Coatings and sealants Industry Days Q and A Mar 19th.pdf

C&S Industry Days Q&A – 19 March 2025

Contractor: How long does it take the contractor to get DBIDS card or CAC?

Govt answer: On average it takes 4-6 weeks to obtain a CAC card. We plan to award early so the contractor will have time to obtain base access cards before product delivery is due. Flightline badge is an additional requirement that will take and additional week or so.

Contractor: What is contract length expected to be?

Govt answer: It is intended to be a 5-year contract

Contractor: Will the contractor need a secret or top-secret clearance?

Govt answer: The prime will need a secret clearance to deliver to certain buildings. Top secret clearance is not needed.

Contractor: When will this contract start?

Govt answer: This contract is estimated to be awarded in July 2027 with deliveries to expected to start in May 2027.

Contractor: Will the follow-on contract scope of work expand beyond what the current contract entails.

Govt answer: Workload is expected to be the same.

Contractor: Is this effort a follow on to a current contract in place and if so, what is the current contract number?

Govt answer: Yes, the current contract number is FA822424D0006.

Contractor: Do we have a level of CMMC (cyber) security that will be required for this?

Govt answer: Gov’t will investigate CMMC cyber security requirements to see if they need to be included in the contact. According to DFARS 204.7503(b) it is anticipated the CMMC requirements will be required after October 1, 2025 on all contracts and so likely CMMC will be required for this requirement prior to award. The CMMC requirements appear to be like the current NIST requirements wherein Contractors perform an assessment of their IT systems and receive a score.

If their score is not perfect, then a plan will need to be built outlining how they will fix areas of vulnerability.

Contractor: Are we requiring any type of systems access on this contract?

Govt answer: There will be required trainings by contractors for security reasons. Outside of that, there’s not a huge requirement for systems information access. The online ordering system will be a Contractor run system that the Gov’t will access to place orders.

Contractor: Is this a cleared requirement which requires access to sensitive information? Does our sub or supplier need a cleared requirement requiring a cleared facility?

Govt answer: No, a cleared facility is not required for this effort. The only sensitive item is the FMS3600 which has certain export protocols that need to be followed but doesn’t need cleared facilities for storage.

Contractor: Will a shop set up near Hill Air Force Base be required?

Govt answer: Yes, the Contractor servicing this effort will need to be close to the base to fulfill the just in time requirements and technical assistance needed. Deliveries happen daily and need to be received in person. Based on the size and level of coordination that is required to support this program, a local rep is also a must.

Contractor: Are there certain things you’re looking for as you continue to change/improve/develop this follow-on?

Govt answer: We’re hoping for a cooperative partnership where we can utilize new technologies and the best way to procure the materials needed. We will need local, technical personnel who can get on base easily and quickly for stock levels and coordination meetings.

Contractor: Will there be changes or expansions of the current contract?

Govt answer: We are not anticipating significant expansion or changes.

Contractor: Are you looking to have everything built into the product pricing or are you looking to have different CLINS?

Govt answer: The current contract has a CLIN for technical assistance, and then there’s a CLIN that supplies are invoiced under. This contract also has kits in which various products are combined into a single Kit. These Kits are listed under their own CLINS on the contract. It is expected that the product pricing will include a markup to cover the Contractors total costs. If you think another contract structure would work better, please let us know.

Contractor: Will we get monthly invoices?

Govt answer: Yes, invoices for supplies delivered can be invoiced monthly. Biweekly may also be considered but would be more of an administrative burden. Technical assistance also can be invoiced on a monthly basis.

Contractor: What are the actual temperatures required such as freeze products?

Govt answer: It should say in the SOW. We can’t have a product that will ever sit on the dock. We can’t have anything left on delivery. Most of our hazmarts have their own storage compartments or freezers for whatever temps are required for individual products.

Contractor: Is there potential to expand out to other codes?

Govt answer: The products we list on the Appendix that will be posted with the solicitation are what we need, occasionally additional products get added to the list over time as deemed necessary.

Contractor: Do you like to see the product availability on a digital site?

Govt answer: A feature like that would be desired.

Contractor: Does the current contract work with EESOH-MIS?

Govt answer: That’s an internal process the govt must do. The Contractor for this effort will not need to deal with that system.

Contractor: Is the Government strict on the 85% shelf-life expectation?

Govt answer: We are tight on the requirement that the product needs to have 85% shelf life. If it were below 85% and urgent need, we would need to have a conversation regarding whether we could accept that.

Contractor: Is one of the requirements that we would need to have a facility at or near Hill AFB?

Govt answer: It’s not possible to support this contract without a facility near Hill AFB.