17_30004_COLT_QASP.pdf

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

For

Common Organizational Level Tester (COLT)

Sustainment of Fielded Systems

Contract PR Number

FD2060-17-30004

2 May 2017

Prepared by:

COLT Integrated Product Team (IPT) (AFLCMC/WN-ATS)

ROBINS AIR FORCE BASE, GEORGIA 31098

PR: FD2060-17-30004 QASP REVISION: 1-1 November2017 Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 20 I 7). Other request for this document shall be referred to Automatic Test Systems Program Office.

I

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

1.0 Objective(s):

1.1 The Contractor’s shall provide Contractor’s Logistics Support (CLS) for the COLT Test System (CTS) to include:

1) Program Management

2) System Deployment and Maintenance

3) Configuration Management Plan Update

4) Software Maintenance and Update

5) Remaining Engineering Tasks

6) Depot Repair of COLT Tester System (CTS)

7) Travel

8) Baseline Change Request or Engineering Change Proposal (BCR or ECP)

Generation and Completion

9) Could Not Verify (CNV) Analysis

10) Modification (As Needed)

1.2 The COLT is a Lockheed Martin proprietary test set; it is a configurable multiple application based tester that integrates test industry architecture standards and commercial off-the-shelf (COTS) test instrumentation, with environmental packaging to meet military operational environmental requirements. It allows Air Force maintainers to perform maintenance tasks to verify the operational capability of aircraft stores management systems/subsystems and armament components prior to loading of weapons. Actions required by the Contractor’s shall be in accordance with (IAW) established times identified in the Performance Work Statement (PWS).

1.2 Result(s): This QASP has been developed to outline how the Multi-Functional Team (MFT) shall assess the Contractor’s performance and manage the success of the contract. This QASP provides for collection of data and review of quantitative and qualitative performance data. The goal of the MFT is to maintain operational COLT Test Units by providing serviceable spare assets and resolution of system issues in a timely manner to sustain the desired availability, reliability and maintainability of the fielded testers.

2.0 Assessment Management

2.1 Services Summary:

Services Summary Performance

Objective

PWS

Reference Performance Threshold Method of Surveillance

Reduction in Repair Turnaround Time (RTAT)

5.0-4.2 The Government’s performance threshold is 54 calendar days for CTU RTAT. This threshold shall be met on a rolling average per Period of Performance.

Periodic Inspection will be conducted by the Program Manager (COR) or Engineer (Alternate COR) and

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be weekly surveillance will be conducted by DCMA Representative (Primary COR). Both actions will be followed up with a quarterly PAR issued by the COR (PM). The CORs will monitor turn-around time using the weekly depot status report and monthly metrics report provided by the Contractor.

Quality System Requirements

5.0-4.6.2 No more than two Product Quality Deficiency Reports (PQDRs) submitted annually that is the fault of the Contractor as jointly agreed between LMRMS, the COLT Program Office, and DCMA. For CTUs and CAUs, a PQDR is identified as a unit that ships from the rotable pool and fails during its initial incoming test at a base.

Periodic Inspection and, at a minimum, quarterly surveillance will be conducted by the COR (DCMA Representative). The

COR (DCMA

Representative) will monitor DRs through the JDARS and report quarterly. A quarterly PAR, issued by the COR (PM), will follow-up this action.

CDRL Deliveries Through-out

PWS

All CDRLs shall be delivered accurately and within specified time limits unless delay is caused by the Government. If extension is required for delivery then written notice must be provided to the Government.

Periodic Inspection and, at a minimum, monthly surveillance, will be conducted by the COR (PM) and the Alternate COR (Engineer). The CORs will review CDRLs status.

Surveillance will be documented quarterly by the COR (PM) in the PAR.

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

Contractor Manpower Reporting

15.0 Within 30 calendar days of contract/order

award, the Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data.

The Contractor shall provide a count of contractor/subcontractor personnel performing services for each fiscal year and report all contractor/subcontractor labor hours required for performance of services for each fiscal year. All data shall be reported no later than October 31 of the following fiscal year.

Surveillance will be conducted by the COR (PM) monitoring eCMRA.

Surveillance will be documented annually by the COR (PM) in the applicable quarterly

PAR.

Adherence to Contractor QMS

5.0-4.6 100% compliance with the Contractor QMS is required.

Initial Inspection will be conducted by the COR (PM) reviewing the Contractor’s QMS to ensure that it is effective in bringing the desired results (performance is equal to or greater than the SS metrics).

Surveillance will be conducted by applicable COR(s) verifying quality of services are congruent with the QMS.

Surveillance will be documented quarterly by the COR (PM) in the PAR.

2.2 COR Online File Documentation:

2.2.1 The COR shall establish and maintain an online file containing training and surveillance documentation (COR Profile and COR Online File in the CORT Tool) IAW DFARS PGI 201.602-2(d)(vi); AFFARS MP5301.602-2(d)2.4; and the USD Memorandum, dated Mar 21 2011. The following documentation will be uploaded in the CORT Tool by the COR or PCO as applicable.

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

a. Contractual Documents

PWS, PWS revision(s) QASP, QASP revision(s) Applicable CDRL(s) DD Form 254

b. Training and Appointment

DAU CLC 222 Contracting Officers Representative (COR) Online Training

DAU CLM 003 Overview of Acquisition Ethics Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) Overview Lesson (formerly WAWF Overview Lesson)

DoD CTIP for Acquisition and Contracting Professionals QAPC-Led Training OGE 450 Welcome Page – Confidential Financial Disclosure Report Contract-Specific Training Designation of Contracting Officer’s Representative Revocation (Termination) of Designation of Contracting Officer’s Representative

c. Contractor’s Performance Data Applicable status report(s) DCMA report(s) iRAPT (formally WAWF) report(s) and/or other documentation demonstrating oversight of the Contractor’s payment

d. Surveillance and Inspection

PAR(s) CAR(s)

Annual COR Online File Inspection Checklist(s)

e. Contract Plans (basic or order, as applicable)

Contractor’s Safety and Health Plan

2.3 Plan for Corrective Action:

2.3.1 Unsatisfactory Contractor’s performance shall result in the COR issuing a negative PAR.

The COR shall prepare and forward the negative PAR to the PCO for submission to the Contractor’s. The PCO shall submit the negative PAR to the Contractor’s for corrective action.

In Section II of the negative PAR, the Contractor’s shall explain the discrepancy and identify the corrective action they shall take to resolve the discrepancy and prevent recurrence. The

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

Contractor’s shall sign and return the negative PAR to the PCO by the suspense date. The COR shall upload the negative PAR in the CORT Tool IAW DFARS PGI 201.602-2(d)(vi)(B).

2.3.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor’s non-compliance are issued without satisfactory resolution, the COR shall initiate the CAR process.

However, the MFT reserves the right to issue a CAR at any time based on the severity of the Contractor’s non-compliance. The COR shall prepare a CAR and forward it to the QAPC. The QAPC shall assign a control number and forward the CAR to the PCO and courtesy-copy the COR. The PCO shall set a suspense date and submit the CAR to the Contractor’s for corrective action. The Contractor’s shall sign and return the CAR, with corrective action plan, to the PCO for acceptance by the MFT by the suspense date. The corrective action shall be tracked and documented until the discrepancy is resolved. The COR shall notify the QAPC that the CAR has been closed. The COR shall upload the CAR in the CORT Tool IAW DFARS PGI 201.602- 2(d)(vi)(B). The CAR shall become part of the PCO contract file. If the CAR process fails to resolve the discrepancy, the PCO has the right to invoke remedies based on clause(s) included in the contract.

2.4 Acceptance of Services:

2.4.1 IAW the Federal Acquisition Regulation (FAR) and applicable supplements and with all applicable guidance and clauses listed in the contract, the Contractor’s shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT).

2.4.2 CDRL deliverables may be submitted using iRAPT or be submitted directly to the MFT member identified on the CDRL. The CDRL shall determine submittal requirements; however, separately priced data must be accepted in iRAPT in order for the Contractor’s to receive payment, and both separately priced and non-separately priced data must be accepted in iRAPT in order for the contract line item to be closed out.

2.4.3 Services will be accepted by the Program Manager.

3.0 General Responsibilities of Multi-Functional Team (MFT)

3.1 Fostering partnerships with industry to ensure cooperation and exchange of information occur.

Conducting market research to identify commercial products and services which already exist, product developments, technological advancements, suppliers’ capabilities, new vendors and commercial best practices. Providing findings to the MFT member responsible for preparing the market research report.

3.2 Identifying Government requirements. Ensuring the acquisition is linked to the United States Air Force (USAF) mission. Ensuring key stakeholders participate in developing, implementing and executing the acquisition strategy.

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

3.3 Planning, programming, and budgeting adequate funds to ensure the acquisition is executed within approved funding.

3.4 Ensuring the acquisition utilizes Performance-Based Service(s) Acquisition (PBSA) methods including establishment of performance thresholds, procedures to evaluate the Contractor’s performance and positive/negative incentives to encourage the highest quality of services.

3.5 For other than sole source acquisitions, developing, implementing and executing a source selection that provides a thorough assessment of the proposals of the offerors and the best value for the Government.

3.6 Preparing Annual Execution Review (AER) reports IAW AFI 63-138, paragraph 5.2.1.

Proactively reporting significant variances in quality of services, cost and/or schedule to the Government management throughout the contract/order Period of Performance (PoP).

3.7 Developing, implementing and managing milestones to ensure the Contractor’s is on schedule for meeting the Government requirements within the contract/order PoP. Developing, implementing, and executing the Contractor’s performance measurement and management IAW the Quality Assurance Surveillance Plan (QASP).

3.8 Conducting surveillance of the Contractor’s performance to ensure the Government requirements including quality of services, cost and schedule are met. Providing results of surveillance to the Contracting Officer’s Representative (COR) for input into the Performance Assessment Report (PAR) and to the MFT member updating the Contractor’s Performance Assessment Reporting System (CPARS).

3.9 Identifying opportunities to improve the Contractor’s performance throughout the life of the contract/order including benchmarking against industry. Promoting initiatives to improve the Contractor’s performance, assessing the risks associated with initiatives, using the QASP to implement initiatives, and monitoring the success of implementation.

3.10 Ensuring customer needs are met.

4.0 Specific Roles and Responsibilities of MFT Members:

4.1 Contracting Officer’s Representative (COR):

4.1.1 IAW Defense Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance, and Information (PGI) 201.602-2(d)(iv), Career Development, Contracting Authority, and Responsibilities / Contracting officers / Responsibilities: DoDI 5000.72, Enclosure 3 (Procedures), paragraph 1.d and Enclosure 4, paragraph 4.a; and the Under Secretary of Defense (USD) Memorandum, Deployment of the Department of Defense (DoD) Contracting Officer

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

Representative Tracking Tool (CORT Tool), dated Mar 21 2011, self-nominates in the CORT Tool.

4.1.2 Determines Quality Management System (QMS) requirements in collaboration with the MFT including the PCO. Aids PCO in assessing the Contractor-submitted Quality Control Plan (QCP) for congruence with predetermined QMS requirements. Ensures QMS will be effective in bringing about the desired results, i.e., Contractor performance which meets or exceeds contract/order requirements including Services Summary metrics. Confirms QMS includes an inspection and corrective action program which will proactively identify and resolve issues without having to be identified by the Government. Ensures Contractor compliance with the

QMS.

4.1.3 Registers for an Enterprise Contract Manpower Reporting Application (eCMRA) account after designation as a COR IAW AFFARS MP5301.602-2(d)1.4.8 and 2.8. No later than 60 calendar days after contract/order award, verifies the Contractor’s has established a record for the contract/order in eCMRA IAW the Contractor’s Manpower Reporting / Contractor’s Quick Reference Guide. Reviews and, if required, corrects the Contractor’s record (Order Data, Contact Data, Location Data, etc.) IAW the Contractor’s Manpower Reporting Application / Contracting Officer Representative & Contracting Officer Technical Representative User Guide. Enters the NDAA Elements, required by National Defense Authorization Act for Fiscal Year 2008, Section 807, and the Fund Cite Data IAW the Contractor’s Manpower Reporting Application / Contracting Officer Representative & Contracting Officer Technical Representative User Guide. Verifies the Contractor’s has reported all data for each fiscal year, including an annual count of Contractor’s/subContractor’s personnel performing services and the total of Contractor’s/subContractor’s labor hours, no later than October 31 of the following fiscal year IAW the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor’s Manpower Reporting Application, dated Nov 28 2012.

4.1.4 Works with MFT in conducting surveillance on the Contractor’s performance and evaluating the Contractor’s performance IAW DFARS PGI 201.602-2(d)(v). Reports unethical conduct and instances of fraud, waste and/or abuse to the Procuring Contracting Officer (PCO) IAW DoDI 5000.72, Enclosure 6 (Examples of COR Responsibilities and COR Certification Requirements), Table 4 (DoD Standard for Certification of CORs – Type C). Inspects and accepts/rejects deliverables during contract/order performance and at close-out to ensure contract/order terms and conditions are met IAW DoDI 5000.72, Enclosure 6, Table 4. Monitors the Contractor’s payment and verifies it is commensurate with the Contractor’s performance IAW DoDI 5000.72 Enclosure 6, Table 4.

4.1.5 Documents the Contractor’s performance via PARs, Corrective Action Reports (CAR), etc.

IAW DFARS PGI 201.602-2(d)(vi)(B). Issues PARs, at a minimum, quarterly and negative PARs or CARs as required. Provides reports (e.g., PARs, CARs, etc.) on the Contractor’s performance to the PCO IAW the Federal Acquisition Regulation (FAR) and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

4.1.6 Establishes and maintains an online file containing surveillance, training documentation, initial and refresher training certificates, contract specific training, PWS, QASP and Annual COR Online File Inspection Checklists IAW the Federal Acquisition Regulation (FAR) and applicable supplements and will be in compliance with all applicable guidance and clauses listed in the contract. Reviews the COR Profile and COR Online File, at a minimum, annually.

4.1.7 Monitors control and disposition of the Government property IAW DoDI 5000.72 Enclosure 6, Table 4.

4.2 Contracting Officer’s Representative (COR) Supervisor:

Upon notification of COR nomination in the CORT Tool, approves COR nomination in the CORT Tool IAW DFARS PGI 201.602-2(d)(iv); DoDI 5000.72, Enclosure 3, paragraph 2.d and Enclosure 4, paragraph 4.a; AFFARS MP5301.602-2(d)3.2, Designation, Assignment, and Responsibilities of a Contracting Officer’s Representative (COR) / COR Supervisor; and the USD Memorandum, dated Mar 21 2011. Inspects the COR Online File and the COR Profile in the CORT Tool, at a minimum annually, IAW DFARS PGI 201.602-2(d)(vii) and AFFARS MP5301.602-2(d) 1.4.5, 1.6 and 3.3. Reviews and certifies/signs the Annual COR Online File Inspection Checklist IAW DFARS PGI 201.602-2(d)(vii).

4.3 Quality Assurance Program Coordinator (QAPC): Supports the MFT in the development of the contract/order quality assurance requirements specifically ensuring the requirements are clearly stated and enforceable IAW AFFARS MP5346.103.1c.(2), Contracting Office Responsibilities / Roles and Responsibilities. Provides training to CORs and COR management [e.g., Functional Commander/Functional Director (FC/FD), COR supervisor, etc.] IAW AFFARS MP5301.602-2(d)3.1, Designation, Assignment, and Responsibilities of a Contracting Officer’s Representative (COR) / Quality Assurance Program Coordinator (QAPC). Provides functional, not technical, support for CORT Tool users including assistance with registration, role activation and CORT Tool training. Monitors records of COR and COR management training in the CORT Tool.

4.4 Procuring Contracting Officer (PCO):

4.4.1 Only individual authorized to enter into contracts for supplies and/or services by obligating the Government. Advises the MFT on QASP development including incentives and remedies tied to performance objectives and performance thresholds IAW AFFARS MP5346.103.1b.(1).

Develops and awards a contract/order based on MFT requirements and acquisition strategy.

4.4.2 Determines QMS requirements in collaboration with the MFT. Assesses the Contractor-submitted QCP for congruence with predetermined QMS requirements. Ensures QMS will be effective in bringing about the desired results, i.e., Contractor performance which meets or exceeds contract/order requirements including Services Summary metrics. Confirms QMS includes an inspection and corrective action program which will proactively identify and resolve

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be issues without having to be identified by the Government. Addresses Contractor non-compliance with the QMS.

4.4.3 Determines if a COR is required to conduct/document surveillance of the Contractor’s performance IAW DoDI 5000.72, Enclosure 3, paragraph 1.a and AFFARS MP5301.602-2(d)1.2, Designation, Assignment, and Responsibilities of a Contracting Officer’s Representative (COR) / Contracting Officer Roles and Responsibilities. Upon notification of COR Supervisor approval of COR nomination in the CORT Tool, approves COR nomination in the CORT Tool. Submits Designation of Contracting Officer’s Representative memorandum to the COR and the Contractor for signature thereby ensuring the Contractor is notified of the COR assigned to the contract/order and their areas of responsibility and limitation of authority IAW DFARS PGI 201.602-2(d)(v)(A);

DoDI 5000.72, Enclosure 3, paragraphs 1.c and 1.f and Enclosure 4, paragraph 2; AFFARS MP5301.602-2(d)1.4.8-9; and AFFARS MP5346.103.1b(2). The Designation memorandum shall require the COR to have access to eCMRA IAW AFFARS MP5301.602-2(d)1.4.8. Upon transfer/termination of the COR, issues a Revocation (Termination) of Designation of Contracting Officer’s Representative memorandum IAW DoDI 5000.72, Enclosure 3, paragraph 1.j, and Enclosure 4, paragraph 3; and AFFARS MP5301.602-2(d)1.10-13. Uploads Designation memorandum and, if applicable, Termination memorandum in the CORT Tool IAW DFARS PGI 201.602-2(d)(iv), (v)(C) and (vi)(A); DoDI 5000.72, Enclosure 3, paragraphs 1.g and 1.j, and Enclosure 4, paragraphs 2.b, 2.e and 3.c; AFFARS MP5301.602-2(d)1.4.8-9 and 1.12; and the USD Memorandum, dated Mar 21 2011. Provides Contract-Specific COR Training to the COR IAW DoDI 5000.72, Enclosure 3, paragraph 1.e, and Enclosure 5, paragraph 1.a(6); and AFFARS MP5301.602-2(d)1.4.3 and1.5.

4.4.4 Reviews COR reports (e.g., PARs, CARs, etc.) on the Contractor’s performance IAW DoDI 5000.72, Enclosure 3, paragraph 1.h and AFFARS MP5301.602-2(d)1.4.4. Inspects COR Online File and COR Profile in the CORT Tool, at a minimum annually, IAW DFARS PGI 201.602- 2(d)(vii); DoDI 5000.72, Enclosure 3, paragraph 1.h; and AFFARS MP5301.602-2(d)1.4.5 and

1.6. Reviews and signs the Annual COR Online File Inspection Checklist, provides to COR and COR Supervisor to make any corrective actions. Once the COR and COR Supervisor certify the file is compliant, the CO uploads checklist in the CORT Tool IAW DFARS PGI 201.602- 2(d)(vii), AFFARS MP5301.602-2(d)1.4.6 and the USD Memorandum, dated Mar 21 2011.

4.4.5 Responsible for administration of the contract/order except as delegated to the Administrative Contracting Officer (ACO). Monitors the Contractor’s performance to ensure compliance with contractual requirements. Takes action, if necessary, to enforce contractual requirements. Approves/Disapproves travel requests for Contractor’s personnel after coordination with the Program Manager.

4.5 Functional Commander/Functional Director (FC/FD):

4.5.1 The Functional Commander or civilian equivalent has determined these services are not mission-essential and shall not continue in the event of a crisis. Reference PWS paragraph 12.0, Continuation of Mission-Essential Services During a Crisis and QASP signature page.

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

4.6 Contractor’s:

4.6.1 Participates as a member of the MFT upon approval of Justification & Approval (J&A) or Sole Source Justification (SSJ) if the acquisition is sole source and upon contract/order award if it is competitive.

4.6.2 Responsible for ensuring personnel, information, system, property, facility and security requirements are met in accordance the DD Form 254, Department of Defense Contract Security Classification Specification and with the Government regulations including, but not limited to, Department of Defense (DoD) 5200.2-R, Personnel Security Program; DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM); DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, and DoD Operations Security (OPSEC) Program Manual.

4.6.3 Complies with contractual requirements including the PWS and CDRLs. Performs services required by the contract/order including the PWS and CDRLs. Provides the Government with contractual deliverables and other requested data by which the Contractor’s performance shall be evaluated.

4.6.4 Ensures the quality of services through a QMS. Submits a QCP addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur.

4.6.5 The Contractor’s shall comply with inspection of services IAW Federal Acquisition Regulation (FAR) and maintains an inspection process acceptable to the Government and records of inspections which shall be made available to the Government as long as the contract requires.

4.6.6 Signs and returns a PAR within five business days. Signs and returns a negative PAR with corrective action identified by the suspense date. Signs and returns a CAR with corrective action plan by the suspense date.

4.6.7 IAW the Contractor’s Manpower Reporting / Contractor’s Quick Reference Guide, establishes a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. IAW the Contractor’s Manpower Reporting / Contractor’s User Guide, enters Order Data, Contact Data and Location Data. IAW the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section 8108 [of Public Law 112-10 of the Department of Defense and Full- Year Continuing Appropriations Act, 2011], Contractor’s Inventory, dated Nov 13 2012 SAF/AQ memo 13 Nov 12, provides an annual count of Contractor’s personnel performing services if the DoD is the requiring activity, if the acquisition is using United States (U.S.) Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00]. IAW the Office of the Secretary of Defense (OSD) https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

Memorandum, Enterprise-wide Contractor’s Manpower Reporting Application, dated Nov 28 2012 OSD memo 28 Nov 12, reports all Contractor’s labor hours, including subContractor’s labor hours, required for performance of the services provided under the contract at the eCMRA site below.

http://www.ecmra.mil

4.7 Program Manager (PM): Responsible for overall program. Serves as MFT lead. Works with the MFT to identify the Government requirements and prepare Purchase Request (PR) package.

Prepares and submits Contractor’s Performance Assessment Reports (CPAR). Shall maintain oversight of the cost, schedule and performance of work under this contract. Shall provide guidance on shipping COLT assets.

4.8 Engineer: Works with MFT in conducting market research. Responsible for providing technical and engineering support to IPT members as required. Prepares market research report.

Prepares Air Force Materiel Command (AFMC) Form 807, Recommended Quality Assurance Provisions and Special Inspection Requirements. Prepares technical Department of Defense (DD) Form 1423-1(s), Contract Data Requirements List (CDRL). Works with MFT in developing other technical requirements for PR package. Requests, reviews and approves Engineering Change Proposal(s) (ECP). Shall review, develop, approve/non-approve technical requirements or work through an established process for the required coordination. Shall assist in surveillance of the Contractor’s.

4.9 Production Management Specialist (PMS) – Buyer: Provides Program Control Number (PCN) to IPT as needed. Is responsible for initiation, preparation, and coordination of funding documents (i.e. 206, 801, and 804) for organic repair activities. Provides repair-related support to IPT members to include, but are not limited to, file maintenance, budget preparation, program reviews.

Is responsible for initiation, preparation, and coordination of non-organic funding documents (i.e.

PR, MIPR, etc.) for repair requirements with IPT members. Ensures funding documents comply with applicable guidance and policy. Coordinates and informs IPT of any Contractor’s repair issues. Provide repair-related support to IPT members to includes, but are not limited to; file maintenance, budget preparation, program reviews.

4.10 Equipment Specialist (ES): Responsible for reporting all technical issues to the IPT. Primary point of contact for configuration control and configuration management. Responsible for technical documentation updates and accuracy and identifying such to the IPT. Examples include, but are not limited to, Time Compliance Technical Orders (TCTOs), Technical Orders (TOs), AFTO 22s, 202s and 252s, etc. Provides technical support to the IPT including but not limited to the following; file maintenance and requirements methodology, failure data analyses via maintenance data documentation, configuration management, provisioning, Deficiency Report resolution via Material Improvement Project (MIP), IDEA evaluation and implements enhancements or modifications. Shall provide technical support and assist in surveillance of the Contractor’s.

http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.ecmra.mil/

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

4.11 Data Management Officer (DMO): Assists in preparation of Data Item Description(s) (DID).

Validates DIDs. Assists in preparation of CDRL(s). Acts as Approving Official (AO) for CDRL(s). Schedules and co-chairs the Data Requirements Review Board (DRRB). Shall review the draft PR package and CDRL Data Call Worksheet and forward them to the external organizations as identified on the worksheet. The DMO shall invite the core MFT (PM, ES, EN, IMS, PMS, FM, PCO) and applicable organizations (TOM, QAPC, Provisioning, EDMO, Safety, Packaging/Transportation) to attend the Data Requirements Review Board (DRRB). Shall review the draft PR package and CDRL Data Call Worksheet and forward them to the external organizations as identified on the worksheet. The DMO shall invite the core MFT (PM, ES, EN, IMS, PMS, FM, PCO) and applicable organizations (TOM, QAPC, Provisioning, EDMO, Safety, Packaging/Transportation) to attend the Data Requirements Review Board (DRRB).

4.12 Defense Contract Management Agency (DCMA): Administers contract/order IAW FAR Part 42, Contract Administration and Audit Services. Accepts services in Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) [formerly Wide Area Workflow (WAWF)]. Conduct surveillance and documents the Contractor’s performance IAW the PWS and QASP. Develops, implements and executes performance measurement and management IAW the QASP. Records surveillance, discrepancies and remedial actions for this effort. Maintains QA assessment documentation in a surveillance folder.

5.0 Management Strategy

5.1 The MFT shall meet and record minutes , quarterly to review the Contractor’s performance.

5.2 The MFT shall evaluate the Contractor’s performance. The Contractor’s shall provide the Government with contractual deliverables and other requested data. The MFT shall collect and analyze the Contractor’s performance data.

5.3 The COR shall issue PARs, documenting both satisfactory and unsatisfactory Contractor’s performance, at a minimum, quarterly. The COR shall prepare and forward the PAR to the PCO for submission to the Contractor’s. The PCO shall submit the PAR to the Contractor’s. The Contractor’s shall sign and return the PAR to the PCO within five business days. The COR shall upload the PAR in the CORT Tool IAW DFARS PGI 201.602-2(d)(vi)(B). Unsatisfactory Contractor’s performance shall result in the COR issuing a negative PAR.

5.4 If repetitive negative PARs or a single negative PAR identifying critical Contractor’s non-compliance are issued without satisfactory resolution, the COR shall issue a CAR. However, the MFT reserves the right to issue a CAR at any time based on the severity of the Contractor’s non-compliance. If the CAR process fails to resolve the unsatisfactory Contractor’s performance, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract.

5.5 Incentives:

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

5.5.1 If the Contractor’s performance meets or exceeds contractual requirements, positive incentives may include, but are not limited to, decreased surveillance, favorable CPARs and exercising options.

5.5.2 If the Contractor’s performance does not meet contractual requirements, negative incentives may include, but are not limited to, increased surveillance, unfavorable CPARs, not exercising options and the Government remedies identified by clause(s) within the contract.

5.6 Annual COR Online File Inspection: The COR shall maintain the COR Online File in the CORT Tool IAW DFARS PGI 201.602-2(d)(vi); DoDI 5000.72, Enclosure 3, paragraph 3.d;

AFFARS MP5301.602-2(d)2.4; and the USD Memorandum, dated Mar 21 2011. The PCO shall complete and sign the Annual COR File Inspection Checklist in the anniversary month of the COR designation or when the PCO determines an inspection is due. IAW DFARS PGI 201.602- 2(d)(vii); DoDI 5000.72, Enclosure 3, paragraph 1.h and AFFARS MP5301.602-2(d)1.4.5 and 1.6.

The COR shall inspect and/or correct the file and sign the checklist IAW DoDI 5000.72, Enclosure 3, paragraph 2.h and AFFARS MP5301.602-2(d)1.4.5. The COR Supervisor shall inspect the file and sign the checklist IAW DFARS PGI 201.602-2(d)(vii) and AFFARS MP5301.602-2(d) 1.4.5 and 1.6. The PCO shall upload the checklist in the CORT Tool IAW DFARS PGI 201.602-2(d)(vii), AFFARS MP5301.602-2(d)1.4.6 and the USD Memorandum, dated Mar 21 2011.

5.7 Contractor’s Performance Assessment Reporting System (CPARS): IAW FAR Part 42, Contract Administration and Audit Services, the MFT shall evaluate the Contractor’s performance. The Program Manager shall, at a minimum, review the PARs and other information contained in the COR Online File to prepare and substantiate the CPAR. The following areas shall be rated on the CPAR as applicable: quality, schedule, cost control, management, small business management and regulatory compliance. CPARS shall be updated, at a minimum annually, documenting the Contractor’s performance for the contract/order IAW the Guidance for the Contractor’s Performance Assessment Reporting System (CPARS). Additional information about CPARS can be found in the User Manual for CPARS. More frequent updates may be made, as required, to document a significant improvement or decline in the level of the Contractor’s performance.

The Contractor’s shall have input into the CPAR prior to it being finalized. For each reporting period, the Government shall provide the Contractor’s a draft CPAR with no ratings, only justifications, to examine for seven calendar days. After MFT review of the Contractor’s response, the CPAR shall be coordinated through management up to the Division level. Once approved, the CPAR shall be sent to the Contractor’s via CPARS for the official 60 calendar day review. The Contractor’s shall have the option to concur or non-concur, with comments, via

CPARS

5.7.1 CPARS reporting shall be accomplished on the basic contract associated with Purchase Request number FD2060-17-30004.

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

6.0 Safety Requirements

The Contractor’s shall comply 100 percent of the time.

6.1 Contractor’s Compliance: The Contractor shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1926 for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the Contractor’s shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the OSHA (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1926.

<http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_lev el=0>, and any applicable local guidance. The Contractor’s shall maintain a safety and health program detailed in a written the Contractor’s Safety and Health Plan. The Safety and Health Plan shall be submitted electronically to the Government for review within 30 calendar days of contract award. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor’s is responsible for the safety and health of all sub-Contractor’s employees.

6.2 Mishap Notification

6.2.1 IAW AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor’s shall report mishaps involving damage or injury to USAF interests. IAW AFI 91-204, paragraph 1.3.1.1, damage or injury includes: damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by USAF operations.

6.2.2 No more than two Class C mishaps per contract year and Zero Class A or B mishaps shall be tolerated. The Contractor’s shall telephonically notify the COLT IPT within four (4) business hours and the AFLCMC Safety office within eight (8) hours of all mishaps. No more than one instance of late mishap notification per contract year is acceptable. The Contractor shall follow all other reporting requirements as identified on the DD1423. The Contractor’s shall notify the AFLCMC Safety office telephonically at (937) 904-3386 during duty hours and (937) 510-1184 after hours. The closest US Air Force Base must be notified as they shall be performing the initial investigation and secure the scene; i.e., MacDill AFB, FL, Safety Office (813) 828-3383. (CDRL A025)

6.2.3 Mishap notifications shall contain, at a minimum, the following information:

• Contract, Contract Number, Name and Title of Person(s) Reporting

• Date, time and exact location of accident or incident

• Brief narrative of accident or incident (Events leading to accident or incident)

• Cause of accident or incident, if known

• Estimated cost of accident or incident (material and labor to repair or replace)

• Nomenclature of equipment and personnel involved in accident tor incident

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor's only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

• Corrective actions (taken or proposed)

• Other pertinent information

6.3 Mishap Investigation: If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the Contractor’s shall immediately secure the mishap scene or damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the Government property or people are damaged or injured, then a mishap investigation is required and the Contractor’s and the subContractor’ss shall cooperate fully and assist the Government personnel until the investigation is completed. If neither the Government property nor people are involved, then the Contractor’s shall follow their internal procedures.

6.4 System Safety: The Contractor’s shall implement system safety programs to ensure that all system and operation hazards associated with any Class I ECP are identified and eliminated or mitigated. Prior to the fielding of any modification kits, the Contractor’s shall document the results of the system safety program in a Safety Assessment Report. If there is a safety investigation in the field, a safety report shall be provided by the Contractor’s. Guidelines for Hardware Hazards, Software Hazards, and Risk Mitigation can be found in MIL-STD-882E.

7.0 Trafficking in Persons

7.1 The MFT must inform the PCO if the Contractor’s/subContractor’s fails to comply with the requirements of FAR 52.222.50, Combating Trafficking in Persons. The PCO must convey the information to DoD Combat Trafficking in Persons (CTIP) Law Enforcement and Support / Office of the Under Secretary of Defense (OUSD) Personnel and Readiness (P&R) Defense Human Resources Activity (DHRA).

Digitally signed by FECHTER.GREGORY.A.1087438950 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, 438950

RODRIGUEZ.THOMAS.V.1

231046573 ou=USAF, cn=FECHTER.GREGORY.A.1087438950 Date: 2017.11.21 15:24:55 -05'00'

Digitally signed by RODRIGUEZ.THOMAS.V.1231046573 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=RODRIGUEZ.THOMAS.V.1231046573 Date: 2017.11.22 07:30:17 -05'00'

21 Nov 2017

22 Nov 17

Digitally signed by WILTON.BENJAMIN.W.1021276754 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, 1021276754 ou=USAF, cn=WILTON.BENJAMIN.W.1021276754 Date: 2017.11.27 10:26:40 -05'00' 27 Nov 2017

FECHTER.GREGORY.A.1087

WILTON.BENJAMIN.W.

By signing below, you are identifying these services as not mission-essential IAW DODI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor's Services.

Kelly Williams / FC/FD

AFLCMC/WNAA

472-2101

Date

Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD Contractor'ss only (Administrative or Operational Use) (22 May 2017). Other request for this document shall be

1021276754