PWS_MSG3_REV1_.pdf

Performance-based Work Statement

For

F-15 MSG-3 Analysis, Tool Development, and Engineering Requirements Review Program Support

Prepared by

AFLCMC/WWQEC

235 Byron St, Suite 19A

Robins AFB, GA 31098-1670

16 Jun 2014 Revision 1

DISTRIBUTION STATEMENT A: Approved for Public Release. NOTE: Distribution of this document is unlimited. However, the technical data referenced in this document may be export controlled or limited to DoD agencies and their contractors.

1.0 Introduction

Work is to be accomplished for the U.S. Air Force, AFMC AFLCMC/WWQ Robins AFB, Georgia, herein referred to as client.

1.1 Project Background

In order to improve efficiency and cost effectiveness of the Air Force Life Cycle Management Center F-15 System Program Office’s (SPO) scheduled maintenance program, an improved maintenance strategy must be adopted that provides a holistic assessment. As the life of these aging aircraft is extended, reliability and availability are reduced, which in turn causes additional structure and system related problems that result in additional burdens on maintenance programs. Maintenance and SPO requirements must still be met, with increasing mission requirements. By incorporating Maintenance Steering Group 3 (MSG-3) methodology into the current maintenance program for the F-15 fleet, a reduction in maintenance cost and an increase in program efficiency will be achieved as seen with commercial and military aircraft.

MSG-3 is a system-driven, top-down, task oriented methodology used to streamline maintenance actions, field and depot, and incorporate proactive inspection methods. Empirical data gathered from maintenance systems, engineering actions, and other sources is used to conduct the analysis.

Improvements are implemented because of the recommendations made in the analysis. These efforts will increase efficiency in maintenance tasks and eliminate deficiencies in scheduled maintenance requirements capabilities by providing engineering services and integrated solutions.

1.2 Scope

1.2.1 Maintenance Transformation Reliability Enhancement Program (REP)

The first objective of this Performance Work Statement (PWS) is the development of a MSG-3 based maintenance program in support of the Depot Maintenance Activation Planning established in AFMCI 21-101 to support Depot Maintenance Transformation (MT) goals established by Air Force Material Command (AFMC) and Expeditionary Logistics for the 21st Century (eLOG21). The foundational elements of the program include the following: analysis and initial implementation of an MSG-3 scheduled maintenance program using the Airlines for America’s (A4A) MSG-3 documents, development of Standard Visual Work Cards (SVWC); support a Maintenance Program Office (MPO) performance of sustaining engineering services.

1.2.2 Engineering Requirements Review (ERR) Program

The second objective of this effort is the electronic documentation of maintenance tasks contained within the scheduled maintenance program that are to be performed at the depot level using the Engineering Requirement Review Process (ERRP) and the Engineering Requirements Development Package (ERDP) as outlined within Chapter 13 of the Logistics Requirement Determination Process (LRDP) Handbook. Accomplishing ERRP ensures all new and existing tasks performed during Programmed Depot Maintenance (PDM) by WR-ALC and Korean Air Lines (KAL) are engineering justified with supportability elements identified upfront so the task can be performed as scheduled.

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1.2.3 Data Management Initiatives (DMI)

The third objective of this effort is the implementation of data management tools and technology to support the REP and ERR. The DMI involves continuously analyzing data requirements, providing application maintenance support of existing applications, updating all supporting documentation, conducting application testing to ensure optimal performance, and maintaining Certification and Accreditation (C&A) and compliance with the Enterprise Information Technology Data Repository (EITDR). DMI activities shall be integrated into a web-based Integrated Data Environment (IDE) to streamline the complex logistics challenges of supporting fleet readiness.

2.0 Services Summary

2.1 Maintenance Transformation Reliability Enhancement Program (REP)

Performance Objective PWS Paragraph(s) Performance Threshold

Integrated Master Schedule (IMS): Adhere to all schedule performance parameters as described in the IMS.

4.5.1.2

An IMS shall be submitted 30 calendar days after contract award (ACO) and shall be reported/updated through the monthly status reports. The Contractor shall remain within two business days of schedule parameters set forth in the IMS unless revised. Any revisions must be requested in writing and approved by the Contracting Officer’s Representative (COR). The Contractor shall be held to the same two-business day standard described. The Contractor shall not exceed three schedule slippage incidents for the duration of the program.

Contractor-performed MSG- 3 analysis

4.5.1.3 No more than two individual analyses, performed by the Contractor each month, are rejected by the COR for relevance to feasibility and reliability enhancement of the aircraft.

Rework of rejected analysis not to exceed (NTE) 15 business days. 95% of analyses are completed on time in accordance with COR-approved schedule and remaining 5% NLT an additional five business days per analysis.

Standard Visual Work Card Development

4.5.1.4 95% of SVWC developments are completed on time in accordance with COR-approved schedule and remaining 5% NLT an additional two business days per card.

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2.2 Engineering Requirements Review (ERR) Program Support

Performance Objective PWS Paragraph(s) Performance Threshold

Task Review 4.5.2 Contractor shall ensure there is no more than 5% deviation from the scheduled maintenance task review, performed by the Contractor each month. Contractor shall ensure at least 95% of analyses are completed on time in accordance with the COR’s approved schedule.

2.3 Data Management Initiatives (DMI)

System Availability 4.5.3 Downtime attributed to software failures for any IDE application NTE one business day over a 30 calendar day period.

Customer Support 4.5.3 Contractor shall respond to submitted Customer feedbacks within three business days of requirement notification.

EITDR update 4.5.3.6 Contractor shall register and maintain all developed software in EITDR. Contractor shall update EITDR to reflect any upgrades or changes in application functionality within three business days of completion of each project. Contractor shall provide documentation to COR on registered systems in EITDR.

Software application compliance with C&A

4.5.3.6 Contractor shall ensure all software applications

remain compliant with C&A guidelines.

Maintenance of Authority to Connect (ATC) and Authority to Operate (ATO)

4.5.3.6 Contractor shall ensure ATC/ATO is maintained.

Connectivity of systems and applications to network

4.5.3.6 Contractor shall comply with Air Force and WR-

ALC mandate regarding connectivity of systems and software applications to network 100% of the time.

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2.4 Miscellaneous

Status Report

4.5.1.2, 4.5.1.6, 4.5.1.8, 4.5.3, 4.5.3.5, 4.5.3.6, 4.5.4, 4.15, 4.16.1, 4.16.14

The Contractor shall prepare monthly status reports describing the status and progress of task efforts in work and submit them no later than 10 business days after the beginning of each month. The report shall contain no more than five typographical errors or technical inaccuracies when reviewed by AFLCMC/WWQ.

Errors shall be corrected within five business days.

Technical Report – Study/Services

4.5.1.1, 4.5.1.3,

4.5.1.3.1 -

4.5.1.3.4, 4.5.1.4, 4.5.1.5, 4.5.1.7, 4.5.2, 4.5.4, 4.16.2 - 4.16.4

The Contractor shall submit technical reports as required when tasks have been completed or at the stated due date in the paragraph. The report shall contain no more than five typographical errors or technical inaccuracies when reviewed by AFLCMC/WWQ. Errors shall be corrected within five business days.

Computer Software Product 4.5.1.3.5.2, 4.5.3.4, 4.16.11

The Contractor shall submit electronic disks with computer source code and documentation for DMI tools during the quarterly PMR meetings.

Software Requirements Specification Report

4.5.3.2, 4.16.12 System requirements specification reports shall be submitted no later than 15 business days after completion and five business days after changes occur. The report shall contain no more than five typographical errors or technical inaccuracies when reviewed by AFLCMC/WWQ.

Errors shall be corrected within five business days.

Prepare an agenda and minutes for each Meeting/Conference

4.15, 4.15.3, 4.16.8, 4.16.9

The agenda shall be submitted no later than five business days prior to the date of the meeting or conference, and minutes no later than five business days after the date of the meeting or conference.

3.0 Billing Instructions

Contractor may submit invoices on a monthly basis. Payment of final monthly invoice of each annual performance period will be withheld until Contract requirements (to include Data Items) are fully inspected and accepted for that annual performance period.

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4.0 Requirements

4.1 Program Management

4.1.1 The Contractor shall assign a program manager to plan and execute the overall contract;

however, each individual objective area will have a project lead assigned for the day-to-day execution of REP, DMI and ERR as required.

4.1.2 The Contractor program manager assigned shall:

• Understand in detail the contractual requirements, terms and conditions of the task.

• Assign, track progress and review performance of task on a periodic basis.

• Be the single point of contact for the Government.

• Review all deliverables for accuracy and completeness.

• Hold a Kick-Off Meeting once contract is awarded within 10 business days.

• Hold Program Management Reviews (PMR) as required.

4.2 Quality Assurance and Control

The Contractor shall have a Quality Assurance and Control program in accordance with or meets the intent of International Organization for Standardization (ISO) 9001:2000, Quality Management Systems

– Requirements.

4.3 Procedures and Control

4.3.1 If Unsatisfactory Report (UR) exhibits or other AF items associated with failed or malfunctioning equipment are needed for analysis, they will be forwarded to the Contractor, if available, and if determined to be in the best interest of the Government.

4.3.2 In the accomplishment of the objectives/tasks of this PWS, attention shall be given to all aspects of safety, particularly system safety. The Contractor shall identify all Category One (CAT I) and Category Two (CAT II) hazard levels (as defined in paragraph 4.3.3 of MIL-STD-882E) and submit recommendations for corrections of the safety deficiencies.

4.4 Travel

Contractor personnel shall be required to travel to support the engineering services within the PWS. All travel shall be coordinated with the CO and COR at least five business days prior to departure date.

Travel to WR-ALC is required for the training and validation/verification detailed in paragraphs 4.5.1.4 and 4.5.1.8. Training of System Program Office (SPO) personnel shall last no more than 3 days for MSG-3 familiarization and DMI tool training apiece, that shall occur during the base year. The training of depot maintainers and validation/verification of the maintenance plan and SVWCs shall last no more than four weeks, which shall occur during Option Year 2.

Four trips may be involved in this effort to bases others than WR-ALC with one to each of the following bases: Portland ANG, New Orleans ANG, Seymour Johnson AFB, and Mountain Home AFB. For these bases, each trip will be for training of maintainers and validation/verification of maintenance plan.

lasting two weeks a piece during Option Year 2.

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4.5 Specific Tasks [Denotes Period of Performance for Task(s) In Paragraph or Subparagraphs]

4.5.1 Reliability Enhancement Program (REP)

4.5.1.1 MSG-3 Assessment [Base Year Task]

The Contractor shall conduct a MSG-3 Assessment for the F-15 platform. The Contractor shall utilize the commercial airline industry’s MSG-3 practices to conduct the assessment. The MSG-3 Assessment shall clearly outline the anticipated results and efficiency improvements to be realized from a transition to the MSG-3 based maintenance program for each platform. The results of the assessment shall be documented and submitted for review 45 calendar days after contract award. (CDRL A002, DI-MISC- 80711A/T, Scientific and Technical Report)

4.5.1.2 Program Schedules and Milestones [Base Year Task with Updates as Required In Option Years 1 And 2]

The Contractor shall develop an Integrated Master Schedule that details milestones and project plans to implement a MSG-3 based maintenance program for the F-15 from the MSG-3 Assessment to SVWC development and implementation. The Contractor shall maintain the F-15 IMS using standard COTS software, such as Microsoft Excel, Microsoft Project, and other programs as directed by the Government. The IMS plan shall include providing the necessary communication and briefing to F-15 Engineering Support personnel, providing final validations of maintenance packages and transition plans, and providing sustainment and deployment support throughout the implementation process.

Program performance will be in accordance with the IMS, which will be submitted 30 calendar days after contract award and jointly approved. The IMS shall be updated to show progress against the baseline and submitted along with the Status Report each month. Any change to the IMS milestones requires concurrence from both the Government and Contractor. The Contractor shall remain within two business days of schedule parameters set forth in the IMS unless revised. If revised, the Government must agree and then the Contractor should be held to the same two-business day standard described.

The Contractor shall not exceed three slippage incidents for the entire program. (CDRL A004, DI-MGMT- 81861, Integrated Program Management Report (IPMR)) (CDRL A001, DI-MGMT-80368A, Status Report)

4.5.1.3 MSG-3 Analysis [Base and Option Year 1 Task]

Prior to conducting MSG-3 analysis, the Contractor shall develop a Policy and Procedures Handbook (PPH) that is jointly approved by the Contractor and Government in accordance with the Federal Aviation Administration’s Advisory Circular 121-22C that provides F-15 specific tailoring of the MSG-3 documents, and ensures complete and consistent execution of the MSG-3 analysis process. The Contractor shall conduct a MSG-3 Analysis for the F-15 platform following completion of the MSG-3 assessments in 4.5.1.1. For Mechanical Equipment and Subsystems Integrity Program subsystems, the conducted MSG-3 analysis shall reference the already fully developed Failure Mode, Effects and Criticality Analysis (FMECA). Any gaps in the FMECAs shall be denoted and presented to the client. The Contractor shall also be required to perform MSG-3 analysis on no more than five new systems added to the aircraft by modification, and archive any MSG-3 analysis and accompanying inspection requirements for systems removed from the aircraft. The Contractor shall utilize the latest Airlines for America’s (A4A) MSG-3 documents and the PPH to conduct the analysis, while specifically using Mil-Std 1530C for Aircraft Structural Integrity Program analysis in addition to the A4A MSG-3 documents. The Contractor

PR # FD2060-13-30877 Revision 1 16 Jun 14 Page 7 of 30 shall utilize the approved project plan and milestones outlined in the MSG-3 Assessment to carry out the analysis. The analysis shall be conducted in two phases with the Base Year conducting the systems, power plants, and lightning/high intensity radiated field analysis and Option Year 1 conducting analysis on the aircraft structures. Option Year 1 will also be used to conduct the MSG-3 zonal analysis and compile all complete analysis into a maintenance plan suitable for TO publication. (CDRL A002, DI-MISC- 80711A/T, Scientific and Technical Report)

For MSG-3 analysis, no more than two individual analyses, performed by the Contractor each month, shall be rejected by the COR for feasibility and/or reliability enhancement of the aircraft once the working groups have approved the analysis. Rework of a rejected individual analysis shall not exceed an additional 15 business days. For REP, 95% of analyses shall be completed on time in accordance with the COR-approved schedule and the remaining 5% NLT an additional five business days per analysis. The results of the analysis shall be documented and submitted for review. At a minimum, the report shall provide the information by system or zone with the associated tasks, FMECAs, MSG-3 logic, findings, and recommendations. The systems report shall be submitted 30 calendar days before the Base Year Period of Performance ends. The structures and zonal report shall be submitted 60 calendar days before Option Year 1’s Period of Performance ends. (CDRL A002, DI-MISC-80711A/T, Scientific and Technical Report)

Once the MSG-3 based maintenance plan has been developed, the Contractor shall prepare a report that details the tasks and tasks numbers to be performed at each interval with references to the associated analysis 45 calendar days before Option Year 1’s Period of Performance ends. The report shall also compare current scheduled maintenance tasks to the MSG-3 developed tasks, while documenting the projected efficiencies that can be achieved with implementing the MSG-3 maintenance plan. The comparison shall review the interval, task type, and whether it is a new, deleted, or amended task at a minimum. (CDRL A002, DI-MISC-80711A/T, Scientific and Technical Report)

4.5.1.3.1 REP Support [Base and Option Year 1 Task]

The Contractor shall support the F-15 by identifying reliability deficiencies that are identified throughout the fleet while conducting the MSG-3 analysis. Reliability deficiencies shall be noted within each phase’s report. (CDRL A002, DI-MISC-80711A/T, Scientific and Technical Report)

4.5.1.3.2 Functional Systems Analysis [Base and Option Year 1 Task]

The Contractor shall identify problems and/or deficiencies that require configuration or procedural changes and evaluate performance improvements to ensure the functional systems meet operational requirements while conducting the MSG-3 analysis. Functional systems analysis results shall be noted within each phase’s report. (CDRL A002, DI-MISC-80711A/T, Scientific and Technical Report)

4.5.1.3.3 Product Improvement Analysis [Base and Option Year 1 Task]

The Contractor shall perform preliminary analysis to determine the need for product improvements and recommend further engineering analysis and resolutions that can be implemented for fleet-wide sustainment and/or be implemented during the field or depot processes while conducting the MSG-3 analysis. The preliminary analysis shall be noted within each phase’s report. (CDRL A002, DI-MISC- 80711A/T, Scientific and Technical Report)

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4.5.1.3.4 Maintenance Data Analysis [Base and Option Year 1 Task]

As required, the Contractor shall identify, collect, and analyze designated F-15 weapon system diagnostic, reliability and maintainability data from various sources with the goal of improving mission capability of the fleet. (CDRL A002, DI-MISC-80711A/T, Scientific and Technical Report)

4.5.1.3.5 Transformation Support [Base Year Task with Updates as Required In Option Years 1 And 2]

The implementation and sustainment of a REP, including the MSG-3 program, requires extensive communication channels be in place, as well as, flexible processes and infrastructures to support the various stages of current MSG-3 analysis and reviews (structure, system, and zonal analyses). The Contractor shall provide services in support of the implementation of transformational activities necessary to include an MPO mirrored from the commercial aviation industry, ensuring that processes, infrastructures, and communications are in place to achieve the overarching benefits of REP and MSG-3.

4.5.1.3.5.1 The Contractor shall initiate an F-15 Maintenance Database that contains all Inspection and Maintenance requirements for structures, systems, and zonal applicability across all F-15 inspection zones. The Contractor shall leverage the existing C-5 WR-ALC Maintenance Database to engineer the F- 15 Maintenance Database for the designated weapon system.

4.5.1.3.5.2 The initiated F-15 Maintenance Database shall be used throughout the life of this contract to update maintenance tasks and provide decision support data for each requirement including Force Structural Maintenance Program (FSMP) references, maintenance failure statistics, reliability data, maintainability factors and economic factors. Database fields shall include standard work card data, as well as, current approved interval, Failure Effect Category (FEC), recommended MSG-3 threshold intervals for each applicable FEC and decision support data references. The database shall allow two-way tracking of requirements such a single maintenance task can be traced to the original MSG-3 analysis and MSG-3 analysis links to any maintenance tasks driven by the analysis. Additionally, related tasks shall be linked so that a single analysis that drove multiple tasks or a task that is the result of multiple MSG-3 analyses can be traced. (CDRL A010, DI-IPSC-81488, Computer Software Product)

4.5.1.4 Standard Visual Work Cards (SVWC) [Option Year 2 Task]

The Contractor shall engineer 1F-15A/E-6 and PDM Work Specification SVWCs using MSG-3 concepts and commercial best practices including the use of graphics and specific job instructions. The work cards shall leverage the sample prototype work cards previously developed for 1C-5A-6WC-5 isochronal inspections using Government-provided software (Framemaker version 7.2 or higher) in an 8.5” X 11” page format. All Technical Order (TO) references contained within work cards shall be recorded so that future TO updates and revisions can be incorporated into the work cards. The SVWC development shall remain within 95% of the COR approved schedule and the remaining 5% NLT an additional two business days per card.

The deployment and sustainment of SVWCs shall facilitate MSG-3 analysis and implementation by documenting MSG-3 scheduled maintenance and other tasks using modern commercial best practice format and content to maximize maintainer on-aircraft time. These cards shall delineate task purpose, safety-related cautions and warnings, technical data, maintenance task list of materials, which includes but not limited to parts, attaching hardware, disturbed area, support equipment, test equipment, special tools, PPE, and consumables. To clarify and speed task accomplishment, the SVWCs shall

PR # FD2060-13-30877 Revision 1 16 Jun 14 Page 9 of 30 extensively incorporate photographs and graphic illustrations, with photographs being the preferred, while minimizing external Technical Order library references. The SVWCs shall be submitted two months before Option Year 2’s Period of Performance ends for review. The SVWCs shall be validated and verified with field and depot maintainers for understanding of the inspection concepts and information contained on the cards prior to government acceptance. (CDRL A002, DI-MISC-80711A/T, Scientific and Technical Report)

4.5.1.5 PDM Bill of Materials (BOM) Update [Base & Option Year 1 Task with Updates As Required In Option Year 2]

As required, the Contractor shall update the BOM to support the MSG-3 maintenance program implementation. The BOM shall include non-Integrated Prime Vendor parts with the following information in a spreadsheet format: National Stock Number, quantity per aircraft, and projected usage factor. The BOM update shall be noted within each phase’s report and updated as required in Option Year 2. (CDRL A002, DI-MISC-80711A/T, Scientific and Technical Report)

4.5.1.6 Maintenance Program Office (MPO) Support [Base, Option Year 1, and Option Year 2 Task]

The Contractor shall participate as a member of a Maintenance Program Integrated Product Team (MPIPT) or MPO-based upon the proven MPO processes used in the commercial aviation industry. The MPIPT shall: (1) Ensure maintenance tasks are accomplishing their primary intent and the assigned interval is appropriate through analysis of maintenance data and associated task tracking numbers; (2) Revise work cards to comply with TO revisions; (3) Assemble business cases for proposed maintenance program changes; (4) Manage the approval process for proposed maintenance program changes using MSG-3 Technical Review Board concepts; (5) Provide oversight to ensure expeditious processing of TO changes; and (6) Accomplish other tasks as determined by the steering committee.

The MPO support shall draw from the Federal Aviation Administration’s Continuous Aircraft Surveillance System to provide a continuous, structured analysis and surveillance process that monitors fleet health, evaluates the effectiveness of the MSG-3 scheduled maintenance program, and identifies necessary changes. The MPO support shall include input for the implementation and sustainment of processes, procedures, analysis data, and software tools for F-15 weapon system sustainment and reliability improvement. The sustaining engineering services shall provide the F-15 organization with engineering and analysis solutions that improve the sustainment of the aircraft. Together these services shall support fleet-wide reliability issues and MT. (CDRL A001, DI-MGMT-80368A, and Status Report)

4.5.1.7 Integration of MSG-3 Program with the Aircraft and Missile Requirements (AMR) Process [Option Year 1 Task with Updates As Required In Option Year 2]

The Contractor shall provide all technical data necessary to facilitate the transition of the new MSG-3 maintenance program into the AMR Brochure, as directed. Information shall be provided in a spreadsheet format that has the task title, applicable aircraft models, and brief description at a minimum. The AMR Brochure information shall be included within the report that compiles all complete analysis into a maintenance plan during Option Year 1 and updated as required in Option Year 2. (CDRL A002, DI-MISC-80711A/T, Scientific and Technical Report)

The Contractor shall provide all technical data necessary to facilitate the transition of the new MSG-3 maintenance program into the AMR Work Spec, as directed. The developed Work Spec shall utilize the

PR # FD2060-13-30877 Revision 1 16 Jun 14 Page 10 of 30 current PDM Work Spec format and provide in a spreadsheet the paragraph number, paragraph content, aircraft model, and associated tasks at a minimum. The AMR Work Spec information shall be included within the report that compiles all complete analysis into a maintenance plan during Option Year 1 and updated as required in Option Year 2. (CDRL A002, DI-MISC-80711A/T, Scientific and Technical Report)

4.5.1.8 MSG-3 and DMI Tool Training & Validation/Verification Program [Base, Option Year 1, and Option Year 2 Task]

The Contractor shall initiate a comprehensive training and validation/verification program to ensure successful implementation and acceptance of the program, as directed. The MSG-3 program is a “task-oriented” method of maintenance, resulting in a different maintenance philosophy. The ATA MSG-3 convention shall use new inspection techniques (i.e., Detailed Visual Inspection, General Visual Inspection, and zonal inspections). F-15SPO personnel, specifically engineering, shall be familiarized with MSG-3 and initiated DMI tools. Field and depot maintainers shall be trained on the new inspection concepts and SVWCs associated with MSG-3. Maintainer training will be in person, specifically during the validation/verification of the tasks and SVWCs. (CDRL A001, DI-MGMT-80368A, Status Report)

4.5.2 Engineering Requirements Review (ERR) Program Support [Base and Option Year 1 Task with Updates As Required In Option Year 2]

The implementation and sustainment of an ERR Program IAW Chapter 13 of the LRDP Handbook requires extensive communication channels to be in place, as well as, flexible processes and infrastructures to support the various stages of maintenance data analysis and reviews in order to complete an ERDP. Program support includes implementing a robust program for the F-15 aircraft by utilizing appropriate tools and processes to improve overall fleet reliability, implementing best practices from the commercial aviation industry, and using current DoD guidelines and industry philosophies to implement and sustain scheduled maintenance process solutions for the fleet.

The ERR shall: (1) Ensure maintenance tasks are accomplishing their primary intent and the assigned interval is appropriate through analysis of maintenance data and associated task tracking numbers; (2) Revise work cards to comply with TO revisions; (3) Assemble business cases for proposed maintenance program changes; (4) Approval process for proposed maintenance program changes shall use Technical Review Board concepts; (5) Provide oversight to ensure expeditious processing of TO changes; and (6) Accomplish other tasks within the scope of this requirement as determined.

All inspections and tasks within the preventive maintenance plan to be performed at the depot level shall have an ERDP developed and housed within the initiated F-15 Engineering Requirements Review Database. The Contractor shall ensure there is no more than 5% deviation from the ERDP development and review performed by the Contractor each month. Contractor shall ensure at least 95% of analyses are completed on time in accordance with the COR approved schedule. Electronic copies of each developed ERDP shall be included with the report. (CDRL A002, DI-MISC-80711A/T, Scientific and Technical Report)

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4.5.3 Data Management Initiatives (DMI) [Base, Option Year 1, and Option Year 2 Tasks, Including Subparagraphs]

For Customer disruptions due to software failures, system downtime attributed to software failures for any IDE application shall not exceed one business day per any 30 calendar day period. For Customer support, the Contractor shall respond to submitted Customer requests within three business days of requirement notification. For EITDR registration, the Contractor shall provide documentation to the COR on registered systems in the EITDR within three business days of completion of each project. For C&A compliance, the Contractor shall comply with AF and WR-ALC mandate regarding connectivity of systems and applications to network 100% of the time. (CDRL A001, DI-MGMT-80368A, Status Report)

4.5.3.1 Data Management Requirements

To address deficiencies in scheduled maintenance requirements capabilities, the Contractor shall engineer a tool that is Government owned and addresses these major issues in maintenance requirements management. The Contractor shall engineer a data management tool that facilitates scheduled maintenance requirements for F-15 aircraft. The tool shall:

1. Provide the ability for the F-15 scheduling team to identify, schedule and maintain scheduled maintenance requirements for all F-15 aircraft. Tool shall allow easy traceability from maintenance write-ups to tasks.

2. Utilize standardized maintenance requirement processes i.e., FMECA's, FMEA's, etc. and methods to support scheduled maintenance requirements of all F-15 aircraft.

3. Scheduled requirements tool must consider recommendations from other R&M resources and offer seamless transition of data.

4. Provide reporting tools that offer quick, easy, and accurate review of all scheduled maintenance activities by system, aircraft zone, inspection level, inspection type, and ERDP at a minimum.

5. Provide the ability for future MSG-3 analysis to be conducted and already developed analysis to be updated.

6. Tool shall provide two-way traceability between analysis and developed tasks.

7. Scheduled requirements requiring an ERDP will be developed, stored, and updated within the tool.

4.5.3.2 Requirements Analysis

The Contractor shall perform requirements analysis to gather the system-level requirements for each DMI project required. Project details in terms of technical risk, cost, and schedule shall be provided and reviewed during PMRs to determine whether any priority changes/modification/additions may be required to meet war fighter needs. The system-level requirements shall be captured in the System Requirements Specification (SRS). (CDRL A003, DI-IPSC-81433A, Software Requirements Specification)

4.5.3.3 DMI Design

Based upon analysis, the Contractor shall engineer initial system design methodology to the Customer to ensure design complies with and fulfills requirement.

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4.5.3.4 Supporting Documentation

The Contractor shall document all DMI efforts. Documentation shall be supplied to the Customer at the quarterly review if changes occur and upon request. A baseline version of the application shall be maintained for configuration management purposes. (CDRL A010, DI-IPSC-81488, Computer Software Product)

4.5.3.5 Application Testing

The Contractor shall test the functionality of each DMI application based on criteria established in the SRS. Necessary modifications and corrections identified during verification testing shall be documented and incorporated into the system prior to proceeding to system deployment. The Contractor shall deploy applications to the F-15 production server and database server, as applicable. (CDRL A001, DI- MGMT-80368A, Status Report)

4.5.3.6 Application C&A and the EITDR

The Contractor shall register and maintain all DMI applications in the EITDR. The Contractor shall update the EITDR to reflect any upgrades or changes in application functionality within three business days of completion of each project. The Contractor shall provide documentation to the COR on registered systems in the EITDR. (CDRL A001, DI-MGMT-80368A, Status Report)

The Contractor shall ensure all DMI applications remain compliant with C&A guidelines.

The Contractor shall establish supporting documentation and provide application configuration details in the support of the DoD Information Assurance (IA) C&A process and maintenance of ATC/ATO.

The Contractor shall comply with the AF and WR-ALC mandate regarding connectivity of systems and applications to network 100% of the time.

4.5.4 Engineering Data [Base, Option Year 1, and Option Year 2 Task]

The Contractor shall provide engineering data developed during the course of the MSG-3 assessment and analysis. (CDRL A001, DI-MGMT-80368A, Status Report) (CDRL A002, DI-MISC-80711A/T, Scientific and Technical Report)

4.6 Environmental Management System (EMS)

IAW the AFMC/CV Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, and the SAF Policy Letter, Conformance with Air Force EMS Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, all Contractor personnel, who will physically perform work at any Air Force installation shall comply with the EMS requirements established by that installation. All Contractor personnel, who will physically perform work on Robins AFB, shall complete EMS awareness training within 30 calendar days of beginning work. The prime Contractor is responsible for ensuring that all subcontractors comply with this requirement. Training will be provided by the 78 Civil Engineering Group Environmental Management Division (78 CEG/CEV). Training can be obtained through the following processes:

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1. Logon with Common Access Card (CAC) to 78 CEG/CEV website and click on EMS Awareness Training, chose option 1.

https://geobase.robins.af.mil/emstraining/EMSTrainingOptions.aspx

2. Without a CAC, request a copy of EMS training from 78 CEG/CEV Workflow mailbox.

78ceg.cev.FrontOfc@robins.af.mil

3. Link for EMS training:

https://cev.robins.af.mil/EMSTrainingOptions.asp

4. If a company is ISO 14000 certified, Contractor personnel do not have to complete Robins AFB EMS Awareness Training; however, the Contractor must provide documentation of ISO 14000 certification to the CO.

4.7 Green Procurement Program (GPP)

Under Secretary of Defense Memorandum, Establishment of the DoD Green Procurement Program, dated August 27, 2004, establishes the requirement for a GPP. GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. In accordance with FAR 23.101, Sustainable Acquisition Policy, GPP requirements apply to all acquisitions using appropriated funds, including services. FAR 23.404, Agency Affirmative Procurement Programs, applies and states that the GPP requires 100% of purchases of EPA designated products, included in the Comprehensive Procurement Guidelines list, contain recovered materials, unless the item cannot be acquired: a) competitively within a reasonable timeframe; b) meet appropriate performance standards, or c) at a reasonable price. The prime Contractor is responsible for ensuring that all subcontractors comply with this requirement. GPP training is available to Contractor personnel at http://afenvsymp.ecatts.com/welcome.

4.8 Security Requirements

The Contractor shall ensure personnel, information, system, facility, and international security requirements are met. The Contractor shall comply with Government Security regulations including, but not limited to, DoD 5200.2-R; DoD 5220.22-M, National Industrial Security Program Operating Manual;

DoD Directive 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; Air Force Instruction 31-101, Integrated Defense; and Robins Air Force Base Instruction 31-101, Installation Security.

4.8.1 Security Clearance

4.8.1.1 If required, the Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements.

Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know.

4.8.1.2 The security clearance shall be obtained in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification. The Contractor shall ensure Contractor personnel submit a United States (U.S.) Office of Personnel Management Standard Form 85P, Questionnaire For Public Trust Positions, (fingerprint card if available) to the Government Security Office.

PR # FD2060-13-30877 Revision 1 16 Jun 14 Page 14 of 30 https://geobase.robins.af.mil/emstraining/EMSTrainingOptions.aspx mailto:78ceg.cev.FrontOfc@robins.af.mil https://cev.robins.af.mil/EMSTrainingOptions.asp http://afenvsymp.ecatts.com/welcome

4.8.1.3 Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.8.2 Reserved

4.8.3 Operations Security (OPSEC)

4.8.3.1 The purpose of OPSEC is to reduce the vulnerability of United States Air Force (USAF) missions to adversary collection and exploitation of critical information. Critical Information is defined as information about USAF missions or activities the adversary needs to achieve their goals.

4.8.3.2 The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs.

4.8.3.3 The Contractor shall ensure Contractor personnel who perform work on Robins Air Force Base (AFB) or another Government facility comply with the OPSEC procedures of the facility.

4.8.4 Security Incident or Violation

The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.8.5 Certified Personnel

The Contractor shall ensure that personnel accessing information systems have the proper and current certification to perform IA functions in accordance with DoD 8570.01-M, Information Assurance Workforce Improvement Program. The Contractor shall meet the following applicable IA certification requirements:

DoD-approved IA workforce certifications appropriate for each category and level as listed in the current version of DoD 8570.01-M.

Appropriate operation system certification for IA technical positions as required by DoD 8570.01-M.

Upon request by the Government, the Contactor shall provide documentation supporting the IA certification status of personnel performing IA functions. Contactor personnel who do not have proper and current certifications hall be denied access to DoD information systems for the purpose of performing IA functions.

4.8.6 External Certification Authority for Network Access

For Contractor personnel who require access to Government websites, but who do not work on a Government facility, the Contractor shall obtain a Public Key Infrastructure Certificate from an External Certification Authority. As of the PWS date, Operational Research Consultants, Inc.; VeriSign, Inc.; and IdenTrust, Inc. are the three ECA vendors approved by the DoD. The COR(s) will provide a list of current DoD-approved ECA vendors upon Contractor request.

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4.8.7 Access to Government System

The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed..

4.8.8 Access to Government Facility

The Contractor shall ensure Contractor personnel who require access to a Government facility comply with the security procedures of the facility.

If Contractor personnel require repeated access to a Government facility over the life of the contract, the Contractor shall ensure they complete, as applicable, a DD Form 1172-2 (Application for Department of Defense CAC – DEERS Enrollment) to obtain a CAC, or an AFMC Form 496 (Application for AFMC Identification Card) to obtain an AFMC Identification Card. The DD Form 1172-2 or AFMC Form 496 shall be submitted to the PCO or as directed by the COR. Upon completion/termination of the contract/order or transfer/termination of the Contractor personnel, the CAC, AFMC Identification Card, or Contractor ID Card/Badge shall be returned to the PCO or as directed by the COR.

4.8.9 Contractor Identification Card

If Contractor personnel require a Contractor ID Badge, the Contractor’s Contract Administrator shall send a request for a Contractor ID Badge to the COR for approval.

The request shall contain the following information:

Contractor's Company Name and Address Contractor Personnel's Name Contractor Personnel's Social Security Number Contractor Personnel's Date of Birth Contractor Personnel's Home Address Contractor Personnel's Work Phone Number Contract Number Contract Expiration Date

4.8.10 Common Access Card

If Contractor personnel require a CAC, the Contractor’s contract administrator shall send a Contractor Verification System (CVS) Memo to the COR(s) for approval. The COR(s) will review, sign, and send the CVS Memo to the PCO. The PCO shall Review sign and send the CVS Memo to the Trusted Advisor (TA).

The TA will process the CVS Memo. The TA will notify the Contractor personnel by e-mail once the information is loaded in the CVS. Contractor personnel shall have 30 calendar days to complete the application process. A User ID and temporary password will be provided. Contractor personnel shall have seven calendar days to initially log into the CVS. Upon completion/termination of the contract/order or transfer/termination of the Contractor personnel, the CAC shall be returned to the TA.

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4.9 Safety and Health Requirements

It is the Contractor's responsibility to make certain that all safety and health requirements are met.

Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596 as amended by Public Law 101-552, Occupational Safety and Health Act (OSHA) and DoDD 4715.1E, Environmental, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s Safety and Health Program.

4.9.1 Voluntary Protection Program (VPP)

The USAF is a participant in the OSHA VPP. Contractor personnel performing work on a USAF installation shall participate in the local VPP program. Information on the VPP may be found in the Air Force Contracting Voluntary Protection Program Support Guide and at the Occupational Safety & Health Administration site: http://www.osha.gov/dcsp/vpp/index.html.

4.9.2 Mishap Notification/Investigation

In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.12, the Contractor shall promptly report mishaps involving damage or injury to the USAF and cooperate with USAF safety investigations. The Contractor shall notify the COR by telephone within four hours. After regular duty hours, the Contract shall notify Robins AFB Command Post at 478 327-2612.

4.9.3 Contractor Safety and Health Plan

Within 10 business days of contract award, the Contractor shall submit a Safety and Health Plan to the Government Safety Office (78 ABW/SEG) for review and acceptance by that office. Performance of services cannot begin until the Safety and Health Plan is accepted by 78 ABW/SE. (CDRL A005, DI-ENV- 81375, Environmental Health and Safety Plan (HSP))

If, during the performance of the contract/order, changes to the Contractor’s Safety and Health Plan are required, the Contractor shall submit a revised Safety and Health Plan to the PCO. The same process of review and negotiation (if applicable) involved in the original submission applies to any revision submitted after contract/order award. Any revision to the Safety and Health Plan must be accepted by the 78 ABW/SE.

4.9.4 Contractor Safety and Health Program

The Contractor shall establish and maintain an acceptable safety program in accordance with OSHA, ESOH, the contract Appendix C (Industrial Safety Requirements) and their accepted Safety and Health Plan.

4.9.5 Contract Safety Manager

In the Safety and Health Plan, the Contractor shall identify, by name and phone number, a person who will be the primary Point of Contact for safety and health issues. The Contractor will keep the Contract Safety Manager information current by notifying the CO of any change in personnel or contact information.

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4.10 Quality Control Plan (QCP)

The Contractor’s QCP is the foundation upon which quality work is based. The QCP is submitted after award and is approved by the COR before any work begins. The plan should be comprehensive, detailed, and logical if the Contractor’s quality control program is to be effective and must include a site safety checklist when applicable. The plan must demonstrate that the Contractor has fully considered the specific contract requirements and special factors peculiar to the project. The Government reserves the right to require necessary changes in the plan and in Contractor operations to obtain the specified level of quality. If changes to the plan are necessary, the changes must be made and accepted by the Contracting Officer, prior to their implementation. The plan shall submit 15 business days after contract award and as changes occur. (CDRL A006, DI-QCIC-81722, Quality Program Plan (QPP) - Contractor’s Quality Control Plan)

4.11 Relationship of Contractor with Subcontractors/Vendors

The Contractor shall levy on subcontractors and sub-vendors the same requirements for technical data packages as are levied on them by this contract. This requirement shall apply at all tiers of sub- Contractor/vendor levels associated with the program.

4.12 Engineering Data Updates and Revisions

The Contractor shall (and shall cause subcontractors and vendors to) provide updates and maintain engineering data for the item(s) designed/ developed/modified/produced by this contract for the life of this contract and shall incorporate all changes into delivered technical data packages. Recommendations of changes to technical data not produced within this PWS shall be provided to AFLCMC/WWQ.

4.13 Mission Essential Services

In accordance with DFARS 252.237-7023(a) and AFI 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

4.14 Inspection and Acceptance of Services

IAW FAR 52.246-4, Inspection of Services - Fixed-Price, the Government reserves the right to inspect Contractor performance as long as it does not cause undue delay to delivery of services.