1. 01005 - SOO - PDB with OTHER TRANSACTIONAL AUTHORITY v6.pdf

UHHZ170129 STATEMENT OF OBJECTIVE 01005

PDB via Other Transactional Authority

STATEMENT OF OBJECTIVE

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1. PURPOSE AND BACKGROUND

1.1. The objective of this OTA is to execute a Progressive Design-Build (PDB) project to provide all design, engineering, labor, material, plant, equipment, supplies, and coordination required to Replace Circuit F-01 from Fowler Substation at Robins AFB, GA. All A&E, engineering, plumbing, HVAC, and electrical work required must be accomplished by personnel and/or businesses with active licenses in the State of Georgia.

1.2. Background: Circuit F-01 has surpassed its operational lifecycle, creating a high-probability risk for catastrophic failure. If the remaining aged portion is not replaced, the installation faces escalating operational risk, mission delays, and compounding economic costs due to infrastructure failure and emergency repair premiums. The work area is slightly congested and impacted by various airfield operations.

The Fowler Substation Circuit F-01 will remain in full operation during the entire duration of the project by back feeding with circuit ties. The Design-Builder must have a minimum of five (5) years of experience working on related construction projects.

1.3. OTA & RAPID Framework Approach: This project is being executed as an Area of Interest (AOI) under the overarching RAPID (Robins Agile Practices for Infrastructure Development) Umbrella Program Notice. In accordance with the RAPID framework, this project utilizes a Progressive Design Build execution approach under the standalone statutory authority of 10 U.S.C. § 2808a.

This effort utilizes a two-phased PDB approach to foster collaboration, innovation, and efficiency:

• Phase 1 (Preconstruction & Collaborative Design): Collaborative design development, site surveys, risk mitigation planning, and establishment of an open-book Guaranteed Maximum Price (GMP).

• Phase 2 (Final Design & Construction Execution): Completion of final design and full construction execution (exercised upon agreement).

2. EVALUATION AND SELECTION CRITERIA

2.1. Overview

The Government will utilize a two-step, Qualifications-Based Selection (QBS) process mapped to the RAPID framework to select the Design-Builder. In accordance with PDB methodology, price will not be evaluated during the initial selection process. Selection is based strictly on qualifications, experience, and collaborative capabilities:

• Step 1 (RAPID Phase 1 Equivalent): Evaluation of written Statements of Qualifications (SOQs) / White Papers.

• Step 2 (RAPID Phases 2 Equivalent): Interactive Pitch Presentations/Interviews and evaluation of the Phase 1 PDB Price Proposal (short-listed teams only) to determine the final best-value selection.

2.2. Step 1: Statement of Qualifications (SOQ) Evaluation Factors

The Government will evaluate the written SOQs based on the following factors to select a short-list of the most highly qualified firms to advance to Step 2:

• Factor 1: Past Relevant Experience

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o Minimum Requirement: The Design-Builder (and/or key teaming partners) must demonstrate a minimum of five (5) years of experience successfully executing design-build or similar size, scope, and complexity.

o Focus: The Government will assess the firm's historical performance, focusing on projects involving occupied facilities, congested site logistics, complex mechanical/electrical system integrations, and adherence to stringent environmental and safety standards (e.g., hazardous materials abatement, and experience with Department of War/Air Force standards). Note that while DoW experience is considered, it will not be a deciding factor in determining a firm more qualified.

• Factor 2: Team Composition and Organization o Focus: The Government will evaluate the proposed organizational structure, the integration of design and construction personnel from project inception, and the qualifications of Key Personnel. This includes assessing the proposed site superintendent/project manager's ability to oversee operations and coordinate with the Government daily.

• Factor 3: Project Approach and Understanding o Focus: The Government will assess the firm's understanding of the PDB OTA process and their proposed approach to executing Phase 1 (Design & Preconstruction) and Phase 2 (Final Design & Construction). This includes the firm's strategy for open-book estimating, schedule development, and managing site-specific constraints at Robins AFB (e.g., restricted area access, flightline requirements, and utility outage coordination).

2.3. Step 2: Pitch Presentation and Price Evaluation (Final Down-Select)

The Government may invite selected respondents to participate in an oral presentation or pitch. Phase 2 may assess the respondent’s technical approach, constructability, airfield-operational integration, phasing, site logistics, safety, environmental approach, risk management, collaboration capability, and preliminary schedule approach. Specific instructions will be provided with invitation to the pitch day.

• Factor 1: Collaborative Capability and Cultural Fit o Focus: Ability to work in a transparent, “open-book” partnership with the 78 CEG Project

Delivery Team (PDT) and Base stakeholders.

• Factor 2: Real-Time Problem-Solving and Risk Management o Focus: Capacity to identify, analyze, and mitigate complex project risks. Evaluated based on response to real-time scenarios presented during the Q&A.

• Factor 3: Innovative Design-Build Solutions o Focus: Creative, value-driven, and cost effective courses of action (COAs) proposed to meet the Government’s mission objectives..

• Factor 4: Financial Capacity and Bonding o Focus: Demonstrated financial capacity to support the anticipated project magnitude and, if required by the final OTA, sufficient bonding capacity.

o Focus: The estimated magnitude of construction associated with this Area of Interest (AOI) is $5M to $10M. This range is provided for planning purposes only and does not constitute an

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explicit funding guarantee or disclose the Independent Government Estimate. This range is provided to assist interested offerors in determining the necessary single-project and aggregate bonding capacity required to support the subsequent construction agreement.

2.4. Final Selection and Award

Upon concluding presentations, the evaluation team will select the single most highly qualified Design-Builder.

The Government will invite the selected firm to negotiate terms, Scope of Services, and a fixed design/preconstruction fee for the Phase 1 OTA Agreement.

3. SCOPE OF OBJECTIVES

The Design-Builder shall achieve the following top-level objectives:

3.1. Phase 1 Objectives: Design & Preconstruction Services

• Collaborative Design: Develop design solutions collaboratively with stakeholders to achieve 65% design maturity. All designs must adhere to the Robins Base Facility Standard, Robins Procedural Guide for Designers, and applicable UFCs. Exceptions to UFC criteria will be considered if they exceed standard industry criteria.

• Design Efficiency: Incorporate the most efficient and cost-effective approach (i.e., simplified details, minimized equipment and material cost, reduced construction timelines). Notify the Project Manager if any items can be accomplished in a more efficient design prior to the initial design submittal.

• Site Investigations & Testing: Cost and scope must include site visits, processing CE Dig Permits, topographic surveying, soil boring samples (bearing and TCLP), ground penetrating radar (GPR) scanning for utilities (vertical and horizontal), “potholing” to verify vertical depth of existing underground utilities, and utility outage/water flow testing of existing fire hydrants. Provide written reports documenting existing conditions, photos of potholing/utilities, and drawings showing locations.

• Open-Book Estimating: Provide transparent, open-book cost estimates at designated design milestones, including cost breakouts with base bid, design cost, and options on separate sheets. Additionally, to assist the government in the project approval process, the cost estimate must be provided in accordance with Chapter 10 of the Procedural Guide for Designers in MII software.

• Schedule Development: Develop a comprehensive baseline project schedule (in MS Project or Excel format) detailing design, procurement, and construction milestones from award to completion.

• GMP Proposal: Deliver a firm, transparent Guaranteed Maximum Price (GMP) proposal for Phase 2.

The Government will negotiate specific cost sharing terms during this phase.

• Constructability & Risk: Perform constructability reviews and jointly develop a risk register and mitigation plan, specifically accounting for airfield congestion and utility outages.

3.2. Phase 2 Objectives: Final Design & Construction

(Note: Phase 2 is exercised via bilateral agreement upon successful GMP acceptance)

• Final Design: Complete all remaining design and engineering necessary for construction.

• Construction Execution: Safely construct the facility/project within the agreed GMP and schedule, coordinating work between different disciplines to avoid conflicts between new mechanical, electrical, architectural, and civil systems, and existing features.

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• Hazardous Materials Abatement: Assume hazardous materials exist (asbestos, lead-based paint, heavy metals, PCBs). Address requirements for worker notification, abatement, and disposal. If testing identifies hazardous material does not exist, abatement costs will be credited back to the government.

• Health and Safety Plan (HASP): Employ a safety and health professional to provide a HASP per DoDI

6055.01 that includes pre-contamination assessment, PPE designation, transport processes, government equipment protection, and post-contamination assessment.

• Environmental & Solid Waste Management: Submit a Solid Waste Disposal Plan. Ensure proper testing for RCRA disposal. Recyclable metal materials remain Government property and must be recycled through the Robins AFB Qualified Recycling Program (QRP). Comply with Robins Environmental Requirements (Section 01560) and submit a Waste Management Report/Landfill Waste Tickets monthly by the 5th.

• Stormwater & Erosion Control: Coordinate with Environmental Management for National Pollutant Discharge Elimination System (NPDES) permits. For land disturbances of one acre or more, develop an Erosion and Sedimentation Pollution Control Plan (ESPCP) and submit a Notice of Intent (NOI) to GA EPD at least 14 days prior to work start. Cover all dumpsters, roll-offs, and hoppers when not in use.

• Milestone Payments: Structure execution to allow for payable milestones based on verifiable progress.

• Quality, Protection & Safety: Protect all existing exterior and interior conditions (especially upon window removal). Maintain a safe work environment and ensure all deliverables meet the required quality standards and UFC safety/antiterrorism guidelines.

3.3. Project-Specific Objectives and Phasing

• Objectives: Replace all 15kV, 500MCM cable throughout the distribution of circuit F-01 in its entirety. Throughout replacement, remove and replace all broken breakers or bad cable racks, install new bell ends on conduits, and pump water/dirt from manholes.

• Phasing Objectives: Operation of circuit F-01 feeds multiple different installation facilities. Maintaining power by means of switching to back feed is necessary for facilities to remain operational. Replacement of cable sections between air switches will require outage requests and coordination with various facilities.

• Phasing Timeframe: Investigation and testing target timeline of 6 months of the first phase. 2nd phase for F-01 replacement target timeline of 14 months from start of project.

• Continued Occupancy: The circuit will remain in full operation besides outages. Give special consideration to construction phasing and its impact on user activities, particularly regarding utility outages and connection/reconnection of new and existing utilities.

• Congestion & Access: Address specific phasing to accommodate congested areas (e.g., "the user will need access to one half of the building at a time, and the occupied Dock will be congested while the unoccupied Dock will be fully accessible for construction").

• Beneficial Occupancy: The Government reserves the right to take beneficial occupancy of parts of the project area before the total project completion date. This does not constitute final acceptance.

4. OPERATIONAL AND ADMINISTRATIVE CONSTRAINTS

The Design-Builder must adhere to the operational guidelines established by the RAPID framework:

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• Design Hierarchy: If conflicts arise between criteria, the Design-Builder shall follow the precedence established in the Robins BFS (e.g., UFC 3-600-01 taking precedence over UFC 1-200-01 for fire protection, military criteria overriding other directives). Unless the criteria are above and beyond standard industry practice, which will be considered.

• Location & Access: All work shall be performed at Robins AFB. Ensure compliance with badging requirements for secure, industrial, and/or flightline access by completing AF Form 2586. If working on the airfield ramp, flightline driver’s training (up to 8 hours) and a flightline badge are required.

• Work Hours: Standard work hours are MON-FRI, 0730-1630, excluding federal holidays. Alternate work hour requests require 14 days written notice.

• Superintendent/Management: A full-time, competent site superintendent must be on-site at all times when any Design-Builder personnel are present.

• Permitting & Approvals:

o Submittals: Do not order materials until submittals are approved by the Agreements Officer.

Submittals shall be packaged by Division.

o Dig Permits: Submit CE dig permit requests and 811 information 21 calendar days prior to digging/drilling.

o Crane/Lift Permits: Submit requests at least 60 days prior for Airfield Management and FAA

Form 7460-1 approval.

• Adverse Weather: Baseline monthly anticipated adverse weather delay work days are: JAN(10), FEB(9), MAR(6), APR(4), MAY(4), JUN(6), JUL(8), AUG(7), SEP(4), OCT(4), NOV(5), DEC(9).

• Utility Outages: Outage work shall be at no additional cost to the Government and requires 21 days advance notice.

• Continued Occupancy & Phasing: The facility will remain in operation. Give special consideration to construction phasing to minimize impact on user activities. The Government reserves the right to take beneficial occupancy of parts of the project area before the total project completion date.

5. PROJECT DATA MANAGEMENT

All project data and deliverables shall be submitted, maintained, and updated by the Design-Builder to ensure real-time access by Government personnel throughout the duration of this agreement.

5.1. Project Repository/ Data Collaboration Website (DCW)

The Air Force has established a Construction Management Information System (CMIS) for use on this project to enable real-time, web-based access available to Design-Builder and Government personnel. The CMIS is used for managing and controlling all project related data deliverables and will serve as the system of record for project documentation. If the Government’s CMIS is not available during the execution of this OTA project agreement, the Design-Builder shall provide an alternative Data Collaboration Site, subject to Government approval.

Access to the CMIS is controlled in accordance with DoW standards, Design-Builder personnel must agree to all access requirements, and access rights will be revoked following completion of this OTA project agreement.

Following OTA Project Agreement award, the Government will provide up to two (2) account licenses to the Design-Builder for access and use of the CMIS. The Design-Builder may purchase additional CMIS licenses at their own expense. Design-Builder shall designate an individual to be responsible for managing and maintaining all project documentation withing the CMIS including but not limited to the following: Request for Information (RFI), Submittals, Change Order Requests, Project Photos, Project Schedule and updates, Quality Control Reports, Deficiency Logs, Daily Reports, Safety Documentation, etc.

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5.2. Protecting DoW Data

Protect against release or loss of DoW/Government data shared, stored, processed, transmitted, or created on non-DoW information systems. Report any breach, loss, or cyber incident within required timelines and in the manner prescribed by applicable regulations and agreement requirements, including DoDI 8582.01.

For all company systems (including mission partner systems) that process, store, receive, or transmit unclassified non-public DoW information, comply with DoDI 8582.01 and implement required basic information system safeguards. If governing policy is updated during the period of performance, comply with the most current mandatory guidance.

5.3. Deliverables

Key deliverables across both phases include, but are not limited to:

• Design Packages: 30%, 60%, 100%, and 100% Corrected final design packages including drawings, specifications, Design Analysis, and AF Forms. Delivered via 2 Hardcopy sets (11x17 drawings, 8.5x11 specs/analysis) and DoDSafe electronic versions.

• Site Investigation Reports: Written reports documenting existing conditions, utilities, and photos.

• Environmental & Safety Plans: Health and Safety Plan (HASP), Solid Waste Disposal Plan (14 days after NTP), ESPCP, and monthly Waste Management Reports.

• Project Master Schedule & Risk Register.

• Guaranteed Maximum Price (GMP) Proposal.

• Submittal Register: Managed by Division.

• Meeting Minutes: Provided for all formal design phase meetings.