PWS_18_R_0006.pdf

PR: FD2060-16-00761 PWS REVISION: REV 1

Distribution Statement:

Performance-Based Work Statement for

ALR-56M Power Supplies

6130-01-408-3805EW

6130-01-407-5312EW

6130-01-591-9810EW

6130-01-362-0928EW

FD2060-16-00761

May 15, 2018

Date: QAPC signs QASP

Distribution Statement C : Distribution authorized to the U.S Government Agencies and their Contractors only. Other requests shall be referred to AFSC/PKABB, 236 Byron St STE 19A, Robins AFB GA 31098-1670. Questions concerning technical content should be directed to 408 SCMS/GULB, 460 Richard Ray Blvd, STE 200, Robins AFB GA 31098-1813.

Warning – This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751 et seq.) or the Export Administration Act of 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violators of these export laws are subject to severe criminal penalties.

Handling And Destruction Notice – Comply with distribution statement and destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

1.0 Description of Services: This Performance-Based Work Statement (PWS) establishes the procedures that will be utilized to have the ALR-56M Power Supplies (NSNs: 6130-01-408- 3805EW, 6130-01-407-5312EW, 6130-01-591-9810EW, and 6130-01-362-0928EW) repaired and returned to the Air Force to meet user demands, and have NSN 6130-01-591-9810 repaired and returned to the proper FMS customer. It defines workflow, repair turnaround times, quality control, configuration control, and data item submittals. The objective of this effort is to award a contract which results in the Contractor providing accurate and timely repair of quality products, timely and accurate data deliverables, as well as notification pertaining to any production problems, and delivery schedule problems. Ultimately, the purpose of the effort under this PWS is to provide a continued flow of serviceable assets to the warfighter.

1.1 Objective(s): The Contractor shall provide accurate repair according to established Quality measures to ensure that each end item is in serviceable condition prior to return to Government supply. The Contractor shall deliver repaired assets on time, activate/execute a shortened delivery schedule to provide timely response to MICAP and SURGE requirements, and meet the delivery schedule established for these types of requirements. The objective to be met by coverage obtained with this contract is to have “A” Condition assets available for the war fighter when requested. Original design of the end items and parts thereof, or the design functional capabilities of the end items shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO) or specified by publication or directive listed.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by ensuring that the ALR-56M system maintains a mission capable status allowing for increased availability and flexibility.

1.3 Background: The ALR-56M Advanced Radar Warning Receiver (ARWR) continuously detects and intercepts Radio Frequency (RF) signals in certain frequency ranges and analyzes and separates threat signals from non-threat signals. It displays threat signals to pilot on a priority basis and provides efficient and effective logistical support to the using command activities for the system. The Power Supplies are essential for the support of the ALR-56M Weapon System installed on the F-16C/D and C-130J aircraft. Power Supplies are critical to the overall functionality of the electronic warfare system in which it resides. Past experiences with these parts reveal that it is difficult to meet the military environmental requirements called out in the specifications. Also, the test requirements for ALR-56M components are quite extensive and must be performed as specified to maintain the relatively high field reliability of the ALR-56M Radar Warning Receiver.The power supplies have previously been, and continue to be, repaired by ELDEC Corporation, which is the Original Equipment Manufacturer (OEM), most recently under contract FA8522-13-D-0004 awarded in 2013.

2.0 Services Summary:

Performance Objective PWS Reference

Performance Threshold

Establish and maintain 5.8 - 5.8.3 Within 30 calendar days of contract/order award, the Contractor shall establish a record for the

Contractor Manpower Reporting contract/order in eCMRA including Order Data, Contact Data and Location Data and submit the annual report no later than October 31 of the following fiscal year.

Meet the delivery schedule (DS) for non- SURGE/MICAP repairs

4.5.1.1 The Contractor shall provide written notice of

inability to meet maximum turnaround time for non- SURGE/MICAP repairs at least 30 days prior to the suspense date, providing a detailed explanation for the delay, the latest estimated completion date, and a plan for repair completion. Should Contractor find carcasses with a long lead time for material procurement required for the repair, the Contractor is to contact the PCO/ACO/Program Office for disposition or direction.

Provide timely response to MICAP and SURGE requirements.

4.5.1.2 100% of Surge requirements; propose delivery schedule within three working days to PM/PMS.

100% of MICAP requirements; propose delivery schedule within three working days to PM/PMS.

Meet the delivery schedule (DS) established for MICAP and Surge requirements

4.5.1.2 Delivery schedule shall be met in accordance with

the negotiated schedule.

Comply with the quality levels of repair necessary to return assets in serviceable condition.

4.4.2.1 There shall be no more than one Product Quality

Deficiency Report (PQDR) per twelve month period determined the fault of the Contractor.

Quality of CDRL deliverable

4.9.1 There shall be no more than one rejection of each

deliverable. There shall be no more than 1 total rejection per deliverable per contract year. The Government will reject a deliverable if 1 or more technical errors or 5 or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection if no specific timeframes are provided in the associated DD Form 1423 instructions/requirements.

Receipt of CDRL deliverable

4.9.2 There shall be no more than 1 late submission(s) of

deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Provide timely and accurate reporting in

CAV-AF.

4.9.3 All CAV-AF transactions shall be accomplished

daily or on an as transactions occur basis. The following metrics will be monitored:

-GFM In-Transit -Repairable GFM Accountability -Assets Not on Contract

3.0 Government Property and Services

3.1 Government Property: Government property, other than the assets to be repaired, will not be provided.

3.2 Government Property to be Provided: GFM/GFE other than the end item to be repaired is not authorized. However, the Contractor may retain and use components cannibalized from assets that are determined to be beyond economical repair (BER), for repair support related to this contract at no additional cost to the Government. Other than the conditions defined, Contractor shall furnish all material and parts necessary for the repair of the end item.

3.3 Government System(s): Access to Government systems will not be required to perform tasks under the contract/order.

4.0 Technical Requirements

4.1 Period and Place of Performance:

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend through a twelve month basic period and four 12 month ordering periods.

4.1.2 Place of Performance: These services will be performed at the Contractor’s facility.

4.2 Integrated Product Teams (IPT): The Government and Contractor will use an IPT to manage and support this repair effort. Within 10 working days of contract award, the designated Government IPT Program Manager/Managers (PM) and the Contractor designated PM will provide names, titles, responsibilities, and all appropriate contact information of each IPT member. This information must be kept current as there are specific functions that will be required by each IPT member that affect timely responses in support of this repair effort.

4.3 Government Rights: The Contractor shall allow monitoring of this effort by Government IPT personnel or their designated representatives. This includes access to facilities, meetings, and documentation used to accomplish the work. Unless otherwise prescribed elsewhere in this PWS or Contract Data Requirements List (CDRL), any documentation or software purchased or developed using Government funds to accomplish or contribute to the accomplishment of this PWS shall be Government property and shall be delivered to the Government within 10 days of a specific request from the Government IPT or if not requested, upon completion or termination of this PWS. Similarly, all engineering product definition data created using Government funding in the accomplishment of this PWS shall be delivered to the Government with unlimited rights.

4.4 Quality

4.4.1 Quality System: As a minimum, the Contractor’s quality system shall be established and maintained in accordance with ISO9001:2008, Quality System Model for Quality Assurance in Design, Development, Production, Installation, and Servicing (or equivalent). This system shall be developed and available for cognizant Government Quality Assurance Representative (QAR) review prior to beginning production.

4.4.2 Product Quality Deficiency Report (PQDR) Process: The Government will use the PQDR process to return an item that was manufactured, repaired, or modified by the Contractor for which a quality problem is suspected. In the event that the Government determines the issuance of a PQDR is required:

• The Government will notify the cognizant DCMA Representative of the pending PQDR.

This notification will include, but is not limited to: National Stock Number (NSN), Contractor Part Number, Serial Number, date of discrepancy, reason for discrepancy, and any other pertinent information related to the issuance of the PQDR.

• DCMA will notify the appropriate Contractor quality representative of the pending

PQDR and provide all information received in subparagraph “a” above.

• The Government will ship the item to the Contractor facility as soon as possible after Contractor notification.

• The Contractor shall perform all evaluations, tests, and analysis required to: confirm/non-confirm the stated discrepancy and actual failure mode; ascertain the applicable root cause and corrective action.

• DCMA will submit the final report to the appropriate Government organization.

• The Contractor shall return the asset to the Government in the condition received unless the Contractor is determined at fault for the deficiency. If at fault, the Contractor shall repair the item to a serviceable condition at no extra charge to the Government.

The Contractor shall report PQDR investigation findings. The Government will use the reports for entry into the Joint Discrepancy Reporting System (JDRS).

4.4.2.1 Maximum PQDRs acceptable: There shall be no more than one Product Quality Deficiency Report (PQDR) per twelve month period determined the fault of the Contractor.

4.5 Repairs

4.5.1 General: Repairs shall be completed in an environmentally controlled facility to the extent deemed necessary by the Contractor to ensure the highest quality product IAW accepted industry standards and practices and/or approved repair procedures/specifications. Repair will be effected using a turnaround time (TAT) of 50 calendar days ARO, delivery of 3ea per month thereafter, on all NSNs.

4.5.1.1 Non-SURGE/MICAP: The Contractor shall provide written notice of inability to meet delivery schedule for non-SURGE/MICAP repairs at least 30 days in advance, providing a detailed explanation for the delay, a proposed estimated completion date, and a plan for repair completion. Should Contractor find carcasses with a long lead time for material procurement required for the repair, the Contractor is to contact the PCO/ACO/Program Office for disposition or direction.

4.5.1.2 SURGE/MICAP: Contractor shall provide timely response to 100% of the Surge/MICAP requirements. The Contractor shall provide the Government IPT PM/PMS a proposed delivery schedule (DS) within three workdays after notification of surge/MICAP requirement. Proposal shall include constraints (such as carcass availability or funding), and any potential negative impact to the DS. The DS can be provided via email or fax. Performance thresholds are to provide timely response 100% of the time and to meet the proposed DS for Surge/MICAP requirements 100% on time.

4.5.1.3 Workload Priority

• Surge

• MICAP

• All other repairs.

The Government may direct the Contractor to deviate from this order on a case-by-case basis.

4.5.2 Workmanship: Workmanship shall be in accordance with best industry practices and conform to the requirements of the appropriate item specifications. The Contractor shall return the end item to a serviceable, but not like new, condition. The work required to assure a serviceable end item shall be determined by visual inspection, electrical testing and disassembly as necessary.

4.5.3 Material Quality: Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by system pertinent Engineering office.

4.5.4 Cannibalization: Exchange of parts or components between assemblies and/or subassemblies is authorized to aid in the repair of assets submitted for repair under this contract.

All orders for repair will have their own unique order number specific to either the USAF or the several FMS customers. Parts shall not be cannibalized between USAF and FMS customers.

Cannibalization of parts shall not be accepted as a cause for condemnation under the provisions of paragraph 4.8.

4.5.5 Repair Activities Required.

4.5.5.1 Surge Repairs: Surge (Project Code: 9 or GJ) is the repair term used to classify items of the highest wartime priority.

4.5.5.2 MICAP Repairs: MICAP (Project Code: N, JA, 1A, or 700) is the term used to classify items of highest priority.

4.5.5.3 Production Problems: For the purpose of resolving production problems that would prevent achievement of production targets as they occur, the Contractor shall report them to the Administrative Contracting Officer (ACO), Procuring Contracting Officer (PCO) and Government IPT PM. The PCO will coordinate with system pertinent Engineering office for resolution.

4.5.5.4 Inspection of Repairs: All repaired end items shall be final inspected by the Contractor’s Quality Assurance Department, or designee, and submitted to the Government Quality Assurance Representative (QAR) for Certified Quality Auditing (CQA) and Acceptance at Origin on a Material Inspection and Receiving Report submitted in Wide Area Work Flow (WAWF). Upon completion of all inspections, all ports, vents, and openings shall be covered with plugs, caps, or sealed in plastic bags to prevent entry of foreign matter or contamination into the end item.

4.6 USAF and FMS Asset Segregation: The Contractor will ensure that USAF owned assets and FMS assets are physically segregated. The Contractor will take positive steps to identify USAF and FMS customer assets throughout the repair process by tracking their serial numbers. All assets are repaired and returned, depending on the serial number, to either the USAF or FMS customer. All orders for repair will have their own unique order number specific to either the USAF or the several FMS customers. Parts shall not be cannibalized between USAF and FMS customers.

4.7 Configuration Management

The Government will maintain configuration management control of the items associated with this contract. The Contractor shall work closely with the Government to ensure the integrity and compatibility of the system, subsystem, assembly, and subassembly for each end item, as applicable.

4.7.1 Configuration Control: The Contractor shall not incorporate any engineering changes to the end item that will affect form, fit, or function of the end item prior to obtaining approval from the system pertinent Engineering office through the PCO. Any changes made without written approval from WRALC shall require removal at Contractor’s expense.

4.8 Condemnation (Items Beyond Economical Repair): Items received by the contractor that are deemed to be Beyond Economical Repair (BER) due to acts of God or gross negligence on the part of the Government, will be brought to the attention of the Defense Contract Management Agency (DCMA) ACO with a copy to the AFSC/PZABA PCO, for resolution. Requests for condemnation shall be submitted in writing through the ACO to the PCO within five workdays of discovering the potential need to condemn. The Government IPT will have final approval for all condemnations of items. The Government retains the right to examine any condemned items and test results for any items after the contractor submits a condemnation request. The contractor shall notify the PCO and the appropriate system’s Program Manager (in writing) if an item is awaiting examination for an excessive amount of time. Items condemned under provisions of this contract may be replaced by the Government with reparable assets of the same NSN at no additional cost to the Government. All items condemned that contain precious metals and/or all precious metals bearing scrap shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center 74 N. Washington, Battle Creek, MI 49017-3084 for disposition instructions unless other specific instructions are furnished by the PCO. All other condemnation items will be disposed of in accordance with PCO instructions. BER scenarios considered are:

4.8.1 Physical Damage: Physical damage destroys 75% of the physical and electrical integrity of the unit (e.g. crushed, dropped, etc.).

4.8.2 Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

4.8.3 Other Specified Damage: Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

4.8.4 Undefined Damage: Any item not meeting the above descriptions are required to be repaired or submitted to PCO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

4.9 Contract Data Requirements List (CDRL): (List all CDRLs in this area, so you can site this location in the Services Summary, without having to list each section a CDRL is listed in.)

4.9.1 The Contractor shall deliver all data/reports associated with all CDRLs, with no more than one rejection of each deliverable. There shall be no more than 1 total rejection per deliverable per contract year. The Government will reject a deliverable if 1 or more technical errors or 5 or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection if no specific timeframes are provided in the associated DD Form 1423 instructions/requirements.

4.9.2 The Contractor shall deliver all CDRLs with no more than 1 late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

• A001 Commercial Asset Visibility-Air Force, DI-MGMT-81634C

• A002 Parts Approval Requests, DI-MISC-80071E

• A003 Conference Agenda, DI-ADMN-81249A

• A004 Conference Minutes, DI-ADMN-81250A

• A005 Presentation Material, DI-ADMN-81373

• A006 Quarterly Production/Asset Posture Report, DI-MGMT-81867T

• A007 IUID Marking Plan, DI-MGMT-81803/T

• A008 IUID Marking Activity, Validation and Verification Report, DI-MGMT 81804

• A009 Diminishing Manufacturing Sources and Material Shortages (DMSMS)

Implementation Plan, DI-MGMT-81949

• A010 Engineering Change Proposal, DI-CMAN-80639C

• A011 Counterfeit Prevention Plan, DI-MISC-81832

4.9.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@robins.af.mil. (CDRL A001, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report)

4.9.4 Parts Approval Request, DD Form 2052: Nonstandard parts, as defined by non Mil Standard or noncommercial equivalent that are used in this repair must be approved by system pertinent Engineering office as detailed in CDRL. (CDRL A002, Parts Approval Requests, DI-

MISC-80071E).

4.9.5 Program Management Review (PMR)/Technical Interchange Meetings (TIM) Various IPT meetings will be required to support this effort. One PMR shall be hosted by the Contractor per contract period either at WRALC or via telecon depending on complexity of issues and need for face to face interaction. TIMs can be held as needed via telcon. The Government and Contractor will coordinate a list of proposed topics of discussion via email in advance of meeting agenda and presentation material preparation. Meeting and conference agendas and presentation materials shall be provided as required or directed by the Government, normally seven calendar days prior to the scheduled meeting or conference. Minutes shall be taken at each meeting or conference in Contractor format documenting in sufficient detail to capture essential points and action items as required. The Contractor shall deliver the minutes within 10 calendar days of the meeting or conference. (CDRL A003, Conference Agenda, DI- ADMN-81249A; CDRL A004, Conference Minutes, DI-ADMN-81250A; CDRL A005, Presentation Material, DI-ADMN-81373).

4.9.6 Quarterly Production/Asset Posture report: Report to include asset posture data as well as production data. Report shall be in Contractor’s format, but compatible with MS Office Suite products. Report will contain, at minimum, a list of all deliverables by CLIN and NSN, the quantity on order, quantity received at Contractor facility, quantity repaired and/or produced, quantity still on hand at the Contractor’s facility and quantity condemned. Report shall be delivered to Program Manager, Production Management Specialist and Item Manager via e-mail no later than 10 working days after last day of quarter (Mar 31, June 30, Sep 30, Dec 31).

(CDRL A006, Quarterly Production/Asset Posture Report, DI-MGMT-81867T).

4.9.7 Item Unique Identification (IUID)

4.9.7.1. Item Unique Identification (IUID) Requirements: The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets-those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS).

All assets subject to marking must be recorded in the DoD IUID Registry.

4.9.7.2 IUID Marking Plan: The Contractor's IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the system specific engineer prior to implementation. This applies only to items that are not already properly marked. (CDRL A007, IUID Marking Plan, DI-MGMT-81803/T)

4.9.7.3 IUID Marking Activity And Verification Report: The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item's Data Matrix Symbol Quality. (CDRL A008, IUID Marking Activity, Validation and Verification Report, DI-MGMT 81804)

4.9.8 Obsolescence and Diminishing Manufacturing Sources (DMS) for Hardware: The Contractor shall be responsible for the management and resolution of all obsolescence and Diminishing Manufacturing Sources (DMS) issues affecting the items on this contract. This shall include, but is not limited to, market surveillance/awareness, failure and trend analysis, all Non-Recurring Engineering (NRE) development work, and new hardware acquisition. (CDRL A009, Diminishing Manufacturing Sources and Material Shortages (DMSMS) Implementation Plan, DI-MGMT-81949)

4.9.9 Engineering Change Proposals:

4.9.9.1 Class I ECP: Class I ECPs that would change form, fit, or function of the item under repair are not authorized on this contract. Should such a situation arise, the Contractor shall notify AFLCMC/WNYE ALR-56M System Engineering through the PCO.

4.9.9.2 Class II ECP: The contractor may use alternate methods of repair or alternate repair parts as long as it does not affect form, fit, or function of the item under repair. These types of changes will be considered to be Class II ECPs. The contractor shall have full Class II change authority, with Government concurrence as to the Change Classification. (CDRL A010, Engineering Change Proposal, DI-CMAN-80639C).

4.9.10 Counterfeit Electronic Parts: Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A011, Counterfeit Prevention Plan, DI-MISC-81832).

4.9.10.1 At a minimum, the CPP shall address:

4.9.10.1.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.9.10.1.2 Definitions: The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any Contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.9.10.1.3 Parts Availability and Use of Parts Brokers - The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor's policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.9.10.1.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.9.10.1.5 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.9.10.1.6 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of Contractor and applicable subContractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for Contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111-383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subContractors per ODASD Memo titled "Overarching DoD Counterfeit Prevention Guidance", dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.9.10.1.7 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subContractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.9.10.1.8 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors' control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts, unless:

• the Contractor has established a counterfeit avoidance/detection system approved by the DoD,

• the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as Government property, and

• the Contractor has provide timely notification to the Government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.9.10.1.9 Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a Contractor or subContractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.9.10.1.10 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required.

Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the Contractor to their personnel.

4.10 Packaging:

4.10.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.10.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.10.3 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.11 Transportation

4.11.1 Notification of Shipment of Items: All shipments shall be promptly reported to the IPT Inventory Management Specialist via email. This notification shall be in Contractor format and include the part number (P/N), National Stock Number (NSN), requisition number, date of shipment, Shipment Tracking Number, commercial bill of lading and carrier. The format will be the same for all requisitions. All notifications for the month shall be collectively reported in the

MSR.

4.11.2 Receiving and Handling: End items inducted for repair shall be handled in accordance with industry best accepted practices for receiving Government Equipment. The end items shall be handled and stored in such a manner as to prevent damage and theft. The Contractor shall secure and process end items returned for repair in accordance with the contract security requirements. Contractor shall annotate the applicable receiving document (DD1348 and DD1149) with National Stock Number, Part Number, and Serial Number. The DD Form 250, Material Inspection and Receiving Report shall include National Stock Number, Part Number, and Serial Number. The Contractor shall provide early identification and reporting of Government repairables, which are misidentified, misdirected or are missing recoverable modules/subassemblies to the PCO for disposition instructions.

4.12 Diminishing Manufacturing Sources/Material Shortages/Engineering Improvements:

Relief from Diminishing Manufacturing Sources (DMS) or Material Shortages Components at the piece-part level:

• A diminishing manufacturing sources or material shortages component (DMSMS component) is a component or material, intended to be incorporated directly into an end item specified to be delivered under the purchase order or contract that is unavailable from all manufacturers known to the Contractor, in the quantity necessary to comply with the delivery terms of the purchase order or contract.

• Within five (5) days of the Contractor’s discovery that one or more of the components or materials intended to be incorporated directly into an end item specified to be delivered under the delivery order or contract is a DMS component, the Contractor shall notify the Contracting Officer in writing. The notice shall identify the part number, national stock number, and nomenclature of each DMS component.

• When the Contractor identifies an item(s) to be a DMS component, the Contractor shall be required to find a suitable substitute. When a suitable substitute has been identified, the Contractor shall notify AFLCMC/WNYEBA (ALQ-172, ALQ-155, and ALR-69) or 410 SCMS engineering (USM-464A). The Contractor shall also submit an engineering change proposal (ECP) following ECP submission procedures outlined in 4.16.2. Upon Government concurrence, the Contractor shall be able to purchase new item and use in the repair process. A 45 working day relief window will be given if assets cannot be cannibalized to support the supply chain until the ECP is approved. Contractor must request relief through the PCO.

4.13 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP in accordance with GIDEP Operations Manual S0300-BT-PRO-010, Government- Industry Data Exchange Program.

4.14 Travel: The Contractor shall travel as required in support of the requirements of this PWS.

All travel to support PWS requirements as agreed to in the contract negotiations is approved subject to the following conditions: For planned travel, the Contractor shall provide names of travelers, travel dates, purpose for travel, duration of the trip and an itinerary to the appropriate system Point of Contact a minimum of one week prior to the planned travel date. Any cancellation of approved, planned travel will be provided to/by the Government PCO not later than 48 hours prior to scheduled Contractor travel departure time. Emergency or unplanned travel requirements will be processed on a case by case basis, and will require prior Government PCO approval to implement or cancel travel plans. Travel by Contractor personnel shall be conducted in accordance with FAR 31.205-46. Travel Costs: Travel and per diem costs incurred in contactor-directed replacement of personnel will not be reimbursed. A trip report is required for each travel event, and shall be included in the MSR. The trip report shall state the name of the traveler(s) and include a brief explanation of the objectives and accomplishments of each trip. If two or more individuals participated in the same travel event only one trip report is required.

4.15 Over and Above: If over the course of this contract issues arise that directly impact the capability to meet the requirements of, but are outside the scope of the contract the contractor may submit a request for Over and Above consideration. Potential issues that would qualify for Over and Above consideration include, but are not limited to, lifetime buys of obsolete parts, qualification of suitable substitute parts, etc.. This applies to future issues only. Currently known issues related to two obsolete ASICs in PN 4-601 and obsolete and discontinued microcircuits in PN 4-602 will not be considered for Over and Above on this contract. When an issue arises that would directly impact the repair capability the contractor shall submit a request for Over and Above consideration to the PCO that includes a description of the need and the impact to the repair capability, a proposed method of correcting the problem and the cost of said method of correction. The Government will review the request and determine what action, if any, will be funded on the over and Above line of the contract. No action taken prior to review and approval by the Government shall be reimbursed.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis:

5.1.1 Definition of Mission-Essential Services: In accordance with DFARS 252.237-7023(a)(1), Continuation of Essential Contractor Services, “ ‘Essential Contractor service’ means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, … associated support activities, … and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.”

5.1.2 Designation of Services as Mission-Essential: In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and

Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Unclassified

5.3 Environmental Management System (EMS): Services will be performed at the Contractor’s facility; therefore, the EMS requirements do not apply to this effort, but this statement does not exempt the Contractor from any other Federal, State or local statute or requirement.

5.4 Affirmative Procurement Programs (APP):

In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

5.5 Safety Requirements:

5.5.1 Contractor Compliance: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to the USAF. The Contractor shall make required notification of all mishaps, and if requested by the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.5.2 Voluntary Protection Program (VPP): Work is being performed exclusively at the Contractor’s facility, so participation in VPP is not required.

5.5.3 Mishap Notification/Investigation: In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF interests.

The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the

Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within 4 business hours and the Contractor shall cooperate with USAF safety investigations.

5.5.4 The prime Contractor shall ensure subcontractors comply with the safety requirements.

5.6 Inspection of Services: Inspection of Services will be accomplished in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Contractor Manpower Reporting:

5.8.1 In accordance with the Contractor Manpower Reporting / Contractor Quick Reference Guide, the Contractor shall establish a record for the contract/order in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA) no later than 30 calendar days after contract/order award. In accordance with the Contractor Manpower Reporting / Contractor User Guide, the Contractor shall enter Order Data, Contact Data and Location Data.

5.8.2 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 National Defense Authorization Act (NDAA) Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011, Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor/subContractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT).

5.8.3 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28, 2012, the Contractor shall report all Contractor labor hours, including subContractor labor hours, required for performance of the services provided under the contract at the eCMRA site below. Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor may direct questions to the help desk at the eCMRA site. http://www.ecmra.mil

5.9 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic contract.

http://www.state.gov/j/tip http://www.ecmra.mil/

5.9.1 CDRL deliverables may be submitted using WAWF or be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in WAWF in order for the Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

5.9.2 Services will be accepted by the Government Program Managers.

6.0 Appendices

6.1 Appendix A: References

Publication Title of Publication

Date of Publication Section(s) that Apply

DoD 4100.39-M Federal Logistics Information System (FLIS) Item Identification

Volume 4 May 2010

DoDD 5205.02E DoD Operations Security (OPSEC) Program

June 20, 2012 DoDD 5205.02E

E.O. 13423 Strengthening Federal Environmental, Energy, and Transportation…