Chiller905_2039_comboPOSTED.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFMC) OPERATING

LOCATION ROBINS AIR FORCE BASE GEORGIA

02 Sept 2026

SUBJECT: Solicitation for Carrier 182-ton Air Cooled Chillers (Qty 2)

This is a combined synopsis/solicitation for commercial item(s) (Carrier 182-ton Air Cooled Chillers) prepared in accordance with the RFO format and FAR subpart 12.6 and 13.105 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being conducted under Simplified Acquisition Procedures (SAP) as a Request for Quote (RFQ). Notice to offerors: The government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Small Business Size Standard:

(a) NAICS: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing)

(b) Product Service Code: 4130 (Refrigeration and Air Conditioning Equipment)

(c) Size Standard: 1250 Employees

Requirement:

CLIN 0001: a Carrier 182-ton Air Cooled Chiller, Part Number 30RC-1826S055-70C (for Building 905) Quantity: 1 ea. | Work Task No: 19000666

CLIN 0002: a Carrier 182-ton Air Cooled Chiller, Part Number 30RC-1826S055-70C (for Building 2039) Quantity: 1 ea. | Work Task No: 19200682

Delivery: NLT 14-15 weeks after contract is awarded, FOB destination; address below.

Requirement Description/Specifications-

The Contractor shall provide the following items: Name Brand (continuity), no other brand will be acceptable.

Refurbished items will not be acceptable. Specifications:

• Carrier Air Cooled Chiller Model 30RC-1826S055-70C (182-Ton capacity)

• 460V, 3-Phase, 60Hz (460-3-60)

• VARIABLE SPEED FAN (6-POLE)

• BPHE, SSV OPTION

• NO SUCTION LINE INSULATION

• BACnet IP Interface

• FULL HAIL GUARD

• STD SCCR (10kA)

• MCHX (Microchannel Heat Exchanger)

• PIC6 + EMM + REMOTE CONNECTIVITY WITH ETHERNET SWITCH

• RAPID RESTART CAPABILITY

• BPHE, EVAPORATOR HEATER

• SINGLE POINT NO DISCONNECT

• 5 YEAR COMPLETE UNIT PARTS AND LABOR WARRANTY

• 1ST VISIT CARRIER START UP INCLUDED

Contracting Office Address:

FA8501 AFSC PZIOC

460 RICHARD RAY BLVD., BLDG 301

ROBINS AFB, GA 31098-1672

UNITED STATES

PLEASE NOTE: Interested Offerors are to provide Firm Fixed Price quotes in response to this RFQ in writing to the emails listed below, by 12:00 PM Eastern Standard Time, Wednesday 09 September 2026. Firm Fixed Price Quotes must be submitted on company letterhead stationery and must include the following information: (1) Cost Breakdown,(2) Unit Price, (3) Total Price, (4) Payment Terms, (5) Discount offered for prompt payment, (6) Company DUNS/UEI and Cage Code. Price(s) should be FOB Destination (Robins AFB GA 31098). In addition to price and delivery, quote should include your CAGE code, UEI number, and taxpayer ID number.

Direct any questions regarding the requirement or this RFQ to either of the individuals shown below. Quotes are due no later than 12:00 PM Eastern Standard Time, Wednesday, 09 September 2026. Responses received after the due date and time will be considered late and may not be considered for award. Quotations should be submitted electronically via email.

CONTRACT SPECIALIST:

Amanda Keeler

AFSC/PZIOC

amanda.keeler@us.af.mil

CONTRACTING OFFICER:

Arenina Sullivan-Jones

AFSC/PZIOC

arenina.sullivan-jones@us.af.mil

*Review attached Purchase Description for full requirement details*

CLIN Structure Line Items:

CLIN 0001: a Carrier 182-ton Air Cooled Chiller, Part Number 30RC-1826S055-70C (for Building 905) (Quantity 1/ea)

CLIN 0002: a Carrier 182-ton Air Cooled Chiller, Part Number 30RC-1826S055-70C (for Building 2039) (Quantity 1/ea)

Delivery: 14-15 weeks after award

FOB: Destination

Ship To Address:

Attention: Armando Barajas

DODAAC: F3Q2AD

Address: 775 Macon St B1555 Warner Robins, GA 31098

The following clauses are applicable to subject solicitation (current through FAC 2005-95 and DFARS Change Notice 20161222):

Standard FAR Clauses (Incorporated by Reference):

FAR 52.204-7 System for Award Management

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.212-1 Instructions to Offerors - Commercial Items

FAR 52.212-2 Evaluation - Commercial Items: PRICE

FAR 52.212-3 Offeror Representations and Certifications - Commercial Items

FAR 52.212-4 Contract Terms and Conditions - Commercial Items

FAR 52.232-33 Payment by Electronic Funds Transfer - System for Award Management

FAR 52.247-34 FOB Destination

FAR 52.252-1 Solicitation Provisions Incorporated by Reference

FAR 52.252-2 Clauses Incorporated by Reference

FAR 52.252-5 Authorized Deviations in Provisions

FAR 52.252-6 Authorized Deviations in Clauses

Standard DFARS & Air Force Clauses (Incorporated by Reference):

DFARS 252.203-7000 Requirements Relating to Compensation of Former DOD Officials

DFARS 252.204-7004 Alternate A, System for Award Management

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DFARS 252.211-7003 Item Unique Identification and Valuation (Fill-in: N/A)

DFARS 252.225-7001 Buy American Act and Balance of Payments Program

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DFARS 252.232-7010 Levies on Contract Payments

AFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

RFO-ALIGNED & R-DFARS UPDATED CLAUSES (REPLACING OUTDATED CLAUSES):

RFO 9.104-1 Contractor Responsibility - General Standards (Replaces FAR 9.104-1)

RFO 9.104-6 Contractor Responsibility - Federal Awardee Performance and Integrity Information System (Replaces FAR 9.104-6)

R-DFARS Subpart 204.76 Supplier Performance Risk System (Replaces DFARS Subpart 204.76)

R-DFARS 240.371-4 Safeguarding Covered Defense Information Controls (Replaces DFARS 204.7303)

R-DFARS 252.204-7021(d) Cybersecurity Maturity Model Certification (CMMC) Requirements

RFO & R-DFARS Policy Guidance Compliance Notes:

1. Contractor Responsibility Determinations (RFO 9.104-1 & RFO 9.104-6):

In accordance with updated RFO policy guidelines, the Contracting Officer must verify contractor responsibility utilizing the specific standards and system portals defined under RFO 9.104-1 and RFO 9.104-6. Offerors must be registered and in active/good standing in SAM.gov at solicitation, evaluation, and immediately prior to contract award.

2. Cybersecurity Maturity Model Certification (CMMC) Compliance (R-DFARS 252.204-7021(d)):

By submitting a quote, the Offeror represents that they are compliant with CMMC requirements as specified under R-DFARS 252.204-7021(d). The Government will verify compliance through the Supplier Performance Risk System (SPRS) prior to award.

3. Supplier Performance Risk System (SPRS) Verification (R-DFARS Subpart 204.76):

The Contracting Officer shall pull and evaluate the contractor's risk profile, performance scores, and quality ratings from the SPRS database in accordance with R-DFARS Subpart 204.76 prior to making a responsibility determination.

Clauses or Provisions Incorporated by Full Text:

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (DEVIATION 2013-O0019) (JAN 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) _X (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xviii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xviiii) FAR 52.232-18 Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation.

DFARS 252.232-7006 Wide Area Workflow Payment Instructions.

All payments will be made via the Internet through the Wide Area Work Flow (WAWF) system. WAWF may be accessed at https://wawf.eb.mil. WAWF training may be accessed online at http://www.wawftraining.com. Payment information may be accessed using the DFAS website at https:www.dfas.mil. Your purchase order/contract number or invoice will be required to inquire status of your payment. Invoicing through WAWF shall occur after all items have been received by the organization.

AFFARS 5352.201-9101 AFSC-ROBINS Ombudsman (Oct 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Thomas Eller, AFSC/PK, 480 Richard Ray Boulevard, Robins AFB, GA 31098, Phone: (478) 222-1088, thomas.eller.1@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

AFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

Attachments:

1. Corrected Purchase Description Building 905 Chiller (182-Ton Specification)

2. Corrected Purchase Description Building 2039 Chiller (182-Ton Specification)