REVISED_SOW_NextGenPallet.pdf

DISTRIBUTION STATEMENT A. Approved for public release: Distribution is unlimited.

10 August 2018

Statement of Work (SOW)

For

463L Next Gen Pallet HCU-6A/E

Prepared by

SUPPORT EQUIPMENT AND VEHICLES PROGRAM OFFICE

235 BYRON ST STE 19A

ROBINS AFB GA 31098-1813

THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

TABLE OF CONTENTS

1. SCOPE

2. APPLICABLE DOCUMENTS

2.1 Government Documents

2.1.1 Specifications, Standards, and Handbooks

2.1.2 Other Government Documents, Drawings, and Publications

2.2 Non-Government Publications

2.3 Order of Precedence

3. REQUIREMENTS

3.1 Program Management

3.1.1 Program Manager

3.1.2 Plant Access

3.1.3 Monthly Status Report

3.1.4 Integrated Master Plan

3.1.5 Integrated Master Schedule

3.1.6 Warranty

3.1.7 Conflict of Requirements

3.2 Conferences and Program Reviews

3.2.1 Postaward Conference

3.2.2 Program Management Review Support

3.2.3 Conference Room

3.2.4 Meeting Agendas

3.2.5 Meeting Minutes

3.3 Systems Engineering

3.3.1 Environment, Safety, and Occupational Health (ESOH)

3.3.1.1 Hazardous Materials

3.3.2 Corrosion Control

3.3.3 Risk Management

3.4 Logistics

3.4.1 Receipt and Storage of Used Pallets for Exchange Credit

3.4.2 Incoming Inspection

3.4.3 Inventory Report

3.5 Testing and Evaluation

3.5.1 HCU-6A/E Air Cargo Pallet Test

3.5.1.1 HCU-6A/E Air Cargo Pallet First Article Testing

3.5.2 Disposition

3.5.3 Production Quality Conformance Procedure and Report

3.5.3.1 Inspection

3.6 Configuration Management

3.6.1 Configuration Requirements

3.6.1.1 Baselines

3.6.1.1.1 HCU-6A/E Cargo Pallet Baseline

3.6.1.2 Production Release

3.6.1.2.1 Initial Production Rate Requirements

3.6.1.2.2 Full Production Rate Requirements

3.6.2 Engineering Change Proposals (ECPs)

3.6.3 Request for Variance (RFV)

1. SCOPE

This work specification establishes the minimum work requirements for the manufacturing and production of item (463L Air Cargo Pallet, NSN 1670-01-670-0637), as described by MIL-DTL- 27443. This document defines the tasks associated with the procurement of the HCU-6A/E pallet as described by Technical Data Package (TDP) 201642455. The pallet is used extensively on the C-130, C-141, C-5, and C-17 aircraft and is Low Altitude Parachute Extraction System (LAPES) capable on the C-130 aircraft. The contractor shall possess the personnel skilled in procedures for locating and purchasing parts and materials in order to support this contract. The material or parts shall be suitable for restoration of the end item for its intended purposes. The original design function of the end-item and parts shall not be changed, modified or altered. Only the manufacturing procedure stated in this document shall be used to produce the pallet. Any deviations shall be authorized by the Procuring Contracting Officer (PCO).

2. APPLICABLE DOCUMENTS

The following documents are applicable to the SOW to the extent specified herein.

2.1 Government Documents.

2.1.1 Specifications, Standards, and Handbooks. The following specifications, standards, and handbooks of the exact revision listed below form a part of this SOW to the extent specified herein.

FEDERAL STANDARDS

FED-STD-313E

FAR 52.246-4

Material Safety Data, Transportation Data, and Disposal Data for Hazardous Materials Furnished to Government Activities

Inspection of Services – Fixed Price

DEPARTMENT OF DEFENSE STANDARDS

MIL-STD-1568D Materials and Processes for Corrosion Prevention and

Control in Aerospace Weapons Systems MIL-STD-882E System Safety

DEPARTMENT OF DEFENSE STANDARDS

MIL-DTL-27443 Pallets, Cargo, Aircraft, Type HCU-6A/E

2.1.2 Other Government Documents, Drawings, and Publications.

AIR FORCE INSTRUCTION (AFI)

AFI 32-7086 Hazardous Materials Management, dated 4 Feb 2015

(Copies of this document are available online at http://www.e-publishing.af.mil/.)

DATA ITEM DESCRIPTIONS (DIDs)

DI-MGMT-80004

DI-RELI-80322/T

DI-MGMT-80368

DI-MGMT-80441C

DI-CMAN-80639D

DI-SESS-80640D

DI-SESS-80642D

Management Plan Quality Conformance Inspection and Report Status Report Inventory Report Engineering Change Proposal (ECP) Request for Variance (RFV) Notice of Revision (NOR)

DI-ADMN-81249B

DI-ADMIN-81250A

Conference Agenda Conference Minutes

DI-MGMT-81861 Integrated Program Management Report (IPMR)

(Copies of these documents are available online at http://quicksearch.dla.mil.)

AIR FORCE DRAWINGS (CAGE 98752)

Part Number

Nomenclature

201642455 Product Data Specification

(Copies of drawings will be provided with the solicitation.)

2.2 Non-Government Publications. The following documents of the exact revision listed below form a part of this document to the extent specified herein.

NON-GOVERNMENT DOCUMENTS

ANSI/ASQ Z1.4 American National Standard (Sampling Procedures and Tables for Inspection by Attributes)

(Copies of this document are available online at www.asq.org or from the American Society for Quality, 600 North Plankinton Ave., Milwaukee WI 53203-2914.)

2.3 Order of Precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. Requirements.

http://www.e-publishing.af.mil/ http://quicksearch.dla.mil/ http://www.asq.org/

3.1 Program Management.

3.1.1 Program Manager. The contractor shall identify to the Government and maintain a single point of contact (Program Manager) for all matters under this contract. The contractor shall also ensure that all program management personnel assigned to the all-aluminum pallet program shall be available, as required, to meet program objectives.

3.1.2 Plant Access. The contractor shall arrange for full access to applicable contractor facilities and offices by Government representatives conducting any business, making observations, or performing inspections required by public law or by this contract.

3.1.3 Monthly Status Report. The contractor shall submit a monthly status report that shall cover actions to date as well as a projection of planned work for the remaining effort. Reports shall document tasks, issues, actions, and deliverables that are outlined in the Integrated Master Plan and Integrated Master Schedule. Problem areas shall be identified with proposed solutions and outcomes. (A001, DI-MGMT-80368, Status Report)

3.1.4 Integrated Master Plan (IMP). The contractor shall implement and maintain the proposed IMP for this program. (A002, DI-MGMT-80004, Management Plan)

3.1.5 Integrated Master Schedule (IMS). A baseline IMS shall be developed at the start of the program in accordance with DI-MGMT-81861, Format 6. The contractor shall implement and maintain the IMS using the original baseline schedule as an unchanging reference. The IMS shall be provided in Microsoft Project, or in PDF format as an attachment to the monthly status report (see 3.1.3). (A003, DI-MGMT-81861, Integrated Program Management Report (IPMR))

3.1.6 Warranty. The contractor shall provide his warranty plan including, but not limited to, coverage, response time for repair/replacement parts, warranty item identification, etc. The contractor shall provide warranty procedures for support within the Continental U.S. (CONUS) and outside the Continental U.S. (OCONUS). The minimum warranty period shall not be less than 1 year.

3.1.7 Conflict of Requirements. In the event of any conflict of requirements specified herein, the conflict shall be referred to the PCO for resolution. If a difference in interpretation of contract requirements exists as specified herein between the contractor and any Government representative, the contractor shall seek clarification from the PCO.

3.2 Conferences and Program Reviews.

3.2.1Postaward Conference. If the Government determines that a postaward conference is necessary, the Government will convene the conference with the contractor at a location that is mutually agreeable to both parties, or via teleconference, within 60 days after contract award. The Procuring Contracting Officer (PCO) will coordinate the actual date, time, and location of the conference with the contractor.

3.2.2 Program Management Review Support. The contractor shall participate in and support all reviews, audits, and meetings as requested by the PCO. The contractor shall co-host Program

Management Reviews (PMR) if required. These reviews will be a total program evaluation and update covering all aspects of this contract and will be held at 90-day intervals or as required by the PCO. Reviews will be held at the contractor’s plant.

3.2.3 Conference Room. The contractor shall provide a conference room suitable for meetings of up to 15 Government representatives, plus contractor personnel in support of scheduled meetings.

3.2.4 Meeting Agendas. The contractor shall publish an agenda for all meetings and conferences specified in 3.2.2 and 3.2.3. The contractor shall request from the Government any items or issues to be discussed or presented at the meetings, and shall include such items in the agenda. Agendas shall be submitted not less than five working days prior to any meeting. (A004, DI-ADMN-81249, Conference Agenda)

3.2.5 Meeting Minutes. The contractor shall provide a written record of the discussions, decisions and action items identified at each meeting. The contractor shall submit meeting minutes no later than 10 working days after the meeting. (A005, DI-ADMIN-81250A, Conference Minutes)

3.3 Systems Engineering.

3.3.1 Environment, Safety, and Occupational Health (ESOH).

3.3.1.1 Hazardous Materials. The contractor shall manage hazardous materials, including those embedded in the system or used during operation or maintenance, as an element of the Systems Engineering process. The system shall not generate or use Class I or Class II Ozone Depleting Substances (ODS) during operation, maintenance, or disposal. The use of hexavalent chromium is also prohibited. The contractor shall list any hazardous materials, as defined in AFI 32-7086, to be delivered under this contract, including locations, quantities, and special handling and disposal procedures.

3.3.2 Corrosion Control. The contractor shall establish, conduct, document, and maintain a corrosion prevention control program; it shall be documented in a corrosion prevention and control plan in accordance with 4.1 of MIL-STD-1568.

3.3.3 Risk Management. The contractor shall develop, implement, and conduct a risk management program; criteria can be found in the Risk Management Guide for DoD Acquisition.

Risk is defined as:

A measure of future uncertainties in achieving program performance goals within defined cost and schedule constraints. It has three components: a future root cause, a likelihood assessed at the present time of that future root cause occurring, and the consequence of that future occurrence.

A future root cause is defined as, “The reason, which, if eliminated or corrected, would prevent a potential consequence from occurring. It is the most basic reason for the presence of a risk.” A consequence is defined as, “The outcome of a future occurrence expressed qualitatively or quantitatively, being a loss, injury, disadvantage, or gain.” A related term is an issue, defined as, “A problem or consequence which has occurred due to the realization of a root cause. A current issue was likely a risk in the past that was ignored or not successfully mitigated.” The risk management process deals with identifying and mitigating risks so that they do not become issues.

The risk management process model includes the following activities, performed on a continuous basis:

a. Risk Identification,

b. Risk Analysis,

c. Risk Mitigation Planning,

d. Risk Mitigation Plan Implementation, and

e. Risk Tracking.

Risk identification, risk analysis, risk mitigation planning, risk mitigation plan implementation, and risk tracking shall be included as an attachment to the monthly status report (see 3.1.3).

3.4 Logistics.

3.4.1 Receipt of Condemned Pallets for Exchange Credit. The Government may return used pallets to the contractor for credit towards the purchase of a new pallet. The contractor shall receive the pallets to be exchanged for credit towards a new pallet. Custody of the material shall transfer from the USAF to the contractor upon receipt of the material by the contractor at the location specified by the contractor’s Integrated Master Plan.

3.4.1.1 Incoming Inspection. The contractor shall perform a visual incoming inspection on all used pallets provided by the Government for exchange credit. The contractor shall record the state of the pallets in two categories: ring only damage; and, more than ring only damage. The contractor shall maintain a running record of these findings (see 3.4.3, Inventory Report)..

3.4.1.2 Issuance of Credit. The contractor shall provide a credit to the USAF that shall be applied to the next order of new pallets. The credit shall be issued within 48 hours of condemned pallets receipt. The credit issued by the contractor at the time of condemned pallets receipt shall be equal to the current scrap value for 6061Aluminum (per pound), multiplied by a nominal aluminum weight factor of 285 pounds, multiplied by the number of pallets delivered by USAF. The scrap value Disputes in the quantities of the pallets delivered by USAF to the contractor shall be inspected and resolved by the DCMA representative. There shall not be a negative credit applied to USAF for the purchase of new pallets. Credits issued to USAF for the exchange of condemned pallets shall remain valid until applied to the next pallet purchase or until the duration of the contract expires.

3.4.1.3 Inventory Report. The contractor shall provide monthly inventory reports for all new pallets, and pallets returned as credit under the exchange/sale authority, and the total credit balance at the end of each month. The first report shall be submitted no later than 30 days after First Article Testing. The contractor shall submit subsequent reports no later than the 5th of each month or negotiated agreed upon date. The report shall be formatted and contain information in accordance with the table pre-approved by the Government (A006, DI-MGMT-80441C, Inventory Report).

3.5 Testing and Evaluation.

3.5.1 HCU-6A/E Air Cargo Pallet Test.

3.5.1.1 HCU-6A/E Air Cargo Pallet First Article Testing. The contractor shall provide 5ea first articles for first article testing. Pallet testing shall be completed at AFMC 802 MXSS/MXDTA test facility at Robins AFB. Delivery of production first articles shall be within 18 months of contract award. The contractor shall be responsible for all costs associated with the shipment of first articles. The contractor shall notify the Government of shipment 30 days prior to shipment.

3.5.2 Disposition. The HCU-6A/E Air Cargo Pallet shall be shipped to the locations specified in the contract.

3.5.3 Production Quality Conformance Procedure and Report. The contractor shall test each production item in accordance with MIL-DTL-27443 (section 4.4, Quality Conformance Inspection) utilizing a subset of the first article test procedures. The contractor shall provide a monthly lot sample totals test report of the inspected pallets (A007, DI-RELI-80322/T, Quality Conformance Inspection and Test). The contractor shall submit the report no later than the 5th of each month or negotiated agreed upon date. The report shall be formatted and contain information in accordance with the table pre-approved by the Government.

3.5.3.1 Inspection. The DCMA Quality Assurance Representative (QAR) shall conduct inspections in accordance with ANSI/ASQC Z1.4, Special Inspection Level S-2, single sampling plans for normal inspection. The Government may recheck any point of measurement at no additional cost to the contract in accordance with the Inspection of Services Clause, FAR 52.246- 4, Inspection of Services - Fixed-Price.

3.6 Configuration Management.

3.6.1 Configuration Requirements.

3.6.1.1 Baselines.

3.6.1.1.1 HCU-6A/E Cargo Pallet Baselines. The functional baseline is MIL-DTL-27443. The product baseline is defined in the TDP (drawing 201642455). HCU-6A/E Air Cargo pallets shall be made to the requirements of MIL-DTL-27433 and the Government TDP (drawing 201642455).

3.6.1.2 Production Release. Production release is acknowledgment by the procuring activity that the contractor has satisfied all requirements to proceed with delivery of hardware to be furnished under the contract. The contractor assumes all risks in initiating production before the HCU-6A/E Air Cargo Pallet test report has been delivered and approved by the procuring activity.

3.6.1.2.1 Initial Production Rate Requirements. Upon completion and acceptance of First Article testing, the contractor shall produce at a minimum rate of 833 pallets/month or 10,000 pallets for the first 12 months.

3.6.1.2.2 Full Production Rate Requirements. The contractor shall maintain a capacity for production of annual BEQ quantities in Part 1 Section B of the contract.

3.6.1.2.3 Surge Requirements. The contractor shall be able to attain capacity for a surge order quantity of up to 50,000 pallets per year, with the expected delivery of all units within 365 days from the date of order.

3.6.2 Engineering Change Proposals (ECPs). Notwithstanding any other provision in the contract, no contractor or subcontractor's change in design, fabrication, assembly, part, material, process, or source of supply shall be made to the product baseline unless such change is submitted in writing by ECP and approved by the procuring activity. Any request for change shall be accompanied by complete documentation supporting the need for the change. A system safety impact statement shall be provided as part of the submittal; it shall quantify and qualify the system safety risk identified and how it impacts the system safety risk already identified for the system. A Notice of Revision (NOR) shall be submitted with each ECP. (A008, DI-SESS-80639, Engineering Change Proposal (ECP); A009, DI-SESS-80642, Notice of Revision (NOR)).

3.6.3 Request for Variance (RFV). The contractor shall prepare an RFV whenever a departure from the contractually-specified base line is proposed for a specific number of units or for a specific time. (A010, DI-SESS-80640, Request for Variance (RFV)