PWS.pdf

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Performance-based Work Statement

For

AN/AAQ-23- Forward Looking Infrared (FLIR) Sensor Assembly

16 June 2014

1.0 Description of Services: The Air Force has a requirement for the Original Equipment Manufacturer (OEM) to repair the Forward Looking Infrared (FLIR) Sensor Assembly, 1280-01- 570-1501AY , Part Number 8426367. The contractor shall Fault isolate, repair and test unserviceable assets along with performing depot level repair, functional testing, inspection, and packaging. The FLIR allows the crew to view real time video in the cockpit and navigation station in dark and adverse condition. It is used for refueling, targeting, close curtain operations, and bomb damage assessment. The contractor shall provide on time delivery in accordance with (IAW) the official negotiated Contract Delivery Schedule. The contractor shall provide timely and accurate reporting in the Commercial Asset Visibility- Air Force (CAVAF) system. This contract requirement will directly have an impact on reducing MICAPS, backorders and turn-around time for Depot Customer.

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to repair and test the AN/AAQ-23 FLIR. These services include testing, depot level repair, functional testing, inspection, and packaging.

1.2 Background: The legacy B -52 AN/AAQ-23 FLIR system, manufactured by BAE Systems, was fielded in 1996. FLIR provides crewmembers with visual presentation of the area ahead of the aircraft for low level penetration and air refueling rendezvous during day and night missions.

1.3 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by reducing Mission Impaired Capability Awaiting Parts (MICAP) hours and backorders. The increase of MICAP hours and backorders will result in grounding mission capable aircraft and degradation to the information the warfighter requires for mission accomplishments.

2.0 Services Summary

Performance Objective

PWS

Reference Performance Threshold

Fault isolate, repair and test unserviceable assets.

5.10.4

Repaired assets shall result in no more than one (1) Product Quality Deficiency Report (PQDR) action per quarter.

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3.0 Government Property and Services

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at the site below.

http://farsite.hill.af.mil

3.2 Government Property to be provided: Government property to be provided includes property listed in Appendix B to the Contract.

3.3 Loss of Government Property

3.3.1 Definition of Loss of Government Property: In accordance with DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its

Provide on time delivery IAW the official negotiated Contract Delivery Schedule.

5.10.2 The turn-around-time required is within 30

days After Receipt Order (ARO) or repairable, whichever is later, at a combined line item maximum rate of 3 units per month. Repaired and unrepaired assets shall be shipped by the fastest traceable means. Performance is satisfactory when the contractor delivers fully repaired and operational units with no more than one late per quarter. Delivery of shipped assets shall be made within five working days.

Provide timely and accurate reporting in CAVAF.

4.3 All CAVAF transactions shall be

accomplished daily or as transactions occur basis. The following metrics will be monitored:

- GFM In- Transit

- Repairable GFM Accountability

- - Assets Not on Contract

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intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.3.2 Reporting Loss of Government Property: The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order.

http://www.dcma.mil/aboutetools.cfm

3.4 Return of Government Property: All material generated under the contract/order becomes the property of the Government and shall be returned to the Government upon completion of the contract/order. All Department of Defense (DD) Form 1423, Contract Data Requirements List (CDRL), and deliverables become the property of the Government upon receipt.

3.5 Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.0 Technical Requirements:

4.1 Period and Place of Performance: Date of contract award through two (2) years, BAE Systems, 450 Pulaski Road, Greenlawn, New York 11740

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order extends consist of a 12 month Basic ordering period plus one (1) additional 12 month ordering period.

4.1.2 Place of Performance: These services shall be performed at Contractor’s facility (BAE Systems, 450 Pulaski Road, Greenlawn, New York 11740).

4.1.3 Item Unique Identification (IUID)

4.1.4 In accordance with DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “ ‘DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

[CDLR A001 DI-MGMT 81803, Item Unique Identification (IUID) Marking Plan].

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4.1.5 The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252- 211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property.

4.1.6 In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.2 Packaging

4.2.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.2.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices) and MIL-HDBK-263B, Military Handbook: Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.2.3 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored:

GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to:

406scms.cav.af.ar@robins.af.mil.

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[CDRL A002 DI-MGMT-81634B, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

4.4 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government- Industry Data Exchange Program.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis

5.1.1 Definition of Mission-Essential Services: In accordance with DFARS 252.237-7023(a)(1), Continuation of Essential Contractor Services, “ ‘Essential contractor service’ means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, … associated support activities, … and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.”

5.1.2 Designation of Services as Mission-Essential: In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; and DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor

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shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect U.S.

Government interests.

5.2.4 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or CUI in accordance with DoD 5220.22-M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.5 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.6 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.7 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.3 Environmental Management System (EMS)

5.3.1 Executive Order (E.O.) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and Economic Performance, establish the requirement for an EMS.

5.3.2 In accordance with the Assistant Secretary of the Air Force (SAF) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel Command/Vice Commander (AFMC/CV) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

5.3.3 These services shall be performed only at the Contractor’s facility, BAE System, 450 Pulaski Road, Greenlawn, New York 11740-1609; therefore, the EMS requirement does not apply.

5.4 Green Procurement Program (GPP)

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5.4.1 Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27 2004, establishes the requirement for a GPP. The GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally-preferable products and services. In accordance with FAR 23.404, Agency Affirmative Procurement Programs, the GPP requires 100% of purchases of Environmental Protection Agency (EPA)-designated products, included in the Comprehensive Procurement Guidelines (CPG) list, contain recovered materials unless the item cannot be acquired competitively within a reasonable timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price. In accordance with FAR 23.101, Sustainable Acquisition Policy / Definition, the GPP requirement applies to all acquisitions, including services, using U.S.

Government appropriated funds.

5.4.2 The prime Contractor shall ensure subcontractors comply with the GPP requirement.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environmental, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program.

5.5.2 Voluntary Protection Program (VPP): The USAF is a participant in the OSHA VPP.

Additional information regarding VPP is available at the site below.

http://www.osha.gov/dcsp/vpp/index.html

5.5.3 Safety and Health

5.5.3.1 While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the Government Representative (GR), within eight hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to Government property less than $500,000.00 during the execution of the contract.

5.5.3.2 Mishap notifications shall contain, at a minimum, the following information:

1) Contract, Contract Number, Name and Title of Person(s) Reporting

2) Date, time and exact location of accident/incident

3) Brief narrative of accident/incident (Events leading to accident/incident)

4) Cause of accident/incident, if known

5) Estimated cost of accident/incident (material and labor to repair/replace)

6) Nomenclature of equipment and personnel involved in accident/incident

7) Corrective actions (taken or proposed)

8) Other pertinent information

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5.5.3.3 If requested by the designated GR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.6 Inspection of Services

5.6.1 In accordance with FAR 52.246-4, Fixed Price, the Government reserves the right to inspect Contractor performance.

5.6.2 In accordance with FAR 52.246-4, the Contractor shall maintain an inspection process acceptable to the Government. The Contractor and shall maintain records of inspections which shall be made available to the Government as long as the contract requires.

5.7 Trafficking in Persons

5.7.1 The Contractor shall comply with FAR 52.222-50, Combating Trafficking in Persons.

Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons below.

http://www.state.gov/j/tip

5.7.2 In accordance with the Defense Contingency COR Handbook section on Combating Trafficking in Persons, the COR must inform the PCO if the Contractor fails to comply with the requirements of FAR 52.222.50. The PCO must convey the information to DoD Combat Trafficking in Persons (CTIP) Law Enforcement and Support / Office of Under Secretary of Defense (OUSD) Personnel and Readiness (P&R) Defense Human Resources Activity (DHRA).

5.8 Contract Manpower Reporting

5.8.1 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section 8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011], Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

5.8.2 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below. Reporting shall be conducted for each fiscal year (FY), which extends October 1 through September 30. While inputs may be made any time during the FY, all data shall be reported no later than October 31 of the following FY.

The Contractor may direct questions to the help desk at the eCMRA site below.

http://www.ecmra.mil

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5.9 Invoicing/Payment and Receipt/Acceptance

5.9.1 In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Wide Area Workflow (WAWF). Additional information regarding WAWF is available at the site below.

https://wawf.eb.mil

5.9.2 CDRL deliverables may be submitted using WAWF or be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in WAWF in order for the Contractor to receive payment.

5.9.3 Services will be accepted by the DCMA Quality Assurance Representative. Data items will be accepted by the Contracting Officer’s Representative.

5.10 Handling

The contractor shall exercise care to prevent damage to Government reparable assets while in its possession. The Contractor shall store all Government reparable assets in a secure area to provide protection against damage or loss. Storage areas shall provide protection against all adverse environmental conditions.

5.10.1 Incoming Inspection

An inspection shall be performed on the end-item upon its receipt at the Contractor’s facility for proper identity and marking, visible damage, and completeness. Any deficiencies found as a result of the above inspection, which render the item outside the scope of the proposed repair effort, shall be brought to the attention of the Government’s Quality Assurance Representative (QAR) and reported to the Procurement Contracting Officer (PCO) through the Administrative Contracting Officer (ACO) for disposition instructions.

5.10.2 AN/AAQ-23 Repair

The contractor shall establish a depot repair capability that will assure a serviceable item that shall pass an Acceptance Test Procedures established by the Original Equipment Manufacturer (OEM). Contractor shall expedite delivery of repaired units to meet fastest turnaround times possible. The turn-around-time required is within 30 days After Receipt of Order (ARO) or repairable, whichever is later. Repaired and unrepaired assets shall be shipped by the fastest traceable means. Performance is satisfactory when the contractor delivers fully repaired and operational units with no more than one late per quarter. Delivery of shipped assets shall be made within five working days.

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5.10.3 Quality Control

The Contractor’s quality system shall be established and maintained in accordance with (IAW) FAR 52.246-11, Higher Level Contract Quality Requirement and ISO 9001:2008, Quality Management System, or equivalent. The Contractor’s calibration program shall be IAW ISO 10012:2003(E) Measurement Management Systems Requirements.

5.10.4 Corrective Action for Defects Reported

When requested, the Contractor shall assist the cognizant contract administering organization in evaluation of Deficiency Report (DR) exhibits to determine root cause of deficiencies reported from the depot organizations. This will be conducted IAW T.O. 00-35D-54, USAF Deficiency Reporting and Investigation System.

Timely correction and reporting of defects found and corrective action to prevent repeated discrepancies shall be an integral part of the contractor’s quality procedures. In the event the exhibit is tested and shows no sign of malfunction, retest OK (Retok), the Contractor shall annotate this and return it to the Government with no additional charge. If corrective action is required, it will also extend to the performance of all sub-contractors and will be responsive to data and product forwarded from users. The complete processing of Material Deficiency Report (MDR)/Quality Deficiency Report (QDR) shall be at no additional cost to the Government.

Repaired assets shall result in no more than one (1) Product Quality Deficiency Report (PQDR) action per quarter, DLAR 4155.24, Product Quality Deficiency Report Program.

The contractor shall identify to the Administrative Contracting Officer (ACO) any end items(s) when the expected cost of the effective repair of the unit exceeds 75% of the hardware replacement cost of the unit prior to exceeding the contracted repair price for the item.

Candidates for condemnation will be reported to the cognizant Contracting Officer Representative (COR) and to the Procuring Contracting Officer (PCO) through the ACO for final determination and disposition instructions.

6.0 Counterfeit Protection Plan

Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC- 81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC- 81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. At a minimum, the CPP shall address: [A003, DI-MISC-81832]

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6.1.2 APPLICABILITY. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

6.1.3 DEFINITIONS. The Contractor shall utilize definitions per AS5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

6.1.4 PARTS AVAILABILITY AND USE OF PARTS BROKERS. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

6.1.5 PROCUREMENT POLICIES. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

6.1.6 RISK ASSESSMENT. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

6.1.7 DETECTION AND AVOIDANCE RESPONSIBILITIES. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for

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Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref.

AS5553, paragraph 4.1.4, 4.1.5, appendix E)

6.1.8 TESTING AND VERIFICATION. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing.

Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

6.1.9 CONFIGURATION IDENTIFICATION AND TRACEABILITY. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

6.1.10 COUNTERFEIT NOTIFICATION AND REPORTING. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI.

Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program

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(GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

6.1.11 COUNTERFEIT PREVENTION TRAINING. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

7.0 Appendices

7.1 Appendix 1, References

Publication Title of Publication

Date of Publication Section(s) that Apply

AFI 10-403 Deployment Planning and Execution

20 September 2012 Change 1 – 29 April 2013 http://www.e-publishing.af.mil/

Paragraph 1.9.1.33

AFMC/CV Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

1 Aug 07

Entire

Assistant Secretary of the Air Force Policy Letter

Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations

11 Dec 06 Entire

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None Defense Contingency COR Handbook

Version 2 September 2012 http://www.acq.osd.mil/dpap/ccap/cc/corhb/Fi les/DCCOR_Handbook_2012.pdf

Section on Combating Trafficking in Persons in Chapter 8, Monitoring the Contractor

DoD 5200.2-R Personnel Security Program

1/1/87 Change 1 - 2/12/1990 Change 2 - 7/14/1993 Change 3 - 2/23/1996 http://www.dtic.mil/whs/directives/corres/pub 1.html

Entire

DoDD 4715.1E Environmental, Safety, and Occupational Health (ESOH)

March 19, 2005 http://www.dtic.mil/whs/directives/corres/pub 1.html

DoDD 5205.02E DoD Operations Security (OPSEC) Program

June 20, 2012

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008

E.O. 13423 Strengthening Federal Environmental, Energy, and Transportation Management

January 24, 2007 http://www.gpo.gov/fdsys/pkg/FR-2007-01- 26/pdf/07-374.pdf

E.O. 13514 Federal Leadership in Environment, Energy, and Economic Performance

5 October 2009 http://www.whitehouse.gov/assets/documents/ 2009fedleader_eo_rel.pdf

PR: FD2060-14-00025 PWS REVISION: 0 15

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil

Sections applicable to contract and

PWS

OSD

Memorandum

Enterprise-wide Contractor Manpower Reporting Application

Nov 28 2012 http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memoran dum.pdf

Public Law 91-

Occupational Safety and Health Act of 1970

December 29, 1970 as amended through January 1, 2004 http://www.osha.gov/pls/oshaweb/owadisp.show_ document?p_id=2743&p_table=OSHACT

SAF/AQ

Memorandum

Implementation of

FY11 NDAA

Section 8108, Contractor Inventory

Nov 13 2012 https://cs.eis.af.mil/airforcecontracting/knowledge _center/Documents/AFFARS_Library/5337/2012- 11-13_saf-aq-memo.pdf

USD

Memorandum

Establishment of the DoD Green Procurement

August 27 2004 http://www.wbdg.org/pdfs/dod_gpp_082704.pdf

AFJI 63-108 Government- Industry Data Exchange Program (GIDEP)

15 May 1980 http://www.e-publishing.af.mil/

AS5553A

Fraudulent /Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition

Revision A 2013-01-21

PR: FD2060-14-00025 PWS REVISION: 0 16

none Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, Version 2.5

September 15, 2012 www.acq.osd.mil/dpap/UID/attachments/DoD UIDGuideVer2_5.pdf

GIDEP

Operations Manual S0300-

BT-PRO-010

Government- Industry Data Exchange

September 2009 http://www.gidep.org/

Chapter 2, Participation Requirements

MIL-HDBK-263B Military Handbook:

Electrostatic Discharge (ESD) Control Handbook for Protection of Electrical And Electronic Parts, Assemblies, and Equipment (Excluding Electrically Initiated Explosive Devices)

31 July 1994 Entire

MIL-STD-129P Department of Defense / Standard Practice / Military Marking for Shipment and Storage

15 December 2002 Change 1 - 15 January 2004, Change 2 - 10 February 2004, Change 3 - 29 October 2004, Change 4 - 19 September 2007 http://www.acq.osd.mil/log/sci/ait/MIL-STD- 129PCH4.pdf

MIL-STD-130N Department of Defense / Standard Practice / Identification Marking of U.S.

Military Property

17 December 2007 Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs/MI L-Std130N_Ch1.pdf

PR: FD2060-14-00025 PWS REVISION: 0 17

MIL-STD-2073-

1D

Department of Defense / Standard Practice for Military Packaging

15 December 1999, Notice 1, 10 May 2002

MIL-STD-1686C Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices)

25 Oct 1995

T.O. 00-25D-54 USAF Deficiency Reporting, Investigation, and Resolution

1 Nov 11 Entire

DLAR 4155.24 Product Quality Deficiency Report Program

20 Jul 93 Entire

ISO 9001:2008 Quality Management Systems Requirements

1 Dec 08 Entire

ISO 10012:2003 Measurement Management Systems

14 Apr 03 Entire

PR: FD2060-14-00025 PWS REVISION: 0 18

Appendix 2 - Government Furnished Material

Part Number Description Qty/Unit

1395AB3001 Sensor Unit Assy. 1 ea.

1395AE3003 Diffuser/Shutter Assy 1 ea.

1395AE5001 Processor Assy 1 ea.

1395AE3011 Optical Cell Assembly 1 ea.

1395AB6001 FLIR Gimbal 1 ea.

1395AE5013 Power Supply 1 ea.

3208508-999 GIMBAL Assembly, FLIR 1 ea.

1395PD-3001 Semiconductor Device, Photo 1 ea.

Special Tooling and Test Equipment

Identification Description Qty/Unit

4920-00-152-6632AY Test Set, EVS 1 Ea.

F311005-2 P/O EVS Test Pattern 1 Ea.

35-31639-519 P/O EVS Tester Flash 1 Ea.

35-31639-520 P/O EVS Camera Control 1 Ea.

520-10895-1 FLIR Control Unit 1 Ea.

32-1803-1 P/O. EVS W1 Cable Test 1 Ea.

32-1803-2 P/O EVS W2 Cable Test 1 Ea.

32-1803-3 P/O EVS W3 Cable Test 1 Ea.

32-1803-14 P/O. EVS W14 Cable Test 1 Ea.

32-1803-15 P/O EVS W15 Cable Test 1 Ea.

32-1803-16 P/O EVS W16 Cable Test 1 Ea.

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F311006-2 P/O EVS W22 Cable Test 1 Ea.

4920-00-150-5796AY Target Board 1 Ea.

4920-00-150-5983AY B-52 Boresight Adapter 4 Ea.

F311042-1 Telescope Kit 1 Ea.

4920-00-150-5984AY Dolly, Shipping Fixture 1 Ea.

AG64 Temperature Chamber 1 Ea.

4040-A1-3 Vibraglide System 1 Ea.

Air Simulator Air Simulator & Dist Sys 1 Ea.