PWS14JUL10.pdf

FD2060-10-24005 411 SCMS/GULD/HH-60G/10-001 Page 0

HEADQUARTERS

WARNER ROBINS AIR LOGISTICS CENTER

ROBINS AIR FORCE BASE, GEORGIA 31098-1670

AF CONTRACT NUMBER BASIC DATE: 14 Jul 2010

PURCHASE REQUEST: FD2060-10-24005

PERFORMANCE BASED WORK STATEMENT (PWS)

TYPE WORK: This effort is for the repair of the Hoist, Control Box Unit applicable to the HH-60G Helicopters.

CONTENTS

SECTION TITLE PAGE

SECTION 1.0 DESCRIPTION OF SERVICES 1

SECTION 2.0 SERVICES SUMMARY 1

SECTION 3.0 GOVERNMENT FURNISHED PROPERTY & SERVICES 1

SECTION 4.0 GENERAL INFORMATION 1

SECTION 5.0 APPENDICES 6

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 14 Apr 10). Other requests for this document shall be referred to 411 SCMS/GULD, Robins AFB, GA 31098-1670

FD2060-10-24005 411 SCMS/GULD/HH-60G/10-001 1

1.0 DESCRIPTION OF SERVICES.

This performance based work statement (PWS) is for major and minor repair and overhaul of the Breeze-Eastern Hoist, NSN 1680-01-399-1284GC, P/N BL27100-185 and for major and minor repair of the Breeze-Eastern Hoist Control Box, NSN 1680-01-411-0562GC, P/N EC10000-70.

The extent of repair required to ensure a serviceable end item shall be determined by the inspection, test, bench check, and required disassembly, and shall conform to the hoist Original Equipment Manufacturer (OEM) data and specifications. Overhaul shall be a pre-determined induction inspection, part replacement, inspection and test of a Best Estimated Quantity (BEQ) number of hoists with the highest Time Since New (TSN) or Time Between Overhaul (TBO) selected and designated by the Government by serial number. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO). The rescue hoist is a safety critical personnel recovery device that is currently repaired as it breaks down. There are a limited number of hoists that are available to provide the one per helicopter requirement to support Operation Iraqi Freedom and Operation Enduring Freedom war-fighter efforts. The outcome of this repair contract is to improve operational safety, availability, reliability, and Logistics Response Time (LTR).

2.0 SERVICE SUMMARY (SS).

SDS

Performance

Objective

PWS

Para.

Performance Threshold

1. Delivery Schedule 4.1.1

Ship the repaired/overhauled assets IAW delivery schedule in basic contract – repair 45 calendar days turn around. The delivery schedule for the overhaul will be 45 calendar days turn around.

2. Quality 4.1.2

Repaired/overhauled assets shall pass quality testing prior to shipping. If a failure results the contractor shall notify the government of the delay the same day and successfully repair and ship the asset within five calendar days. If more than one unit fails per delivery order a PAR will be written addressing scheduled delays caused by rework. All failures must be reported with identification including serial number to the

QAP.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

Contractor shall furnish all material, support equipment, tools, test equipment, and services.

4.0 GENERAL INFORMATION.

4.1 General Work Requirements. The contractor is required to perform major and minor repair of the Rescue Hoist and Control Box as well as overhaul on the Rescue Hoist for the HH-60G helicopter. It will be necessary to return the items to a serviceable condition to serve their intended purpose. The information contained in this section is not intended to be all-inclusive nor to detract from procedures outlined in the hoist OEM data and specifications.

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The Contractor’s workmanship shall use the OEM data and specifications as guides, and shall be the Contractor’s current best practices.

4.1.1 The Contractor shall disassemble each item to the extent necessary to accomplish internal cleaning, inspection, test, repair or replacement of parts in accordance with (IAW) the OEM’s documentation for repair and overhaul as required by this performance based work specification.

Contractor will repair and ship assets IAW the delivery schedule in basic contract – 45 calendar days turn around. The delivery schedule for the overhaul will be a 45 calendar days turn around.

Hoists received without the additional character “S” at the end of the serial number shall be considered a Major Repair to include the motor shaft replacement. All shipping instructions need to report serial numbers with a S.

4.1.2 Minor Repair (applies to hoist): The restoration or replacement of parts or components of an item as necessitated by wear and tear, damage, or failure of parts, in order to maintain the specific item in serviceable condition. Units sent in for repair and no fault is found during physical Evaluation and Test, Breeze-Eastern will perform a final Acceptance Test Procedure, without replacing any material and charge a Test and Evaluation fee to be negotiated. If a failure results the contractor shall notify the government of the delay the same day and successfully repair and ship the asset within five calendar days.

4.1.2.1 Minor Repair (applies to hoist control box): The restoration or replacement of parts or components of an item, excluding repair/replacement of the analog printed circuit board (PCB) and/or the digital PCB and/or the Edgelite Panel, in order to maintain the specific item in serviceable condition. When units are sent in for repair and no fault is found during physical Evaluation and Test, Breeze-Eastern will perform a final Acceptance Test Procedure, without replacing any material and charge a Test and Evaluation fee.

4.1.2.2 Major Repair (applies to hoist): The repair or replacement of major parts such as the heat exchanger, motor, servo valve, mid-section, drum, etc., or replacement of missing parts that cannot be recovered with a replacement value.

4.1.2.3 Major Repair (applies to hoist): Items received without the additional character “S” on the end of the serial number shall require replacement of the motor shaft with a new motor shaft regardless of condition. Items received with an “S” on the end of the serial number, indicating the motor shaft has been replaced previously, may be repaired using a shaft that has passed inspection by vendor Magnetic Particle Inspection (MPI) Non-Destructive Inspection (NDI) method.

4.1.2.4 Major Repair (applies to hoist control box): The repair or replacement of the analog PCB and/or the digital PCB and/or the Edgelite Panel.

4.1.2.5 Overhaul (applies to hoist): Restore the hoist to a zero time/zero cycle condition based on two thousand (2000) cycles TSO or ten (10) years TSN and oil exchange every five (5) years.

4.1.2.6 Production Problems. The contractor shall forward any production problems (including delays in delivery) through the ACO to the PCO, who will contact 411 SCMS/GULD.

Notification to the Government must be made within one work day of an asset not meeting defined delivery schedule.

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4.2 Data. The below listed reporting requirements shall be in accordance with DD Form 1423-

1. Every attempt shall be made to provide electronic or digital deliveries. Data Item Descriptions (DIDs) may be obtained from http://assist.daps.dla.mil/quicksearch/.

4.2.1 Maintenance Forms – Maintain AFTO Form 349, “Maintenance Data Collection Record” as tailored to the acceptable contractor format. Applicable during the time the equipment is at the Contractor’s facility. (CDRL A002, DI-MISC-81371/T).

4.2. 2 CAVAF Reporting: The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, contact 406 SCMS/GUMA, Donna Allred, Robins AFB GA 31098, Phone 478-327-6602 or Doug Branham, Phone 478-327-6603 for additional information. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

4.2.3 Depot Maintenance Production Report requires the contractor to submit monthly production status reports IAW (CDRL, A003, DI-ALSS-80728A/T) for the duration of each delivery order. The contractor shall ensure the delivery schedule is met for all requirements.

After receipt of order and assets, contractor shall repair and ship assets to the government within 45 calendar days 30 calendar days for overhaul

4.2.4 Significant Historical Data: The AFTO Form 95 is required to provide serialized tracking of end items and components repaired during overhaul/repair. The information is entered into a database to monitor reliability and the life span of time change items. Significant maintenance actions during overhaul/repair shall be entered on AFTO Form 95 and 781E or contractor generated facsimile, in accordance with Chapter 10 in Technical Order 00-20-1. For Overhaul – Contractor shall supply AFTO Form 95 with every asset being returned to the government, and update Data Plate with Time Since New (TSN) and Time Since Overhaul (TSO) data. (CDRL, A006, DI-MGMT-81564)

4.2.5 Material Inspection and Receiving Report: For all end items repaired or overhauled and shipped under this contract, copies of DD Form 250 shall be made available via the Wide Area Workflow (WAWF) and copies furnished to, the Quality Assurance Personnel, 411

SCMS/GULD.

4.3 Government/Industry Data Exchange Program (GIDEP):

4.3.1 The contractor shall develop, implement and participate in GIDEP Government/Industry Exchange Program Contractor Participation Requirements. The contractor shall be required to submit all appropriate data to GIDEP as it is generated IAW the CDRL of this contract. Part, component, material, equipment, manufacturing process deficiencies (actual or potential) shall be reported into GIDEP. The contractor shall maintain a record of the status and disposition of all Alert/Safe Alert Reports. (CDRL A004, DI-QCIC-80125B)

4.3.2 The contractor shall screen each Alert/Safe Alert received from GIDEP to determine if the device or process, for which the Alert is issued, is used in the manufacture of the unit and take

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appropriate action. Upon determination that an Alert/Safe Alert has implication to end items being repaired, a response shall be submitted informing the specific organization IAW the CDRL. Subcontractors to the prime shall be notified of reports associated with the device, components, or processes supplied by the subcontractor to the prime (CDRL A005, DI-QCIC- 80126B)

4.4 Technical Data. The troubleshooting, removal, disassembly, inspection, repair, overhaul, adjustment, test, assembly, reinstallation of equipment, operational check, and system functional check shall conform to the OEM’s documentation for repair and overhaul.

4.5 Security: Unclassified.

4.6 Quality. The Contractor's quality program shall be established and maintained IAW FAR 52.246-11. The Contractor's quality program shall meet the requirements of ISO 9001:2000 or AS9100, and is to be approved by the cognizant Government representative. Corrective action to prevent repeat discrepancies shall be an integral part of the Contractor's quality program at no additional cost to the Government. When requested, the Contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDRs) and exhibits for defects reported on items repaired or overhauled under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations and in the Air Force G021 system.

4.7 Condemnation and Repair. The Contractor shall be required to repair all end items unless written direction is provided by the PCO through the ACO. Requests for condemnation shall be submitted in writing through the ACO to the PCO. Condemnation shall not be requested due to unavailability of replacement parts. Condemnation may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 90 percent of the material within the end item.

b. Burn damage that affects greater than 80 percent of the internal electrical components and connections of the end item.

c. Repair cost greater than 75 percent of the cost for a new end item.

4.8 Accessory and Component Reuse, Repair and Replacement. Expense parts of an end item determined unserviceable or missing shall be replaced with equivalent serviceable parts at no additional cost. Material/parts used for replacement shall be selected IAW the applicable OEM illustrated parts breakdown, and only those part numbers identified therein shall be used. Items received without the additional character “S” on the end of the serial number shall require replacement of the motor shaft with a new motor shaft regardless of condition (ref para 4.10.2 for reuse of motor shafts). Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO to 411 SCMS/GULD for disposition instructions. Missing repairable Expendability, Reparability, Recoverability Code (ERRC) T subassemblies, or ERRC T subassemblies that are generated as part of the next higher assembly (NHA) and subsequently require condemnation, will be replaced by the Government. The replacement item may be repairable or serviceable.

The repair (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost.

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4.8.1 The Contractor is authorized to cannibalize repairable Line Replacement Units (LRU) and Shop Replaceable Unit (SRU) necessary to accomplish timely repair to meet the production schedule. All cannibalized components will be returned to a pre-cannibalized condition. Motor shafts that have passed inspection by vendor Magnetic Particle Inspection (MPI) Non- Destructive Inspection (NDI) method may be reused on items that have the additional character “S” on the end of the item serial number.

4.8.2 The contractor is authorized reclamation from condemned units.

4.9 The Contractor shall use Fast Transportation to ship all serviceable end items IAW AFMC 5352.247-9019,

4.9.1 Shipping Containers. When shipping containers are received that meet the requirements of the AFMC Form 158, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored, and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.10 Receipt of Equipment at Facility.

4.10.1 Handling. Equipment shall be handled and stored in such a manner as to prevent damage and theft. Handling of equipment shall be accomplished in accordance with manufacturer’s procedures.

4.10.2 Pre-Induction Inspection. The Contractor shall conduct a pre-induction inspection to verify reported deficiencies, identify estimated repair time and anticipated materials required for repair. During the pre-induction inspection, the Contractor shall perform a visual inspection of each item to ensure proper identification and identify any missing components and subassemblies. The Contractor shall maintain inspection records documenting part number, serial number, the condition of the item as received, including identification of missing components or component data-plate, and subassemblies. Items received without the additional character “S” on the end of the serial number shall require replacement of the motor shaft with a new motor shaft regardless of condition. Items received with an “S” on the end of the serial number, indicating the motor shaft has been replaced previously, may be repaired using a shaft that has passed inspection by vendor Magnetic Particle Inspection (MPI) Non-Destructive Inspection (NDI) method. Items received which are misidentified, misdirected or have Air Force recoverable modules/subassemblies missing shall be reported through the ACO to the PCO, who will contact 411 SCMS/GULD.

4.10.3 Preservation. Upon receipt of equipment, the contractor shall provide adequate preservation necessary to protect the equipment while in storage prior to being placed in work.

Any oil, grease, lubricants, and any special preservatives required to protect the equipment shall meet the OEM’s documentation for repair and overhaul.

4.11 Specific Work Requirements.

4.11.1 Cleaning of the unit shall be accomplished to remove all foreign matter such as dust, dirt, grease, loose solder and corrosion in accordance with the OEM’s documentation for repair and overhaul.

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4.11.2 The Contractor shall visually inspect the various disassembled components, subassemblies, modules, and chassis of the end item for defects such as loose wires and components, broken or missing parts, burned resistors and wiring, foreign matter, and corrosion.

The extent of repair authorized required ensuring a serviceable end item shall be determined during the inspection, test, and required disassembly.

4.11.3 During inspection the presence of corrosion on components or unit chassis shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found on a component, disassembly shall be made only to the extent necessary to remove corrosion or replace parts. Corrosion removal and treatment of affected areas shall be accomplished using approved methods and materials IAW the OEM’s documentation for repair and overhaul.

4.11.4 Testing and Finishing. The Contractor shall replace damaged, illegible, or missing instructions or data plates. All painted portions of the end item shall be inspected to determine if repaint is required. Loose and scaled paint shall be removed. All bare metal surfaces shall receive corrosion treatment IAW the OEM’s documentation for repair and overhaul prior to application of primer and paint. Severely marred surfaces shall be repainted. Application of primer and paint shall be IAW the OEM’s documentation for repair and overhaul. A tag shall be affixed to each repaired end item with the contractor’s identification. This identification shall include the Contractor’s name, the Air Force contract number, date of repair and type of repair.

Items that have had the motor shaft replaced shall have an additional character “S” on end the serial number. Upon completion of final tests and Government inspection and acceptance, the Contractor shall seal all ports, vents and openings with plugs, caps, and plates; or enclose the end item in a sealed plastic bag, as applicable, IAW the OEM’s documentation for repair and overhaul to prevent the entry of foreign matter and prevent damage during handling and shipment.

4.12 Mission Criticality.

Performance of Service During Crisis. The Functional Director has determined that this requirement is not Mission Essential in accordance with (DoDI) 1100.22, Continuation of Essential DoD Contractor Services During Crises.

4.13 Inspection Of Services

Based on the Inspection of Services Clause of the contract, the Government reserves the right to inspect contractor performance so long as it does not cause undue delay in delivery of services and to invoke remedies for correction action when deemed necessary; AFI 63-124.

V. APPENDICES.

APPENDIX A: DEFINITIONS

A1 Terms Explained. For the purpose of this work specification, the following definitions apply.

A1.1 Administrative Contracting Officer (ACO). The individual responsible for the overall administration of the contract.

A1.2 Bench Check. Visual inspection and functional check using shop facilities, equipment, procedures, and test parameters as set forth in applicable technical publications to determine the exact condition of the unit under test.

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A1.3 Calibration. A comparison between two instruments, one of which is a standard of known accuracy, to detect and correlate or adjust any variation in the accuracy of the instruments being compared.

A1.4 Component. A separate identifiable part of an end item which performs a function within the system or subsystem and is necessary for the proper operation of that end item.

A1.5 Data. All management, engineering, and logistics information, reports and documentation which are required.

A1.6 Depot Level Repair or Maintenance Facility. An industrial type facility established to perform necessary overhaul functions or modifications and maintenance in support of field and using organizations. This includes commercial contractors who are engaged in performing depot level work on weapon systems or equipment under a contract issued and managed by Air Force Materiel Command (AFMC).

A1.7 Disassembly. Teardown of the item or parts sufficient to permit the type and amount of inspection and work required.

A1.8 End Item. For the purpose of this work specification, end items are recoverable articles of equipment listed as a line item in the contract.

A1.9 Fast Transportation. End items shall be shipped, at no additional cost to the government, by the fastest traceable means to destinations specified by 411 SCMS/GULD.

A1.10 Inspect or Check. An examination of an item to determine identity, condition and proper installation.

A1.11 Line Replaceable Unit (LRU). An item that is normally removed and replaced as a single unit to correct a deficiency or malfunction on the aircraft weapon system.

A1.12 Operational Check. A functional test of an accessory, component, or system accomplished in its installed environment to ensure proper installation and operation.

A1.13 Overhaul. Restore the hoist to a zero time/zero cycle condition based on two thousand (2000) cycles TSO or ten (10) years TSN and oil exchange every five (5) years.

A1.14 Parts. Essential elements, components, or subassemblies of an item.

A1.15 Procuring Contracting Officer (PCO). The individual authorized to enter into contracts for supplies and services on behalf of the government and who is responsible for the overall acquisition process.

A1.16 Repair. The restoration or replacement of parts or components of an item as necessitated by wear and tear, or damage or failure of part, in order to maintain the specific item in serviceable condition.

A1.17 Repairable. An unserviceable item that can be repaired and restored to a serviceable condition.

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A1.18 Serviceable. An item capable of meeting the requirements and performing the function for which designed or modified, and meeting all test requirements established by the work specification.

A1.19 Shop Replaceable Unit (SRU). A component of a LRU that has a distinctive stock number or part number for which like spares are locally authorized and maintained to permit repair of the LRU.

A1.20 Technical Data. The instructions for removal, disassembly, inspection, repair, adjustment, test, assembly and reinstallation of components and equipment.

APPENDIX B: Regulations and Instructions

Name of Publication Sections that Apply

Date of Publication and Changes

Title of Publication

Federal Acquisition Regulation

(FAR) 52.246-11

Air Force Material Command Acquisition Regulations

(AFMC) 5352.247-9019

Department of Defense (DoD) Instructions DoDI 3020.37

MIL-STD-2073-1D

MIL-STD-129P

w/Chg 4

MIL-STD-130N

Technical Order (T.O.) 00-20-1

Work Instructions-Acceptance Test Procedure (ATP)

BL-27100-185

Entire

Paragraph 6.1

Apr 1984

Apr 2001

26 Jan 96

10 May 02

19 Sep 07

17 Dec 07

1 Sep 06

09 Nov 05

Higher Level Contract Quality Requirement

Fast Transportation

Continuation of Essential DoD Contractor Services During Crises

Standard Practice for Military Packaging

Military Marking for Shipment and Storage

Individual Markings for U.S.

Military Property

Arrowspace Equipment Maintenance Inspection, documentation, policies, and procedures.

Hoist Rescue Unit

AFI 63-124 Entire 1 Aug 05 Performance-Based Services Acquisition (PBSA)