12-00006-PWS-MAGNETRON.pdf

HEADQUARTERS

WARNER ROBINS AIR LOGISTICS CENTER

ROBINS AIR FORCE BASE, GEORGIA 31098-1622

AF CONTRACT NUMBER: TBD DATE: 18 October 2011

PURCHASE INSTRUMENT NUMBER: FD2060-12-00006

PERFORMANCE-BASED WORK STATEMENT (PWS)

TYPE WORK: This effort is for the repair of the Electron Tube used on the AN/APQ- 122(V)8 MMR X-Band Receiver/Transmitter (R/T) applicable to the MC- 130E Combat Talon aircraft.

CONTENTS

SECTION TITLE PAGE

SECTION 1.0 DESCRIPTION OF SERVICES 1

SECTION 2.0 SERVICES SUMMARY 1

SECTION 3.0 GOVERNMENT FURNISHED PROPERTY & SERVICES 2

SECTION 4.0 GENERAL INFORMATION 2

SECTION 5.0 APPENDICES 7

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 11-04-11). Other requests for this document shall be referred to 411 SCMS/GULB, Robins AFB, GA 31098-1670.

411 SCMS/GULB FD2060-12-00006-00

Prepared by: Cindy Clifton/411 SCMS/GULB//2-0939

411 SCMS/GULB 11-04/01

Prepared by: Cindy Clifton/411 SCMS//2-0939

SECTION 1.0 – DESCRIPTION OF SERVICES

1.1 Scope:

This PWS is for depot level repair of the Electron Tube used on the AN/APQ-122(V)8 MMR, X-Band R/T applicable to the Combat Talon aircraft. National Stock Numbers, Part Numbers and Nouns are listed below this paragraph. The extent of repair work required shall be determined by the initial inspection/functional checkout and the disassembly/assembly required to return this item to a serviceable end item that shall efficiently serve its intended purpose. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO) or specified by publication or directive listed in Section 5.0 of this PWS.

The warfighter will benefit by having more aircraft available with fully functional asset to perform the Special Operation Forces (SOF) mission.

NSN PART NUMBER NOUN

5960-01-454-6657SO VMX-1997 Electron Tube

SECTION 2.0 - SERVICES SUMMARY (SS)

Performance Objectives

PWS Para. Performance Threshold

Pass approved Acceptance Test Procedures (ATP)

4.3.7. All items shall pass approved

ATP prior to shipment. Any item that fails final ATP shall be retested within five business days. Only one schedule slippage allowed per quarter.

Turn Around Time (TAT) 4.1. All items shall be shipped within 90 days TAT from receipt of item or after receipt of order whichever is later. Only one schedule slippage allowed per quarter. SURGE/MICAP items shall be shipped within 45 days TAT from receipt of item or after receipt of order, whichever is later.

Product Quality Deficiency Reports (PQDRs)

4.1.8. Only one validated PQDR

allowed per calendar year.

SECTION 3.0 - GOVERNMENT FURNISHED PROPERTY & SERVICES

The 406 SCMS/GUMA will provide access to the CAV AF database for reporting.

SECTION 4.0 – GENERAL INFORMATION

4.1 General Work Requirements: The contractor is required to perform depot level repair of the NSN(s) listed in paragraph 1.0 of this PWS. The contractor shall return the end item to a serviceable condition within 90 days of receipt of asset and task order. If the repair action cannot be completed within 90 days, notification to the Government must be made within ten (10) days of not meeting the delivery date. Notification shall include the reason for not meeting the delivery schedule, what the contractor will do to preclude the delay from happening again and the date the item will be returned to a serviceable condition. SURGE/MICAP items shall be shipped within 45 days TAT from receipt of item or after receipt of order, whichever is later.

4.1.1 Commercial Asset Visibility Air Force (CAV AF) Reporting.

CAVAF Reporting: The contractor shall report using the Commercial Asset Visibility (CAVAF). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:

406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

(CDRL A001, Data Item Description, DI-MGMT-81634B)

4.1.2 Maintenance Records, Forms, and Publications: AFTO Form 349 Maintenance Data Collection Record is required and shall be IAW T.O. 00-20-2.

(CDRL A002, DI-MISC-81371A/T)

4.1.2.1 Depot Maintenance Production Report: The contractor shall submit the report on the 10th calendar day after the end of each reporting period IAW the CDRL.

(CDRL A003, DI-ALSS-80728A/T)

4.1.3 Condemnation and Repair: The contractor shall be required to repair all end items unless written direction is provided by the PCO through the Administrative Contracting Officer (ACO). Requests for condemnation shall be submitted in writing through the ACO to the PCO within ten (10) days following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts. Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 75 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Repair (BERs): Requests for condemnations shall be submitted in writing to the Government Procuring Contracting Officer (PCO) within 5 days of the intent to condemn. Condemnation authority shall be requested when the cost to repair the asset exceeds 75% of the unit’s replacement cost.

The procuring agency retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.1.4 The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. Subsequently, the contractor is authorized reclamation from condemned units. This reclamation shall offset any costs incurred by the contractor during evaluation of the condemned end item.

4.1.5 Accessory and Component Reuse, Repair and Replacement: Expense parts of an end item determined unserviceable or missing shall be replaced with equivalent serviceable parts at no additional cost. Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411 SCMS/GULB for disposition instructions. Missing repairable Expendability, Reparability, Recoverability Code (ERRC) T subassemblies or ERRC Code T subassemblies that are generated as part of the next higher assembly (NHA) and subsequently require condemnation, will be replaced by the government.

The replacement item may be repairable or serviceable. The repair (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost IAW T.O. 00-25-234.

4.1.6 Upon approval by the Government, the contractor is authorized to cannibalize repairable Shop Replaceable Unit (SRU) necessary to accomplish timely repair to meet production schedule and/or accomplish repair of Mission Capable (MICAP) requirements. All cannibalized components will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.1.7 Facility Requirements. The contractor shall provide a repair facility. The facility shall serve as the depot to carry out the repair and will include contractor owned test equipment, fixtures, adapters and workbenches needed for repair of the NSN(s) listed in paragraph 1.0 of this PWS.

4.1.8 When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating PQDRs and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program at no additional cost to the government. The contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-54.

4.2 Receipt of Equipment at Facility.

4.2.1 Handling: Equipment shall be handled and stored in such a manner as to prevent damage and theft. Handling of equipment shall be accomplished in accordance with T.O. 00-25-234. Reusable containers shall meet the requirement of the AFMC Form 158 Packaging Requirements. Containers shall be suitable for return shipment, reclaimed, stored and protected for reuse shipment of serviceable assets.

Unserviceable containers shall be disposed of and replaced with new containers that meet requirements of the AFMC Form 158 and MIL-STD-2073-1E.

4.2.2 Items received which are misidentified, misdirected, or have AF recoverable modules/subassemblies missing shall be reported to the PCO for disposition instructions.

4.3 Essential Services: In accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix, 12 Apr 10, the FC/FD has determined that this requirement is not Mission Essential (ME) and the contractor shall not continue to work during a crisis.

4.4 Production Problems: The contractor shall forward any production problems (including delays in delivery) through the ACO to the PCO who will contact 411

SCMS/GULB.

4.5 Contractor shall furnish all material, support equipment, tools, test equipment, and services.

4.6 Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for restoration of the end item for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item.

4.7 Fast Transportation: The contractor shall ship all serviceable end items to the end item users per fastest traceable means available to destinations other than WR-ALC.

4.8 Contractor Safety Program. The contractor shall establish and maintain a safety and health program in accordance with the elements listed in the Appendix C (Safety Requirements). The contractor shall submit a Safety and Health Plan prior to award for review and acceptance by the 78 ABW/SEG (Safety Office). The contractor shall ensure their Safety and Health Plan addresses, in detail, the items listed in the Appendix C. If task specific procedures are incorporated into a company local document, ensure those procedures are included/attached to the company’s Safety and Health Plan. Referencing the company’s local procedure/ document in the safety plan is not adequate. If the company’s local procedure/document is not attached; Safety Plan will be returned “NOT ACCEPTABLE”.

4.9 INSPECTION OF SERVICES: Based on the Inspection of Services clause of the contract, the Government reserves the right to inspect contractor performance so long as it does not cause undue delay in delivery of services and to invoke remedies for corrective action when deemed necessary as directed by AFI 63-124, Performance- Based Services Acquisition.

4.10 GREEN PROCUREMENT PROGRAM (GPP): GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using appropriated funds, including services and new requirements. FAR 23.404(b) applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: a) competitively within a reasonable timeframe; b) meet appropriate performance standards, or c) at a reasonable price. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement.

4.11 Teardown, Test, and Evaluation (TT&E). When situations occur where an asset is provided to the contract for repair, but the contractor cannot duplicate the fault, No Fault Found (NFF), the contractor shall notify the Procuring Contracting Officer (PCO) to report same to the Government. The contractor shall not charge the full repair cost, but only the firm fixed cost associated with their TT&E actions determined during the negotiation phase of the contract.

4.12 Item Unique Identification (IUID). In accordance with DFARS 211.274-2, this item is considered valuable and requires item unique identification. A unique 2-d matrix shall be concatenated per mil-std 130 and applied in a manner and in a location that will not negatively impact the form, fit, or function of the asset and be legible by appropriate scanner for the remaining life of the asset. The IUID of each asset repaired must be registered via WAWF to permit access via the air force for item tracking.

4.13 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS): IAW 1 Aug 07, AFMC/CV Policy Letter, Conformance with AF Environmental Management System (EMS) Requirements for Contracts Performed on AF Installations and the 11 Dec 06, SAF Policy Letter, Conformance with AF Environmental Management System (EMS) Requirements for Contracts Performed on AF Installations

All contractors who physically perform work on Robins AFB must receive EMS awareness training. All prime contractors must complete the training prior to beginning work on RAFB and must ensure that all subcontractors comply with this requirement.

78 CEG/CEV has already developed EMS training and it’s a requirement for military and civilians working on Robins. The policy letter made it mandatory for contractors working on Robins to complete EMS Training.

There are 3 ways contractors can complete EMS training:

1) With CAC, go to 78 CEG/CEV website and click on EMS Awareness Training, choose Option 1 https://geobase.robins.af.mil/emstraining/EMSTrainingOptions.aspx

2) Without a CAC, request a copy of EMS training from 78 CEG/CEV Workflow Mailbox.

3) If a company is ISO 14000 certified, the contractor does not have to complete Robins AFB EMS Awareness Training; however, the contractor must submit documentation to the Contracting Officer (CO) stating ISO 14000 Certification.

SECTION 5.0 - APPENDICES

APPENDIX A: APPLICABLE TECHNICAL ORDERS (T.O.s)

MAINTENANCE OF T.O.s AND OTHER DIRECTIVES

The PWS will require the maintenance facility to keep current T.O.s and other technical directives (TO-00-5-1). This requires review of T.O.s and directives issued during the time the work is being done. The review will consider the impact on other work requirements, cost, schedules, and any other pertinent factors. Send a written evaluation along with specific backup data for those changes (increases or decreases), which impact the performance of the maintenance facility to the ACO/PCO within 10 workdays after receipt. The maintenance facility will not begin work until changes are approved by the ACO/PCO.

NUMBER DATE TITLE CHAPTER/PARA

00-5-1 01 May 11 Air Force Technical All Order System

00-20-2 01 Sep 10 Maintenance Data All Documentation

00-25-234 01 Aug 98 General Shop Practice All Chg 38 14 Sep 09 Requirement for Repair Maintenance and Testing of Electrical Equipment

00-35D-54 01 Oct 09 USAF Deficiency Reporting, All Investigation, and Resolution

1-1-691 2 Nov 09 Cleaning and Corrosion Prevention All Chg 2 11 May 11 And Control, Aerospace and Non Aerospace Equipment

1-1-8 12 Jan 10 Application and Removal of All Chg 2 16 Jun 11 Organic Coatings, Aerospace and Non-Aerospace Equipment

1-1-689-3 01 Mar 05 Cleaning and Corrosion Control All Chg 1 15 Jul 08

APPENDIX B: APPLICABLE DIRECTIVES

NUMBER DATE TITLE CHAPTER/PARA

MIL-STD-129P(4) 19 Sep 07 Military Marking for All Shipment and Storage

MIL-STD-130N 17 Dec 07 Identification Marking of All U.S. Military Property

MIL-STD-1686C 25 Oct 95 Electrostatic Discharge All Control Program for Protection of Electrical and Electronics Parts, Assemblies and Equipment

(Excluding Electrically Initiated Explosive Devices) Metric used simultaneously

MIL-STD-2073-1E 07 Jan 11 Standard Practice for All w/ Chg 1 Military Packaging

MIL-HDBK-263B 31 Jul 94 ESD Handbook for All Protection of Electrical and Electronic Parts, Assemblies And Equipment (excluding Electrically Initiated Explosives Devices) Metric MIL-STD-1686C and MIL-HDBK-263B used simultaneously

NCSL Z540-1 03 Aug 06 American National Standard All Calibration - Calibration Laboratories and Measuring and Test Equipment - General Requirements

ISO 9001:2008 13 Nov 08 Quality Assurance Requirements for All Measuring Test Equipment

APPENDIX C: For the purpose of this work specification, the following definitions apply:

ATP: Acceptance Test Procedure

Administrative Contracting Officer (ACO): The individual responsible for the overall administration of the contract.

Calibration: A comparison between two instruments, one of which is a standard of known accuracy, to detect and correlate or adjust any variation in the accuracy of the instruments being compared.

CAV AF: Commercial Asset Visibility Air Force

CDRL: Contract Data Requirements List

Component: A separate identifiable part of an end item which performs a function within the system or subsystem and is necessary for the proper operation of that end item.

Data: All management, engineering, and logistics information, reports and documentation which are required.

Depot Level Repair or Maintenance Facility: An industrial type facility established to perform necessary overhaul functions or modifications and maintenance in support of field and using organizations. This includes commercial contractors who are engaged in performing depot level work on weapon systems or equipment under a contract issued and managed by Air Force Materiel Command.

Disassembly: Teardown of the item or parts sufficient to permit the type and amount of inspection and work required.

ECP: Engineering Change Proposal

Expense Item: Low-cost parts, uneconomical to repair.

End item: For the purpose of this work specification, end items are recoverable articles of equipment listed as a line item in the contract.

ERRC: Expendability, Reparability, Recoverability Code

GIDEP: Government/Industry Exchange Program

IAW: In Accordance With

Inspect or Check: An examination of an item to determine identity, condition and proper installation.

LRU: Line Replaceable Unit

MICAP: Mission Capability

Operational Check: A functional test of an accessory, component, or system accomplished in its installed environment to ensure proper installation and operation.

Parts: Essential elements, components, or subassemblies of an item.

PI: Purchase Instrument

PKI: Public Key Infrastructure

PMS: Production Management Specialist

PQDR: Product Quality Deficiency Report

Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies and services on behalf of the government and who is responsible for the overall acquisition process.

Repair: The restoration or replacement of parts or components of an item as necessitated by wear and tear, or damage or failure of part, in order to maintain the specific item in serviceable condition

Repairable: An unserviceable item that can be repaired and restored to a serviceable condition.

Serviceable: An item capable of meeting the requirements and performing the function for which designed or modified, and meeting all test requirements established by the work specification.

SOF: Special Operations Forces

SRU: Shop Replaceable Unit

Technical Data: The instructions for removal, disassembly, inspection, repair, adjustment, test, assembly and reinstallation of components and equipment.

APPENDIX D: Further Specific Work Requirements.

Visual Inspection: The contractor shall remove end items from shipping container and visually inspect the LRU/SRU for defects such as: loose or broken wires, damaged connectors, bent or broken electrical pins, foreign matter, and corrosion to determine the extent of cleaning and repair required.

Initial Functional Checkout: The contractor shall accomplish initial functional checkout of LRU/SRU after completion of visual inspection to verify serviceability/unserviceability status of LRU/SRU.

Cleaning: The contractor shall accomplish cleaning to remove all foreign matter such as dust, dirt, grease, loose solder and corrosion IAW T.O. 00-25-234 General Shop Practices. Corrosion removal and treatment of affected areas shall be accomplished using approved methods and materials IAW T.O. 1-1-689-3.

Disassembly: The contractor shall disassemble the LRU/SRU only to the extent deemed necessary for cleaning and repair of the LRU/SRU to ensure a clean and serviceable end item is turned into supply (D035 System).

Maintenance: The contractor shall perform all actions necessary under this PWS to return a repairable item to a serviceable condition IAW ISO 9001:2000.

Critical items of any category shall be expedited as directed by the Production Management Specialist (PMS) through the PCO.

Acceptance Test Procedure (ATP): The contractor shall use their current, established, and accepted ATP to validate the repairs accomplished on each LRU/SRU. All repaired assets shall successfully pass the contractor ATP.

Neither design nor functional capabilities shall be changed, modified, or altered except when an Engineering Change Proposal (ECP) is submitted. Any changes made without written approval from the procuring agency shall require removal at the contractor’s expense.

Finishing: The contractor shall replace damaged, illegible, or missing instructions or data plates IAW MIL-STD-130N. The contractor shall install protective connectors, caps and affix a serviceability tag (DD Form 1574) to each repaired end item with the contractor’s identification. This identification shall include the contractor’s name, the Air Force contract number, date of repair, and type of repair by decal or similar permanent means. The contractor shall separately seal each LRU/SRU to ensure ESD protection if required and to keep contaminates out.

Painting: All painted portions of the end item shall be inspected to determine if repaint is required. Loose and scaled paint shall be removed. All bare metal services shall receive corrosion treatment IAW T.O. 1-1-691 prior to application of primer and paint.

Severely marred surfaces shall be repainted. Application of primer and paint shall be

IAW T.O. 1-1-8.

Electrostatic Discharge Control: The contractor shall implement, when applicable, an electrostatic discharge control program for all electrostatic sensitive devices IAW MIL- STD-129P(4) and MIL-STD-1686C. MIL-HDBK-263B can also be used as a guide.