01300 - Submittals & Contractor-Furnished Items.doc

01300 - SUBMITTALS AND CONTRACTOR-FURNISHED ITEMS

UHHZ: 06-0005

PART 1 - GENERAL

1.01 GENERAL:

A. Basic:

1. Provide items requiring drawings, diagrams, certifications, manufacturers’ literature, data brochures, technical data, sample requests, forms, and other data as noted under the submittals section of each specification section.

2. This section does not describe design submittals required under design-build contracts.

B. Contractor Responsibility:

1. Review, Corrections, or Comments made on the Submittals do not relieve the contractor from compliance with the requirements of the Drawings, Specifications, Addendums, and Contract Documents. By entering into this contract, the contractor agrees that the purpose of submittals is to demonstrate to the contracting officer that the contractor understands the design concept and that he demonstrates his understanding by indicating which equipment and material he intends to furnish, install, and use. Review of shop drawing will be general only for basic conformance with the design concept. The Government’s review of such drawings, schedules, or cuts shall not relieve the contractor from the responsibility for correcting all errors of any sort contained in the submittals.

2. The contractor is responsible for confirming and correlating all quantities and dimensions; selecting proper fabrication processes, construction methods and installation techniques; coordinating this work with that of all other trades; and performing all work in a safe, workmanlike and satisfactory manner.

3. The Government has not stipulated dates for turning in material submittals, unless noted elsewhere in the specifications. The contractor must manage his/her material and equipment lead times for obtaining approval in sufficient time to complete work on schedule.

1.02 SUBMITTALS: Provide the following submittals as required by the contract or as directed by the Contracting Officer.

Inspector

Para #

Description

Date Required

Check Mark

1.05 A

Superintendent Data

As Directed

1.08

Equipment List

30 Days before Prefinal

1.10

Pre-Award - Experience

With Bid

1.11.A

Pre-Award - DB Schedule

1.11.B

Pre-Award - DB Design Firm

1.11.C

Pre-Award - DB Subs

1.03 SUBMITTAL INSTRUCTIONS: Each Specification Section lists the submittal requirements unique to it. The following apply to all sections.

A. Submittal Forms. Material submittals shall be made using AF Form 3000. For design-build (DB) projects, all design submittals only require a transmittal letter. Material submittals included with DB design packages do not require the use of the AF Form 3000, but they are considered part of the design package.

B. Material Submittals:

1. Complete Submissions: All items requiring submittals for each section shall be provided at one time. Partial submittals will be returned without approval. No time extensions will be granted for failure to comply. In some instances the specifications may require certain items from one or more specifications sections to be submitted at one time. For example, condensing units and air handler submittals may be required to be provided together.

2. Submittal Checklist: The contractor shall complete a copy of the checklist provided in the submittals paragraph of each specification section. This checklist shall be provided with each submittal. Submittal information shall be arranged in order to correspond with each checklist.

3. Time: The Contractor shall have approved submittals before ordering any equipment under this contract. If equipment is ordered prior to receiving approval, it will be solely at the Contractor’s risk. Under no circumstances will material be installed prior to approval of submittals. There will be no time schedule for providing material submittals unless noted elsewhere in the specifications. The Contractor will be required to manage his materials/equipment lead times and obtain approval in sufficient time to complete the work on schedule. Disapproval of incomplete or unsatisfactory submittals shall not be grounds for contract extensions. Other submittals such as as-builts, test reports, etc., shall be provided as indicated.

4. Manufacturer’s Data: When the specifications contain an “X” under the “Manufacturer’s Data Required” field of the submittals paragraph checklist, then the submission of manufacturer’s data is required. If an “X” is in the “Certificate of Compliance” field, then it becomes the Contractor’s option to submit manufacturer’s data or a Certificate of Compliance as detailed below.

5. Exceptions: If any material proposed for use on this contract deviates from the specifications, the Contractor shall submit those proposed deviations for approval along with detailed justification. All exceptions and deviations shall be described in detail with each product submittal. Cost will not be considered a justification for taking exceptions unless a credit is offered to the Government.

6. Substitutions: Products provided by manufacturers other than those specified as the “design basis” shall be considered substitutions.

a. All features of items submitted as substitutions are implied to be in full compliance with Specifications and Drawings if not specifically noted as "Exceptions."

b. Where a design basis is referenced in Specifications and Drawings, substitutions must meet or exceed the salient features of the design basis as determined by the Technical Representative of the Contracting Officer. Exceptions to design basis characteristics must be clearly noted as "Exceptions." Note: The Federal Acquisition Regulations place the burden of proving the substitute as equal or better on the contractor.

c. Changes required to accommodate approved substitution shall be made at no additional cost to the Government. For example, an approved motor substitution may require upsized electrical cable and conduit.

7. Certificate of Compliance: The Contractor may, at his option, submit a “Certificate of Compliance” (COC) in lieu of providing manufacturer’s catalog cuts/data. Only one COC will be required per specification section. Submit three copies of each COC package. The COC must be signed by the contractor and either the supplier or the manufacturer. The COC letter is attached at the end of this specification section. The letter must be completed in full.

C. Other Submittals: Other submittals such as samples, test results, spare parts, etc., shall be provided as required by each specifications section. Provide 4 copies of each unless directed otherwise.

1.04 RETURN AND DISAPPROVAL OF SUBMITTALS: This is a routine project. The Contracting Officer will return submittals made with AF Form 3000 to the Contractor within 14 days after receipt, using the AF Form 3000 to show approval or disapproval. Resubmit revisions of disapproved submittals within 14 days after receipt of disapproval, again using AF Form 3000. Disapproval shall not be cause for time extension.

1.05 SUPERINTENDENT:

A. When requested, provide name and qualifications for review. Designate a competent person who shall have full authority to act for the Contractor and who shall be the primary contact with the Government until project acceptance. The superintendent is a non-working site supervisor/manager who shall be on site at all times when any Contractor personnel are on site. The “site” is defined as the location where construction work is being done. The Government through the Contracting Officer or Technical Representative of the Contracting Officer (CEC Inspector) reserves the right to shut down all Contractor site activities if the superintendent is not on site at such times. Site work shall not resume until the superintendent has returned to the site. Several violations of this requirement are cause for termination for default.

B. If the FAR clause requiring the formal Superintendent is not included in the contract, then the Contractor shall have a designated work leader or foreman on site during all occasions when there are two or more personnel on site. There shall always be “someone in charge” who has authority to act for the Contractor at all such times, even if the person is just the most senior of the laborers on site.

1.06 TURN-IN OF IDENTIFIED EQUIPMENT, SPARE PARTS, TOOLS, AND OTHER MATERIALS: Items in the Submittals section of each Specification Section (or elsewhere) that are indicated for turn-in to the Government shall be delivered as directed, or at least before prefinal inspection. Obtain receipts from Government employees receiving the materials and deliver them to the Contracting Officer before prefinal inspection.

1.07 AS-BUILT DRAWINGS: Submit CADD as-built project drawings for approval, as detailed in Section 01310. The Government will not make Final Payment to the Contractor until these are fully accepted and approved.

1.08 PROVIDE EQUIPMENT LIST to Contracting Officer. Indicate the make, model number, and warranty expiration date of equipment installed by Contractor. The Technical Representative will inform the Contractor which equipment should be on list. After the Government approves the list, complete the GSA Forms 274 obtained from Technical Representative, and then place these labels on the equipment in the list before prefinal inspection.

1.09 FINAL INSPECTION ONLY: If the Contracting Officer elects to have only a final inspection, turn in prefinal inspection submittals before the final inspection.

PART 2 - PRODUCTS - OMITTED

PART 3 - EXECUTION - OMITTED

<< END OF SECTION >>

Certificate Follows.

Materials Certificate of Compliance

Project(s) UHHZ ___________, (Title)___________________________________________

Contract Number: ___________________

Specification Section (or Drawing) Number: __________________

Prime Contractor: __________

Sub Contractor: __________

Material Supplier: __________

Contractor Certification: I hereby certify that I and/or personnel under my direct supervision and/or control have reviewed all proposed materials for the above contract. I further certify that the submittal has been reviewed for completeness and accuracy and that all materials submitted will comply with the drawings and specifications in every respect unless specifically noted as an “exception taken” on the attached submittal checklist.

Signature: _______________________

Title: _______________________

Company:_______________________

Date: _______________________

Attachment:

Submittal Checklist for Spec or Drawing Listed Above

01300 - Page 1 of 5 01300 - Submittals & Contractor-Furnished Items.doc >> 27-Jun-06