PWS.pdf

FD2060‐12‐01236 PWS Page 1

Performance Work Statement (PWS)

For

REPAIR OF TRAFFIC COLLISION

AVOIDANCE SYSTEM (TCAS) TRANSPONDERS

Prepared By:

407 SCMS/GULB

460 Richard Ray Blvd Ste 200 Robins AFB, GA 31098-1813

PR Number: FD2060-12-01236

DATE: 23 October 2012

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1.0 DESCRIPTION OF SERVICES. This PWS, tasks the contractor to provide a depot level repair capability for the TCAS System in support of the Air Force Sustainment Center (AFSC), Supply Chain Management Operational Availability. The TCAS system is utilized on the E-3 and E-8 aircraft. The contractor shall deliver repaired TCAS Transponders on time and track and resolve any product quality deficiency reports (PQDRs). The contractor will also be required to comply with required safety mandates and Mishap Notification and Reporting on time when required. By completing these actions, this contract requirement will directly have impact on reducing MICAPS, backorders and turn-around-time for depot customers.

2.0 SERVICES SUMMARY (SS)

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, and

SERVICES (GFP/GFE/GFM/GFS).

3.1 GFM/GFE is not authorized. The contractor shall furnish the services and material necessary for the essential depot level repair, functional testing, inspection, and packaging of the TCAS Transponders.

3.2 COMMERCIAL ASSET VISIBILITY AF (CAVAF): The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT- 81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:

406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

Performance Objective PWS Para. Performance Threshold Deliver repaired TCAS Transponders on time

4.2 The turnaround time required is 30

days After Receipt of Order (ARO)/Reparables (Reps), whichever is later with a minimum delivery of one per month; however, SURGE and MICAP requirements will be within 15 days ARO/Reps and will be shipped by fastest traceable means.

These deliveries are subject to parts availability.

Track and resolve Product Quality Deficiency Reports (PQDR) on all listed items when necessary

4.4 Repair of each listed item will result in

no more than one PQDR action per item per quarter deemed to be the fault of the contractor after the PQDR investigation

Mishap Notification and Reporting

4.18.2 No more than one instance of late

mishap notification per year

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3.3 REPORTING LOSS OF GOVERNMENT PROPERTY (FEB 2011)

a. Definitions. As used in this clause— “Government property” is defined in the clause at FAR 52.245-1(a), Government Property. “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

b. Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

4.0 GENERAL INFORMATION:

4.1 RECEIPT OF EQUIPMENT AT CONTRACTOR’S FACILITY

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4.1.1 HANDLING

The contractor shall exercise care to prevent damage to government reparable assets while in its possession. The contractor shall store all government reparable assets in a secure area to provide protection against damage or loss. Storage areas shall provide protection against all adverse environmental conditions.

4.1.2 INCOMING INSPECTION

An inspection shall be performed on the end-item upon its receipt at the contractor’s facility for proper identity and marking, visible damage, and completeness. Any deficiencies found as a result of the above inspection shall be brought to the attention of the government’s Quality Assurance Representative (QAR) and reported to the Contracting Officer through the Administrative Contracting Officer for disposition instructions.

4.2 TCAS REPAIR

The contractor shall establish a depot repair capability that will assure a serviceable item that shall pass an Acceptance Test Procedures established by the Original Equipment Manufacturer (OEM). The turnaround time required is 30 days After Receipt of Order (ARO)/Reparables (Reps), whichever is later with a minimum delivery of one per month; however, SURGE and MICAP requirements will be within 15 days ARO/Reps and will be shipped by fastest traceable means. These deliveries are subject to parts availability. The required deliveries are subject to parts availability; however, the contractor shall notify the government of this situation before the required delivery date.

4.3 QUALITY CONTROL

The contractor’s quality system shall be established and maintained IAW AFMC Form 807. The contractor’s calibration program shall be IAW ISO 10012:2003(E), Measurement Management Systems-Requirements for Measurement Process and Measuring Equipment, developed and available for cognizant government Quality Assurance Representative (QAR) review and acceptance prior to beginning repair.

4.4 CORRECTIVE ACTION FOR DEFECTS REPORTED

When requested, the contractor shall assist the cognizant contract administering organization in evaluation of Deficiency Report (DR) exhibits to determine root cause of deficiencies reported from the depot organizations. This will be conducted IAW T.O. 00-35D-54, USAF Deficiency Reporting and Investigation System. Timely correction and reporting of defects found and corrective action to prevent repeated discrepancies shall be an integral part of the contractor’s quality procedures. In the event the exhibit is tested and shows no sign of malfunction, i.e., retest OK (Retok), the contractor will annotate this and return it to the government with no additional charge. If corrective action is required, it will also extend to the performance of all sub-contractors and will be responsive to data and product forwarded from users. The complete processing of Material Deficiency Report (MDR)/Quality Deficiency Report (QDR) shall be at no additional cost to the Government. Repair of each listed item will result in no more than one PQDR action per item per quarter deemed to be the fault of the contractor after the PQDR investigation.

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4.5 CONDEMNATION

The contractor shall identify to the ACO any end items(s) when the expected cost of the effective repair of the unit exceeds 75% of the hardware replacement cost of the unit. Candidates for condemnation will be reported to the cognizant government QAR and to the CO through the ACO for final determination and disposition instructions by the TCAS Integrated Product Team

(IPT).

4.6 PERFORMANCE OF SERVICE DURING CRISIS

The Functional Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix, and DFARS 237.76, Continuation of Essential Contractor Services.

4.7 SECURITY REQUIREMENTS (UNCLASSIFIED):

4.7.1 General: Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

4.7.2 Operations Security (OPSEC): Contractor personnel will participate in the OPSEC program locally administered by the Air Force (AF) activity.

4.7.3 Employee Clearances: Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a Favorable National Agency Check (NAC). Submit a Standard Form 85P, Questionnaire for Public Trust Positions, (fingerprint cards if available) to the 638 SCMG Security Office for processing.

4.7.4 Security Incidents and Violations: The contractor shall immediately notify the 638 SCMG Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.7.5 Security Education: All full time contractor employees occupying physical space on Robins Air Force Base will comply with the 638 SCMG Security Education and Awareness program. The program consists of the following components: initial training, annual refresher training, and periodic tailored training.

4.8 SYSTEM SAFETY

The contractor shall perform a safety assessment to evaluate risk and ensure all system and operation hazards are identified. The contractor shall provide details of any identified safety issues to the government.

4.9 ACCESSORY AND COMPONENT REUSE, REPAIR AND REPLACEMENT

Expense parts of an end-item determined defective shall be replaced with equivalent serviceable parts. Materials/parts used for replacement shall be selected in accordance with MIL-HDBK 5400, Para 4.3.1, Electronic Equipment, Airborne General Guidelines.

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4.9.1 OBSOLETE PARTS

Should the contractor incur a requirement for replacement parts that have become obsolete, the contractor shall pursue all normal methods to procure a replacement. If no suitable replacement can be found, the contractor will terminate the repair and request the government condemn the item or provide other means of disposition.

4.9.2 PRESERVATION

While in the possession of the Contractor, the end-item(s) shall be handled and stored in such a manner to preclude damage by handling, weather, or foreign matter.

4. 9.3 OZONE DEPLETING CHEMICALS

The contractor shall not require the use of Ozone Depleting Chemicals/Substances (ODC/ODS) in any of the processes or products that may be required under this effort.

4.10 GREEN PROCUREMENT PROGRAM (GPP)

GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U. S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.11 WORK REQUIREMENTS

4.11.1 The information contained in this section is not intended to be all inclusive nor to distract from procedures outlined in specifications, technical orders, and other directives, except where specifically noted herein. Cleaning, corrosion and finishing shall be IAW T.O. 00-25-234, General Shop Practice Requirements for the Remanufacture, Maintenance and Test of Electrical Equipment.

4.11.2 Work performed under this PWS includes all actions necessary to return the end item to a serviceable condition.

4.12 MAINTENANCE

4.12.1 The contractor will establish a repair capability to support the projected requirement of repairing 1 asset per month.

4.12.2 Neither design nor functional capabilities shall be changed, modified, or altered except when an Engineering Order (EO) is submitted and approved IAW ANSI/EIA-649-A, National Consensus Standard for Configuration Management. Any changes made without written approval from the procuring agency shall require removal at the contractor’s expense.

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4.12.3 Changes to the configuration shall be made only by governmental authority.

4.12.4 The contractor shall implement, when applicable, an Electrostatic Discharge (ESD) Control Program for all Electrostatic Sensitive Devices in accordance with MIL-STD-129P, Marking for Shipping and Storage; MIL-STD-1686C, ESD Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment; MIL-HDBK-263B, Electrostatic Discharge Control Handbook for Protection of Electrical Equipment and Electronic Parts, Assemblies and Equipment;

and T.O. 00-25-234, General Electronic Shop Procedures, Section VII.

4.13 TESTING

4.13.1 Inspection and Function Test: Prior to the initial functional test, an inspection shall be conducted to determine if any visual defects exist, such as, loose wires or components, broken or missing parts, burned components, foreign matter, or corrosion. After these defects, if any, have been corrected, a functional test is to be performed. Deficiencies discovered shall be corrected.

Further inspection shall be made to determine and correct any additional defects and to determine if additional disassembly of the SRU is required. A complete inspection and functional test of the SRU shall be accomplished upon completion of subsequent repair prior to acceptance.

4.14 MARKING AND PACKAGING

4.14.1 MARKING

The contractor shall replace damaged, illegible or missing instruction or data plates in accordance with MIL-STD-130N, Identification Marking of U.S. Property. The contractor shall permanently and legibly mark each repaired SRU with the contractor's identification. This identification shall be affixed by decal or similar means and shall include the contractor's name, contract number, and date of repair. All painted portions of the SRUs shall be inspected to determine if repair is required. Loose and scaled paint shall be removed. All bare metal surfaces shall receive corrosion treatment prior to application of primer and paint. Severely marred surfaces shall be repainted. Application of primer and paint shall be IAW T.O. 00-25-234, General Shop Practice Requirements for the Remanufacture, Maintenance and Test of Electrical Equipment.

4.14.2 PACKAGING

(MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD- 129P(4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable contains shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements.

4.15 ITEM UNIQUE IDENTIFICATION (IUID) REQUIREMENTS

The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program

FD2060‐12‐01236 PWS Page 8 addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory.

For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID Registry.

4.15.1 IUID Marking Plan

The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by a 407 SCMS/GUEA engineer prior to implementation.

(DI-MGMT-81803, CDRL A003, Item Unique Identification Marking Plan)

4.15.2 IUID Marking Activity and Verification Report

The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (DI-MGMT-81804, CDRL A004, Item Unique Identification Marking Activity and Verification Report)

4.16 PROCEDURE FOR INVOICING/PAYMENT/ACCEPTANCE

The multi-functional team (MFT) can request that data items be attached to acceptance forms through Wide Area Work Flow (WAWF) or submitted to government personnel as spelled out in the data Contract Data Requirements List (CDRL). The MFT must use WAWF for acceptance.

Data CDRL will determine submittal requirements; however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract. Information regarding Wide Area Work Flow-Receipt and Acceptance is available on the Internet at https://wawf.ef.mil.

4.17 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

According to FAR 52.212-4, (a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights --

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

4.18 SAFETY REQUIREMENTS: The contractor shall comply 100 percent of the time.

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4.18.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1925 for the protection of their employees.

To ensure the protection of Air Force personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1925, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

4.18.2 Mishap Notification: The contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation.

No more than one instance of late mishap notification per calendar year is acceptable. Follow all other reporting requirements as identified on the DD1423, (CDRL A002 for Accident/Incident Report (Mishap Notification & Reporting) Data Acquisition Document Number DI-SAFT- 81563)

4.8.3 Mishap Investigation. If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

5.0 Appendices:

Appendix A: Applicable Directives

Name of Publication Sections that Apply Date of

Publication and Changes

Title of Publication

DoDI 1100.22 Entire 12 Apr 10 Policy and Procedures for Determining Workforce Mix.

DFARS 237.76 Entire 24 Nov 10

Continuation of Essentia Contractor Services

FAR 52.245-1 Entire Aug 2010 Government Property

FAR 52.212-4 Entire Feb 2012 Contract Terms and Conditions--

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Commercial Items

ISO 10012:2003 (E) Entire 15 Apr 03 Measurement management systems- Requirements for measurement process and Measuring equipment

T. O. 00-35D-54 Entire 1 May 07 USAF Deficiency Reporting and Investigation System

Name of Publication Sections that Apply Date of Publication and Changes

Title of Publication

MIL-HDBK 5400 Entire Except for the following:

Para. 4.3.10.3 Jacks Para. 4.3.17 Hydraulics Para. 4.3.34 Waveguides and related equipment Para. 4.6.2.5.1.3 Equipment designed for installation in helicopters

30 Nov 95 Electronic Equipment, Airborne General Guidelines

T.O. 00-25-234 Entire 1 Aug 07 General Shop Practice Requirements for the Remanufacture, Maintenance and Test of Electrical Equipment

ANSI/EIA-649-A Entire 28 Oct 04 National Consensus Standard for Configuration Management

MIL-STD-129P Entire Except for the following:

Para 3.37 Radioactive Material Para 4.3.2.13 Tires (Loose) Para 4.8.1 Household Goods Para 4.8.2 Medical Material Para 4.9.3 Tagging Munitions/Explosives with Passive RFID Para 4.6 FMS Marking Requirements Para 4.4.3.15 Bundled Wood Product Para 5.5.11 Radioactive Material Marking & labeling

19 Sep 07 Marking for Shipping and Storage

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Rqmt.

Para 5.5.11.1 Nuclear Regulatory Commission Interior/ Storage container label Para 5.5.11.3 Transportation of Radioactive Materials Para 5.6 Ammunition and Explosive

MIL-STD-1686 C Entire 25 Oct 95 Electrostatic Discharge Control Program

MIL-HDBK-263B Entire 13 Jul 94 Electrostatic Discharge Control Handbook for Protection of Electrical Equipment and Electronic Parts, Assemblies and Equipment

MIL-STD-130N Entire 17 Dec 07 Identification Marking of U.S. Military Property

MIL-STD-2073-1D Entire 23 May 08 Standard Practice for Military Packaging

DFARS 252.211–7003 Entire Jun 2011 Item Identification and Valuation

DoD 4100.39-M Entire May 2010 and Change Letter Oct 10

Federal Logistics Information System

FAR 23.404 Para graph “b” 1 Oct 10 Agency Affirmative Procurement Program

OSHA Public Law 91-596

Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of 1970

Occupational Safety And Health Standards

Part 1910 1 Jan 04 Occupational Safety and Health Act (OSHA) of 1970

Safety and Health Regulations for Service Contracts

Part 1925 30 Dec 71 Occupational Safety and Health Act (OSHA) of 1970