3054624_CRTM.pdf

V29 (19 AUG 2019)

Attachment – CRT Minutes/Checklist

CONTRACT REVIEW TEAM (CRT) MEETING

Repair/Remanufacture/Supply Meeting Minutes

*NOTE: CRT minutes can be modified to support Supply/Manufacturer efforts.

CRT meeting for: Date of meeting:

PR number: Follow-on Contract #:

Contract type: Req ID/IQ One-time Other:

Contract Period:

Competition: Comp Sole Source Limited Sources

Pricing Arrangement:

FFP CPFF T&M

Other:

Est. total $ value:

Attendees:

LMS PCO

Equipment Specialist Buyer

Item Manager Production Mgmt Specialist

Engineers Data Manager

Repair Process Information:

(PM) Can this effort feasibly be transferred to organic repair/remanufacture? Yes No

NOTE: If the workload will transfer to organic during the life of this contract, be sure to include the contract clauses for transition from contract to organic.

(LMS) Does PK have the authority to put this effort on contract? (via approved SORA/WAD) Yes No

(LMS) Item Information:

Items to be included in this repair/remanufacture effort:

Noun NSN Units/ Time

Total Units

Est. Repair Cost Total $ Comments

(PMS) Are any of the NSNs currently included on any commodity contract? Yes No NOTE: It is mandatory to check the commodity contracts before any NEW requirement to ensure the items/services/repairs required are not under an existing enterprise contract.

(ES) Do any of the NSNs have multiple configurations? Yes No (ENG) Is there a CRSAW (762) for each NSN? Yes No

(ENG) What is the RMC/RMSC?

Quality Assurance Form (807) for each NSN (Eng, ES)? Yes No Is Ozone Depleting Substance statement on the form. Yes No

(LMS) Are there any commercial items? Yes No (ES) *If so, Commercial Item Description (CID) must be written.

(ENG) Are any of the electronic parts subject to counterfeit protection/prevention (DFARS 231.205-71)?

Yes No If yes. the PR must be marked accordingly with particular parts identified.

(ENG) Are there any long-lead items required for repair/remanufacture? Yes No

(ENG) Are extended warranties required? Yes No NOTE: If yes, a warranty plan must be provided by the Program Office and approved by the Chief of the Contracting Office for the contract file and applicable clauses included in the solicitation/contract.

(PMS) Is GFP (Government Furnished Property) required for this effort? Yes No GFM (consumables) GFE (test stands, tooling etc.)

Reparable assets inducted for repair.

NOTE: GFP (GFM/GFE) is to be addressed in PWS. The Property Administrator must be notified (Ref DoD 4161.2-M). Data for reparable assets will not be part of Appendix B, but will be input into fillable.

Do the items meet Item Unique Identification (IUID) criteria (DFARS 211.274)? Yes No NOTE: IUID is to be discussed in PWS and the applicable clause must be in contract.

Program team must provide a list of all assets that should be marked if they do not fall under the mandatory marking threshold o

(ENG) Does Green Procurement apply to any of these assets? Yes No NOTE: If no, provide a Green Procurement Memo or waiver, stating “Green Procurement does not apply to the listed items for repair under PR FD2020XXXXXXX”; or “None of the items listed under PR FD2020XXXXXXX are on a mandatory environmental purchasing lists.”

ENG Does this effort require use of Specialty Metals? Yes No

Are there condemnation concerns? Yes No

(PMS) Are there any obsolescence issues? Yes No

Issue Proposed Mitigation

Is there a history of Beyond Economical Repair (BER) for this requirement? Yes No What number or percentage of BER claims have been presented?

Of the BER claims presented, how many have been approved?

Is the Stock List Price current or reliable for purposes of determining “Beyond Economical Repair”?

Yes No Comments:

Will determination be based on a percentage of Stock List Price or Repair Price? Yes No Forecast unit Price:

Stock List Price:

Repair Price:

BER Percentage:

NOTE: Determination will be based on percent of the Forecast, Stock List or Repair Price it will need to be addressed in PWS to include BER and percentage.

Budget Information:

The IM may provide (for use in developing estimates for the PR):

IM interrogation report (D043) Asset posture (D035) Backorder screen (D035) Item characteristics (for non-commercial items)

Does PR repair quantity match MP&E? Yes No

Has PMS coordinated with RCO? Yes No If no: Will a Form 800 be processed (IM)? Yes No

If pricing arrangement is other than FFP, what is the rationale?

If contract is ID/IQ, what are the min and max dollar values? Min: Max:

NOTE: The first task/delivery order must be funded and ready for submission with the basic PR.

If contract is a requirements type, specify whether its going to be “estimated” or “maximum” quantities.

NOTE: Please specify on the purpose block of the PR

Competition Information Services/Supply :

Is a Qualification Requirement (QR) required (Eng)? Yes No

Does the Government own data rights? (i.e. Drawings/Tech Orders) What type of rights are owned? Unlimited Limited Government Purpose Rights

Are drawings and/or tech orders current and complete? Yes No NOTE: If yes, RDL must be developed (Eng).

What level of risk is associated with this effort?

Cost Risk: Low Moderate High Schedule Risk: Low Moderate High Performance Risk: Low Moderate High

Is a formal Risk Assessment required/recommended/desired? Yes No

Has market research has been performed in the last 12 Months (Eng)? Yes No How has it, or how will it been documented?

Competitive? Yes No

Potential Sources Large or Small Business

Note: Past Performance information should be reviewed for each potential source.

(LMS) Source Selection Requirements > SAT (AFFARS MP5315.3) What are the selection evaluation criteria? LPTA Price Only

Tradeoff: Other:

Source Selection Plan (pre-solicitation)

NOTE: Approved Source Selection Plan must be in the PR Package.

Phase I Training (pre-solicitation) Phase II Training (prior to or immediately after receipt of proposals) Non-Disclosure Agreements

Sole Source or Limited Sources Yes No

J&A (>SAT)

SSJ Letter (<SAT)

NOTE: Approved J&A/SSJ must be submitted with PR package.

Are any of the potential contractors foreign? Yes No NOTE: If performance is outside the CONUS PMS, Eng must initiate an AFMC Form 191 and ensure Foreign Disclosure Office (FDO) coordination on the form is provided in the PR package: AFMCI 20- 102 (1.9.6.1)

Which labor laws apply?

SCA (For repair contracts)

NOTE: Statement of Equivelent Rates for Federal Hires is Reqired Walsh-Healy (For remanufacture/supply contracts)

NOTE: Memo of Determination is Required (LMS, Eng)

(LMS) Who is administering the contract: COR DCMA

NOTE: CORs are required for services contracts >SAT COR initial training been completed by appropriate personnel?

All Training certificates must be uploaded to the Joint Appointment Module (JAM) in PIEE and the COR must also self nominate in JAM Phase II, contract specific training, must be completed prior to the CO loading COR designation letter in

JAM and prior to contract award

(LMS)Will a Quality Assurance Surveilance Plan (QASP) be required (>SAT)? Yes No What are the contract incentives, if any?

A Service Summary must be included:

What are the contract performance objectives?

What are the performance thresholds?

What is the method of surveillance?

*NOTE: Most repair contracts are DCMA administered, so include items in the Service Summary of the PWS that DCMA should be monitoring. Include tasks that the PM will be overseeing, such as monitoring CAV AF reporting and other normal PM functions, in the body of the PWS. There is also a separate QASP template for DCMA administered contracts.

( LMS)What is the appropriate Acquisition Strategy document?

SASS (>SAT-<$10M) Acq Plan ($10M+)

Exemption: Replenishment Parts except for those replenishment buys that require design; development, verification testing, and approval before start of production (i.e. first articles)

Is a formal ASP required (>$10M)? Yes No If yes, When is it scheduled?

NOTE: Approved ASP must be included with PR package.

(ENG) Has a draft Performance Work Statement been built? Yes No Addressed if applicable:

Service Summary (must be included in the PWS) Mission Essential Statement must be included (Ref DoDI 1100.22.) must be included in PWS.

Manpower labor hour reporting (>TINA). Must be included in PWS.

Foreign Disclosure Statement.

Applicable MILSTRIP data must be included.

Item Unique Identification (IUID). Must be included in PWS.

Corresponding Data paragraphs for applicable CDRLs. Must be included in PWS.

GFP/GFE/GFM. Must be included in PWS.

Security Concerns. Must be included in PWS.

Safety Concerns. Must be included in PWS.

Surveillance. Must be included in PWS.

Data Deliverables:

What CDRLs are required?

Commercial Asset visibility Air Force (CAV AF) End Item Reporting Contract Depot Maintentance (CDM) Production Report (Monthly) Government Property Inventory Report (Annual) Contract Government Furnished Material (GFM) Requisition and Inventory Report Commercial Asset Visibility Air Force (CAV) government Furnished Material Report Maintenance Data Collection (Eng) (DRILS) Counterfeit Prevention (Electronic components) Specify when it is required

Item Unique Identificaiton (IUID) Marking Plan Item Unique Identification (IUID) Marking Activity and Verification Report Contractor Manpower Equivalent Reporting Surge Plan Status report (monthly, quarterly, annually. Specify on CDRL) Other:

Security and Safety:

*Is a DD Form 254 (security) required (ES)? Yes No

NOTE: IF yes, include approved Is the contractor performance on a US Government facility? Yes No

NOTE: If yes, add Appendix C/PWS paragraph (safety)

Schedule:

What is the anticipated delivery schedule?

Are there any contractor capacity constraints that may affect the schedule? Yes No If Surge is applicable what will be the anticipated surge requirement?

Is Direct Shipment required/desired? Yes No

NOTE: If yes, what are the addresses (IM) (DoDAAC for each location)?

PR Structure:

What line items are needed?

Repair Major/Minor repair Teardown Test and Evaluate (TT&E) Verification/Validation Data Travel

BER

Over and Above Other:

Statements to be in the remarks block of the PR if applicable:

“This effort is performance-based” for service and/or repair.

“Requested services are not inherently Governmental” for service and repair.

Counterfeit Prevention applies, if applicable (DFARS 231).

Each NSN has been reviewed by Commodity Council POC.

*If Fast Transportation is desired, “CREP” must be in the remarks block of the PR and “Additional

DoDAACs” listing is required.

Other Information:

Is there anything relevant to this repair/remanufacture that has not yet been addressed? Yes No

Action Items:

POC Item Suspense

The next CRT is scheduled for ________________________________________________________ POC for these meeting minutes is ____________________________ CRTs accomplished: Initial Intermediate Final *Minutes must be included in the PR package.