1529_Praxair_PWS_18_NOV.doc

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

MAINTENANCE SERVICES

Thermal Spray Equipment

(532 CMXS)

03 November 2016

TABLE OF CONTENTS

1. Description of Services

2. Basic Services

3. Services Summary

4. Government Furnished Property

5. General Information

6. Appendices

1. DESCRIPTION OF SERVICES:

1.1 The contractor shall provide all management, tools, supplies, equipment, and labor necessary to inspect, service, repair (as necessary), calibrate and certify specific thermal spray equipment items located at Hill AFB, Utah.

1.2 The contractor shall notify the Subject Matter Expert (SME) at a minimum of two (2) weeks prior to the on-site work start date

2. BASIC SERVICES:

2.1 Service and Calibration: The equipment items to be serviced under this PWS are listed in Appendix B. All equipment items shall be adjusted, serviced, repaired, and returned to the most current OEM configuration / status, as required. The Government estimates repair services to occur, 1 times per year. The contractor is expected to supply all materials for repairs if the cost does not exceed $5,000.

2.1.1 The contractor shall conduct an annual on-site requirement to inspect service, repair (as necessary), calibrate, adjust, and certify specific thermal spray equipment items located at Hill AFB, Utah.

2.1.1.1 Equipment Inspection. Each equipment item shall be inspected and tested to determine functionality and serviceability. A Government equipment operator shall run the equipment with the contractor in attendance prior to servicing the equipment. All problems and all remedies made shall be documented by the contractor and reported to the SME. (CDRL A001)

2.1.1.2 Equipment Calibration. Each equipment item shall be re-calibrated as required. These items include calibration of individual devices such as but not limited to meters, gauges, and pressure transducers.

2.1.1.2.1 Inspect and replace critical orifices as needed.

2.1.1.2.2 Calibrate pressure gauges and digital displays. Faulty items shall be replaced.

2.1.1.2.3 Calibrate flow meters and mass flow controllers at a minimum of five points.

2.1.1.2.4 Calibrate systems with roto-meters or critical orifices within +/- 5% full scale.

2.1.1.2.5 Calibrate systems with mass flow controllers within +/- 2% full scale.

2.1.1.2.6 Test all console safeties.

2.1.1.2.7 Pressure test consoles for leaks and any faults corrected.

2.1.1.2.8 Rotary powder feeder RPM meters and gauges will be verified to be within +/- 5% full scale.

2.1.1.2.9 Calibrate all powder feeders.

2.1.1.2.10 Pressure test all powder feeders for leaks.

2.1.1.2.11 If adjustment or repair is not possible, the device will be replaced with the exact part number or an equivalent part when approved by the SME. The replacement device(s) shall be calibrated before a certification can be issued for the equipment item.

2.1.1.3 Equipment Certifications. Upon completion, a label shall be affixed to each individual device calibrated showing the service provider name, date of calibration, the calibration due date, and the technician performing the work.

2.2 Emergency response is required if equipment becomes inoperative as determined by the SME.

2.2.1 The SME will notify the contractor of the inoperative equipment. The contractor shall report to the work location no later than seven (7) calendar days from notification. The contractor shall take corrective actions as required and verbally brief the SME on all corrective actions.

2.2.2 The contractor is expected to supply all materials for repairs if the cost does not exceed $5,000. If cost of repairs exceeds this amount, contractor shall provide the SME with an estimated cost of parts and labor within 24 hours.

2.2.3 The contractor shall complete repairs after authorization by the Contracting Officer (CO), on all work that has a material cost above $5,000. The contractor shall notify the SME when any repair is completed. All repair work shall be to the most current OEM configuration

3. SERVICE SUMMARY (SS)

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.1 As necessary, the Government reserves the right to supply any and all parts for repairs, even those covered in Paragraph 2.1 & 2.2.2.

4.2 The Government will provide necessary working space, including heat, light, ventilation, and electrical powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be Hill AFB, UT.

4.3 Government telephones shall be used for official business only.

4.4 The contractor shall be responsible for safeguarding all Government property provided for contractor use.

5. GENERAL INFORMATION:

5.1 SPECIAL QUALIFICATIONS:

5.1.1 National Institute of Standards and Technology (NIST) Certified Standards. All reference equipment used to perform calibrations including mass flow meters shall be NIST traceable. Contractor shall be NIST certified for each standard used at http://www.nist.gov/index.html.

5.2 SAFETY: In performing work under this contract, the contractor shall:

5.2.1 Provide all personal protective equipment (PPE) required for their employees.

5.2.2 Conform to the safety requirements contained in this contract for all activities related to the accomplishment of the work.

5.2.3 Comply with additional, immediate precautions that the CO may require for safety and mishap prevention purposes.

5.2.4 Provide protection to government property to prevent damage during the period of time the property be under the control, or in possession of, the contractor.

5.2.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

5.2.6 In the event of an accident or mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

5.2.7 Record and report promptly (within one hour) to the CO and/or authorized SME, all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

5.2.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

5.3 HOURS OF OPERATION:

5.3.1 The contractor shall have access to perform services during normal working hours up to Force Protection Condition (FPCON) C. Normal shop working hours at Hill AFB are from 6:00 AM – 3:30 PM local time Monday through Thursday, and every other Friday from 6:00 AM to 2:30 PM.

5.3.2 Unless otherwise required by the Government, the contractor shall not have access to Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

5.3.2.1 If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

5.3.3 All visits shall be scheduled by the SME. Schedules may have to be modified in the case of incidents or emergencies, to include natural hazards, furloughs, or similar circumstances.

5.4 GOVERNMENT OBSERVATIONS:

5.4.1 During the course of performing this work, trained personnel from EMXG may monitor the contractor’s personnel. Government personnel, other than contracting officers (COs) and authorized GR(s), may from time to time observe contractor operations. Government personnel may not interfere with contractor performance, and only the CO may make changes to the contract.

5.4.2 All contractors shall be escorted by a SME at all times.

5.5 ENVIRONMENTAL:

5.5.1 The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill Air Force Base has the potential to expose workers to hazardous materials, which may include, but are not limited to, hexavalent chrome, cadmium, beryllium, lead, etc. While the contractor will not perform duties in a marked and signed regulated area (where exposures are expected to exceed the permissible exposure limits set by 29 CFR1910. 10xx), there may be contact hazards with these materials during cleanup of dust, metal shavings, etc. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from these hazards.

5.5.2 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

5.5.3 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302, including hazardous materials, into the environment, the contractor or its agent shall immediately call 911. If the call is made from an on base phone, it will go directly to Hill AFB dispatch. If using a cell phone it will go off base, ask the 911 dispatcher to be transferred to Hill AFB. The liability for the spill or release of such substances rests solely with the contractor and its agent.

5.6 MANPOWER REPORTING:

5.6.1 The Contractor shall report ALL Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

5.6.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

5.6.3 Uses and Safeguarding of Information: Information from the secure web site is considered proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.6.4 UIC Code: FF50X0

5.7 QUALITY CONTROL:

The contractor shall establish a complete Quality Control Program (QCP) via a Quality Control Plan to ensure the requirements of this contract are provided as specified. The contractor's quality management program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Standard Organization (ISO) family of standards. The report shall be submitted NLT contract award date. (CDRL A004). Number as applicable

5.7.1 Quality Assurance

5.7.1.1 The Contracting Officer Representative (COR) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR(s), with a letter defining duties and authority will be promptly furnished to the contractor

5.7.1.2 The COR or alternate will inform the task manager in person when discrepancies occur and will request corrective action. The COR(s) will make a notation of the discrepancy on the assessment checklist with the date and time the discrepancy was noted and will request the task manager (or authorized representative) to initial the entry on the checklist.

5.7.1.3 Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the Contract Officer (CO).

5.7.1.4 The services to be performed by the contractor during the period of this contract are at all times and places subject to review by the CO or authorized representative(s).

5.7.1.5 The Government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the contractor’s performance through inspections and receipt of complaints from base personnel.

5.7.1.6 The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints

5.8 Voluntary Protection Program (VPP)

5.8.1 Contractors are required to provide from their OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rate by 15 January of each year to the COR for submission as part of the installation's annual OSHA VPP self-evaluation report.

6. APPENDICES

A. Acronyms & Abbreviations list

B. Estimated Workload Data C. Safety – or N/A

APPENDIX A

ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition

AFED

Air Force Engineering Data

AFTD

Air Force Technical Data

ANSI

American National Standards Institute

ASO

American Standards Organization

ATP

Automated Test Procedures

AFI

Air Force Instruction

AFB

Air Force Base

AFMC

Air Force Material Command

AMSO

Acquisition Management Support Office

AMSS

Acquisition Management Support Specialist

CAC

Common Access Card

CAR

Corrective Action Report

CFR

Code of Federal Regulation

CO

Contract Officer

COR

Contracting Officer Representative

CQCP

Contractor Quality Control Plan

DoD

Department of Defense

DFAR

Defense Federal Acquisition Regulation

ECM

Engineering Change Memorandum

FAR

Federal Acquisition Regulation

FPCON

Force Protection Condition

HAFB

Hill Air Force Base

IAW

In Accordance With

NELAP

National Environmental Laboratory Accreditation Program

NIST

National Institute of Standards and Technology

OEM

Original Equipment Manufacturer

OSHA

Occupational Safety and Health Act

PARA

Paragraph

PPE

Personal Protective Equipment

PWS

Performance-Based Work Statement

QCP

Quality Control Plan

QASP

Quality Assurance Surveillance Plan

OEM

Original Equipment Manufacture

QAS

Quality Assurance Specialists

QVI

Quality Verification Inspections

OJT

On The Job Training

SME

Subject Matter Expert

SS

Service Summary

TO

Technical Order

TP

Test Plan

APPENDIX B

EQUIPMENT ITEMS TO BE SERVICED AND CALIBRATED

AC1040010

AG1040007

AG1040008

AJ1040002

1264 (powder feeder)

AB300135

AB060020

AF300023

AB300146

PD 3200HP* (powder feeder)

PD32HP000002

PD32HP000003

PD32HP000005

PD32HP000006

PD32HP000007

PD32HP000008

No Data Plate

T01112801044

*Progressive Technologies Inc supplied equipment

APPENDIX C - could be removed if work not done at HAFB

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

IFDIS

20 Mar 2015

Prepared by:

Tim Helms

OO-ALC/SE

801-586-6038

Control Number: TH150304

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include AFI 91-203, Air Force Consolidated Occupational Safety Instruction, AFI 91-204, Safety investigations Reports, AFPAM 91-210, Contract Safety, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 and 1926 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken.

Hazard Assessment. In accordance with 1910.132(d)(2), the contractor shall conduct a certified Hazard Assessment on all work areas. A follow-on survey shall be conducted by the contractor when the workload or environment conditions change. If respirators are necessary to protect the health of the employee or whenever respirators are required by the contractor, the contractor employer shall establish and implement a written respiratory protection program according to 29CFR 1910.134.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

· Demonstrate a management commitment to employee safety and health

· Identify applicable rules and regulations

· Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

· Identify work to be performed and location of expected operations

· Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

· Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

· Identify employee safety and health training requirements and the documentation process

· Include emergency response plans and procedures that relate to protection of government personnel and property

· Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

· Identify procedures for accident reporting and investigation

· Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall approve the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement

Referenced Benchmark

Contract Safety

AFPAM 91-210 Para. 6

Mishap Notification/Reporting

Appendix C, Section I

AFI 91-204 Para. 4.9

Facility Fire Protection

NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 Chapters 6, 22

Handling, Storage and use of Flammable/

NFPA 30, 33

Combustible Liquids

AFI 91-203 Chapters 6, 22

Hazardous Material Management

AFI 32-7086 HAFBSUP 1

Personal Protective Equipment

AFI 91-203 Chapter 14

Materials Handling Equipment

AFI 91-203 Chapter 35

Storage and Materials Handling

DoDI 4140.62

DoDI 4145.19-R-1

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