SOW.pdf

DISTRIBUTION STATEMENT A. Approved for public release: Distribution is unlimited.

11 July 2014

Statement of Work (SOW) for

5120012842611QS 15 Ton Pneumatic Lifting Bags 5120012855785QS 26 Ton Pneumatic Lifting Bags

Prepared by

WR-ALC SUPPORT EQUIPMENT AND VEHICLE ENGINEERING DIVISION

235 BYRON STREET, STE 19A

ROBINS AFB GA 31098-1813

THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

TABLE OF CONTENTS

1. SCOPE

2. APPLICABLE DOCUMENTS

2.1 Government documents

2.1.1 Specifications, standards, and handbooks

2.1.2 Other Government documents, drawings, and publications

2.2 Non-Government publications

2.3 Order of precedence

3. REQUIREMENTS

3.1 Program management

3.1.1 Program manager

3.1.2 Plant access

3.1.3 Monthly status report

3.1.4 Integrated Master Schedule (IMS)

3.1.5 Integrated Master Plan (IMP)

3.2 Program reviews

3.2.1 Post-Award Conference (PAC)

3.2.2 Program Management Review support

3.2.3 Conference room

3.2.4 Meeting agendas

3.2.5 Meeting minutes

3.3 Testing and evaluation

3.3.1 First Article Test (FAT)

3.3.1.1 First Article Test procedures

3.3.1.2 First Article Testing

3.3.1.3 First Article Test report

3.3.1.4 Government Compatibility testing

3.3.2 Restoration

3.3.3 Disposition

3.3.4 Production Acceptance Testing and Reporting

3.3.4.1 Production Acceptance Test Plan

3.3.4.2 Production Acceptance Test Report

3.4 Configuration management

3.4.1 Product Baselines

3.4.2 Production release

3.4.3 Engineering Change Proposals (ECPs)

3.4.3.1 TDP

3.4.3.2 Qualification of new components

THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK

1. SCOPE

This document defines the tasks associated with the procurement of 15 and 26 Ton Pneumatic Lifting Bags as described by technical data packages 9314-010 and 9315-010 respectively and is to be used in conjunction with same.

2. APPLICABLE DOCUMENTS

The following documents are applicable to the SOW to the extent specified herein.

2.1 Government documents.

2.1.1 Specifications, standards, and handbooks. The following specifications, standards, and handbooks of the exact revision listed below form a part of this SOW to the extent specified herein.

DEPARTMENT OF DEFENSE STANDARDS

N/A

DEPARTMENT OF DEFENSE HANDBOOKS

N/A

2.1.2 Other Government documents, drawings, publications.

9314-010 Pneumatic Bag, Aircraft Lifting, 15 Ton

9315-010 Pneumatic Bag, Aircraft Lifting, 26 Ton

DEPARTMENT OF DEFENSE GUIDES

N/A

DEPARTMENT OF DEFENSE MANUALS

TM 86-01N Air Force Technical Manual Contract Requirements

DATA ITEM DESCRIPTIONS (DIDs)

DI-MGMT-81861 Integrated Master Schedule

DI-MGMT-80004A Integrated Master Plan

DI-MGMT-80227 Contractor's Progress, Status and Management Report

DI-NDTI-80603A Test Procedure DI-CMAN-80639C Engineering Change Proposal (ECP)

DI-CMAN-80642C Notice of Revision (NOR) DI-NDTI-80809B Test/Inspection Report

DI-ADMN-81249A Conference Agenda DI-ADMN-81250A Conference Minutes

(Unless otherwise indicated, copies of the above specifications, standards, and handbooks are available from the Standardization Document Order Desk, 700 Robbins Avenue, Building 4D, Philadelphia PA 19111-5094.)

2.2 Non-Government publications. The following documents of the exact revision listed below form a part of this document to the extent specified herein.

N/A

2.3 Order of precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1 Program management.

3.1.1 Program manager. The contractor shall identify to the Government and maintain a single point of contact (Program Manager) for all matters under this contract. The contractor shall also ensure that all program management personnel assigned to the program shall be available, as required, to meet program objectives.

3.1.2 Plant access. The contractor shall arrange for full access to applicable contractor facilities and offices by Government representatives conducting any business, making observations, or performing inspections required by public law or by this contract.

3.1.3 Monthly status report. The contractor shall prepare and submit a monthly status report for the pneumatic lifting bags project. The monthly status report shall cover the engineering and technical development of the system and subsystems as well as a projection of planned work for the remaining effort. Reports shall document tasks, issues, actions, deliverables, and expenditure status. Problem areas shall be identified with proposed solutions and outcomes. The current program integrated master schedule (IMS, see 3.1.4) shall be provided as attachments to the monthly status report. (DI-MGMT-80227, Contractor's Progress, Status and Management Report)

3.1.4 Integrated Master Schedule (IMS). The contractor shall develop, implement, and maintain the proposed IMS for this program. A baseline IMS shall be developed at the start of the program. A current IMS shall be developed and maintained throughout the program, using the original baseline schedule as an unchanging reference. The IMS shall be provided as an attachment to the monthly status report (see 3.1.3). (DI-MGMT-81650, Integrated Master schedule)

3.1.5 Integrated Master Plan (IMP). The contractor shall implement and maintain the proposed IMP for this program. (DI-MGMT-80004A, Management Plan)

3.2 Program reviews.

3.2.1 Post-Award Conference (PAC). If the Government determines that a PAC is necessary, the Government will convene the PAC at Robins AFB, within 30 days after contract award. The Procuring Contracting Officer (PCO) will coordinate the actual date, time, and location of the conference with the contractor.

3.2.2 Program Management Review support. The contractor shall participate in and support all reviews, audits, and meetings as requested by the PCO or the contractor. Program Management Reviews shall be conducted quarterly or as required at a mutually agreeable location or via teleconferences.

3.2.3 Conference room. The contractor shall provide a conference room suitable for meetings of up to 5 Government representatives, plus contractor personnel, in support of scheduled meetings at the contractor’s facility.

3.2.4 Meeting agendas. The contractor shall publish an agenda for all meetings and conferences.

The contractor shall request from the Government any items or issues to be discussed or presented at the meetings, and shall include such items in the agenda. Agendas shall be submitted not less than five working days prior to any meeting. (DI-ADMN-81249A, Conference Agenda)

3.2.5 Meeting minutes. The contractor shall provide a written record of the discussions, decisions and action items identified at each meeting. (DI-ADMN-81250A, Conference Minutes)

3.3 Testing and evaluation.

3.3.1 First Article test (FAT). In accordance with the contract the contractor shall build two First Articles of the 15 Ton Pneumatic Bags 9314-010 and two First Articles of the 26 Ton Pneumatic bags 9315-010. Requirements for testing these articles are provided by EO 2007C0002-R dated 01262007 against drawing 9314-010, for 15 Ton Pneumatic bags and by EO 2007C0001 dated 01262007 against drawing 9315-010 for 26 Ton Pneumatic bags. One set of the 15 and 26 Ton Pneumatic bags will be subjected to testing in accordance with 4.4 of above EO’s by the contractor. The second set of 15 and 26 Ton Pneumatic bags will be subjected to testing in accordance with 4.5 including both 4.5.1 and 4.5.2 of above EO’s. This second set of 15 and 26 Ton Pneumatic bags will also be subjected to testing by the Government, see 3.3.1.4.

3.3.1.1 First Article Test procedures. The contractor shall develop detailed First Article test procedures, which shall address all requirements identified in the drawing package and this SOW. The test procedures shall include data record sheets, charts, graphs, identification of test instruments by manufacturer, model number, and serial number. (DI-NDTI-80603A, Test Procedure)

3.3.1.2 First Article Testing. After Government approval of the First Article test procedures, the contractor shall schedule the testing to be conducted. If shipping is required to move the item(s) to and from a test site away from the contractor’s facility, the contractor shall be responsible for all costs associated with the shipment. The contractor shall notify the Government of the date, time, and location of First Article testing 30 days prior to the start of testing. Portions of the testing may be witnessed by one or more Government representatives.

3.3.1.3 First Article Test report. The contractor shall submit a First Article test report upon completion of the First Article test. Preliminary approval of the test report is required prior to execution of Government Compatibility Testing, see 3.3.1.4. (DI-NDTI-80809, Test/Inspection Report).

3.3.1.4 Government Compatibility testing. After completion of First Article testing and preliminary approval by the Government of the First Article Test Report, the First Articles designated for Government testing shall be shipped to Sheppard AFB, Witchita Falls, Texas. Air Force personnel shall conduct the compatibility testing over a two day period to validate interoperability with existing pneumatic lifting bags and associated equipment in an actual aircraft lift scenario. The contractor shall be present for the two days to observe the compatibility testing. The compatibility testing shall be completed and any valid issues identified must be addressed prior to final sign-off of the First Article Test Report. Final sign-off of the First Article Test Report following completion of Government Compatibility Testing shall constitute final Government approval of the First Article units. The contractor shall be responsible for all costs associated with shipping the First Articles to the compatibility test location. The contractor shall also be responsible for all costs associated with return shipping following completion of Government Compatibility Testing.

3.3.2 Restoration. Restoration of First Articles is not required.

3.3.3 Disposition. One First Article of each NSN will be destroyed during First Article Testing.

One First Article of each NSN shall be used for Government Compatibility testing and then retained at the contractor’s facility for the duration of the contract to serve as manufacturing standards. Disposition of First Articles shall be provided by the government at the close of the contract.

3.3.4 Production Acceptance Testing and Reporting.

3.3.4.1 Production Acceptance Test Plan. Minimum contractor testing required for ongoing production acceptance is provided in section 4.5 of EO 2007C0002-R dated 01262007 against drawing 9314-010, for 15 Ton Pneumatic bags and by EO 2007C0001 dated 01262007 against drawing 9315-010 for 26 Ton Pneumatic bags. The contractor shall develop and submit a Production Acceptance Test Plan for government approval. The test plan must be approved by the government prior to production start. (DI-NDTI-80603A).

3.3.4.2 Production Acceptance Test Report. The contractor shall develop a concise, single page, test report template (check list) whereby the results of each production acceptance test will be documented (see 3.3.4.1 above). The contractor shall submit the proposed test report template for Government approval. The test report must be approved by the government prior to production start. Contractor format is acceptable. For each production item, the test report shall accompany the item through production. The completed test report shall be certified (signed) by responsible contractor QA personnel. Signed copy of the acceptance test report shall be shipped with each production item. (DI-NDTI-80809B, Test/Inspection Report)

3.4 Configuration management.

3.4.1 Product Baselines. The technical data packages 9314-010 and 9315-010 define the product baselines for pneumatic lifting bags.

3.4.2 Production release. Production release is acknowledgment by the procuring activity that the contractor has satisfied all requirements to proceed with delivery of hardware to be furnished under the contract. The contractor assumes all risks in initiating production before the First Article test report has been delivered and final approval has been granted by the procuring activity.

3.4.3 Engineering Change Proposals (ECPs). Notwithstanding any other provision in the contract, no contractor or subcontractor's change in design, fabrication, assembly, part, material, process, or source of supply shall be made to the product baseline unless such change is submitted in writing by ECP and approved by the procuring activity. Any request for change shall be accompanied by complete documentation supporting the need for the change. A Notice of Revision (NOR) shall be submitted with each ECP. (DI-CMAN-80639C, Engineering Change Proposal (ECP), DI-CMAN-80642C, Notice of Revision (NOR)

3.4.3.1 TDP. The TDP (also known as the drawing package) forms a part of this SOW and constitutes the end item product drawings. The TDP is mandatory for use in design and building the pneumatic lifting bags and no deviation from the drawings is permissible without prior approval of the procuring activity. Where tolerances could cumulatively result in incorrect fits, the contractor shall provide tolerances within those prescribed on the drawings to ensure correct fit, assembly, and operation of the pneumatic lifting bags. If discrepancies with the TDP are noted during the manufacture of the pneumatic lifting bags the contractor shall notify the procuring activity of such discrepancies. Any data prepared by the contractor or obtained from a vendor to support fabrication and manufacture of the pneumatic lifting bags shall be made available, upon request, for inspection by the procuring activity. Any changes to the TDP shall be processed via approved ECP(s).

3.4.3.2 Qualification of new components. In the event that the contractor desires to qualify components which are form, fit, and functionally interchangeable as substitute components for those specified on the drawings, the First Article tests shall be conducted on the pneumatic lifting bags with the proposed components installed. Failure to meet any requirements specified herein during or as a result of the test shall be cause for rejection of the proposed changes. Successful performance of the First Article tests does not preclude performance of any other tests deemed necessary by the procuring activity to verify form, fit, and functional interchangeability of the substitute components.