Final_Dyess PWS version M.pdf

FILE NO: FD2060-12-31449

PREPARED BY: Michael Randel, WR-ALC/GRVEC, DSN 472-1804 1

PERFORMANCE-BASED WORK STATEMENT

FOR

EMERGENCY HUSH HOUSE REPAIRS

Version M 15 June 2012

FD2060-12-31449

NOMENCLATURE: A/F32 T-9 NOISE SUPPRESSOR/HUSH HOUSE,

MODEL: A/F32T-9

LOCATION:

DYESS AFB, S/N 1010 AND 05009

NSN: 4920-01-082-1095

Prepared by:

Michael Randel

WR-ALC/GRVEC

Warner Robins Air Logistics Center (WR-ALC)

The marking requirements of DoDD 5230.24 do not apply to this document.

No data/documents incorporated by reference are export controlled.

PREPARED BY: Michael Randel, WR-ALC/GRVEC, DSN 472-1804 2

PERFORMANCE- BASED WORK STATEMENT

EMERGENCY HUSH HOUSE REPAIRS, DYESS AFB

1.0 DESCRIPTION OF SERVICES:

The purpose of this Performance-based Work Statement (PWS) is to perform emergency repairs to the T-9 Hush Houses at Dyess AFB. Currently, several components of the Hush Houses are inoperable or do not function as originally designed. One of the Hush Houses (S/N 05009) is Not Mission Capable (NMC.) Inoperable components within the Hush Houses are a definite operational concern, since the Hush Houses cannot be properly and safely used without fully functioning components. The benefit of repairing the Hush Houses and components is to maintain operational testing capability for both installed and uninstalled aircraft engines, as well as safety of the personnel within the Hush House. Maintaining operational capability directly impacts the mission capable rate for the aircraft, and increases aircraft uptime. This effort will be considered a success if the Hush Houses are repaired in accordance with the provided requirements for the T-9 Hush Houses.

2.0 SERVICES SUMMARY

Objective PWS paragraph Performance Threshold

Inspect and repair all components listed within the PWS in order to provide fully functional Hush Houses with all repaired components operating as originally designed and repaired in accordance with the standard Hush House configuration.

PWS sections 4.1-4.2

The Government will reject the workmanship or installation quality of the repaired components if one or more major flaws or two or more minor flaws are discovered by Government personnel during final inspections. A major flaw is defined as any inoperable components or systems repaired, or systems/components not repaired in accordance with the standard configuration. A minor flaw is defined as functional and operable systems not fully meeting the standard configuration, as defined by the Hush House drawing package. All major and minor flaws identified during the Government’s final inspection shall be corrected within 7 days of Government disapproval.

Submit CDRL items listed in PWS on time, within the period of performance, and complete

PWS section 4.3

No more than two rejections of data (final report, monthly status reports, repair evaluations, and engineering change proposals (ECPs) by Government personnel.

No more than two late submissions of monthly status reports by Contractor.

Rejected data shall be corrected and resubmitted within 7 days of Government disapproval. The Government will reject the

PREPARED BY: Michael Randel, WR-ALC/GRVEC, DSN 472-1804 3 submitted data if two or more technical flaws or five or more minor flaws are found within the submitted documents. A technical flaw is defined as format not in accordance with the provided CDRLs, or does not provide all technical content in accordance with the PWS. A minor flaw is defined as typographical errors.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government shall provide all inventoried drawings and Technical Orders associated with the design and use of the Hush Houses. A Technical Order list, as well as a list of applicable drawings, is provided in the Appendix (section 5.0) of this PWS. The drawings provided by the Government may not be all-inclusive and provide all necessary details required for successful completion of this PWS. The Contractor shall be responsible for determining and executing all inspections, and data gathering necessary, in order to obtain all information required for successful completion of this effort.

The Government shall provide access to the sites and/or passes for crews onto all locations listed within this PWS. The Government shall provide any necessary aircraft or engines for Hush House operation so that the Contractor can properly locate and functionally test the installed equipment.

Upon contract award, the Government shall provide a Work Load Agreement stating the points of contact (POCs) at each location listed within this PWS, all facilities to be provided, badge requirements, etc.

3.1 REPORTING LOSS OF GOVERNMENT PROPERTY

A. Definitions. As used in this clause –

1. “Government property” is defined in the clause at FAR 52.245-1, Government

Property.

2. “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

3. “Unit acquisition cost” means—

PREPARED BY: Michael Randel, WR-ALC/GRVEC, DSN 472-1804 4

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

B. Reporting loss of Government property.

1. The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

2. Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

3. The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to—

(1) Theft;

(2) Inadequate storage;

(3) Lack of physical security; or

(4) “Acts of God.”

4. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

4.0 GENERAL INFORMATION

The standard Hush House configuration and original design for all of the Hush Houses covered in this PWS are defined by the Hush House drawing package – top level 8753080 (T-9) and all applicable sub drawings.

4.1.1 Air Dryer: This unit is not equipped with the standard compressed air dryer (see TO 33D4-6-692-4, pp 2-363 and 2-364.) The Contractor shall install an air dryer as described in the TO and relevant drawings to bring this unit within full compliance.

4.2.1 Augmentor Studs: Several studs in the augmentor panels are missing or broken. The Contractor shall replace all missing hardware in the augmentor tube. New hardware shall be

Section 4.1 is applicable to Dyess AFB (Serial Number 1010) T-9

Section 4.2 is applicable to BOTH Dyess AFB (Serial Number 1010 and 05009) T-9s http://www.dcma.mil/aboutetools.cfm�

PREPARED BY: Michael Randel, WR-ALC/GRVEC, DSN 472-1804 5 identical in form, fit, function, material, and installation to the existing hardware in the augmentor.

Figure 1. Example of missing stud

4.2.2 Personnel Doors: The hardware on the personnel doors is worn. The contractor shall repair or replace all components necessary, including door hinges, door closure/fastening hardware, door seals, and the entire door if necessary, to ensure the personnel doors operate correctly. The Contractor shall align the repaired doors for free and smooth operation in both opening and closing actions.

4.2.3 Fuel System: The above-ground fuel storage tanks do not meet current EPA regulations and require replacement. On both units, the fuel pump and motor (see TO 33D7-50-885-4, pp 2- 275, p/n 1424M27G01) require replacement. The fuel tank control motor on unit 1010 is inoperable (see picture.) The core fuel flow indicator on unit 5009 is inoperable.

Figure 2. Broken fuel tank control motor

PREPARED BY: Michael Randel, WR-ALC/GRVEC, DSN 472-1804 6

The Contractor shall replace the above ground storage tanks, fuel pumps, and fuel pump motors.

All other components shall be repaired or replaced as necessary to ensure that the fuel system is fully operational and in compliance with all relevant regulations (including EPA 40 CFR part 112). All electronic components shall be compliant with NEMA Class I, Division II requirements. A Testing and Acceptance plan detailing the methods and procedures for verifying correct operation of the repaired fuel system including the new fuel tank (see CDRL A007) shall be submitted to WR-ALC. Upon completion of installation, a report shall be submitted to WR-ALC detailing all work performed; test results and data; and operation, maintenance, and inspection instructions if different from those already described in the Technical Orders (see CDRL A008.) A 1 (one) year parts and labor warranty shall be provided covering all replacements and repair work performed by the Contractor in addition to any manufacturer’s warranty provided. All repairs and replacements shall maintain equivalent form, fit, and function to the existing fuel system where possible; if any changes to form, fit, or function are required, the Contractor shall follow the procedures in Sections 4.3.5 and 4.3.6. An attachment is provided describing testing and acceptance requirements for a similar above-ground storage tank replacement; this attachment is an example and is provided for reference only.

4.3.1 CAVAF Reporting: The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to: 406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

4.3.2 Repair Evaluation: After contract award and before the initiation of any repairs, the Contractor shall investigate each of the Hush Houses to be repaired and submit to the Hush House Program Office and Contracting Officer a ‘Repairable Item Inspection Report’ for each Hush House within 30 days after contract award. (If required in order to complete and submit the report, the Contractor may travel to the Hush House to be repaired) Within the report submitted to the Government, the Contractor shall include, at a minimum, a complete analysis of the failure and repairs required and a complete list of the components to be repairs/replaced/refurbished. No repairs shall commence until this report is approved by the Government. [CDRL A002, Repairable Item Inspection Report, DI-ILSS-80386]

4.3.3 Monthly Status Reports: The Contractor shall prepare and submit a monthly status report compiling the status of the contract. These reports shall include a status summary of all work accomplished-to-date, all program activities for the period and shall provide a forecast of work to be accomplished during the upcoming month, all work outstanding, and a schedule of all deliverables. The contractor shall identify actions being taken to correct all schedule deficiencies.

All changes from previous reports shall be highlighted and explained. The contractor shall report any problems requiring immediate action by the government using the most expeditious

Section 4.3 is applicable to all Hush Houses within this PWS mailto:406scms.cav.af.ar@robins.af.mil�

PREPARED BY: Michael Randel, WR-ALC/GRVEC, DSN 472-1804 7 means (telecon, e-mail, or letter) and shall document the problem in the monthly report. The Contractor shall provide, within the monthly status reports, a listing of the repairs required, all components to be repaired or replaced, as well as a listing of all Hush House drawings applicable to performing the repairs. [CDRL A003, Status Report, DI-MGMT-80368A]

4.3.4 Final Report: The Contractor shall prepare and submit a final report detailing the repairs performed at each location. This shall include a summary of all work accomplished, statement and record as to the satisfactory inspection and testing of all work, and recommendations for any future repair, repair-to-the-latest-configuration, or other corrective actions not addressed under this effort. [CDRL A004, Contract Summary Report, DI-ADMN-80447A]

4.3.5 Engineering Changes: The Contractor shall not change, alter, or modify any Noise Suppressor components and shall not install any components that differ in form, fit, function, or material from the original or current configurations without the approval of WR-ALC through an ECP (ECP). [CDRL A005, Engineering Change Proposal (ECP,) DI-CMAN-80639C]

4.3.6 Notice of revision (NOR): The Contractor shall submit a Notice of Revision (NOR) with each ECP for Government approval and coordination prior to altering, revising, or otherwise changing any feature of the items involved within the scope of this contract. [CDRL A006, Notice of Revision (NOR,) DI-CMAN-80642C]

4.3.7 Test Plan: A maximum of 60 days after contract award, the Contractor shall submit to WR-ALC a test plan for this effort, illustrating in detail the tests needed in order to meet the requirements of section 4.2.3 of this PWS. The Contractor shall not perform any acceptance testing until the test plan has been approved by WR-ALC. The Government shall have the ability to add, change, or delete tests in order to meet the requirements of this PWS. [CDRL A007, Test Procedure, DI-NDTI-80603A]

4.3.8 Test/Inspection Report: A maximum of 30 days after completion of testing, the Contractor shall write and submit a final report documenting the data collected from all tests, an analysis of the data, and details of the modifications or other changes made to the Hush House in support of section 4.2.3 of this PWS. The report shall include in detail all tests performed and all data. This test report shall also include a summary of all work accomplished, as well as a written statement and record as to the satisfactory inspection and testing of all work. The Contractor shall conduct an out briefing with on-site personnel from the Air Force and address proper maintenance and operation of repaired and/or modified systems to prevent future damage.

Within the test/inspection report, the Contractor shall provide all inspection and maintenance requirements of the Hush House modifications to include step-by-step procedures, inspection intervals, and illustrations of the modified components for inclusion within the Hush House Tech Data. [CDRL A008, Test/Inspection Report, DI-ADMN-80809B]

4.3.9 GIDEP: The Contractor shall participate in the Government-Industry Data Exchange Program (GIDEP) in accordance with GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program, November 1994. The Contractor shall be required to submit all appropriate data to GIDEP, as it is generated, in accordance with the CDRLs of this contract. Part, component, material, equipment or manufacturing process

PREPARED BY: Michael Randel, WR-ALC/GRVEC, DSN 472-1804 8 deficiencies (actual or potential) shall be reported to GIDEP. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports in accordance with the CDRLs.

The Contractor shall screen each Alert/Safe-Alert report received from GIDEP to determine if the device or process for which the Alert/Safe Alert report is issued is used in the repair/manufacture of the item(s) covered by this contract and take appropriate action. Upon the determination that an Alert/Safe-Alert report has implications for the item(s) being repaired/manufactured, a response shall be submitted informing the specified organizations in accordance with the CDRLs. Sub-Contractors to the prime shall be notified of reports associated with the devices, components or processes supplied by the sub-Contractor to the prime. GIDEP Alert/Safe-Alert Report, (CDRL A009, DI-QCIC-80125B), GIDEP Alert Response, CDRL

A010, DI-QCIC-80126B).

4.3.10 Non-Standard Configurations: The Contractor shall not install any non-standard equipment or materials during the execution of this contract without the expressed written approval of the cognizant engineer in WR-ALC/GRVEC or the Program Manager in WR- ALC/GRVCB through the Contracting Officer.

4.3.11 Essential Services: In accordance with DoDI 1100.22, and Procedures for Determining Workforce Mix, 12 Apr 10, the Functional Commander/Functional Director has determined, in writing, that this effort is not considered mission critical and will not continue in the event of a crisis.

4.3.12 Inspection of Services: Inspection clauses are applicable.

4.3.13 Green Procurement Program: GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement.

4.3.14 Security Requirements: The Contractor will not require access to classified information in performance of the contract.

1. General: Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

2. Operations Security (OPSEC): Contractor personnel will participate in the OPSEC program locally administered by the AF activity.

3. Employee Clearances: Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a Favorable National Agency Check (NAC). Submit a Standard Form 85P (fingerprint cards if available) to the Security Team for processing.

4. Security Incidents and Violations: The contractor will immediately notify the wing security team of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

PREPARED BY: Michael Randel, WR-ALC/GRVEC, DSN 472-1804 9

5. Security Education: All full-time contractor employees occupying physical space on Robins AFB, will comply with the Security Education and Awareness program. The program consists of four components: initial training, annual refresher training, and periodic tailored training.

4.3.15 Coordination of Base Access: The Contractor shall inform the local base personnel at least 7 days in advance of ANY site visit to enable the base personnel to verify availability and prepare for Contractor visit, evaluation, or repair work.

4.3.16. Over and Above (O&A): During the performance of the contract, additional work (i.e.

over and above work) may be discovered which is not explicitly outlined in the PWS. If over and above work is necessary to obtain an operable Hush House which functions properly and safely with fully functioning components, it should be detailed within the RIIR report for the Government's review. If the RIIR has already been submitted and over and above work is discovered, an addendum to the RIIR can be submitted to detail the over and above work identified. The submission of over and above work does not obligate the Government to authorize this work. After approval of the RIIR, the Government will request a quotation to perform over and above work along with details to support the quotation in relation to the over and above work. After receipt, evaluation and negotiation of the contractor’s quotation, a supplemental agreement will be issued to establish the firm fixed price for the over and above work. The price so established shall be evidenced by modification by the PCO. Actual performance of over and above work shall commence only once a modification has been issued.

4.3.17 Safety and Health

4.3.17.1 Government Safety and Health Regulations: The Contractor shall comply with Occupational Safety and Health Act (OSHA) [Public Law 91-596 as amended by Public Law 101-552] and OSHA Standard 29 Code of Federal Regulations (CFR), Part 1910, Occupational Safety and Health Standards. The Contractor shall comply with DoD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall comply with AFI 91-301, Air Force Occupational and Environmental Safety, Fire Protection, and Health (AFOSH) Program.

4.3.17.2 Safety and Health Plan/Program: Within ten business days after contract (basic or order, as applicable) award, the Contractor shall submit a Safety and Health Plan for review and acceptance by the Government Safety Office (78 ABW/SEG). The Contractor shall establish and maintain a Safety and Health Program in accordance with the requirements listed in the contract (basic or order, as applicable) Appendix C, Industrial Safety Requirements, and the Safety and Health Plan.

[CDRL A00_, DI-ENVR-81375, Environmental Health and Safety Plan]

4.3.17.3 Mishap Incidence: There shall be no Class A and/or B mishaps. There shall be no more than two Class C mishaps per contract/order year.

4.3.17.4 Mishap Notification/Investigation: The Contractor shall notify the Government Safety Office (478-926-6271) within four cumulative business hours of an employee injury

PREPARED BY: Michael Randel, WR-ALC/GRVEC, DSN 472-1804 10 resulting from performance of the contract/order or a mishap involving Government property provided under the contract/order. The Contractor shall provide a written report within 24 cumulative business hours of mishap incidence. There shall be no more than one late mishap notification per contract/order year. If requested by the Government, the Contractor shall immediately secure the mishap scene and/or damaged property and impound pertinent records until released by the investigating Safety Office. If the Government investigates the mishap, the Contractor and subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

(CDRL A00_, DI-SAFT-81563, Accident/Incident Report)

5.0 APPENDICES

5.1 Air Force Technical Orders (TOs): The following documents are applicable to this PWS to the extent specified herein.

Tech Order Description Applicable 33D7-50-885-1 Operation and Maintenance Instructions, Intermediate Test Cell Adapter Kit, A/F32T-9 Test Stand Mounting Adapter Kit, Fuel System Adapter Kit

Entire Technical Order is applicable.

33D7-50-885-4 Illustrated Parts Breakdown, Intermediate Test Cell Adapter Kit, A/F32T-9 Test Stand Mounting Adapter Kit, Fuel System Adapter Kit

33D4-6-692-1 Operation and Maintenance Instructions, Enclosed Noise Suppressor System Aircraft/Engine (Hush House), A/F32T-9

33D4-6-692-4 Illustrated Parts Breakdown, Enclosed Noise Suppressor System Aircraft/Engine (Hush House), A/F32T-9

33D4-6-737-1 Operation and Maintenance Instructions, A/M32T-9 Noise Suppressor Control Room

5.2 Air Force Drawings: The following drawings are applicable to the repair of the Hush Houses. Note, the drawing list provided below may not be all-inclusive and provide every drawing required for the Hush House repairs. Additional drawings may be available and provided by the Government.

Section 4.1.1 Air dryer, T.O. 33D4-6-692-4, pp 2-363, 2-364 Section 4.2.1 Augmentor studs, 8753055 Section 4.2.2 Personnel doors, 8866501, 8866543 Section 4.2.3 8866703 – Fuel System Installation

8866940 – Electrical Installation Fuel System 8866928 – Fuel Tank And Valve Assembly, JP-4

PREPARED BY: Michael Randel, WR-ALC/GRVEC, DSN 472-1804 11

T.O. 33D4-6-737-1 Figure F1 Fuel Flow Diagram, paragraph 3- 4.13 T.O. 33D4-6-737-1 Figure 1-5 Pg 1-9 T.O. 33D4-6-737-1 Pg 1-6.2 and 1-7 T.O. 33D4-6-737-1 Paragraph 3-4.13

5.3 Packaging Specifications: (entire specifications are applicable)

MIL-STD-2073-1D, DATED 10 MAY 02, STANDARD PRACTICE FOR MILITARY

PACKAGING

MIL-STD-129P (4), DATED 19 SEP 07, MILITARY MARKING FOR SHIPMENT

AND STORAGE

4.3.6 Notice of revision (NOR): The Contractor shall submit a Notice of Revision (NOR) with each ECP for Government approval and coordination prior to altering, revising, or otherwise changing any feature of the items involved within the scope of this contract. [CDRL A006, Notice of Revision (NOR,) DI-CMAN-80642C]