DOCAT4_Offerors'_Question-Comment_Matrix_and_Answers.xlsx
XLSX spreadsheet 31 KB Posted
- Attached to
- Depot On-Site Contract Augmentee Teams 4th Generation (DOCAT4) Federal contract opportunity
- Solicitation number
- FA8224-18-R-0008
About this file
Question and Comment Matrix with Government's Response, Dated 17 Jan 2018
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| DOCAT4_PWS_17Jan18.pdf | ||
| DOCAT4_Section_M_17Jan18.pdf | ||
| TEP_Matrix_17Jan18.xlsx | XLSX spreadsheet | |
| FA822418R00080001.pdf | ||
| DOCAT4_Section_L_17Jan18.pdf | ||
| ppi_tool.accdb | MDB file | |
| FE_Warren_AFB_WD_Rev._03Aug17.pdf | ||
| DOCAT4_Section_M_20Dec17.pdf | ||
| Malmstrom_AFB_Cascade_WD_Rev._03Aug17.pdf | ||
| Solicitation_FA8224-18-R-0008.pdf | ||
| Hill_AFB_WD_Rev._03Aug17.pdf | ||
| DM_AFB_Pima_WD_Rev._03Aug17.pdf | ||
| TEP_Matrix_20Dec17.xlsx | XLSX spreadsheet | |
| Randolph_AFB_Bexar_WD_Rev._03Aug17.pdf | ||
| DOCAT4_Question-Comment_Matrix.xlsx | XLSX spreadsheet | |
| DD_254_DOCAT4.pdf | ||
| DOCAT4_Section_L_20Dec17.pdf | ||
| All_CDRLs.pdf | ||
| DOCAT4_PWS_20Dec17.pdf | ||
| Minot_AFB_Ward_WD_Rev._03Aug17.pdf | ||
| Vandernburg_AFB_Santa_Barbara_WD_Rev._11Aug17.pdf |
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Basic PWS
| Solicitation #: FA8224-18-R-0008 Depot On-Site Contract Augmentee Teams 4th Gen (DOCAT4)- Question/Comment Resolution Matrix | For Government Use | |||||
| Question # | Basic PWS Reference | Discussion | Question/Comment | Sensitivity | Government Response | |
| 1 | 7.11.1 & 7.13.1 | Payment of Overtime | The government states: PWS 7.11.1 “When the contractor aligns with the Government’s “5-4-9” schedule (i.e., 1st week: 4 days of 9-hour days and Friday 8-hour day; 2nd week: 4 days of 9-hour days), the contractor shall not charge overtime for the 4 hours in the 1st week exceeding 40 hours, as the next week will be a 36-hour work week thus totaling 80 hours for the two weeks.” However, PWS 7.13.1 “In the event of a guidance conflict, the contractor shall follow the most stringent requirement.” Given under the SCA and Department of Labor requires the payment of overtime within a 7 day period, please clarify under what authority will we NOT pay the employees overtime? | Non-Senstive | PWS Paragraph 7.11.1 was updated to clarify the Governments intent in regards to work schedule. |
Additionally please note, that PWS Paragraph 7.13.1, "In the event of a guidance conflict, the contractor shall follow the most stringent requirement” is in reference to Environmental Compliance and Regulations.
| 2 | Table 3.0, Services Summary | Line 1- Contract Performance " . . . is acceptable if there are no more than three validated customer complaints per for timeliness, quality and safety within the task order period of performance." Unless the period of performance for individual task orders is a few months, the performance threshold of 3 complaints for the entire task order seems to exceed industry standard for performance for contractors. | Question - will the Government please clarify that contractors and their employees are held to the same performance objectives and thresholds as Government employees? Please confirm that Government workforce and contractor augmentee workforce are subject to same standards of workmanship. | Non-Senstive | The Government intends to tailor performance criteria to the individual task order as stated in Paragraph 3.0 of the PWS. The Government is not required to hold contractors to the same performance thresholds to which Government employees are held. |
| 3 | Cross Reference Matrix | PWS Paragraph: 8.3 | In the Cross Reference Matrix, paragraph 8.3 of the PWS is referenced. However, paragraph 8.3 of the PWS does not exist. Will the Government please clarify? | Non-Senstive | The Cross Reference Matrix in Section L was corrected to remove the reference to Paragraph 8.3 of the PWS. The Government additionally removed reference to PWS Paragraph 8.2. |
| 4 | Cross Reference Matrix | PWS Paragraph: 8.2.10 | In the Cross Reference Matrix, paragraph 8.2.10 of the PWS is referenced. However, a paragraph 8.2.10 of the PWS does not exist. Will the Government please clarify? | Non-Senstive | The Cross Reference Matrix in Section L was corrected to remove the reference to Paragraph 8.2.10 of the PWS. |
| 5 | 5.1 | Bullet labeled "a)" includes multiple concepts: Management Responsibility, Organization, Corrective Action | Should content under "bullet a)" be broken out to several bullets? | Non-Senstive | The PWS Paragraph 5.1 bullet "a)" was corrected to separate into 2 bullets. |
| 6 | 7.14.1.2 | Some OO-ALC buildings list are Expanded Standards regulated areas; | Should the statement read, "Some OO-ALC buildings listed are Expanded Standards regulated areas;?" | Non-Senstive | The language in Paragraph 7.14.1.2 was clarified. |
| 7 | Table 3.0, Para 7.11.1, and Para 7.14.1 | Table 3.0 Services Summary (page 11) and Paragraph 7.11.1 Attendance (page 26) reference Attachment 1. Paragraph 7.14.1 Personal Protective Equipment (page 30) references Attachment 2. | We are unable to locate these PWS attachments. Are they still a required attachment? If so, please provide. | Non-Senstive | There are no PWS attachments at the basic contract level. The language was in regards to future task orders. This language has been corrected to remove "attachment". Additionally, the Government clarified language in Paragraph 7.14.5 to state that IHAs will be provided at the task order level. |
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Pricing Matrix
| Solicitation #: FA8224-18-R-0008 Depot On-Site Contract Augmentee Teams 4th Gen (DOCAT4)- Question/Comment Resolution Matrix | For Government Use | |||||
| Question # | Pricing Matrix Reference | Discussion | Question/Comment | Sensitivity | Government Response | |
| 1 | SCA Rate Health and Welfare Hourly Rate | The TEP workbook dated 20 Dec 17 indicates in the blue column identified as Minimum SCA Rate Health and Welfare Hourly Rate the amount of $4.13. However all WD have the current amount of $4.41. Per the instructions, we are not to change the blue field but insert our amounts in the green fields. Is it intent of the government for us to insert in the green column the correct amount or use the incorrect amount? | Non-Senstive | Due to this contract being covered by Executive Order 13706, the H&W rate is correctly stated as $4.13. Per Department of Labor All Agency Memorandum #25 dated July 25, 2017 " EO 13706 applies to new contracts with the federal government that result from solicitations issued on or after January 1, 2017 (or that are awarded outside the solicitation process on or after January 1, 2017)." As such "Employer contributions that are made to satisfy the employer's obligations under EO 13706 may not be credited toward the contractor's obligations under the SCA. To comply with EO 13706, an alternate health and welfare rate has been established that excludes the sick leave portion of the calculated health and welfare rate... The SCA health and welfare fringe benefits level for employees performing on contracts covered by EO 13706 will be $4.13 for each hour performing work on such a contract..." (https://www.dol.gov/whd/govcontracts/sca/sf98/aam.htm) | ||
| 2 | FE Warren Location - SCA Rates | Please clarify – FE Warren price sheet dated 20 Dec - we noticed the base hourly rate for Metrology Tech I & II in the WD as 24.72 and 29.83 however the posted TEP workbook shows Metrology Tech I as 29.83 and Meteorology Tech II as 25.85. Are we cleared to change the incorrect wage amount to the correct wage amount? | Non-Senstive | The FE Warren Price Sheet has been updated to reflect the correct labor rates for Metrology Tech I & II. |
The SCA Rates were provided for your convienence. It is the contractor's responsibility to ensure the contractor is bidding no lower than the actual DOL SCA Rate.
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Section L
| Solicitation #: FA8224-18-R-0008 Depot On-Site Contract Augmentee Teams 4th Gen (DOCAT4)- Question/Comment Resolution Matrix | For Government Use | |||||
| Question # | Section L Reference | Discussion | Question/Comment | Sensitivity | Government Response | |
| 1 | 3.19 Cross Reference Matrix | The offeror shall fill out the proposal section of the cross reference matrix in the format as provided in Appendix II, Cross Reference Matrix, of this document, indicating the proposal reference information as it relates to the Section L, Section M and the PWS. | Line 5 identifies L - 5.3.3; M - 4.4; PWS 5.1 and 8.2.10. However, there is no PWS Pragraph 8.2.10. Please clarify. | Non-Senstive | The Cross Reference Matrix in Section L was corrected to remove the reference to Paragraph 8.2.10 of the PWS. | |
| 2 | 3.19 Cross Reference Matrix | The offeror shall fill out the proposal section of the cross reference matrix in the format as provided in Appendix II, Cross Reference Matrix, of this document, indicating the proposal reference information as it relates to the Section L, Section M and the PWS. | Line 3 identifies L - 5.3.1 Sub-Factor 1: Program Management; M - 4.2.1 Program Management Requirements; PWS 2.3 Multiple Site Management. Can the government please clarify which offerors paragraph number's are supposed to be identified? | Non-Senstive | It is the contractor's discretion how to number their proposal as long as it is clear to the Government which PWS Paragraph the offeror is referencing. | |
| 3 | 3.19 Cross Reference Matrix | The offeror shall fill out the proposal section of the cross reference matrix in the format as provided in Appendix II, Cross Reference Matrix, of this document, indicating the proposal reference information as it relates to the Section L, Section M and the PWS. | Line 2 identifies L - 5.3.2.1 Provide Qualified Personnel; M - 4.3.1 Provide Qualified Personnel; PWS 2.2.2 Existing Task Orders, 7.2 Contractor Identification Badges, 7.2.1 DBIDS Cards, 7.2.1.1 Approved DBIDS Cards, 7.2.2 Common Access Cards (CAC) and 7.2.2.1 CAC Issuance. Can the government please clarify which offerors paragraph number's are supposed to be identified? | Non-Senstive | It is the contractor's discretion how to number their proposal as long as it is clear to the Government which PWS Paragraph the offeror is referencing. | |
| 4 | 5.3.2.1 Provide Qualified Personnel | The offeror shall provide an approach for obtaining and retaining qualified personnel, and a plan for how this process will accomplish the Minimum Team Complement (MTC) requirements. As a minimum, the process shall include a detailed description of recruitment, hiring, turnover and downsizing processes, in both relocation and surge conditions IAW PWS Paragraph 2.4.1. The process shall also describe personnel qualifications and certification processes, and retention policies IAW PWS Paragraph(s) 2.2.1, 7.2 to 7.2.2.1. | However, PWS paragraph 2.2.1 identifies Firm Fixed Price Minimum Team Complement (FFP MTC), 7.2 to 7.2.2.1 identifies Contractor Identification Badges, DBIDS Cards, Approved DBIDS Cards, Common Access Cards (CAC) and CAC Issuance. Can the government please confirm that the PWS paragraph referenced are correct? | Non-Senstive | Clarified Section L, 5.3.2.1 and Section M, 4.3.1, to remove reference to PWS Paragraph 7.2. The Cross Reference Matrix is also updated in Section L. | |
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Section M
| Solicitation #: FA8224-18-R-0008 Depot On-Site Contract Augmentee Teams 4th Gen (DOCAT4)- Question/Comment Resolution Matrix | For Government Use | |||||
| Question # | Section M Reference | Discussion | Question/Comment | Sensitivity | Government Response | |
| 1 | Paragraph 4.4 | Paragraph 4.4 of Section M differs from language in Paragraph 5.3.3 of Section L. | Will the Government please clarify the language in Section M, 4.4? | Non-Sensitive | The Government corrected the language in Section M, Paragraph 4.4 to reflect Section L, Paragraph 5.3.3. | |
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CDRLs
| Solicitation #: FA8224-18-R-0008 Depot On-Site Contract Augmentee Teams 4th Gen (DOCAT4)- Question/Comment Resolution Matrix | For Government Use | |||||
| Question # | CDRLs Reference | Discussion | Question/Comment | Sensitivity | Government Response | |
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MISC Questions
| Solicitation #: FA8224-18-R-0008 Depot On-Site Contract Augmentee Teams 4th Gen (DOCAT4)- Question/Comment Resolution Matrix | For Government Use | |||||
| Question # | Reference | Discussion | Question/Comment | Sensitivity | Government Response | |
| 1 | PPI Tool | Past Performance Information (PPI) Tool | We are unable to link business with pp info – may be an SQL error | Non-Sensitive | The PPI tool link is working and the Government is able to access the database. | |
| 2 | DOCAT4 RFP Volume II – Technical, Subfactor 2 Resource Management Plan, Provide Qualified Personnel Section L-5.3.2.1 Provide Qualified Personnel & corresponding Section M-4.3.1 Provide Qualified Personnel | L-5.3.2.1 requires “The offeror shall provide an approach for obtaining and retaining qualified personnel, and a plan for how this process will accomplish the Minimum Team Complement (MTC) requirements.” M-4.3.1 evaluates the L-5.3.2.1 requirement with “The proposal is technically acceptable when the offeror provides a level of detail of a clear methodology which demonstrates and substantiates how the offeror will adequately and effectively manage and supervise a workforce of qualified personnel…” In addition, the PWS paragraphs that are required to be addressed in this section (2.4.1, 2.2.1,7.2 to 7.2.2.1) seem to require a staffing approach (obtaining and retaining) for the task order MTC with no requirement to address managing and supervising the workforce. There seems to be a disconnect between the proposal preparation requirement (Section L) and the evaluation criteria (Section M) for this subfactor. | What is the government’s expectation as to the required contents of the proposal in addressing the requirement for Volume II – Technical, Subfactor 2 Resource Management Plan, Provide Qualified Personnel (Section L-5.3.2.1 & M-4.3.1)? | Non-Sensitive | PWS Paragraph 2.0 has been updated to clarify the Government's intentions. |
Section L, Paragraph 5.3.2.1 has been updated to reflect correct references.
Section M, Paragraph 4.3.1 has been updated to clarify the Government's intentions.
| 3 | DOCAT4 RFP Volume II – Technical, Subfactor 3 Quality Management Plan Section L-5.3.3 & corresponding Section M-4.4 Quality Management Plan | L-5.3.3 requires “The offeror shall provide a plan for Quality Management describing the methodology by which the offeror shall ensure quality effectiveness and comprehensive management; a process to identify, track, report on, and analyze quality issues, and trends; and a strategy to identify and resolve deficiencies, identify potential improvements, maintain inspection documentation, and make quality control inspections and corrective actions available to the Government. The Quality Management Plan shall address all requirements IAW PWS Paragraphs 5.1 and 5.1.1.” M-4.4 evaluates the L-5.3.3 requirement with “This subfactor is technically acceptable when the offeror provides a level of detail of a clear methodology which clearly demonstrates and substantiates how the offeror will adequately and effectively manage and supervise its workforce and provide a quality standard reporting and deficiency resolution plan IAW PWS Paragraph(s) 5.1 and 5.1.1.” L-5.3.3 and PWS paragraphs 5.1 and 5.1.1 make no mention of managing and supervising the workforce. There seems to be a disconnect between the proposal preparation requirement (Section L) and the evaluation criteria (Section M) for this subfactor. | What is the government’s expectation as to the required contents of the proposal in addressing the requirements for Volume II – Technical, Subfactor 3 Quality Management Plan, (Section L-5.3.3 & M-4.4)? | Non-Sensitive | Section M, Paragraph 4.4 has been updated to remove "will adequately and effectively manage and supervise its workforce" |
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