Statement of Work 19 Apr 2023.pdf

STATEMENT OF WORK

AEROSPACE MISCELLANEOUS COATING and SEALANT PRODUCTS

OO-ALC

Ogden Air Logistics Complex

Hill Air Force Base, Utah 84056

Revised

19 Apr 2023

TABLE OF CONTENTS

SECTION TITLE PAGE

1 SCOPE ………………………………………………………………………… 3

2 DESCRIPTIONS……………………………………………………………… 3

3 SERVICES SUMMARY…………………………………………………… 6

4 GENERAL INFORMATION……………………………………………… 7

5 COMMUNICATIONS SECURITY……………………………………… 9

6 CONTRACTOR EMPLOYEES…………………………………………… 9

7 HOURS OF OPERATION………………………………………………… 10

8 ENVIRONMENTAL CONTROLS……………………………………… 10

9 SAFETY REQUIREMENTS……………………………………………… 12

10 APPLICABLE DOCUMENTS…………………………………………… 12

APPENDICES

A Publication List B Product List C Safety

1. SCOPE

1.1 The purpose of this BPA is to provide delivery of miscellaneous aerospace coating and sealant products to support the OO-ALC at Hill Air Force Base (HAFB), Utah. The OO-ALC supports 309th Aircraft Maintenance Group (309 AMXG), 309th Commodities Maintenance Group (309 CMXG), 309th Maintenance Support Group (309 MSXG), and 309th Electronics Maintenance Group (309

EMXG).

1.2 The contractor shall provide all personnel, equipment, material, supervision, storage facilities, and transportation necessary to provide miscellaneous coating and sealant products to Hill AFB.

2. DESCRIPTION

2.1 The contractor shall provide miscellaneous commercial materials from the authorized listed products in Appendix B.

2.1.2 The Aerospace miscellaneous coating and sealant products on appendix B shall conform to Military and Commercial Specifications as directed by Technical Orders in support of workloads accomplished within OO-ALC at HAFB. The contractor shall use best commercial practices, documentation and standards, except as noted, in this Statement of Work (SOW).

2.2 Delivery Requirements

2.2.1 The Contractor shall deliver approved call orders to locations throughout the OO-ALC.

Location(s) to be determined at BPA call level.

2.2.2 The Contractor shall be responsible to deliver to HAFB miscellaneous coating and sealant products listed in Appendix B. The Contractor shall provide delivery (as specified by delivery request) to HAFB to preclude work stoppage, government storage problems and to avoid a partial delivery to meet mission requirements unless; in the best interest of the Government and accepted by the Hazardous Material (HAZMART) Operator. In case of extreme events (vehicle accidents, weather, natural disaster, etc.), the contractor shall notify the delivery HAZMART Operator POC as outlined in delivery call order as soon as possible; to provide an estimated delivery time/schedule. In the event any discrepancies in the quantity of miscellaneous coatings and sealant products for this contract arise, the contractor shall correct and deliver any inaccuracy no later than (NLT) the next business day and provide corrected invoice to the HAZMART POC. The Contractor shall provide a product Safety Data Sheet (SDS), product Technical Data Sheet (TDS), and an invoice for all deliveries. A Government authorized HAZMART POC at delivery location(s) shall sign all invoices, the contractor shall retain the signed invoice for proof of delivery and provide to the PIEE/WAWF Acceptor. It is expected that product will be delivered as soon as possible once ordered.

2.2.3 The Manufacture date, Military or Commercial Specification shall be marked on all containers. To facilitate compliance with Department of Defense (DoD) Manual 4140.27 Vol 1, OO-ALCI23-113 paragraph

3.1.1.7, and DoDD 5134.12. The contractor shall process any returns to the manufacturer due to non-compliant material, incorrect shipments, and products delivered with less than 80% of original shelf life remaining from the date of the delivery unless waived on a case-by-case basis by HAZMART Supervisor.

3. SERVICES SUMMARY

Performance Objective PWS Reference Performance Threshold

Incident/Mishap Report (CDRL A001) 4.3.4 Reported to the government Security Manager within one (1) business day of loss.

4. GENERAL INFORMATION

4.1 Security Requirements. Compliance with all security and force protection requirements is mandatory and enforced at Hill Air Force Base (HAFB).

4.2 Comply with OO-ALC maintenance group identified in paragraph 1.1 in/out processing procedures for all contractor personnel to ensure proper security related briefing and debriefs are accomplished.

4.3 Contractor Identification Badge:

4.3.1 Badge/Unescorted Entry Authorization, IAW Hill AFB Instruction 36-812.

If a badge is needed, The Government security manager shall complete an “Unescorted Entry

Authorization Certificate” (AF Form 2586), for Controlled Area Line Badges requiring entry into controlled areas. Contractors granted controlled area access shall complete all necessary training and a local background check prior to requesting access, annually thereafter, until contract completion. The Contractor Representative shall complete a Form 496 for DBIDS, for each employee requiring access to HAFB and forward to applicable OO-ALC security officer for processing, annually thereafter until contract completion. The request shall be submitted to Security Forces Pass and

Identification (building 430). The AF Form 2586 & 496 shall be returned to the Government security manager for accountability. NOTE: a valid DBIDS must be issued prior to requesting controlled area access.

4.3.1.1. The Contractor employees who fail to complete annual training prior to anniversary date, and pass the written test, shall have their controlled area badge revoked and/or one shall not be issued.

4.3.1.2. If installation access is denied from a failed local file background check the contract employee/s shall be removed from the installation immediately and all credentials and access badges shall be returned to the issuing security manager, the same day.

4.3.2 As required, the contractor employee shall obtain an access card from the appropriate Building Security Manager.

4.3.3 When the Period of Performance (PoP) has ended or the task is considered complete, the contractor shall have three (3) business days to return all access cards, controlled area badges, and base identification badges to the applicable OO-ALC security officer for accountability.

4.3.4 During performance of the contract and at the completion or termination of the BPA, the contractor shall be responsible for prompt return of credentials within three business days to the appropriate security manager for any employee who no longer requires access to the work site, and for obtaining required identification of newly assigned personnel. Lost badges shall be reported to the government Security Manager within one (1) business day of loss. The contractor shall create an Incident/Mishap report when a contract employee loses a DBIBs or Restricted/Controlled Area Badge Line badge (CDRL A001).

4.3.5 The Contractor shall follow local group procedures for reporting and safeguarding actions to include: immediately report security violation(s) to the Group Security Manager and Government PM all available facts related to each instance; and take such precautions as the Security Manager and Government PM may reasonably require for security purposes. Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority; cooperate fully and assist Government personnel as the Government investigates of the violation. Participation shall last until the investigation is completed.

4.3.6.2 The contractor understands that any contractor employee may be summarily and immediately removed from or denied access to any government property, facility, and installation at the sole discretion of competent government authority if that authority determines such action is necessary to protect or preserve government property, safety and security, or to maintain good order and discipline.

5. COMMUNICATIONS SECURITY

5.1 All communications with Department of Defense (DoD) organizations are subject to Communications Security (COMSEC) review.

5.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

5.3 The Government advises the contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

5.4 The Contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

6. CONTRACTOR EMPLOYEES

6.1 The Contractor shall not assign to the BPA any person including any employee of the U.S.

Government if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the Contractor shall not assign to the BPA, any person who is an employee of the Department of the Air Force, either military or civilian. Unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands.

6.2 All Contractor Management Staff or contractor personnel shall be clearly identified; while on HAFB.

The Contractor identification shall include conversations, mail, email, teleconferences, video teleconferences, faxes, and/or other electronic communication whether with Government personnel, other contractor personnel, or with the public when supporting this BPA where their status as contractor employees might not otherwise be apparent or where they might be mistaken for civil service employees.

Air Force issued identification badges and any contractor badges shall be worn at or above the waistline during the individual’s duty hours at HAFB when not in a production or designated Foreign Object Damage (FOD) hazard area.

7. HOURS of OPERATION

7.1 Normal hours of operation:

7.2 The Contractor shall deliver as required Monday through Friday between the hours of 0600 and 1630. The contractor shall not deliver to any drop stations between 1100 and 1200 unless otherwise specified by Government Program Manager (PM) or Contracting Officers Representative (COR) .

7.2.1 Unless otherwise required by the Government, the contractor shall not have access to Government facilities to delivery on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the federal holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday. There may also be weather related days and Government directed holidays. On these days, the Government PM or COR shall notify the contractor and the contractor shall not be required to deliver; the contractor shall not bill the government for services not performed.

7.2.2 Weekends/Holidays: Not normally expected to provide deliveries on weekends or holidays.

Unless notified by the government shop supervisor or Engineering of miscellaneous coatings and sealant products failure requiring replacement materials from the contractor.

8. ENVIRONMENTAL CONTROLS

8.1. Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with applicable Interstate, Federal, State, and Local laws, and regulations. In the event of a guidance conflict, the contractor shall follow the most stringent requirement. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO or PM pursuant to notice requirements and negotiate a modification to the contract.

8.2. The Contractor shall ensure their employees are made aware that the performance of these services shall occur in industrial areas. The OO-ALC (Ogden Air Logistics Complex) has the potential to expose workers to hazardous materials which may include, but is not limited to hexavalent chrome, cadmium, beryllium, lead and others. While the contractor shall not perform duties in a marked and signed regulated area [where exposures are expected to exceed the permissible exposure limits set by Occupational Safety & Health Administration (OSHA) 29 CFR 1910 Subpart Z], there may be contact hazards with these materials during cleanup of dust, metal shavings, etc. It is the contractor’s responsibility to identify such potential hazards to their contractor employees. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from these hazards. Contractors should determine their own PPE requirements, after the Government informs them of the recognized hazards. The Contractors shall adopt their own procedures and shall adopt their own Contractor Hazard Assessment. The site location’s Bioenvironmental Engineering Flights have produced industrial hygiene assessments of these areas which are for information only and shall be provided at the contract level.

8.2.1 Notification of Environmental Spills. If the contractor spills or releases any substance into the environment, the contractor or its agent shall immediately report the incident to the Base Fire Department, as identified in each BPA call. If the incident location is Hill AFB, the contractor shall contact the Hill AFB Fire Department at phone number 911. The liability for the spill or release of such substance’s rests solely with the contractor and its agent.

8.2.2 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for temperature, cleanliness, and materials handling, storage, and disposal. This may include hazardous waste/materials. The Contractor shall work with and dispose of various Hazardous Material Management IAW AFI32-7086_HILLAFBSUP, AFMAN 32-7002 chapter 3, Waste Management, AFMC and Base Supplements, and locally developed operating instructions. The Safety Data Sheet (SDS) shall be maintained on file IAW OSHA 29 CFR 1910 and shall be available to employees for review of safety and health information. The Contractor shall have a hazardous communication program developed and implemented. IAW OSHA 29 CFR 1910, to inform employees of potential hazards when chemicals are used, inform their employees of the labeling system, ensure their employees are trained on how to read a SDS, that the SDS is available for review, safety, and health information, and to determine the proper Personal Protective Equipment (PPE) required.

9. SAFETY REQUIREMENTS

9.1 In performing work under this contract, the contractor shall:

9.1.1 Conform and comply with the safety requirements contained in the contract for all activities related to the accomplishment of the work. This includes the wearing of appropriate PPE. All required PPE shall be furnished by the contractor. Contractors shall conduct their own Hazard Assessment and determine what PPE they shall need.

9.1.2 Comply with all safety requirements including, but not limited to all those detailed in OSHA (Public Law 91-596), AFIs, local Operating Instructions, and process orders, Confined Space Standards, Technical Orders in relationship to safety, and Environmental Protection Agency (EPA) instructions for the protection of their employees. The contractor shall be responsible for the safety and accountability of all its employees. In the event there is conflicting guidance, the contractor shall follow the most stringent.

9.1.3 The Contractor shall always provide services in a manner, which prevents mishaps and follows all OSHA standards per AFI91-202.

9.1.4 The Contractor shall implement a safety program IAW Appendix C.

9.1.5 Ensure proper protective measures and training is taken to protect contract employees from these hazards identified in paragraph 8.2. The contractor shall instruct his/her employees to recognize potential hazards, and where necessary, inform them how to avoid the dangers associated with them. The site location Bioenvironmental Engineering Flight has produced industrial hygiene assessments of these areas in which the contractor may be working. These assessments shall be provided for contractor information only. IAW OSHA 29 CFR 1910, the contractor should be aware that the contractors are responsible for their own OSHA violations occurring in the performance of this contract. Any costs associated with issued citation are not an allowable cost under the contract or allocable to any other Government contract and production of any documentation as may be required by OSHA. The contractor shall ensure these OSHA requirements are requirements of any subcontractors.

10. APPLICABLE DOCUMENTS:

10.1. Compliance with all publications, regulations and operating instructions provided by the Government or referenced in this SOW and subsequent BPA calls are required.

10.2. All Air Force Instruction (AFI) or AFI Supplements referenced in this SOW are attached and/or available via Air Force Epubs website https://www.e-publishing.af.mil/Product-Index/.

APPENDIX A

PUBLICATIONS

The Contractor shall reference and comply with most current versions of the below publications through https://www.e-publishing.af.mil/Product-Index/, https://www.esd.whs.mil/DD/, and https://www.osha.gov.

AFMAN32-7002 chapter 3 Hazardous Material Management AFMAN91-203, chapter 21 paragraph 21.8 Contractors DoDM (Department of Defense (DoD) Manual) 4140.27 Vol 1 DoD Shelf-Life Management Program: Program Administration DoDD (Department of Defense (DoD) Directive) 5134.12 Assistant Secretary of Defense for Logistics and Materiel Readiness (ASD(L&MR)) DoDD (DoD Directive) 5500.7-R Standards of Conduct “Joint Ethics Regulation” AFI32-7086_HILLAFBSUP Hazardous Material Management HILLAFBI36-812 (Hill AFB Instruction 36-812) Issue of Common Access Cards to Contractors Occupational Safety & Health Administration (OSHA) 29 CFR 1910 Subpart Z (https://www.osha.gov/laws-regs/regulations/standardnumber/1910) OO-ALCI 23-113 Shelf Life Management of Hazardous Materials (https://static.e-publishing.af.mil/production/1/oo-alc/publication/oo-alci23-113/oo-alci23- 113.docx.pdf)

APPENDIX A

APPENDIX B Product List

See separate attachment.

https://www.e-publishing.af.mil/Product-Index/ https://www.osha.gov/laws-regs/regulations/standardnumber/1910 https://static.e-publishing.af.mil/production/1/oo-alc/publication/oo-alci23-113/oo-alci23-113.docx.pdf https://static.e-publishing.af.mil/production/1/oo-alc/publication/oo-alci23-113/oo-alci23-113.docx.pdf

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Miscellaneous Coating and Sealant Products 7 April 2022

OO-ALC/SE

Control Number: KZ220401

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

3. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

4. All contractor personnel shall be trained and qualified to perform their duties safely.

5. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify the OO-ALC/SE workflow at OO-ALC.SE.Workflow@us.af.mil or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR (Contract Officers Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of DAFI91-204 or DAFI91-204_AFMCSUP.

C. General Safety Requirements:

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 and 1926 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Tom Caygle at 586-0081.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0 employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health.

The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk.

Pedestrians DO NOT have the right of way unless they are already in the crosswalk.

Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4;

DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

Element/Requirement Referenced Benchmark

Operational Reporting (OPREP) Appendix C, Section I

AFMAN 10-206

Facility Prevention and Protection NFPA 13, 70, & 72

NFPA 409/410

DAFMAN91-203 Chapters 6, Handling, Storage and use of Flammable/ NFPA 30, 33

Hazardous Material Management AFI 32-7086

HAFBSUP 1

Flammables and Combustibles DAFMAN91-203 Chapter 22