospace Standard 5553

Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation and Disposition

2 April 09

Para.

3,3.1,3.2, 3.3,4.1.1,4.1 .2, 4.1.2.e,4.1.3 4.1.4,4.1.5,4 .1.6,4.1.7,A ppendix A,B,C,D,E, F,G,H

AFI 31-101 Integrated Defense 2 Aug 04 Entire AFI 10-403 Deployment Planning and Execution 20 Sep 12 1.9.1.33

AFJI 63-108 Government-Industry Data Exchange Program 15 May 80 Entire

AFJMAN 23-

215 Reporting of Supply Deficiencies 6 Aug 01 Section 5

Para. E.

AFMC/CV

Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

1 Aug 07

Entire

AFPAM 91-210 Contract Safety 14 February 1994 certified current 6 January 2012 http://www.e-publishing.af.mil/

Pages 7-9

ANSI/NCSL

Z540-3-2006

Requirements for the Calibration and Measuring and Test Equipment 1 Jan 06 Entire

Assistant Secretary of the Air Force Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

11 Dec 06 Entire

None Defense Contingency COR Handbook

Version 2 September 2012

Section on Combating Trafficking

FD2060-14-00158/REVISION 0 PWS Page 14 http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.acq.os d.mil/dpap/ccap/c c/corhb/Files/DC COR_Handbook_ 2012.pdf in Persons in Chapter 8, Monitoring the Contractor

DLAR 4155.24 Product Quality Deficiency Report Program 20 July93 Entire

DoD 4100.39- M Federal Logistics Information System

May 2010 and Change Letter Oct 2010

Entire

DoD 4160.21- M-1

Defense Demilitarization Manual, Change 1 14 Feb 95 Entire

DoD 5200.2-R Personnel Security Program 1/1/87 Change 1 - 2/12/1990 Change 2 - 7/14/1993 Change 3 - 2/23/1996 http://www.dtic.m il/whs/directives/c orres/pub1.html

DoDD 4715.1E Environmental, Safety, and Occupational Health (ESOH)

March 19, 2005 http://www.dtic.m

DoDD 5205.02E

DoD Operations Security (OPSEC) Program

June 20, 2012 http://www.dtic.m

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, http://www.dtic.m

E.O. 13423 Strengthening Federal Environmental, January 24, 2007 Entire

FD2060-14-00158/REVISION 0 PWS Page 15 http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html

Energy, and Transportation Management http://www.gpo.g ov/fdsys/pkg/FR- 2007-01- 26/pdf/07-374.pdf

E.O. 13514 Federal Leadership in Environment, Energy, and Economic Performance

5 October 2009 http://www.white house.gov/assets/ documents/2009f edleader_eo_rel.p df

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.a f.mil

Sections applicable to contract and

PWS

ISO 9001:2008 Quality Management 2008 Entire

MIL-STD-129P

With Change 4

Military Marking for Shipment and Storage Sep 2007 Entire

MIL-STD-

130N

DoD Standard Practice Identification Marking of US Military Property 17 Dec 07 Entire

MIL-STD-

1686C

Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts

Oct 1995 Entire

MIL-STD-

2073-1d

Standard Practice for Military Packaging 10 May 02 Entire

ODASD Memo Overarching DoD Counterfeit Prevention Guidance

16 March 2012 All

OSD

Memorandum

Enterprise-wide Contractor Manpower Reporting Application

Nov 28 2012 http://www.acq.os d.mil/dpap/policy /policyvault/Enter prise-wide_Contractor_ Manpower_Repor ting_Application_ memorandum.pdf

FD2060-14-00158/REVISION 0 PWS Page 16 http://www.gpo.gov/fdsys/pkg/FR-2007-01-26/pdf/07-374.pdf http://www.gpo.gov/fdsys/pkg/FR-2007-01-26/pdf/07-374.pdf http://www.gpo.gov/fdsys/pkg/FR-2007-01-26/pdf/07-374.pdf http://www.gpo.gov/fdsys/pkg/FR-2007-01-26/pdf/07-374.pdf http://www.whitehouse.gov/assets/documents/2009fedleader_eo_rel.pdf http://www.whitehouse.gov/assets/documents/2009fedleader_eo_rel.pdf http://www.whitehouse.gov/assets/documents/2009fedleader_eo_rel.pdf http://www.whitehouse.gov/assets/documents/2009fedleader_eo_rel.pdf http://www.whitehouse.gov/assets/documents/2009fedleader_eo_rel.pdf http://farsite.hill.af.mil/ http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf

Public Law 91-

Occupational Safety and Health Act of

December 29, as amended through January 1, 2004 http://www.osha.

gov/pls/oshaweb/ owadisp.show_do cument?p_id=274 3&p_table=OSH

ACT

SAF/AQ

Memorandum

Implementation of FY11 NDAA Section 8108, Contractor Inventory

Nov 13 2012 https://cs.eis.af.mi l/airforcecontracti ng/knowledge_ce nter/Documents/ AFFARS_Library /5337/2012-11- 13_saf-aq-memo.pdf

S0300-BT-

PRO-010

Government-Industry Data Exchange Program 15 Sep 2010 Entire

Texas Instrument Specification 2689570

LANTIRN Pressurization Unit 2 Jul 97 Entire

T.O. 00-35D-54 USAF Deficiency Reporting, Investigation and Resolution 1 May 07 Entire

T.O. 1-1-689-1 Cleaning and Corrosion Control 1 Mar 05 Entire

USD

Memorandum

Establishment of the DoD Green Procurement Program

August 27 2004 http://www.wbdg.

org/pdfs/dod_gpp _082704.pdf

FD2060-14-00158/REVISION 0 PWS Page 17 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT http://www.wbdg.org/pdfs/dod_gpp_082704.pdf http://www.wbdg.org/pdfs/dod_gpp_082704.pdf http://www.wbdg.org/pdfs/dod_gpp_082704.pdf