Performance_Work_Statement,_Motor_Repair_-_2017-06-14.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

MOTOR REPAIR

(309th MXSG)

June 14, 2017

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

2. BASIC SERVICES

2.1 Disassembly and Inspection

2.2 Recondition, Rewind, and Repair Actions

2.3 Post Recondition, Rewind, and Repair Actions

3. ADDITIONAL REQUIREMENTS

3.1 General Requirements and Instructions

3.2 Performance Timelines

3.3 Shipping and Receiving

3.4 Authorized Callers

4. SERVICES SUMMARY

5. GENERAL INFORMATION

5.1 Government Property

5.2 Hours of Operation

6. APPENDICES

ACRONYMS AND ABBREVIATIONS

LIST OF APPLICABLE MOTOR FRAMES

1. DESCRIPTION OF SERVICES

The Contractor shall provide all labor, supplies, tooling, equipment, examination, and testing necessary to recondition, rewind, and repair, electric motors, apparatus, and assemblies in accordance with this Performance Work Statement (PWS). The contractor shall furnish the supplies and services necessary to maintain, repair, and service all electric motors, electric motor apparatus, and assemblies listed in Appendix B. Maintenance and repairs shall be on an as-needed basis using mechanics experienced in repairing the identified types of motors.

2. BASIC SERVICES

This section provides direction for examination, testing, reconditioning, rewinding, and otherwise repairing electric motors and apparatus. All work under the scope of this PWS required to produce a serviceable end item shall be accomplished even though this work specification or government technical orders may neither specifically identify nor describe each required repair operation nor furnish all necessary instructions and data. In the absence of specific work requirements, commercial practices shall be followed.

2.1 Disassembly and Inspection

2.1.1 The contractor shall disassemble and inspect each item to the extent necessary to determine the repair actions required to restore the end item to a serviceable condition IAW applicable Commercial Off-the-Shelf (COTS) Manuals.

2.1.2 The contractor shall perform visual and/or mechanical inspections and tests as required to locate and identify defects and determine the extent of repairs or replacements required.

2.1.3 The contractor shall clean parts IAW applicable Technical Data, COTS manuals, and Technical Order (TO) 35-1-3. Such methods may include steam and/or pressure wash, using approved detergents, fluid or alcohol to clean and decarbonize as required. The contractor may use cleaning processes and materials which are not covered under the applicable Occupational Health TO or COTS manuals when required by local standards or conditions and as approved by the

Equipment Engineer.

2.1.4 Following the disassembly and inspection, the contractor shall provide a quote to the Equipment Engineer for the services necessary to return the asset to serviceable condition. The quote shall utilize pricing from the agreement’s approved price list. No further action shall be taken until the Equipment Engineer has approved further repairs.

2.1.5 Motor repairs are not to exceed 70% of comparable new motor cost unless approved by the Equipment Engineer.

2.1.6 If the Equipment Engineer determines that further repair actions shall not be taken, the contractor shall assembly the unit unless otherwise dictated by the

Equipment Engineer.

2.2 Recondition, Rewind, and Repair Actions

Upon receiving written approval from the Equipment Engineer, the contractor shall perform the approved actions to return the asset to serviceable condition.

2.2.1 Recondition – Recondition is defined as cleaning the existing windings, testing to industry standards, re-insulating (if necessary), varnish sealing (if necessary), checking all mechanical fits, and changing all bearings and seals prior to performing quality testing.

2.2.2 Rewind – Rewind is defined as safely removing the old windings in a manner that does not lessen the efficiency of the laminations and insulation between the laminations, cleaning the stator, replacing wire coils, insulating, varnish sealing, and changing all bearings and seals prior to performing quality testing.

2.2.2.1 The contractor shall use Vacuum Pressure Impregnation when rewinding motors 100 HP or larger. The contractor shall follow Green Motor

Initiative for all rewinds.

2.2.3 Shaft Repair – The contractor shall repair shafts requiring repair due to excessive damage to EASA standard AR100.

2.2.4 End Bell Repair – The contractor shall repair end bells requiring repair due to excessive damage to EASA standard AR100.

2.3 Post Recondition, Rewind, and Repair Actions

The contractor shall perform the following actions for all assets that have undergone a recondition, rewind, shaft repair, or end bell repair:

2.3.1 Perform Mechanical Inspection – The contractor shall comply with ISO 1940 for balancing vibration requirements. The contractor shall inspect all mechanical fits to ensure compliance with manufacturer requirements.

2.3.2 Corrosion Control – The contractor shall perform corrosion control on electric motors IAW the applicable portions of the following TOs:

TO 00-25-234, Section I -V - General Shop Practice

TO 1-1-691 - Corrosion Control

2.3.3 Reassembly – The contractor shall reassemble the motor or equipment item to serviceable status for inspection and final testing.

2.3.4 Final Inspection and Testing – The contractor shall verify Green Motor Initiative compliance. The contractor shall perform surge comparison testing as well as other prescribed Electrical Apparatus Service Association (EASA) Tests IAW

EASA Standard AR100-2010. The contactor shall verify operation, vibration, and mount. Failure of an asset to meet applicable standards shall be cause for rejection.

2.3.5 Capping and Sealing – Upon completion of final inspection, the contractor shall seal all ports and vents to prevent entry of foreign matter into the end item and cap electrical connectors IAW MIL-C-5501 to prevent damage during handling and shipment.

3. ADDITIONAL REQUIREMENTS

3.1 General Requirements and Instructions

3.1.1 Certification – The contractor shall be an EASA member or SKF Certified

Electric Motor Rebuilder for work on motors 100 HP or larger.

3.1.2 The contractor shall ensure that the workmanship, procedures, and quality of material used in repair/overhaul of each item shall result in a product which meets commercial practices and directives as referenced in this PWS.

3.1.3 The work to be accomplished during service shall be that which is necessary to restore the items to a serviceable status. Neither item design nor functional capabilities shall be changed, modified, or altered unless this action is authorized in writing by the Equipment Engineer.

3.1.4 The contractor’s invoice shall have a detailed itemized list of repairs performed.

The invoice shall be provided (hardcopy or email format) to the Equipment

Engineer upon delivery of the repaired motor.

3.1.5 The Equipment Engineer must approve all repairs before any work can begin. If any additional repairs are needed that are not stated in the original quote, the contractor must obtain written approval from the Equipment Engineer prior to additional repairs being performed. Repairs that are not addressed in this PWS and are not on the approved pricelist will not utilize this agreement.

3.2 Performance Timelines

Unless otherwise agreed to by the Equipment Engineer, the contractor shall meet the following timelines:

3.2.1 Once the contractor has received the asset, the contractor shall have three (3) days to disassemble the asset, inspect the asset, and provide a quote including an itemized (hardcopy or email format) of repairs to be performed to the Equipment

Engineer.

3.2.2 Once the contractor has received authorization to perform a recondition, rewind, shaft repair, and/or end bell repair from the Equipment Engineer, the contractor shall complete the maintenance/repair and post recondition, rewind, and repair actions, as needed per the below timelines (repair times being concurrent):

3.2.2.1 Recondition shall be completed within one (1) week

3.2.2.2 Rewind shall be completed within two (2) weeks

3.2.2.3 Shaft repair shall be completed within two (2) weeks

3.2.2.4 End bell shall be completed within two (2) weeks

3.3 Shipping and Receiving

3.3.1 The contractor shall transport the motor(s) to and from the Government’s facility at no additional cost to the Government. Pick-up and delivery scheduling shall be coordinated by the contractor with the Equipment Engineer. The Equipment

Engineer will notify the contractor when a motor is in need of repair.

3.4 Authorized Callers

All references to “Equipment Engineer” in this PWS refer to an Equipment Engineer identified on the authorized caller memorandum.

3.4.1 An authorized caller memorandum will be issued to the contractor by the

Contracting Officer. The authorized caller memorandum identifies the Equipment

Engineers authorized to schedule asset pickups, schedule asset drop-offs, and approve repairs. The contractor shall not accept orders or instructions from any

Government representative other than those identified on the authorized caller memorandum or a warranted Contracting Officer.

3.4.2 Updates to the authorized caller memorandum may only be provided to the contractor by the Contracting Officer.

4. SERVICES SUMMARY

Performance Objective PWS Para Performance Threshold

Within three (3) days of receipt of the asset, the contractor shall disassemble the asset, inspect the asset, and provide a quote including an itemized (hardcopy or email format) of repairs to be performed to the Equipment Engineer.

3.2.1 (Satisfactory) No more than one (1) deviation per quarter.

The contractor shall clean parts IAW applicable Technical Data, COTS manuals and Technical Order (TO) 35-

1-3

2.1.3

(Satisfactory) No more than one (1) deviation per quarter.

Upon receiving written approval from the Equipment Engineer, the contractor shall perform the approved actions to return the asset to serviceable condition.

2.2

(Satisfactory) 100% Compliance

The contractor shall preform the post recondition, rewind, and repair actions for all assets that have undergone a recondition, rewind, shaft repair, or end bell repair.

2.3

(Satisfactory) 100% Compliance

The Contractor shall verify Green Motor

Initiative compliance

2.3.4 (Satisfactory) 100% Compliance

Upon completion of final inspection, the contractor shall seal all ports and vents to prevent entry of foreign matter into the end item and cap electrical connectors IAW MIL-C-5501.

2.3.5 (Satisfactory) No more than one (1) deviation per quarter.

5. GENERAL INFORMATION

5.1 Government Property

5.1.1 The contractor shall be responsible for safeguarding all government property issued to the contractor as a part of this agreement.

5.1.2 If an asset or any part of the asset is damaged during performance of this agreement, the contractor or its agent shall immediately report the incident to the

Contracting Officer (CO) or Equipment Engineer.

5.2 Hours of Operation

5.2.1 Normal Hours of Operation – While on base, the Contractor shall perform the services required under this contract between the hours of 6:00 a.m. – 4:00 p.m.

Mon – Fri, except for Federal Holidays.

5.2.2 Recognized Holidays – Unless otherwise required by the Government, the

Contractor shall not have access to Government facilities to work on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the federal holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday. There may also be up to six AFMC Goal Days and four

Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the Contractor shall not generally be required to work, and the Government shall not be billed for work not performed.

6. APPENDICES

A. Acronyms & Abbreviations list

B. Estimated Workload Data

APPENDIX A

ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition

AFED Air Force Engineering Data

AFTD Air Force Technical Data

ANSI American National Standards Institute

ASO American Standards Organization

ATP Automated Test Procedures

AFI Air Force Instruction

AFB Air Force Base

AFMC Air Force Material Command

AMSO Acquisition Management Support Office

AMSS Acquisition Management Support Specialist

CAC Common Access Card

CAR Corrective Action Report

CFR Code of Federal Regulation

CMXG/EN 309th Commodities Maintenance Group/Engineering

CO Contract Officer

COR Contracting Officer Representative

CQCP Contractor Quality Control Plan

DoD Department of Defense

DFAR Defense Federal Acquisition Regulation

ECM Engineering Change Memorandum

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

GPOC Government Points of Contact

HAFB Hill Air Force Base

IAW In Accordance With

NELAP National Environmental Laboratory Accreditation Program

OEM Original Equipment Manufacturer

OSHA Occupational Safety and Health Act

PARA Paragraph

PM Program Manager

PPE Personal Protective Equipment

PWS Performance-Based Work Statement

QCP Quality Control Plan

QASP Quality Assurance Surveillance Plan

OEM Original Equipment Manufacture

QAS Quality Assurance Specialists

QVI Quality Verification Inspections

OJT On The Job Training

SS Service Summary

TO Technical Order

TP Test Plan

APPENDIX B

LIST OF APPLICABLE MOTOR FRAMES

NEMA Frames

42 286TS 405U

48 286U 440CZ

56 324T 444T

56H 324TS 444TS

182 324U 444U

184 326T 445T

213 326TPH 445TS

215 326TS 445U

143T 326U 447T

145T 360C 447TDZ

182T 360CZ 447TS

184T 364T 449T

213T 364TS 449TS

215T 364U 505UZ

250L 365T 5007L

254T 365TS 5007S

254U 365U 5009L

256T 404T 5009S

256U 404TS 5011L

284T 404U 5011S

284TS 405CZ 5012Z

284U 405T

286T 405TS