Appendix_B.pdf

REQUEST TO INCLUDE LOAN SPECIFICS IN A CONTRACT

( APPENDIX B)

AIR FORCE MATERIEL COMMAND

UNITED STATES AIR FORCE

Contract Number: _________TBD_____________________

Requisitioning DoDAAC: _________TBD_____________________

Date Prepared: _________TBD_____________________

Prepared By: _________TBD_____________________

Organization/Office Symbol: _________TBD_____________________

Mailing Address: _________TBD_____________________

_________TBD_____________________

Telephone Number: _________TBD_____________________

FAX Number: _________TBD_____________________

ATTACHMENTS

1b Government Loan Property Authorized (Transfer to New Contract)

2 Special Loan Instructions

APPENDIX B - Attachment 1b Government Loan Property Authorized

(Transfer to New Contract)

The following is a list of the National Stock Numbers authorized for use on this contract. The items are to be transferred from contract _ FA8519-12-D-0002.

Line Item # NSN Nomenclature Qty Need Date

9001_________3930014090339CT__________60K Tunner Loader 1 TBD

Loan Begin Date: _Time of award

Asset Due Back Date: _Contract completion

Contract Completion Date: _TBD________________

Program Manager: Lea Baker_________________________

Organization/Office Symbol: AFLCMC/WNZDA_________________

Mailing Address: 460 Richard Ray Blvd_______________

Robins AFB, GA 31098______________

Telephone Number: 478-222-2307_______________________

Fax Number: 478-222-2323_______________________

Current Date: 10/05/2012__________________________

APPENDIX B - Attachment 2 Special Loan Instructions

NOTE: It is expected that imminent publication of a change to FAR Part 45 will have a major impact on the government property information noted in this attachment.

What is provided here is what is known to be true as of this writing.

FAR 45.301 contains definitions. FAR 45.310 contains policy. Special instructions as contained herein shall apply, in addition to the provisions of the FAR for control of government furnished loan property. Government furnished loan property is listed in Attachment 1 and shall be reported to the applicable Source of Supply Loan Control Officer (SOS-LCO) by the Property Administrator via the Administrative Contracting Officer (ACO) until its return to the government.

1. Contractor Property Control Records: Contractor shall maintain property accounting records that are in the contractor’s facility by NSN or NC/ND number (including “MMAC” code), assigned line item number, ERRC, part number, and SOS (applicable Federal Supply Class Item Managers).

2. Receipt of Loaned Property: Contractor shall acknowledge receipt of property and furnish the applicable SOS-LCO a copy of the receipt documentation. The document must contain as a minimum, NSN, quantity, shipment document number, receiving individual (printed name, signature) and receipt date.

3. Discrepancies Incident to Shipment: Contractor shall immediately notify the applicable

SOS-LCO in writing regarding misidentified shipments and misdirected property received.

4. Inventory of Loaned Property: Contractor shall periodically, or when requested to do so by the SOS- LCO for reconciliation of contractor/Air Force records, conduct a physical inventory of all loaned Unique Federal property used in the performance of this contract.

5. Contractor’s Liability for Loaned Property: Contractor shall return loaned Unique

Federal property in as good condition (less fair wear and tear) as when loaned and shall be liable for any expense involved in restoring the property to such condition.

6. SOS-LCO Location/Office Symbols: (FGZ, FHZ, FLZ or FPD), (office symbol), (street address), (Hill or Lackland or Robins or Tinker) AFB, (state) (zip code). Point of contact is (name), (area code) (phone number). FAX (area code) (phone number).

7. Instruction for Preparation of Loan Requisitions: Contractor shall prepare the MILSTRIP requisition as follows:

Record Position Record Position Title Enter Text

1-3 Document Identifier A0A

4-6 MCA/Routing Identifier Code

Enter one of the codes listed below:

FH6 - for OC production (EY) contracts F8M - for OC repair (EZ) contracts FG6 - for OO production (EY) contracts F4M - for OO repair (EZ) contracts FL6 - for WR production (EY) contracts F2M - for WR repair (EZ) contracts

- TBD for CPSG

7 Media Status Code

Enter one of the codes listed below:

S - 100 percent supply and shipment status to requisitioner transceiver.

T - 100 percent supply and shipment status to requisitioner by mail.

U - 100 percent supply and shipment status to supplementary address.

V - 100 percent supply status to supplementary address by mail.

8-20 NSN Enter National Stock Number.

21-22 MMAC Enter Material Management Aggregation Category (MMAC) code if applicable

23-24 Unit of Issue Enter Unit of Issue (Example: EA = Each)

25-29 Quantity Enter quantity of item requested. Prefix with zeros to fill field. (Example: 00001)

30-35 Activity Address Code Enter requisitioner/contractor activity address code.

(Example: EY9428 or EZ9428)

36-39 Julian Date Enter 4 digit Julian date. Last digit of the current calendar year + day.

40-43 Serial Number Enter serial number assigned by the requisitioner 44 Demand Code Enter “N” Demand Code, non-occurring 45 Enter “Y” 46 Enter last digit of year on contract number

47-50 Enter last four digits of the contract number Note : When shipping to an activity other than activity listed in rp 30-35, enter the activity address code of the destination in rp 45-50..

51 Signal Code

Enter one of the codes listed below:

D - If ship to DoDAAC is in the document number (rp 30-35) M - If ship to DoDAAC is in rp 45-50

Record Position Record Position Title Enter Text

52-53 Fund Code

Enter “WM” for OC-ALC “XM” for OO-ALC “ZM” for WR-ALC TBD for CPSG

54-56 Distribution Code

Enter one of the codes listed below:

H73 - for OC production (EY) contracts H91 - for OC repair (EZ) contracts G71 - for OO production (EY) contracts G88 - for OO repair (EZ) contracts L85 - for WR production (EY) contracts L86 - for WR repair (EZ) contracts

- TBD for CPSG

57-59 Project Code Enter one of the codes listed below:

024 or blank - for initial requisition 094 - for replacement

60-61 Priority Code Enter appropriate numeric code (01 – 15) assigned by the system program contracting officer

62-64 Need Date Enter the three-digit Julian Day item required to be at the Contractor Site

65-66 Advice Code

Enter one of the following codes or leave blank:

2A – Item not locally obtainable 2B – Requested item only will suffice 2C – Do not back order. Reject unfilled quantity not available 2J – Do not substitute or back order

67-69 Required Delivery Date Leave blank 70 Purpose Code Enter “K” 71 Condition Code Leave blank 72 Management Code Enter “L”

73-76 Miscellaneous

Enter one of the following:

If Signal Code D – Leave blank If Signal Code M – Enter the last four digits of the contract number

77-80 Order Number Enter the delivery order number (rp 14-17) of the basic ordering agreement, otherwise leave blank

8. Disposition of Loaned Property:

a. Transfer to follow-on contracts/other contracts: Transfers of government loaned property shall be documented by a modification to the gaining contract. Contractor shall not transfer government loaned property to gaining contracts without written notification to the SOS-

LCO through the ACO. If it is a physical transfer of property to a location assigned a different DoDAAC, the losing Contractor shall furnish DD Form 1149 to the SOS-LCO through the ACO, upon occurrence of transfer transaction.

b. Retention of Loaned Property: Contractor shall not retain government loaned property unless approval for extension of the loan period has been authorized. If a delay is anticipated, contractor shall notify the applicable SOS-LCO, through the ACO, in writing 60 days before contract termination/return date and shall state the reason for the delay or need for the proposed extension.

c. Joint Use of Loaned Property: Contractor shall be liable for all Government loaned property accountable under this contract and shall be responsible for such property furnished to another contract on a joint use basis.

d. Return of Loaned Property: When the government loaned property is no longer required for the performance of this contract, the Contractor shall, in writing, immediately request disposition instructions from the SOS-LCO through the ACO. At the end of the loan period, the contractor shall comply with the disposition instructions provided to the ACO by the

SOS-LCO.

e. Contractor Marking Instructions for Return of Government Loaned Property: Contractor shall return government loaned property on DD Form 1149 or 1348. Contractor shall use the same document number to return the property as was used during the initial shipment to the contractor. Contractor shall annotate the shipping document to indicate “Return From Loan”, Contract Number, and assigned line item number.