GCMS PWS_ 8-19-25.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

FULL SERVICE MAINTENANCE, REPAIR AND CALIBRATION FOR

GAS CHROMATOGRAPH/MASS SPECTROMETER EQUIPMENT

U.S AIR FORCE

809th MXSS/MXDTAB

OGDEN AIR LOGISTIC COMPLEX (OO-ALC) HILL AIR FORCE BASE, UTAH

8/19/2025

FULL SERVICE MAINTENANCE, REPAIR AND CALIBRATION FOR GAS CHROMATOGRAPH/MASS

SPECTROMETER EQUIPMENT

i

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 BASIC SERVICES

3 SERVICE SUMMARY

4 CDRL Summary 5 Quality Assurance

6 ADDITIONAL REQUIREMENTS

7 SECURITY:

8 GENERAL INFORMATION

Appendix A – ACRONYMS AND ABBREVIATIONS Appendix B – EQUIPMENT LISTING Appendix C – SAFETY

1 DESCRIPTION OF SERVICES

This requirement is to provide all management, tools, supplies, equipment, and labor necessary to service, repair, maintain and calibrate all of the instruments listed in appendix B. The contractor shall provide preventive maintenance services to ensure the system remains in operable condition.

This requirement will not include personal services or inherently governmental functions. The contractor shall comply with this PWS in its entirety.

2 BASIC SERVICES

The contractor shall provide full service maintenance, repair, support and calibration of each model and instrument listed in Appendix B. The equipment and systems are located in building 100 Bay E Rooms 19 at Hill Air Force Base (HAFB), Utah. The contractor shall be able to return each system to its original working Original Equipment Manufacturer (OEM) condition. This instrumentation is used for testing hazardous waste in various control areas of HAFB. To support the current and future workload, each instrument has to be repaired, calibrated and operational per Environmental Protection Agency (EPA) methods and National Environmental Laboratory Accreditation Program (NELAP) certifications. The contractor shall provide the required services in accordance with (IAW) applicable guidance/regulations and/or manufacturer’s maintenance manuals.

2.1 GENERAL REPAIRS

2.1.1 The contractor shall be on-site within 48 hours of Government notification and respond to an unlimited number of service calls and provide telephone support.

2.1.2 The contractor response time must be 48 hours or less due to the laboratory analysis of EPA samples. Once these samples are received, they must be completed within 7-14 days (including weekends) per EPA regulations. The contractor response times over 48 hours, time to get parts and time to repair the instrument could push the available sample analysis time over the required 7-14 day limit. This would then require samples to be destroyed and re-sampled which would not be cost, time, or resource effective.

2.1.2 All parts (excluding consumables) labor, and travel will be included in the contract price.

Contractor shall perform one (1) on-site Preventive Maintenance, where applicable per analytical instrument, yearly during the Period of Performance (POP), IAW OEM requirements, and approved by 809 MXSS/MXDTAB Management. Full service, maintenance, repair and calibration of the following equipment.

2.2 SPECIAL REQUIREMENTS

2.2.1 The contractor shall be able to fully service, repair, support and calibrate each model and instrument listed in appendix B on one complete service contract.

2.2.2 The contractor shall be able to perform repairs and updates to Mass Hunter/Chemstation software installed on the instrument listed above.

2.2.3 The contractor shall use OEM factory recommended replacement parts.

2.2.4 The contractor must be International Organization for Standardization (ISO) 9001:2008 & ISO/International Electrotechnical Commission (IEC) 17025-2005 certified.

2.2.5 The contractor must provide documentation within 30 calendar days of Government request showing service technicians have OEM provided factory training and certification to repair/service Agilent Gas Chromatographs/Mass Spectrometer (GC/MS) systems (CDRL-

A001 (DI-MGMT-81834A).

3 SERVICE SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

Performance Objective PWS Para Performance Threshold

The contractor shall provide the required services IAW applicable guidance/regulations and/or manufacturer’s maintenance manuals.

The contractor’s performance shall be acceptable if there is no more than one (1) validated customer complaint** within a quarterly period, from start of task order period of performance (POP).

The contractor shall be on-site within 48 hours of Government notification

2.1.1

The contractor’s performance shall be acceptable when they have no more than one (1) instance of not meeting this performance objective per quarter

Special Requirements - the contractor must provide documentation showing service technicians have OEM provided factory training/certification within 30 calendar days of contract award.

2.2.5

Acceptable if provides proof of the OEM provided factory training/certification within the 30 calendar days of contract award.

4 CDRL SUMMARY

Contract information data shall be delivered electronically in accordance to the corresponding requirement for each Data Item listed in Table 4-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

Table 4-1

Exhibit Title PWS Paragraph

Delivery

A001 OEM Training Confirmation 2.2.5 Within 30 calendar days of Government request

A002 Quality Plan 5.1

NLT thirty (30) calendar days post contract award

A003 Accident/Incident Report

8.6.2/Appendix C

Section B

An email copy of the mishap / incident notification shall be sent within three (3) calendar days

A004 Safety Plan

Appendix C Within fifteen (15) calendar days after contract award

5 QUALITY ASSURANCE

5.1 Quality Control. In compliance with the applicable contract clauses FAR 52.246-4 thru FAR 52.246-5, entitled, “Inspection of Services (Fixed Price and Cost-Reimbursement),” or FAR 52.212-4(a) Commercial Terms and Conditions Inspection/Acceptance, develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations and IAW best commercial practices.

5.1.1 Quality Control Plan (QCP). The contractor shall be required to submit and maintain an acceptable QCP (CDRL A002 DI-QCIC-81794A). Within 30 days after contract award or within 14 days after the need for changes to an existing QCP, the contractor will submit a QCP to the 309 MXSG Lead Analytical Chemist. The Lead Analytical Chemist will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications and obtain acceptance of the plan by the Lead Analytical Chemist within 15 days. The contractor's quality management program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Standard Organization (ISO) family of standards.

5.1.2 The methods to be used for identifying and preventing defects in the quality of services performed.

5.1.3 How the records will be kept. Records must document all inspections and corrective or preventive actions taken.

6 ADDITIONAL REQUIREMENTS

6.1 Government provided support

The Government will provide necessary working space, including heat, light, ventilation, and electrical powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be Hill Air Force Base (AFB), UT.

Government telephones shall be used for official business only.

The contractor shall be responsible for safeguarding all Government property provided for contractor use.

7 SECURITY:

Security Review Date: 20250709 Reviewed By: 309 MXSG Security

7.1 Conflicts of Interest

7.1.1 The contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R, Standards of Conduct, and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

7.1.2 Contractors will not use any other form of identification to access any government installation or facility while working on a government contract except the issued credentials associated with the awarded contract or task order.

Example: using a military retiree card to access an installation to work on a contract.

7.2 Security Requirements

7.2.1 Government telephones, computers, fax machines, copy machines, and other equipment shall be used only for official Government business

7.2.2 Foreign nationals (FN) will not be escorted, or sponsored, onto the installation without being properly vetted. Any request must follow 309 MXSG OI 16-102, Security Requirements section 7. FNs must be approved for access via the Foreign Disclosure Office and Air Force Office of Special Investigations

(AFOSI).

7.2.3 Contractor will schedule all visits and coordinate Base entry by contacting 809th

MXSS/MXDTAB. The contractor shall be escorted at all times.

7.2.4 The contractor shall comply with all security, force protection, operation security and antiterrorism requirements at each installation.

7.2.5 The contractor shall comply with 309th MXSG in and out-processing procedures for all contractor personnel to ensure required security-related briefings and debriefings are accomplished. Specific in and out-processing checklists may be included at the task order level.

7.2.6 The contractor will use the Contracting Officer Representative (COR). as the primary means of reviewing and approving forms and for communicating with necessary government representatives.

7.2.7 Communications Security

7.2.7.1 All communications with DoD organizations are subject to Communications Security (COMSEC) review.

7.2.7.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

7.2.7.3 The Government advises the contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

7.2.7.4 The contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

7.2.8 Operations Security (OPSEC) Requirements

7.2.8.1 During the course of this contract, in addition to those restrictions, instructions and guidelines delineated in the PWS and/or other references provided, the contractor will adhere to the following minimum requirements.

7.2.8.2 Introduction of personnel electronic devices into government spaces, laptops, tablet Personal Computers (PC)s, cellular phones, cameras, recording devices, and data recording/storage devices is strictly controlled and forbidden in most cases.

Company issued equipment required for the performance of work must be approved by the government 309th MXSG security manager (SM). Photography and recording is not allowed in restricted areas and controlled areas except for official use and by approved photography letter only. NOTE:

Unless otherwise stipulated in the contract, contact the Installation Public Affairs or SM for approval.

7.2.8.3 Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications.

Official Business controlled unclassified information (CUI) may only be transmitted as directed in the PWS as it adheres to CUI Guidelines.

7.2.8.4 The Contractor shall not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or CUI. When in doubt, company press releases, related to this contract, will be coordinated through the Public Affairs Office prior to release.

7.2.8.5 Contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including all Social Networking sites) any images, data or information that reveals sensitive government operations, personnel, equipment, including, but not limited to: Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, additions to Air Force installations, property or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, project schedules, logistics or material delivery schedules; specialized equipment orders, deliveries, shipments, etc. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.); Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the SM and/or installation SFS, COR, and, if applicable, the company FSO and/or the Defense Security Service.

7.2.8.6 Practice OPSEC and implement countermeasures to protect Critical Information (CI) and other sensitive unclassified information and activities vigilance or degrade the planning and execution of military operations performed or supported by the contractor in support of the mission. Protection of CI will include the adherence to and execution of countermeasures which the contractor initiates or as provided by OPSEC manager or installation OPSEC Program Manager, for CI on or related to the PWS.

7.2.8.7 The contractor must mark and protect any information IAW CUI, to include E-mail, and adhere to all CUI standards and policies.

7.2.8.8 Contractors who have access to the Ogden Air Logistics Complex (OO-ALC) and Government Servicing Units (GSU)s facilities or critical information shall have OPSEC training IAW AFI 10-701, Operations Security (OPSEC). Initial training will be approximately one (1) hour and follow-on recurring annual training will be approximately 1/2 (0.5) hour.

OPSEC training will be conducted within 30 days of assignment.

7.3 Contractor Identification & Badges

7.3.1 All contractor management, staff and contractor personnel shall be clearly identified as such at ALL times. Contractor identification shall include visible badges, conversations, mail, email, teleconferences, video teleconferences, faxes, and/or other electronic communication whether with government personnel, other contractor personnel, or with the public when supporting this contract where their status as contractor employees might not otherwise be apparent or where they might be mistaken for civil service employees. At a minimum, contractor management staff or contractor personnel shall clearly identify themselves using the label “contractor” in email addresses in accordance with

Federal Acquisition Regulation (FAR) 37.114(c), Special Acquisition Requirements; opening ALL phone conversations with a statement materially the same as, “[office name], I am [employee name], a [prime contractor’s company name] employee,” including the employing contractor’s name in the letterhead and/or signature block of any written correspondence; and any other means necessary.

7.4 In/Out-Processing

7.4.1 All contractors are required to in/out-process from each respective organization regardless of if they are issued a DBIDS or CAC.

7.4.2 Contractor employees will complete the same in/out processing checklist from the assigned organization. Employees removed from the contract will be required to return all government issued credentials and vindicator key to the issuing office within the same day of separation. If employee is unable to return the credentials and vindicator key, then the supervisor will ensure that all credentials are returned to the issuing SM the same day.

7.5 Security Incident

7.5.1 Should a security incident occur, the contractor shall: immediately report to the site location 309th MXSG Group SM all available facts related to each instance, take such precautions as the SM may reasonably require for security purposes, take reasonable and prudent action to establish control of the scene; prevent further violation, to preserve evidence until released by proper authority; and cooperate fully and assist Government personnel as the Government conducts an investigation of the violation. NOTE: Participation shall last until the investigation is complete.

8 GENERAL INFORMATION

8.1 Hours of Operation

8.1.1 Normal Hours of Operation: The contractor shall have access to perform services during normal working hours up to Force Protection Condition (FPCON) C. Unless otherwise scheduled, work is required to be performed in Building 100 Bay E Rooms 19, 18 and 22 on HAFB, UT and will be performed during normal business hours to the following times: Monday through Friday, 0630-1800, with the exception of Federal Holidays. The contractor may work, with prior approval, extended hours to ensure timely completion of work at no additional cost to the Government.

8.1.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

8.1.3 NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination;

however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

8.1.4 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

8.1.5 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

8.2 Environmental Controls

8.2.1 Hazardous Work Environment: The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas.

The industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 75th Air Base Wing (ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

8.3 Compliance with Laws and Regulations.

8.3.1 The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

8.4 Conservation of Utilities

8.4.1 The contractor shall ensure that contractor employees follow applicable Air Force base utilities conservation practices to reduce waste as much as practicable. The contractor shall be aware of OO-ALC Energy Policy. A copy shall be provided upon request. (See: ePubs>Units>OO-ALC21-110 para. 9.2).

Contractors contribute to the effectiveness of the OO-ALC Energy Management System (EnMS), including the achievement of its objectives and energy targets.

Through this contribution, the benefits of improved energy efficiency are realized. It is expected that the contractor ensures their activities are in line with improving OO-ALC energy performance. Contractors found negligent of these requirements can have a negative impact.

8.4.2 The contractor shall be responsible for operating under conditions that prevent the waste of utilities, which include the following:

A. Lights shall be used only in areas where and when work is being performed.

B. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

C. Water faucets or valves shall be turned off after the required use.

8.5 Notification of Environmental Spills

8.5.1 If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the 809th MXSS/MXDTAB. The liability for the spill or release of such substances rests solely with the contractor and its agent.

8.6 Safety Program

8.6.1 System Safety Program Plan. The contractor shall implement a safety program that ensures protection of Government personnel and property. As part of the Safety Program the contractor shall establish a Safety Plan IAW Appendix C of this PWS. The contractor shall submit the Safety Plan within fifteen (15) days after contract award.

8.6.2 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three calendar days (CDRL A003 DI-SAFT-81563) to the 809th MXSS/MXDTAB Shop Supervisor, who will forward it to OO-ALC safety.

8.7 Government Observations

8.7.1 During the period that the contractor is working on equipment, government personnel, other than CO, may, from time-to-time, observe contractor operations.

However, these personnel may not interfere with contractor performance.

8.8 Foreign Object Damage (FOD) and Tool Control

8.8.1 The contractor shall follow the applicable guidance in

chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

8.8.2 If tools, and/or equipment are lost, the contractor will report the loss to the 809th MXSS/MXDTAB no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

8.8.3 Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

8.9 Environmental

8.9.1 Weather Hazards. Workers may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.

8.9.2 Inclement Weather. If the base closes due to inclement weather, the contractor will be released, by the installation commander, with the general population of the base at no decrement to contract price. The contractor will follow the local procedures for reporting in inclement weather as advertised on local television and radio stations.

8.10 Miscellaneous

8.10.1 Notification of Debarment/Suspension Status. The contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

8.10.2 Data Rights. The government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

APPENDIX A – ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition AF Air Force AFB Air Force Base AFI Air Force Instruction AFMC Air Force Material Command CAC Common Access Card CAR Corrective Action Report CDRL Contractor Data Requirements Listing CFR Code of Federal Regulation CO Contract Officer COR Contracting Officer Representative DoD Department of Defense EPA Environmental Protection Act FAR Federal Acquisition Regulation FOD Foreign Object Damage GC/MS Gas Chromatographs/Mass Spectrometer HAFB Hill Air Force Base IAW In Accordance With IEC Electrotechnical Commission ISO International Organization for Standardization NELAP National Environmental Laboratory Accreditation Program OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Act POP Period of Performance PWS Performance-Based Work Statement QCP Quality Control Plan SM Security Manager SS Service Summary

APPENDIX B – EQUIPMENT LISTING

Full service, maintenance, repair and calibration of the following equipment:

Agilent GCMS Systems

Agilent 6890(G1530A/N) GC with Single S/SL Inlet – S/N

CN10549057

Agilent G3172A, 5975C Turbo Pump, EI – S/N US54421769 OI 4552 Purge and Trap Autosampler-Archon (including Main Board) S/N - 14384 OI 4660 Eclipse Purge & Trap Concentrator – S/N D550466456P

Agilent 7890B (G3440, G3442) GC with Single S/SL Inlet – S/N

US13413020

Agilent G7039A, 5977A MSD with Performance Turbo Pump, EI – S/N

US1341M219

OI 4552 Purge and Trap Autosampler-Archon (including Main Board) S/N - 14572 OI 4660 Eclipse Purge & Trap Concentrator – S/N C509466080P Agilent 7693A G4513A Autosampler Injector – S/N US13290869

7890 B Agilent 7890B (G3440) GC with Single S/SL Inlet Single FID – S/N

US13333016

Agilent 7693A G4513A Autosampler Injector – S/N US13420929

5977 B Agilent 8890 Gas Chromatograph with Single S/SL Inlet – S/N

US2047A033

Agilent G7077B Mass Spectrometer w/Turbo Pump, EI – S/N

US2048M020

Teledyne Tekmar Atom XYZ Purge &Trap/Autosampler – S/N

US20093011

APPENDIX C – SAFETY

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

9 July 2025 Reviewed by:

Joshua Morris

OO-ALC/SE

801-586-3554

Control Number: JM2507002

A. Safety Program Requirements

The contractor shall implement a safety program plan that ensures protection of Government personnel and property. (CDRL A004) (DI-SAFT-82313) The program shall consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and shall be used during the performance of the work described in the contract. The Safety Plan shall be approved by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE Workflow (OO-ALC.SE.Workflow@us.af.mil) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of ALL the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE (CDRL A003 DI-SAFT-81563). For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

mailto:OO-ALC.SE.Workflow@us.af.mil

4. The contractor shall support and comply with the safety investigation and reporting requirements of DAFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards, DAFI 91-204, Safety Investigations and Reports, Contract Safety, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

• Provide contact information for on-site personnel

• Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

• Identify employee safety and health training requirements and the documentation process

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4;

DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition:

AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.