PWS.pdf

PR: FD2060-20-00017 PWS REVISION: 0

Distribution Statement: C

Performance Work Statement for

AN/ALQ-155 Flow Protect Valve Repair

Purchase Request: FD2060-20-00017

Date: 29 March 2019

Distribution Statement C: Distribution authorized to the U.S. Government Agencies and their contractors: Administration & Operational use (29 March 2019). Other requests for this document shall be referred to the responsible program manager, USAF AFMC 408 SCMS/GULB, 235 Byron St. Ste. 19- A, Robins AFB, GA 31098. Questions concerning technical content should be directed to the Procuring Contracting Officer (PCO), USAF AFMC AFSC/PZABB for routing to USAF AFMC 408 SCMS/GUEA. Questions concerning non-technical content should be directed to PCO for routing to

USAF AFMC 408 SCMS/GULB.

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., S3c. 2751 et seq.) or the Export Administration Act 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violators of these export laws are subject to severe criminal penalties.

HANDLING AND DESTRUCTION NOTICE - Comply with distribution statement and destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

1.0 Description of Services

1.1 Objective: This Performance Based Work Statement describes the services that will be required to perform requirements of depot level maintenance for the AN/ALQ-155 Flow Protect Valve, National Stock Number (NSN) 4810-01-335-3160EW, part number 029-001716-001.

These services include repairing and returning units to the Air Force to meet user demands and performance requirements. The objective of this effort is to award a follow-on contract which results in the timely delivery of serviceable items, the delivery of quality products, prompt data deliverables, as well as relaying notification of production problems affecting deliveries and potential delivery schedule slippages. The Contractor shall provide timely responses to Mission Capable (MICAP) and Surge requirements, as well as timely and accurate reporting in the Commercial Asset Visibility Air Force (CAVAF) system. This document defines the necessary repair and testing to ensure that each end item is in serviceable condition prior to return to Government supply and that the end item efficiently serves its intended purpose. The primary objective of this effort is the repair of critical assets that will maintain the war readiness of the AN/ALQ-155 weapon system.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by ensuring that the AN/ALQ-155 system maintains a mission capable status allowing for increased availability and flexibility. Ultimately, the purpose of this effort is to provide a continued flow of serviceable assets to the warfighter.

1.3 Background: The AN/ALQ-155 Electronic Warfare System is on the Air Force Global Strike Command (AFGSC) B-52H platform. The AN/ALQ-155 system is a computerized Power Management System (PMS) on the B-52H Stratofortress used to control multiple jamming transmitters and receivers. The AN/ALQ-155 provides electronic countermeasures (ECM) against fire control radar systems and associated missiles. Northrop Grumman's AN/ALQ-155 jammer power management system gives 360° coverage in D, E, F, G, and H radar bands. The system is currently installed on all 76 aircraft in the B-52H fleet and has an expected retirement date of 2060.

2.0 Services Summary

Performance Objective PWS Reference Performance Threshold Quality Management System (QMS) shall be established and maintained for repair

4.7, 4.9, 4.10, 5.8 Repaired assets shall pass DCMA inspection with no more than one failure per contract year.

At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly. There shall be no more than two PQDRs and/or QDRs per contract year. 100% compliance with the QMS is required.

3.0 Government Property: Government property will be provided.

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes material that is accounted for under contract FA8522-15-D-0023. This property will be used on a non-interfering basis on this resultant contract. The Government will also provide unserviceable units as listed in the Scheduled Government Furnished Property (SGFP) Attachment.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry. Government property shall be listed as a GFP attachment and created as a fillable document at http://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise state in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

http://dodprocurementtoolbox.com/

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend through a five year period with a 6 month services option per 52.217-8, Option to Extend Services.

4.1.2 Place of Performance: These services will be performed at the Contractor’s facility.

Performance at any other location requires written authorization from the Responsible Engineering Authority (REA) and the Government Program Manager (PM) via the Procuring Contracting Officer (PCO).

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-MGMT-81838 Commercial Asset Visibility Air Force (CAVAF) CFM End Item Reporting

4.2.1

A002 DI-MGMT-81803 IUID Marking Plan 4.2.2.2

A003 DI-MGMT-

81804A IUID Verification Report 4.2.2.3

A004 DI-SESS-80639D Engineering Change Proposal 4.2.3 4.7

A005 DI-MISC-81832 Counterfeit Prevention Plan 4.2.4 A006 DI-MGMT-80441C Government Property Inventory Report

(annual) 4.2.5

A007 DI-PSSS-81995 Contract Depot Maintenance Production Report

4.2.6

A008 DI-MGMT-81941 Obsolescence Alert Notice 4.12.2

4.2.1 Commercial Asset Visibility-Air Force (CAVAF): The Contractor shall report production in the CAVAF system. The Contractor shall provide data on the actions conducted for each unit and shall report daily or as actions occur. The Contractor shall provide monthly and annual reports as specified in the CAVAF CDRL. If CAVAF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@us.af.mil. [CDRL A001, DI-MGMT-81838, Commercial Asset Visibility Air Force (CAVAF) CFM End Item Reporting]

4.2.2 Item Unique Identification (IUID)

4.2.2.1 IUID Requirements: Item Identification and Valuation, unique item identification is a method of marking items with unique item identifiers which have machine-readable data elements. Unique item identification is required for all items to be delivered to the DoD that meet the criteria established in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. All assets subject to marking must be recorded in the DoD IUID Registry.

4.2.2.2 IUID Marking Plan: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130N, DoD Standard Practice/ Identification Marking of US Military Property. The plan must be approved by the system engineer prior to mailto:406scms.cav.af.ar@us.af.mil implementation. This applies only to items that are not already properly marked. [CDRL A002, DI-MGMT-81803, IUID Marking Plan]

4.2.2.3 IUID Marking Activity and Verification Report: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. [CDRL A003, DI-MGMT 81804A, IUID Marking Activity and Verification Report]

4.2.2.4 Reporting in IUID Registry

4.2.2.4.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.2.2.4.2 The Government or Contractor/Subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign Government, sold – historic, sold – Non-Government, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.2.3 Engineering Change Proposal: In the event of an obsolescence issue or other technical problem requiring a change to the technical data package, the Contractor shall submit an Engineering Change Proposal. All Class 2 ECPs shall require class concurrence from the Government prior to execution. Class 1 ECPs will be incorporated using a modification contract action. [CDRL A004, DI-SESS-80639D, Engineering Change Proposal.]

Nonstandard parts as defined by non Mil Standard or noncommercial equivalent that are used as part of an Engineering Change Proposal must be approved by the System Engineer.

4.2.4 Counterfeit Prevention Plan: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory. The system shall incorporate process/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. [CDRL A005, DI-MISC-81832, Counterfeit Prevention Plan]

4.2.5 Government Property Inventory Report: The Contractor shall perform an annual 100% physical inventory. The annual period of performance for the Contractor to accomplish the required action shall be one year starting from the date of award. All results, findings and corrective actions of any annual physical inventories shall be provided to the Government seven calendar days after the one year mark. [CDRL A006, DI-MGMT-80441C, Government Property Inventory Report]

4.2.6 Contract Depot Maintenance Production Report: This is a two-part report which provides the Government with monthly maintenance of transit, induction, condemnation and production figures; status and accountability of assets at a contractors facility, performance to schedule, and the summary of unresolved problems at the end of the report period. The PMS shall compare report data to CAVAF reporting actions to identify variances and will communicate to the Contractor of any corrective actions. The Contractor must reconcile these issues within 24 hrs.

of notification. This report shall be provided five calendar days after the end of each month.

[CDRL A007, DI-PSSS-81995, Contract Depot Maintenance Production Report]

4.2.7 Quality of CDRL Deliverable: There shall be no more than one rejection of any single deliverable. There shall be no more than two total rejection(s) of deliverables per contract year.

The Government will reject a deliverable if any technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS, or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten business days of notification of Government rejection.

4.2.8 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted IAW CDRL requirements. There shall be no more than one late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair

4.3.1 The contractor shall perform all actions necessary to return a reparable item to a serviceable but not like new condition. Repaired end items shall be labeled in accordance with the applicable Contractor drawing. End items should not be refinished to a like new condition merely for appearance. The extent of work required to assure a serviceable end item shall efficiently serve its intended purpose shall be determined by visual inspection, electrical testing and disassembly as necessary. Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts. The material or parts used shall be entirely suitable for repair of the Flow Protect Valve. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by 408 SCMS/GUEA Engineering or AFLCMC/WNYEBA AN/ALQ-155 System Engineering.

4.3.2 Delivery Schedule: The Contractor shall repair items in accordance with the negotiated quantity and maintain repairs of 3-4 units per month to decrease backorders. Turnaround time and delivery schedules shall be negotiated prior to contract award or at the delivery/task order level. Routine delivery schedule shall be maintained with no more than one late item per month.

Contractor is authorized to exceed the delivery rate, or to complete performance of this contract prior to the time set forth in the Schedule provided, however, that nothing contained herein shall obligate the Government to perform any of its obligations to the Contractor at an earlier date than set forth in the contract in order to assist the Contractor to make deliveries on an accelerated basis. If the delivery schedule changes based on material availability, the Contractor must notify the Production Management Specialist (PMS) within seven calendar days and propose a new schedule that the Government approves. The late asset shall be delivered by the revised delivery date acceptable to the Government.

4.3.2 Delivery Schedule: Repaired assets shall pass DCMA inspection with no more than one failure per contract year. At a minimum, 95% of repaired assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly. There shall be no more than two PQDRs and/or QDRs per contract year. 100% compliance with the QMS is required.

4.3.3 Surge and MICAP Repairs: The Contractor shall provide timely responses to 100% of the Surge and MICAP requirements. The Contractor will notify the Production Management Specialist (PMS) within three business days of notification of Surge and MICAP requirements with a proposed delivery schedule.

4.3.4 Surge and MICAP Delivery Schedule: The delivery schedule shall be provided via email and shall include constraints (such as carcass availability and funding) and any negative impact to the delivery schedule. Delivery schedule for Surge and MICAP repairs shall be met in accordance with the negotiated contract schedule; while the turnaround time is subject to material availability, satisfaction of all Surge and MICAP requirements shall be 15 calendar days. Performance thresholds are to provide timely response 100% of the time and to meet the proposed schedule for Surge and MICAP requirements 100% on time.

4.4 Amended Shipping Instructions (ASI): ASI may be provided by the 408 SCMS/GULB office to have units shipped directly to military bases within the United States to expedite delivery.

End items shall be shipped per the fastest traceable means available to destinations specified by the Government.

4.5 Condemnation: Items received by the Contractor that are deemed to be Beyond Economical Repair (BER) due to gross negligence on the part of the Government or acts of God, will be brought to the attention of the AFSC/PZABB PCO with a copy to the Defense Contract Management Agency (DCMA) Administrative Contracting Officer (ACO), for resolution. The Government IPT will have final approval for all condemnations of items. The Government retains the right to examine any condemned items and test results for any items after the Contractor submits a condemnation request. The Contractor shall notify the PCO and the 408 SCMS Program Manager via email if an item is awaiting examination for an excessive amount of time. All items condemned that contain precious metals and/or all precious metals bearing scrap shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center 74 N. Washington, Battle Creek, MI 49017-3084 for disposition instructions unless other specific instructions are furnished by the PCO. Items condemned under provisions of this contract will be replaced by the Government with replacement assets for repair at no additional cost to the Government. BER scenarios considered under this contract are below:

4.5.1 Physical Damage: Physical damage destroys 75% of the physical and electrical integrity of the unit (e.g. crushed, dropped, etc.).

4.5.2 Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

4.5.3 Other Specified Damage: Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

4.5.4 Undefined Damage: Any item not meeting the above descriptions are required to be repaired or submitted to the PCO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

4.6 Cannibalization: Exchange of parts or components between assemblies and/or subassemblies is authorized to aid in the repair of assets submitted for repair under this contract.

Parts, components, or subassemblies used to aid in the repair of other units shall be replaced as they become available. Cannibalization of parts shall not be accepted as a cause for condemnation.

4.7 Acceptance Testing: Acceptance testing shall be performed on 100% of deliverable items in accordance with the Government approved Contractor’s established Acceptance Test Procedure (ATP). Any item that fails final ATP must be repaired and pass final ATP within 14 calendar days of the turnaround time. Contractor shall maintain completed test data sheets for five years minimum from date of testing. [CDRL A004, DI-SESS-80639D, Engineering Change Proposal.]

4.8 Calibration: Calibration standards for test equipment must be traceable to the National Institute of Standards and Technology in accordance with ANSI/NCSL Z540.3. All test and measurement equipment shall be verified to have a current calibration prior to use, at such intervals and in the manner described under Contractor’s established calibration procedures.

4.9 DCMA Inspection: All repaired assets shall pass DCMA inspection with no more than one failure per contract year. At a minimum, 95% of repaired assets shall pass initial inspection.

Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly.

4.10 Product Quality Deficiency Report (PQDR) Process: The Government will use the PQDR process to return an item that was manufactured, repaired, or modified by the Contractor for which a quality problem is suspected. There shall be no more than two PQDRs and/or QDRs per contract year. In the event that the Government determines the issuance of a PQDR is required:

• The Government will notify the cognizant DCMA Representative of the pending PQDR.

This notification will include, but is not limited to: National Stock Number (NSN), Contractor Part Number, Serial Number, date of discrepancy, reason for discrepancy, and any other pertinent information related to the issuance of the PQDR.

• DCMA will notify the appropriate Contractor quality representative of the pending

PQDR and provide all information received.

• The Government will ship the item to the Contractor facility as soon as possible after

Contractor notification.

• The Contractor shall perform all evaluations, tests, and analysis required to: confirm/non-confirm the stated discrepancy and actual failure mode; ascertain the applicable root cause and corrective action.

• DCMA will submit the final report to the appropriate Government organization.

• The Contractor shall request disposition from Government if Contractor is not at fault. If at fault, the Contractor shall repair the item to a serviceable condition at no extra charge to the Government.

The Contractor shall report PQDR investigation findings. The Government will use the reports for entry into the Joint Discrepancy Reporting System (JDRS). There shall be no more than one PQDR per twelve month period determined the fault of the Contractor.

4.11 Configuration Management

4.11.1 The Government will maintain configuration management control of the end items associated with this contract. The Contractor shall work closely with the Government to ensure the integrity and compatibility of the system, subsystem, assembly, and subassembly for each end item, as applicable. Neither design nor functional capabilities will be changed, modified, or altered except when an Engineering Change Proposal (ECP) is submitted and approved in accordance with Electronic Industries Alliance (EIA) 649 (National Consensus Standard for Configuration Management). Major changes (Class I) will be submitted to the customer for approval. Minor changes will be submitted to the local DCMA for Class concurrence only. The Contractor shall submit to the Government a courtesy copy of any change notice, document change notice, engineering change order, engineering change notice, or specification change notice that would affect the configuration of the item. Changes to the configuration shall be made only when approved by the Government.

4.11.2 Configuration Control: The Contractor shall not incorporate any engineering changes to the end item that will affect form, fit, or function of the end item or any updates to associated documents prior to obtaining approval from the 408 SCMS/GUEA Engineering or AFLCMC/WNYEBA ALQ-155 System Engineering Office through the Procuring Contracting Officer (PCO). Any changes made without written approval from WR-ALC shall require removal at Contractor’s expense.

4.12 Obsolete Parts and Diminishing Manufacturing Sources and Material Shortages

4.12.1 The Contractor is responsible for managing obsolescence over the entire period of the contract to ensure compliance with all performance and contract requirements. The Contractor shall develop a plan for managing the loss, or impending loss, of manufacturers or suppliers of components, assemblies, or materials used in the system that prevents impact to contract performance and prevents additional costs from being incurred by the Government due to obsolescence. Changes considered necessary by the Contractor to ensure the continued manufacture and/or repair of the end item shall be made in accordance with the configuration management requirements of this PWS.

4.12.2 When the Contractor identifies an impending component obsolescence issue, or receives an unanticipated DMS discontinuance notice from a supplier, fulfillment of orders will continue until the stock of the obsolete component is exhausted. The Contractor will notify the Government of the DMS issue and will provide the Government Contracting Officer a resolution plan for approval via email.

If the DMS or obsolescence resolution impacts delivery performance or cost material, the material lay-in will be updated and the item delivery performance will be suspended. A mutually agreed upon ramp-up period will be under taken to allow for material lay-in delivery to once again meet the required performance delivery of this PWS. [CDRL A008, DI-MGMT-81941, Obsolescence Alert Notice]

4.13 Packaging, Handling, Receiving, Transportation, and Storage

4.13.1 Packaging and Marking: The Contractor shall package and mark Government Property in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129R, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1E, Standard Practice for Military Packaging. The Contractor shall ensure that classified material is packaged, marked and shipped in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall package and mark Government property in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety, and environmental concerns.

4.1213.2 Preservation and Protection: The Contractor shall package and mark material for movement, shipment, receipt, and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD- 1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.13.3 Shipping Containers: In accordance with MIL-STD-2073-1E, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.13.4 Receiving and Handling: End items inducted for repair shall be handled in accordance with industry best accepted practices for receiving Government Equipment. The end items shall be handled and stored in such a manner as to prevent damage and theft. The Contractor shall secure and process end items returned for repair in accordance with the contract security requirements. Contractor shall annotate the applicable receiving document (DD1348 and DD1149) with National Stock Number, Part Number, and Serial Number. The DD Form 250, Material Inspection and Receiving Report shall include National Stock Number, Part Number, and Serial Number. The Contractor shall provide early identification and reporting of Government repairables, which are misidentified, misdirected, or are missing recoverable modules/subassemblies to the PCO for disposition instructions.

4.13.5 Transportation: The Contractor shall provide for shipping of serviceable end items to all CONUS activities using the fastest means of transportation commensurate with the Government’s expressed need and the agreed upon schedule. The Government will provide the Contractor the Transportation Accounting Code (TAC) along with shipping instructions.

4.13.6 Notification of Shipment of Items: All shipments shall be promptly reported to the Government Inventory Management Specialist via email. This notification shall be in Contractor format and include the part number (P/N), National Stock Number (NSN), requisition number, date of shipment, Shipment Tracking Number, commercial bill of lading, and carrier. The format will be the same for all requisitions.

4.13.7 Misdirected Shipments: Upon receipt of units for repair that are identified as items not covered by the Contract, the Contractor will request disposition instructions from the PCO.

Contractor should provide protection for transportation of the equipment and ship it to the address provided by the PCO at the Government’s expense. The PCO will provide disposition instructions within five business days of request or the Contractor will return the units to the appropriate Government Inventory Control Point (ICP). The Government will provide the Contractor the TAC Code at the time of disposition request.

4.14 Holidays and Facility Closings: Contractor/Subcontractor personnel shall observe holidays and facility closings as authorized for Government personnel. Contractor/Subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

4.15 Travel: Travel requests for Contractor/Subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of fourteen calendar days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Governement Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure Contractor/Subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations and clauses listed in the contract, including DoD 5200.2-R, Personnel Security Program; DoDD 5205.02E, DoD Operations Security (OPSEC) Program;

DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and AFI 31-101, Integrated Defense.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22- M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.4 Security Clearance: The Contractor shall ensure applicable Contractor personnel have security clearances at the Secret level for proper accomplishment of contract/order requirements.

The security clearance shall be obtained in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified information and/or Controlled Unclassified Information (CUI).

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation, including potential or actual unauthorized disclosure or compromise of classified and/or controlled unclassified information.

5.2.6 Access to Government System(s): The Government will provide Contractor/Subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor/Subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure Contractor/Subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of Contractor/Subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2.7. Access to Government Facility or Military Installation: The Contractor shall ensure Contractor/Subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure DCMA, the Safety Office and the PCO are notified of mishaps. The Contractor shall contact DCMA by telephone within eight business hours. The Contractor shall cooperate with Government safety investigations.

5.5.3 Safety and Health Plan/Program: The Contractor shall submit a Safety and Health Plan to the MFT or as indicated by CDRL instructions. The Contractor shall establish and maintain a safety program in accordance with the contract/order, applicable Government regulations and the Safety and Health Plan.

5.5.4 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

5.6 Inspection of Services Clause: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) / Wide Area Workflow (WAWF).

http://www.epa.gov/cpg/products.htm http://www.biopreferred.gov/ http://www.osha.gov/dcsp/vpp/index.html

5.8 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall maintain a QMS including a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

5.9 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Plan for Corrective Action

6.1 Unsatisfactory Contractor performance will result in the issuance of a negative Performance Assessment Report (PAR). The program office will set a suspense date and forward the PAR to the Procuring Contracting Officer (PCO) for submission to the Contractor.

The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance.

The PCO will set a suspense date and submit the CAR to the Contractor for corrective action.

The Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the Multi-functional team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT.

The CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4) Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires thecontractor be the proactive party on quality issues. The goal is to obtain performance http://www.state.gov/j/tip reflective of continuous improvement with no reliance on DCMA’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

7.2 Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires in accordance with the Inspection of Supply/Services clause(s) identified in the contract/order.

7.3 Responsible for ensuring personnel, information, system, property, facility and, if applicable, international security requirements are met in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, and applicable Government regulations.

7.4 Signs and returns a positive PAR within five business days. Signs and returns a negative PAR with corrective action identified by the suspense date. Signs and returns a CAR with a corrective action plan by the suspense date.

8.0 Contractor Performance Assessment Reporting System (CPARS): The total estimated value of the contract does not exceed $1,000,000.00; therefore, CPARS reporting is not required.

8.1 The MFT will evaluate Contractor performance. The program office will, at a minimum, review the PARs and other relevant information to prepare and substantiate the CPAR.

CPARS will be updated, at a minimum annually, documenting Contractor performance for the contract/order. More frequent updates may be made, as required, to document a significant improvement or decline in the level of Contractor performance.

8.2 The Contractor shall have input into the CPAR prior to it being finalized. For each reporting period, the Program Manager will provide the Contractor a draft CPAR with no ratings, only justifications, to examine for seven calendar days. After MFT review of the Contractor’s response, the CPAR will be coordinated through management up to the Division level. Once approved, the CPAR will be sent to the Contractor via CPARS for the official 60 calendar day review. The Contractor shall have the option to concur or non-concur, with comments, via CPARS.

8.3 In evaluating the quality of contractor’s performance, the following performance ratings are used in documenting past performance. The areas rated may include: Quality of Service, Business Relations, Management, Cost Control (if applicable), and Schedule.

9.0 Appendices

Appendix B, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual (NISPOM).

February 28, 2006 Change 1 - March 28, 2013

Entire

DoDD 4715.1E Environment, Safety, and Occupational Health (ESOH)

March 19, 2005 Entire

DoD 5205.02E DoD Operations Security (OPSEC) Program June 20, 2012 Entire DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008 Entire

Public Law 91- 596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970 December 29, 1970 as amended through January 1, 2004

Entire

AS5553A Fraudulent /Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition

Revision A 2013-01-21

Entire

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil

Sections applicable to contract and PWS

TT-P-l757B Primer Coating, Zinc Chromate, Low Moisture Sensitivity

15 MAY 97 Entire

Performance Rating

Criteria

Exceptional Performance meets contractual requirements and exceeds many to the government’s benefits. The contractual performance of the element or sub-element being assessed was accomplished with no problems and contractor actions were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the government benefits. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The contractual performance contains some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear marginally effective or were not fully implemented.

Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

http://farsite.hill.af.mil/