PWS.pdf

PR: FD2060-20-00004 PWS

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall be referred to 411 SCMS/GULD, Robins AFB GA 31098-1670.

PERFORMANCE-BASED WORK STATEMENT (PWS)

For

Repair of the Communications Control Unit (CCU) applicable to the HH-60G Helicopter

Purchase Request: FD2060-20-00004

Date: April 30, 2019

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall be referred to 411 SCMS/GULD, Robins AFB GA 31098-1670.

1.0 Description of Services:

1.1 Objective(s): This Performance Work Statement (PWS) is for the depot level repair of the Communications Control Unit (CCU), NSN 5895-01-443- 2092, Part Number 499-4800-005 installed on the HH-60G helicopter. The extent of repair work required shall be determined by the initial inspection/ functional checkout and the disassembly/assembly required to return the CCU to a serviceable end item that shall efficiently serve its intended purpose. The CCU shall be repaired and returned to the Government in serviceable condition. Each asset shall comply with the quality levels of repair necessary and shall return repaired assets to the Government in serviceable condition on time. The contractor shall deliver quality data and documents free of technical errors in addition to providing timely and accurate reporting in CAVAF. Original design of the end item and parts thereof, or the design functional capabilities of the end items, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO).

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by having available assets to fully support the HH-60G helicopter combat search and rescue mission. The war fighter will benefit by having more aircraft available with a fully functional CCU to perform the combat search and rescue mission.

1.3 Background: This contract task is to obtain repair services for the CCU asset used on the HH-60G weapon system. HH-60G CCU is used in the Intercommunication System (ICS) on board the HH-60G Pave Hawk Combat Search and Rescue (CSAR) helicopter. The ICS provides communication among the stations of the helicopter as well as radio transmission and reception.

The CCU helps minimize the crew’s workload by providing a centralized control of the ICS to provide interior communication capability between crew members and with the troop commander’s position. It also allows the pilot and copilot to select and control associated radio equipment for voice transmission and reception. The basic CCU controls five radios and interphone communication onboard the HH-60G Pave Hawk CSAR helicopter. The Government has a need to repair this item in order to support the HH-60G program.

2.0 Services Summary

Performance Objective PWS Reference Performance Threshold

Deliver repaired assets on time.

4.1

There shall be no more than one late delivery per quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract.

Ensure prompt receipt of CDRL deliverables.

4.3.1

There shall be no more than one late submission of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall be referred to 411 SCMS/GULD, Robins AFB GA 31098-1670.

revised delivery date acceptable to the Government.

Provide timely and accurate reporting in CAVAF.

4.3.3 All CAVAF transactions shall be accomplished

daily or as transactions occur.

Comply with the quality levels of repair necessary to return assets to serviceable condition.

4.7.6 There shall be no more than one PQDR annually

during the period of performance of contract.

Adherence to Contractor Quality Management System (QMS )

5.7 Prior to contract/order award, the Contractor shall

submit a QMS, including a QCP, for acceptance by the Government MFT. 100% compliance with the QMS is required.

3.0 Government Property and Services

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes Communications Control Unit (CCU), NSN 5895-01-443- 2092, Part Number 499-4800-005.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry. Government property shall be listed as a GFP attachment and is created as a fillable document at http://dodprocurementtoolbox.com/.

3.4 Loss of Government Property:

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

http://dodprocurementtoolbox.com/

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall be referred to 411 SCMS/GULD, Robins AFB GA 31098-1670.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

3.4.3 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Repair Services: The contractor shall perform depot level repair services for the CCU, NSN 5895-01-443- 2092, Part Number 499-4800-005. There shall be no more than one late delivery per quarter. The Contractor shall notify the Government if delivery of any asset will not meet the scheduled delivery date specified in the contract. In the event there is a need for long-lead time parts, the contractor shall notify the Government PCO within 10 calendar days.

4.2 Period and Place of Performance:

4.2.1 Contract/Order Period of Performance: The period of performance for the contract is one year.

4.2.2 Place of Performance: These services will be performed at the contractor’s facility or at the subcontractor’s facility.

4.3 Contract Data Requirements List (CDRL):

4.3.1 The Contractor shall deliver all CDRLs with no more than one late submission of deliverables per contract year. The Contractor shall notify the Government if delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

The document contains the following CDRLs:

Document Identifier

DID Title PWS Reference(s)

A001 DI-PSSS-81995 Contract Depot Maintenance Production Report 4.3.2 A002 DI-MGMT-81634C Commercial Asset Visibility Air Force (CAV

AF)/Government Furnished Material Report) 4.3.3

A003 DI-MGMT-80441C Government Property Inventory Report 4.3.6 A004 DI-MGMT-82184 Quality Management System (QMS) 5.7

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall

4.3.2 Contract Depot Maintenance Production Report: The contractor shall submit the report on the 20th calendar day after the end of each reporting period IAW the Contract Data Requirements List (CDRL). Nil reports are not required. (CDRL A001, Data Item Description, DI-PSSS- 81995)

4.3.3 Commercial Asset Visibility Air Force (CAVAF): The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A002, Data Item Description, DI-MGMT- 81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:

406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required. (CDRL A002, DI-MGMT-81634C)

4.4 Counterfeit Parts Detection:The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4.5 Item Unique Identification (IUID) Requirements:

4.5.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.5.2 Reporting in IUID Registry

4.5.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.5.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.6 Government Property Inventory Report:

The contractor shall perform an annual 100% physical inventory of all received CCU), NSN 5895-01-443- 2092, Part Number 499-4800-005 for the contract. Once an annual physical inventory has been accomplished, the contractor shall provide their internal property management control records in accordance with FAR Part 52.245-1(f)(1)(iv), Physical Inventory.

Findings and corrective actions of contractor annual physical inventory results requires the PMS to review, analyze, and comparison to CAVAF system reported inventory and identify any mailto:406scms.cav.af.ar@robins.af.mil

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall be referred to 411 SCMS/GULD, Robins AFB GA 31098-1670.

variances. After CAVAF system research, with input from IMS/MM and the repair contractor, the PMS shall determine required CAVAF contractor reporting corrective actions on all identified variances. Upon defining required corrective actions, the PMS will engage the CO to provide government results and corrective reporting actions to the contractor and will direct those actions. These results shall be shared with respective DCMA representative for review and/or follow-up inspection.

NOTE: Contractor property records shall include all government provided material where process tracking is accomplished outside of the CAVAF system, thereby allowing the PMS to conduct a review and confirmation inventory tracking accuracy.

(CDRL A003, DI-MGMT-80441C)

4.7 Condemnation and Repair: The contractor shall be required to repair all end items unless the Procuring Contracting Officer (PCO) through the Administrative Contracting Officer (ACO) provides written direction. Requests for condemnation shall be submitted in writing through the ACO to the PCO within (10) ten calendar days following initial inspection/functional testing.

Condemnations shall not be requested due to unavailability of replacement parts.

Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage affecting more than 75% of material within the end item (i.e., crushed).

b. Burn damage affecting more than 80% of end item internal electrical components & connections.

c. Repair cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Repair/remanufacture (BERs) has been determined

e. Beyond Physical Repair due to obsolencence issues

Furthermore, the PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any testing performed on the end item shall also be submitted for review. The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions. The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. The contractor is authorized reclamation from condemned units. The contractor shall request authorization from the PCO prior to reclaiming any items from the condemned unit. The contractor shall report the use of reclaimed items to the PCO.

4.7.1 Teardown, Test, and Evaluation (TT&E): TT&E is performed by the contractor to determine the cause of failure prior to conducting actual repair of the item. When situations occur where an asset is provided to the contractor for repair, but the contractor cannot duplicate the fault, No Fault Found (NFF), the contractor shall notify the Procuring Contracting Officer (PCO) within five business days. The contractor shall charge the NFF or TT&E actions CLIN.

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall

4.7.2 Accessory and Component Reuse, Repair and Replacement: Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411 SCMS/GULA for disposition instructions. Missing Repairable Expendability, Reparability, Recoverability Code (ERRC) “T” subassemblies or ERRC Code “T” subassemblies that are generated as part of the Next Higher Assembly (NHA) and subsequently require condemnation, will be replaced by the government. The replacement item may be repairable or serviceable. The repair (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost IAW T.O. 00-25-234.

4.7.3. Cannibalization: Upon approval by the Government, the contractor is authorized to cannibalize Repair Shop Replaceable Unit (SRU) necessary to accomplish timely repair to meet production schedule and/or accomplish Repair of Mission Capable (MICAP) requirements. All cannibalized components will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.7.4. Facility Requirements: The contractor shall provide a repair facility. The facility shall serve as the depot to carry out the repair and will include contractor owned test equipment, fixtures, adapters and workbenches needed for repair of the assets.

4.7.5 Repairable Components: Repairable components will be repaired to Original Equipment Manufacturer (OEM) specifications.

4.7.6 Quality: The Contractor’s quality program shall be established and maintained IAW FAR 52.246-11 or equivalent. The Contractor’s quality program shall meet the requirements of ISO 9001:2008 or equivalent. When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program. The contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-54. There shall be no more than one (PQDR) annually during the performance of this contract repair effort.

4.7.7 DD Form 1574 Serviceable Tags: Contractor shall complete, DD Form 1574 Serviceable Tags IAW MIL-STD-129R. Insure DD Form 1574 Serviceable Tags are attached to the asset and also to the outside of the box it is packaged in.

4.8 Packaging: The Contractor shall package and mark material in accordance with the contract (basic and/or order, as applicable) in accordance with the attached Air Force Materiel Command (AFMC) Form 158, Packaging Requirements. The Contractor shall package and mark material in

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall be referred to 411 SCMS/GULD, Robins AFB GA 31098-1670.

accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.8.1 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.8.2 In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Security Requirements: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met.

5.2.1 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with Department of Defense Directive (DoDD) 5205.02E and Department of Defense (DoD) Manual 5205.02-M to protect United States (U.S.) Government interests.

5.2.2 Classified Information and Controlled Unclassified Information (CUI): Actual knowledge and/or generation of classified information and/or CUI are not expected to be necessary for performance of the contract/order. However, Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations.

5.2.3 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or CUI and classified items or permitted to work on classified projects and/or programs without appropriate security clearance and a need-to-know.

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall be referred to 411 SCMS/GULD, Robins AFB GA 31098-1670.

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.3 Environmental Management System (EMS)

Services will be performed at the Contractor’s facility, therefore, the EMS requirements do not apply to this effort, but this statement does not exempt the Contractor from any other Federal, State or local statute or requirement.

5.3.1 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.4 Safety Requirements:

5.4.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.4.2 Mishap Notification/Investigation: In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps including damage to DoD property;

occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within eight business hours. The Contractor shall cooperate with USAF safety investigations.

5.4.3 Damage to Government Property: The contractor shall notify the Contracting Officer (CO), within eight business hours of any damage to government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall

5.5 Inspection of Services:

In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.6 Invoicing/Payment and Receipt/Acceptance:

The Contractor shall submit/process payment requests and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) / Wide Area Workflow (WAWF).

5.7 Quality Management System (QMS):

The Contractor shall ensure the quality of services through a quality and/or inspection system.

Prior to contract/order award, the Contractor shall submit a QMS for acceptance by the Government MFT including a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The QCP shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL A004, DI-MGMT-82184)

5.8 Trafficking In Persons:

The Contractor shall comply with the requirements of FAR 52.222.50, Combating Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons.

http://www.state.gov/j/tip

6.0 Appendix: References

Name of Publication Sections that Apply

Date of Publication Title of Publication

AFI 91-204

Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

12 February Corrective actions applied on 10 April 2014

Safety Investigations and Reports

MIL-STD-129R Entire 19 Sep 07;

Chg 4 Military Marking for Shipment and Storage

MIL-STD-1686C Entire 25 Oct 95 Electrostatic Discharge Control Program for Protection of Electrical & Electronics Parts, Assemblies and Equipment (Excluding http://www.state.gov/j/tip

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall

Electrically Initiated Explosive Devices) Metric used simultaneously

MIL-HDBK-263B Entire 31 Jul 94

ESD Handbook for Protection of Electrical / Electronic Parts, Assemblies & Equipment (excluding electrically Initiated Explosives Devices) Metric MIL-STD-1686C and MIL- HDBK-263B Used simultaneously

MIL-STD-2073-1E Entire 07 JAN 11 Standard Practice for Military Packaging

OSHA Public Law 91-596 Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of 1970

FAR 52.245-1 Entire Aug 2010 Government Property FAR 52.246-11 Entire Feb 1999 Higher-Level Contract Quality Requirement

T.O. 00-25-234 Entire Aug 1998;

Chg 39, 21 Jul 11

General Shop Practice Requirement for the Repair Maintenance and Test of Electrical Equipment (PWS paragraph 4.1.5)

T.O. 00-35D-54 Entire Document 1 May 07

USAF Deficiency Reporting, Investigation, and Resolution (PWS paragraph 4.1.8)

ISO 9001:2008 Entire 1 DEC 08 Quality Management Systems Requirements