SOW Aircraft Coatings and Sealants Draft.pdf

STATEMENT OF WORK

Aircraft Coatings & Sealants

OO-ALC

Ogden Air Logistics Complex

Hill Air Force Base

16 Oct 2024

TABLE OF CONTENTS

SECTION TITLE PAGE

1 SCOPE ……………………………………………………………….….….…….3

2 DESCRIPTION.………………………………………………………….…….…3

3 SERVICES SUMMARY…………………………………………………..……..7

4 GENERAL INFORMATION………………………………………….….……...8

5 COMMUNICATIONS SECURITY…………………………………….….…….9

6 CONTRACTOR EMPLOYEES………………………………………….….…..10

7 HOURS OF OPERATION…………………………………………………..…..10

8 ENVIRONMENTAL CONTROLS…………………………………………

9 SAFETY REQUIREMENTS……………………………………………….…...12

10 APPLICABLE DOCUMENTS…………………………………………….……13

11 QUALITY PROGRAM PLAN……………………………………………….….13

APPENDICES

A Acronyms List B Publications C Safety D Appendix D

1. Scope

1.1 The purpose of this contract is to provide just in time delivery of aerospace coatings, sealants, and technical assistance to support the OO-ALC at Hill Air Force Base (AFB), Utah. The OO-ALC supports the 309th Aircraft Maintenance Group (309 AMXG), 309th Commodities Maintenance Group (309 CMXG), 309th Maintenance Support Group (309 MSXG), 309th Electronics Maintenance Group (309 EMXG).

1.2 The contractor shall provide all personnel, equipment, material, supervision, facilities, transportation, other items, and services necessary to provide aerospace coatings, sealants and technical assistance and support.

2. Description

2.1 Technical Requirements

2.1.1 The contractor shall provide aerospace coating(s) and sealant(s) from an authorized distributor listed in Appendix D.

2.1.2 The Aerospace coating(s) and sealant(s) products shall conform to Military Specifications as directed by Technical Orders in support of the workloads accomplished within OO-ALC at Hill AFB, Utah. The contractor shall use best commercial practices, documentation, and standards, except as noted, in this Statement of Work (SOW).

2.2 Coatings

2.2.1 The aerospace coatings shall comply with the specifications for each coating in Appendix D. To ensure compliance the manufacturer and product name must be on the specification’s active Qualified Product List (QPL), or the manufacturer must provide a batch specific certificate of conformance (COC) to the applicable specification.

2.2.2 FMS 3600: FMS-3600 is an Advanced Spectrally Filled Polyurethane Topcoat and is proprietary blended coating specification that is owned by Lockheed Martin. These coatings have special requirements on manufacturing, storage, and shipping. Based on the Fort Worth Qualified Material List (FQML) for FMS-3600 Filled Advanced Spectral Topcoat, the only qualified product is FP-361 and is manufactured by CAAP Co.

2.2.2.1 The contractor shall notify the Government of any change in products, including change of manufacturer, and shall provide technical support and training to 309th AMXG production technicians. Request for this assistance will be made by the Government Program Manager or 309th AMXG Paint/Blast production supervisor and shall be provided within 24 hours of notification.

2.2.2.2 The contractor shall establish a minimum of two kits initial inventory initial inventory within 60 calendar days after receipt of Task Order (TO) and shall subsequently deliver supplies to building 220 HAZMART within 24 hours of notification by the Authorized Hazardous Material (HAZMART) Operator. An increased stock level may be required based on depot schedule and customer needs. The Contractor will be given a minimum of 8 weeks’ notice prior to any stock level requirement changes.

2.2.2.3 The contractor shall store this coating in accordance with FMS-3600 security procedures and in an Original Equipment Manufacturer (OEM) approved facility. The FMS-3600 coating material shall be stored indoors from 40°F to 90°F unless otherwise specified. FMS-3600 coating material shall be used within its respective shelf life, and after the shelf life has expired, the material shall be discarded. For important storage requirements to meet export control compliance, EXPORT CONTROL COMPLIANCE REQUIREMENTS FMS-3600 coating is export controlled material that shall meet International Traffic in Arms Regulations (ITAR) requirements. Therefore, the coating shall be held in material storage under lock and key in the pharmacy at the respective United States Air Force bases. When the FMS-3600 coating is delivered to an air base, an appropriate ‘chain of custody’ shall be followed to ensure that the coating is not left unattended prior to pharmacy storage. Delivering and receiving personnel shall be present at the time of the FMS-3600 coating exchange. If this requirement cannot be met at a specific time, the coating shall stay under lock and key at its current location until the ‘chain of custody’ can be verified. REQUIREMENT CONDITION FMS-3600 coating material shall be always held under lock and key prior to usage. ‘Chain of custody’ Confirmation received for FMS-3600 material exchange. FMS-3600 coating shall be stored in pharmacy indoors between 40°F to 90°F. Storage shall meet all ITAR requirements.

2.2.2.4 The contractor shall notify Building 220 HAZMART POC specified on each Task order 30 minutes prior to delivery of product to allow for a Government HAZMART POC to prepare for delivery and accept the products. The products shall be properly secured during transportation and delivery in its original manufacturing packaging to 309th AMXG and accepted by a Government HAZMART POC.

2.2.2.5 The contractor shall include signed receipts with the invoices submitted on Procurement Integrated Enterprise Environment (PIEE) (Invoicing, Receipt, Acceptance, and Property Transfer) on the WAWF (Wide Area Workflow). Accounting System may change at the Governments discretion; Government will notify Contractor of changes.

2.3 Sealants

2.3.1 The aerospace sealants furnished under this contract shall be qualified to the requirements of military and commercial specifications. Further refinement to the Military Specifications; incorporated to reflect the specific needs of Hill AFB concerning quality assurance, uniformity, consistency between batches, and requirements to meet local environmental conditions.

2.3.2 Specifications for the aerospace sealants shall comply as follows: the specifications for each sealant listed in Appendix D. To ensure compliance the manufacturer and product name must be on the specification’s active qualified product list (QPL), or the manufacturer must provide a batch specific certificate of conformance (COC) to the applicable specification.

2.4 Unique Sealant Packaging:

2.4.1 Cartridges containing Chromate shall have a red cap in color and non-Chromate shall have a green cap in color.

2.4.2 Premixed Frozen Material (PFM); shall be pre-mixed at manufacturer facility and immediately frozen to -80 degrees Fahrenheit. Contractor shall ensure this storage temperature requirement is met during all phases of delivery to end user.

2.5 Delivery Requirements

2.5.1 The Government shall increase/decrease the types/quantities of aerospace coatings and aerospace sealants as listed in Appendix D semi-annually as needed or on emergency basis due to support workload changes during the life of the contract.

2.5.2 The Contractor shall be responsible to deliver to Hill AFB coatings and sealants listed in Appendix D. The Contractor shall be required to provide Just in Time (as specified by delivery request) delivery to Hill AFB to preclude work stoppage, storage problems and to avoid a partial delivery to meet mission requirements unless; in the best interest of the Government and accepted by the Hazardous Material (HAZMART) Operator. The Contractor shall deliver coatings and sealants as described at order call level to Hill AFB to preclude work stoppage, storage problems and to avoid a partial delivery to meet mission requirements unless; in the best interest of the Government and accepted by the Government POC. In case of extreme events (vehicle accidents, weather, natural disaster, etc.), the contractor shall notify the delivery HAZMART Operator POC as outlined in the order as soon as possible; to provide an estimated delivery time/schedule. In the event any discrepancies in the quantity or kind of coatings and sealants arise, the contractor shall correct and deliver any inaccuracy no later than (NLT) the next business day and provide corrected invoice to the HAZMART Operator or POC.

The Contractor shall provide a product Safety Data Sheet (SDS), product Technical Data Sheet (TDS), and a delivery receipt for all deliveries. A Government HAZMART Operator at delivery location(s) shall sign all invoices.

2.5.3 The Manufacture date, Military or Commercial Specification shall be marked on all containers. To facilitate compliance with Department of Defense (DoD) Manual 4140.27 Vol 1 December 11, 2019. Material will have 85% shelf-life remaining upon receipt from contractor to government facility.

2.5.4 The Contractor shall provide a kit for each airframe as required. A kit comprises of the products as listed in Appendix D to complete the airframe in work. The Contractor shall also provide single line items for rework and smaller off-airframe components.

2.5.5 The Contractor shall deliver approved orders to locations throughout the OO-ALC.

Location(s) to be determined at order level.

2.6 Technical Assistance and Support

2.6.1 The Contractor shall provide technical assistance within 24 hours after notification of a coating or sealant failure or problem.

2.6.2 The Contractor shall provide technical support and training for any approved product change(s). The Group Engineering team shall approve all product changes.

2.6.3 The Contractor shall establish a monthly site visit for technical support, evaluation of materials, material processes, and inventory control.

2.6.4 The Contractor shall provide a monthly Quality Audit Site Visit Report of all technical assistance and support activities provided by the fifth business day of the month. (CDRL A001)

2.7 Additional Requirements

2.7.1 Post Award Conference. As part of this requirement, a Government provided post award conference shall be held within 10 days after award.

2.7.2 Online Tracking System. The Contractor shall provide an online system in which items can be ordered and tracked through delivery and in real time via a website that can be accessed by the internet by USAF personnel.

2.7.3 The Contractor shall provide a monthly tracking report of all items delivered to HAFB for each calendar month by the fifth business day of the following month.

(CDRL A002)

2.7.4. Status of Facility Standup Contractor shall provide a monthly update of progress and timeline of facility standup to coincide with contract performance start date. (CDRL A002)

3. Services Summary

# Performance Objective

PWS

Reference

Performance Threshold

Provide technical assistance of a coating or sealant failure or problem.

2.2.1

Technical assistance shall be provided within 24 hours after notification of coating/sealant failure or problem.

3 Provide technical support and training. 2.2.2

Technical support and training shall be provided with any approved product change.

Site visits for technical support, evaluation of materials and processes, and inventory control.

2.2.3

Weekly and/or as needed visits shall be provided for technical support, evaluation of materials, processes, and inventory controls.

5 Quality Audit Site Visit Report

(CDRL A001) 2.6.4

Reports received by the 5th business day of every month.

Monthly Status Report

(CDRL A002)

2.7.3 Reports received by the 5th business day of every month.

6 Incident/Mishap Report

(CDRL A003) 4.7.1

Reported to the government Security Manager within one (1) business day of loss.

7 Contractor Roster

(CDRL A004) 6.3

No later than 10 business days after contract award. Changes shall be provided 5 business days prior to the scheduled work.

4. General Information

4.1 Security Requirements.

4.1.1 The contractor shall comply with all security, force protection, Operation Security and Antiterrorism requirements at each installation.

The contractor shall comply with local unit in and out-processing procedures for all contractor personnel to ensure required security-related briefings and debriefings are accomplished.

Specific in and out-processing checklists may be included at the task order level.

The contractor will use the Contracting Officer Representative (COR) as the primary means of reviewing and approving forms and for communicating with necessary government representatives.

For classified contracts the contractors with a current T3, T3R, T5 or T5R security clearance with “secret” eligibility must adhere to the Security Executive Agent Directive (SEAD) 3, reporting requirements for cleared personnel. Cleared contractors will complete, initially and annually, cleared personnel training to include any additional training.

Government issued Common Access Cards (CAC)s, badges, identification shall be removed and/or concealed from plain sight when outside the installation and shall not be left in vehicles or unprotected. Badges and Passes will not be duplicated, photographed, or copied.

Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the COR and Security Forces Office.

Security Manager (SM), contractor and/or COR will administer and maintain all individual training and records, for compliance purposes, associated with this SOW/PWS. Training records must be made available during self-inspections and other oversight activities.

4.2. Contractor Identification & Badges

4.2.1 All contractor management, staff and contractor personnel shall be clearly identified as such at ALL times. Contractor identification shall include visible badges, conversations, mail, email, teleconferences, video teleconferences, faxes, and/or other electronic communication whether with government personnel, other contractor personnel, or with the public when supporting this contract where their status as contractor employees might not otherwise be apparent or where they might be mistaken for civil service employees. At a minimum, contractor management staff or contractor personnel shall clearly identify themselves using the label “contractor” in email addresses in accordance with Federal Acquisition Regulation (FAR) 37.114(c), Special Acquisition Requirements; opening ALL phone conversations with a statement materially the same as, “[office name], I am [employee name], a [prime contractor’s company name] employee,” including the employing contractor’s name in the letterhead and/or signature block of any written correspondence; and any other means necessary.

The Contractor shall utilize the Defense Biometric Identification System (DBIDS) Badge/Common Access Card (CAC) /Controlled/Restricted Authorization Badge (CAB/RAB) In Accordance With (IAW) Hill Air Force Base (AFB) Instruction 36-812, Issue of Common Access Cards to Contractors (Contractor Verification System) and Air Force Instruction (AFI)_Air Force Material Command (AFMC)_Hill Air Force Base (AFB) Supplement 31-101-O, Hill Installation Defense Plan (IDP) Interim Change (IC) 1. The contractor must meet the same security requirements as government employees for access to the installations Automated Information Systems (AIS) or Information Technology (IT) Systems.

4.3 Defense Biometric Identification System (DBIDS) Cards

4.3.1 DBIDS Cards may be issued after contractor submits a completed AFMC Form 496, Application for AFMC Identification Card, to their assigned COR. The COR ensures the Form 496 is complete, to include: all requestor personal information, company name and address, current and valid driver license information, valid contract number and expiration date, requestor Social Security Number, requestor E-mail, what credentials needed, days and times for access and a digital signature from the COR. The COR forwards Form 496 to the SM for signature and processing. The SM will notify COR after Form 496 is approved/disapproved with instructions for obtaining a DBIDS.

Contractors will return completed Form 496 to issuing SM to begin in-processing.

Incomplete Form 496s will not be processed. NOTE: Escort authority is not authorized, and Force Protection Condition “Bravo” is the minimum established by Security Forces Squadron (SFS). Contractors with a current DBIDS have authority to sponsor (not escort) onto the installation and must follow installation procedures for doing so.

Contractors who do not require access to DoD IT systems will be issued a DBIDS annually unless contract end date is sooner.

New contractor employees approved for DBIDS will require an escort to Building 430 to receive a DBIDS. Employees going to Security Forces Squadron (SFS) without a sponsor are considered to be on the installation illegally and may be detained and removed. CORs can escort the employee/s or the employee/s may be sponsored onto the installation by a current CAC holder, and are required to meet all access requirements by SFS. A temporary visit request can be made for 1-60 days on the Visitor Control Website and requires the contractor employee name, driver’s license number and state of issue:

https://usaf.dps.mil/sites/HillAFB/vcc/SitePages/Home.aspx

Contractors with reported issues associated with background information on the Form 496 will be disapproved for DBIDS and will not be granted access to the installation. Contractors that are denied access will have all issued credentials, keys, key cards or vindicator cards taken away and the employee removed from the installation immediately. Denied contractor/s are required to adhere to the appeal process established by SFS and 75 ABW Director. If employee is approved for access, they must obtain the approval letter and keep it on file for initial and future renewal of any credentials. Security forces will be notified if the employee, or anyone affiliated with the contractor, is uncooperative.

4.4 Common Access Cards (CAC)s

4.4.1 CAC eligibility is determined if access to Government Information Technology (IT) systems and access to Department of Defense (DoD) controlled installations or facilities on a recurring basis (for a period of six months or more) is required to perform the job, IAW HillAFBI 36-3026, Trusted Associate Sponsorship System. CACs will not be issued for training purposes only, IAW AFBI 36-812, Issue of Common Access Cards (CAC)s to Contractors. CACs will not be issued to foreign nationals unless they meet the requirements defined in AFI 31-113, Installation Perimeter Access Control.

Contractor employees are required to provide two valid forms of identification prior to having a Trusted Associate Sponsorship System (TASS) account created for the Defense Enrollment Eligibility Reporting System (DEERS) system. The list of valid forms of identification can be found on the Real-time Automated Personnel Identification System (RAPIDS) website: https://idco.dmdc.osd.mil/idco/

Eligible contractor employees requiring access to Government computer systems are required to pass a U.S. Government background check, favorable fingerprint results, and a minimum of a Tier (T) 1 investigation initiated by the Group Security Office. When all steps are complete, with no issues, and the T1 investigation is opened with Office of Personnel Management (OPM) an interim CAC may be issued by the respective Group SM or Trusted Agent (TA). If the T1 is returned with less than favorable results the contractor employee will have their CAC revoked, issued credentials, key cards, keys, vindicator cards and any access to Government IT systems revoked. Without credentials the employee is no longer eligible to remain on the installation or have in their possession any other issued credentials.

Ineligible contractors are employees of a Defense contractor who is not eligible for a CAC but requires access to an AF installation or facility. Non-CAC eligible contractors are not allowed access to AF IT, IAW AF Memorandum, AFMC Guidance for the Credentialing of Uncleared Contractors. Contractors may be found ineligible if after a local determination is made by a certified Homeland Security Presidential Directive (HSPD)-12 adjudicator for derogatory fingerprints.

Contractor employees will be given two (2) weeks to complete the on-line Standard Form (SF) 85 investigation questionnaire and complete fingerprinting, prior to being submitted for a T1 and receiving an interim CAC. Employees that don’t complete the questionnaire and fail to meet the suspense dates may request an extension, otherwise they will be removed from the installation. On-line questionnaire and fingerprint scheduling will be initiated by the Group

SM.

Prior closed investigations, with favorable results, must be within last two years from previous government employment, appointment, or affiliation to be used in lieu of submitting a new T1. A reciprocity check will be done to determine eligibility of prior investigations. If an investigation is out of scope, or none is found to exist, a minimum of a T1 investigation and fingerprints will be initiated by the group SM.

Contractor employees requiring a CAC, in performance of the contract or task order, that do not meet the minimum requirements for a CAC will be removed from the Installation immediately. All Government credentials will be recovered and returned to the issuing SM the same day. Only issued credentials, related to the contract, will be used to access the installation, receive CAB/RABs, vindicator cards and any approved AIS or IT. Contractor employees found not completing training with their CAC and only using the CAC to access a facility or installation will have the CAC revoked and a DBIDS issued.

The CAC shall not be amended, modified, or overprinted by any means. No stickers or other adhesive materials are to be placed on either side of the CAC. Holes shall not be punched into the CAC. The chip or laminate shall not be removed from the CAC.

Reverification of a CAC is required every six months by the TA IAW HillAFBI 16-1405. As prescribed in AFFARS 5342.490-2, para (b)(1), contractors shall provide a listing of personnel who require a CAC to the contracting officer. Contractor supervisor/s and COR will notify the TA when a contractor employee no longer requires a CAC or has been removed from service and will return all issued credentials.

Contractors issued a CAC must complete initial Cyber Awareness Challenge Training or at this link https://public.cyber.mil/training/cyber-awareness-challenge once CAC is issued and complete annual training on or before the annual training date. Contractors not completing training before required date will have their CACs revoked. When a contractor is found not using a CAC to access government networks and facilities on a regular basis the contractor will have the CAC revoked and a DBIDS issued.

4.5 Controlled/Restricted Area Badge and Access

4.5.1 The contractor shall provide written justification as to why controlled/restricted area access is needed and must include for each person: employee’s First, MI, Last name, current CAC or DBIDS ID number, Height, Weight, Eye Color, Hair Color, contract number with expiration date, date of last completed training and areas needing access to the issuing SM to complete an AF Form 2586.

Controlled/Restricted area badge (CAB/RAB) requests shall be requested through the COR and completed by the group SM, who completes an AF Form 2586, Unescorted Entry Authorization Certificate, for each employee requiring entry into controlled/restricted areas.

The contractor employee shall hand carry the AF Form 2586 to Security Forces (Hill AFB, building 430). The AF Form 2586 will be returned to the issuing SM for accountability and before receiving a vindicator access card. NOTE: CAB/RABs will not be issued for the inconvenience of having to be escorted. Expiring cards will need to be reissued prior to expiration date and require at least a two-week notification from the contractor employee to allow for time to prepare a new Form 2586.

Contractor employees must meet the minimum background requirements prior to submitting for a CAB/RAB: Favorable Local File Check (LFC) located on a current Form 496, within the last cycle year, or a Form 2583, Request for Personal Security Action, within the last 30 days; have a current background investigation; or current security clearance verifiable through the Defense Information Security System (DISS) or subsequent system.

While in any Controlled/Restricted Areas, contractor employees shall display the CAB/RAB, in a company issued lanyard or badge holder, between the shoulders and above the waist in front of the body whenever inside an identified restricted or controlled area. NOTE: When outside any restricted/controlled area the CAB will be placed out of sight.

Contractor employees requesting unescorted access into a controlled area will have a valid DBIDS or CAC card prior to receiving a Form 1199, Controlled/Restricted Area Badge.

The contractor shall complete, initially and annually, Security Education and Motivation Phases I and II training prior to submitting an AF Form 2586 and any additional required training, based on access requirements. If the contractor has a CAC and access to AIS they will be loaded into the group training system for the initial and annual training. Those issued a DBIDS will schedule a time with the Group SM to complete the training and testing https://lms-jets.cce.af.mil/moodle/enrol/index.php?id=12980 https://public.cyber.mil/training/cyber-awareness-challenge requirements initially and annually thereafter and should expect at least two (2) hours for completion.

Driving through a designated Controlled Movement Area (CMA), Airfield Entrance, or accessing a Foreign Object Damage (FOD) checkpoint on the airfield areas (runway) requires the airfield driver adhere to DAFI 13-213, Airfield Driving. The driver must meet all testing and training requirements, initially and annually, possess a current Airfield Driver’s License AF Form 483, Airfield Driver’s License, and must have passed a color vision screening with a hospital or medical treatment facility optometrist. Drivers must meet with the unit Airfield Drivers Program Manager (ADPM) to initiate the process of obtaining a Form 483.

4.6 Building ID. Keys and Vindicator Access Card Control

4.6.1 As required, the contractor employee shall also obtain a Building ID and/or vindicator access card from an appropriate Building Facility Manager or SM. Access to controlled/restricted areas will not be granted without a CAB/RAB badge and proper authorization for required areas. Some organizations require additional security measures and employees must meet those prior to gaining access.

The contractor shall establish and implement methods of making sure that all keys, vindicator cards, and building badges issued by the Government are not lost, misplaced, or used by unauthorized persons.

The contractor shall not duplicate any keys, vindicator cards or credentials issued by the Government.

The contractor shall immediately report the occurrence of a lost key to the appropriate building Facility Manager, and vindicator cards and building badges to the appropriate SM.

The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the SM. Contractors will not share a vindicator and pin number to gain accesses.

4.7 Lost Credential/s or Access Card/s

4.7.1 Lost/stolen badges shall be reported to the issuing Group SM within one working day of loss. After receiving a Lost Identification Letter from the issuing security office, the contractor is required to fill out an AF Form 1168, Statement of Suspect Witness Complaint, through the SFS Office located in the West side of Building 408. The contractor must then bring a lost letter report and/or AF Form 2586 to the SF Offices to be issued a new badge then return all forms to the Group SM.

The CAC Issuing Official will verify the cardholder’s identity against the biometric information stored in DEERS and confirm the expiration date of the missing CAC. The applicant is required to provide two valid forms of identification. The list of valid forms of identification can be found on the Real-time Automated Personnel Identification System (RAPIDS) website. The replacement CAC will have the same expiration date as the lost or stolen CAC. Contractor will follow HillAFBI 16-1405 lost CAC procedures prior to obtaining a replacement CAC.

The contractor shall create an Incident/Mishap report when a contract employee loses a CAC, DBIDS or CAB/RAB. The Incident/Mishap report must be submitted no later than one business day. (CDRL A003)

4.8 In/Out-Processing

4.8.1 All contractors are required to in/out-process from each respective organization regardless of if they are issued a DBIDS or CAC.

Contractor employees transferring between contracts, groups or companies will return DBIDS or CAC, CAB/RAB and vindicator card. New credentials will be issued by the receiving organization. The contractor shall have three days to return DBIDS or CAC, CAB/RAB, and vindicator card to issuing organization. NOTE: Contractor employee are required to be escorted while on the installation until new credentials are issued.

Contractor employees will complete the same in/out processing checklist from the assigned organization. Employees removed from the contract will be required to return all government issued credentials and vindicator key to the issuing office within the same day of separation.

If employee is unable to return the credentials and vindicator key, then the supervisor will ensure that all credentials are returned to the issuing SM the same day.

Contractors working on a form 254 for classified access will complete an AF Form 2587, Security Termination Statement, prior to being out-processed. This can be done by the COR or SM and if employee refuses to complete a form 2587, a witness will be required to show a debrief was conducted and the witness will annotate on the bottom of the form their name, signature, date and write on the form “employee refused to sign”.

4.9 Returning of Credentials

4.9.1 During performance of the contract and at the completion or termination of the contract, the contractor shall be responsible for prompt return of all credentials to the appropriate SM for any employee who no longer requires access to the work site, and for obtaining required identification of newly assigned personnel.

When the Period of Performance (POP) has ended or the requirement is considered complete, contractors shall have two working days to terminate all their network user accounts and to return all access cards and base identification badges to the COR or Group SM.

The CAC is the property of the U.S. Government and as such the contract employee (cardholder) has no rights to retain the CAC when not required to perform on a government contract or the U.S. Government requests its return. Hence once the U.S. Government requests the CAC be returned ((through the Program Manager (PM)/Contracting Officer (CO)/COR, TA, or other appropriate agent)) the CAC can be seized by military or civilian police, the employer, TA, or PM/CO/COR. However, these entities must fully understand the limitations of their legal authority in cases where the cardholder refuses or resists verbal instructions during attempts to seize the CAC. Such cases will normally be turned over to Security Forces and/or other law enforcement agencies to be resolved. Contractors must notify the PM/CO/COR if a cardholder fails to comply with these requirements. In cases where the PM/CO/COR is not immediately available or situations involving misuse, refusal to return the CAC, violence, or criminal behavior, the company must also notify the TA directly.

In extreme cases the company must also notify Security Forces. NOTE: Unauthorized possession of a CAC can be prosecuted criminally under section 701 of Title 18, United States Code, which prohibits photographing or otherwise reproducing or possessing DoD identification cards in an unauthorized manner, under penalty of fine, imprisonment, or both.

Invalid, inaccurate, inoperative, terminated, or expired CACs shall be returned to the CAC Issuer for disposition. The CAC is the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated.

4.10 Security Incident

4.10.1 Should a security incident occur, the contractor shall: immediately report to the site location Group SM all available facts related to each instance, take such precautions as the SM may reasonably require for security purposes, take reasonable and prudent action to establish control of the scene; prevent further violation, to preserve evidence until released by proper authority; and cooperate fully and assist Government personnel as the Government conducts an investigation of the violation. NOTE: Participation shall last until the investigation is complete.

4.11 Communications Security

4.11.1 All communications with DoD organizations are subject to Communications Security (COMSEC) review.

The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

The Government advises the contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

The contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

4.12 Computer Access

4.12.1 All contractors accessing a Government Computer Network or Government IT system with a CAC shall complete the following, and any other required forms or training: Government provided DoD IAA Cyber Awareness Challenge training prior to accessing Government computer networks, Government AF Form 4394, Air Force User Agreement Statement- Notice and Consent Provision, and Rules of Behavior prior to accessing any Government Computer Network or system. Complete a Government DD Form 2875, System Access Authorization Request, for NIPR and access and each

Government IT System. NOTE: a separate Form 2875 must be submitted for each contractor employee on the task order and for each system. Contractor supervisors and employees are not authorized to sign the DD Form 2875 as a supervisor, SM or Cyber Security Liaison. Follow local established procedures for submitting a Form 2875 for approval.

4.13 Operations Security (OPSEC) Requirements

4.13.1 During this contract, in addition to those restrictions, instructions and guidelines delineated in the SOW/PWS and/or other references provided, the contractor will adhere to the following minimum requirements.

Introduction of personnel electronic devices into government spaces, laptops, tablet Personal Computers (PC)s, cellular phones, cameras, recording devices, and data recording/storage devices is strictly controlled and forbidden in most cases. Company issued equipment required for the performance of work must be approved by the government security officer.

Photography and recording is not allowed in restricted areas and controlled areas except for official use and by approved photography letter only. NOTE: Unless otherwise stipulated in the contract, contact the Installation Public Affairs or SM for approval.

Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official Business controlled unclassified information (CUI) may only be transmitted as directed in the SOW/PWS as it adheres to CUI Guidelines.

The Contractor shall not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or CUI. When in doubt, company press releases, related to this contract, will be coordinated through the Public Affairs Office prior to release.

Contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including all Social Networking sites) any images, data or information that reveals sensitive government operations, personnel, equipment, including, but not limited to: Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, additions to Air Force installations, property or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, project schedules, logistics or material delivery schedules; specialized equipment orders, deliveries, shipments, etc. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.); Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the SM and/or installation SFS, COR, and, if applicable, the company FSO and/or the Defense Security Service.

Practice OPSEC and implement countermeasures to protect Critical Information (CI) and other sensitive unclassified information and activities vigilance or degrade the planning and execution of military operations performed or supported by the contractor in support of the mission. Protection of CI will include the adherence to and execution of countermeasures which the contractor initiates or as provided by OPSEC manager or installation OPSEC Program Manager, for CI on or related to the SOW/PWS.

The contractor must mark and protect any information IAW CUI, to include E-mail, and adhere to all CUI standards and policies.

Contractors who have access to the Ogden Air Logistics Complex (OO-ALC) and Government Servicing Units (GSU)s facilities or critical information shall have OPSEC training IAW AFI 10-701, Operations Security (OPSEC). Initial training will be approximately one (1) hour and follow-on recurring annual training will be approximately 1/2 (0.5) hour. OPSEC training will be conducted within 30 days of assignment.

4.14 Antiterrorism (AT) Requirements

4.14.1 Contractor personnel who require routine physical access to a Federally controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. IAW DoD Instruction O-

2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation. Training can be completed through a computer or web-based application (https://jko.jten.mil/) or under instruction of a level 1 AT awareness instructor.

4.15 Antiterrorism (AT) Requirements

4.15.1 Contractor personnel who require routine physical access to a Federally controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. IAW DoD Instruction O-

2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation. Training can be completed through a computer or web-based application (https://jko.jten.mil/) or under instruction of a level 1 AT awareness instructor.

4.16 Conflicts of Interest

4.16.1 The contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government.

Additionally, the contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R, Standards of Conduct, and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

Contractors will not use any other form of identification to access any government installation or facility while working on a government contract except the issued credentials associated with the awarded contract or task order. Example: using a military retiree card to access an installation to work on a contract.

Foreign nationals (FN) will not be escorted, or sponsored, onto the installation without being properly vetted. Any request must follow 309 MXSG OI 16-102, Security Requirements section 7. FNs must be approved for access via the Foreign Disclosure Office and Air Force Office of Special Investigations (AFOSI).

5. Training

5.1 Training required for all personnel

Contractors may be required to complete the following trainings as applicable and administered electronically, whenever possible, or in-person:

Secretary of Defense (SECDEF) Operations Security (OPSEC) Program – C11718

Operations Security (OPSEC) Awareness – Frequency: Initially upon assignment (within 30-days) and annually thereafter IAW AFI 10-701, Operations Security (OPSEC).

Presentation/Means: Unit Security Manager or TSS Course #MHPSEC9800301BR.

Controlled Unclassified Information (CUI) Frequency: Initially upon assignment (within 30-days) and annually thereafter. Presentation/Means: Unit Security Manager IAW DoDI 5200.48_AFI 16-1403, Controlled Unclassified Information (CUI). Unit Security Manager or TSS course MLMW0272 – Controlled Unclassified Information (CUI).

Unit Indoctrination and Orientation Training – Frequency: within 30 calendar days of assignment. Presentation/Means: Unit Security Manager or CDSE Course at https://securityawareness.usalearning.gov/initialorientation/index.htm. 309 MXSG initial security orientation TSS course #MHPSEC9803600BR (NOTE: for cleared personnel, initial security briefing TSS Course #MHPSEC9803601BR is required before access to classified information is granted).

Counter-Insider Threat (C-InT) Training - This training covers procedures for C-InT awareness and reporting IAW AFI 16-1402, Counter-Insider Threat Program Management.

Frequency: Initially upon assignment (within first 30-days) and annually thereafter.

Presentation/Means: Unit Security Manager or CDSE Course at https://securityawareness.usalearning.gov/itawareness/index.htm

Force Protection – Audience: Contractors when identified in Statement of Work. Frequency:

Initially upon assignment and annually thereafter. TSS Course #MLMW0846.

5.2 Training Required for CAC holders

Cyber Awareness Challenge – Contractors requiring access to DoD IT systems. Frequency:

Initially upon CAC issuance and annually thereafter. TSS Course #ZZ133098 – TFAT – Cyber Awareness Challenge or at this link: https://public.cyber.mil/training/cyber-awareness-challenge

5.3 Training for Classified Access & Contracts

https://securityawareness.usalearning.gov/itawareness/index.htm

INFOSEC for Cleared Personnel - This course covers rules regarding classified information and material. Audience: Contractor personnel with secret security eligibility. Frequency:

Prior to initial access to classified information and annually until security access termination.

Presentation/Means: Unit Security Manager or Training Scheduling System (TSS), course #MHPSEC9802900BR or CDSE Course.

Security Refresher Training – Audience: Contractors working in/around classified.

Frequency: Annually. Presentation/Means: Unit Security Manager or CDSE Course at https://securityawareness.usalearning.gov/awarenessrefresher/index.html. Hill AFB INFOSEC for Cleared Personnel TSS course #MHPSEC9802900BR.

5.4 Training for Controlled/Restricted Area Access

Security Education & Motivation Phase I/II - This training covers the rules and regulations regarding Restricted/Controlled areas and the Restricted Area Badge (RAB) AF Form 1199.

Audience: all unit personnel with access to restricted/controlled areas. Frequency: initially and annually until RAB turn in/surrender. Presentation/Means: Unit Security Manager or TSS course #MHPSEC9802100BR.

5.5 Training required for Munitions Storage Area Access:

Anti-Robbery – This course covers the rules governing the AF resource protection program for accessing the Munitions Storage Areas (MSA)s. Audience: all personnel working with Arms, Ammunition & Explosives (AA&E), funds and drugs. Frequency: Initially upon appointment and annually thereafter. Presentation/Means: TSS course

#MHPHRM9801400BR.

Initial Explosive Safety & Awareness – This course is required for all MSA access.

Audience: all personnel working with Arms, Ammunition & Explosives (AA&E), funds and drugs. Frequency: Initially before RAB issuance. Course is taught on Monday afternoons at 14:30 in building 180, room 226 and is a standing meeting and no appointment needed. If Monday is a holiday, then the class is taught the next day, Tuesday, at same time and location.

5.6 Additional Training Resources:

Additional resources are available for training and can be found at:

https://securityawareness.usalearning.gov, https://lms-jets.cce.af.mil/moodle/ https://lms-jets.cce.af.mil/moodle/, https://ooafmctss.hill.af.mil/tssportal <https://ooafmctss.hill.af.mil/tssportal, and https://jcs.mil/JKO <https://jcs.mil/JKO.

6. Contractor Employees

6.1 The Contractor shall not assign to the contract performance, any person including any employee of the U.S. Government if employing that person would create a conflict of interest under any law, regulation, or policy of the United States Government.

Additionally, the Contractor shall not assign to the contract performance, any person who is an employee of the Department of the Air Force, either military or civilian. Unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands.

6.2 All Contractor Management Staff or contractor personnel shall be clearly identified; at all times while working on Hill AFB. The Contractor identification shall include conversations, mail, email, teleconferences, video teleconferences, faxes, and/or other electronic communication whether with Government personnel, other contractor personnel, or with the public when supporting this contract where their status as contractor employees might not otherwise be apparent or where they might be mistaken for civil service employees. Air Force issued identification badges and any contractor badges shall be worn at or above the waistline during the individual’s duty hours when not in a production or designated Foreign Object Damage (FOD) hazard area.

6.3 Contractor Roster

The Contractor shall include an updated Contractor Roster which identifies employees’ names, Government POC names, employees’ supervisor’s (or lead’s) names, date of hire, line badges, and security clearances no later than 10 business days after contract award.

Changes made to the list or status of employees shall be provided five business days prior to the scheduled work. This shall ensure the Government is aware of all contract employees on site (CDRL A004).

7. Hours of Operation

7.1 Normal hours of operation:

7.2 The Contractor shall deliver as required Monday through Friday between the hours of 0600 and 1630. The contractor shall not deliver to any drop stations between 1100 and 1200 unless otherwise specified by Contracting Officer (CO) or Program Manager (PM).

Shifts are susceptible to change during BPA call Period of Performance (POP) due to Government worksite availability, i.e., Government furloughs, building/worksite closures. The contractor is responsible for communicating required work hours and ensuring their employees are at their designated delivery stations ready for pickup and delivery.

7.2.1 The Contractors technical personnel are authorized access to Hill AFB 24 hours a day.

7.2.2 Unless otherwise required by the Government, the contractor shall not have access to Government facilities to delivery or for technical support on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth. Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the federal holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday. There may also be weather related days and Government directed holidays. On these days, the

Government PM shall notify the contractor and the contractor shall not be required to deliver or provide technical support; the contractor shall not bill the government for services not performed.

7.2.3 Down Days/Weather Days: The Government PM shall notify the contractor by either email or phone an official notice for Energy/Weather Down days. The contractor is not expected to provide services on Energy/Weather Down days.

7.2.4 Weekends/Holidays: Not normally expected to provide deliveries or services on weekends or holidays. Unless notified by the government shop supervisor or Engineering of a coatings or sealants failure requiring services from the contractor.

8. Environmental Controls.

8.1 Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with applicable Interstate, Federal, State, and Local laws, and regulations. In the event of a guidance conflict, the contractor shall follow the most stringent requirement. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost because of the change, the contractor shall inform the CO or PM pursuant to notice requirements and negotiate a modification to the contract.

8.2 The Contractor shall ensure their employees are made aware that the performance of these services shall occur in industrial areas. The OO-ALC (Ogden Air Logistics Complex) has the potential to expose workers to hazardous materials which may include, but is not limited to:

hexavalent chrome, cadmium, beryllium, lead and others. While the contractor shall not perform duties in a marked and signed regulated…