2-3853-PWS_AUG_2016.docx

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

MAINTENANCE SERVICES

Service and Maintenance on ARL 3580 ICP Spectrometer

(809 MXSS/MXDTAB)

09 November 2016

TABLE OF CONTENTS

1. Description of Services 3

2. Basic Services 3

3. Services Summary 3

4. General Information 4

5. Appendix 8

1. DESCRIPTION OF SERVICES:

Provide preventative maintenances and repair/service on one (1) ARL 3580 Inductively Coupled Plasma (ICP) Spectrometer that is over 20 years old, and is used to run all metal analysis for all hazard waste at Hill Air Force Base. Services will also include an unlimited number of on demand site service visits, and factory certified replacement parts.

2. BASIC SERVICES:

2.1 The contractor shall provide Two (2) Preventive Maintenance visits per year for the ARL, Model 3580, Sequential Simultaneous ICP Spectrometer and all equipment listed in Appendix B. Maintained items will be repaired/maintained to fully operational and serviceable condition, and conform to National Environmental Laboratory Accreditation Program (NELAP) certification standards, per the Occupational Safety and Health Act (OSHA) required methods. Final inspection and acceptance will be performed by the user. These visits shall be scheduled by the contractor, but coordinated with the user.

2.1.1 The contactor shall use only new, original equipment manufactured parts in making repairs.

2.1.2 All replaced parts will be returned to the Facility Engineer.

2.2 On-site service within 72 hours from the time contractor is contacted and it is determined that on-site services is necessary. Unlimited number of service calls.

2.2.1 The contractor shall provide the Government with a phone number for service calls.

2.2.2 This phone number shall have a low frequency of use and shall be monitored 10 hours a day BETWEEN 6:30 AM and 4:30 PM. Recording devices are acceptable if the user is notified within a 24 hour period.

2.3 Contractor shall provide a certificate of calibration within five (5) days of completion of work. (CDRL A/B/C/D/E001).

3. SERVICE SUMMARY (SS)

Services Summary

Required Service (PWS Para Ref) Desired Outcome (Performance Objective) Performance Standard (Performance Threshold) Monitoring Method (Surveillance Method)

Periodic Inspection

4. GENERAL INFORMATION:

4.1 SPECIAL QUALIFICATIONS:

4.1.1 The contractor is required to understand and employ all NELAP certification standards.

4.2 VPP

4.2.1 Hill AFB, has adopted the Voluntary Protection Program (VPP) as recognized by OSHA. Consequently, VPP impacts all "applicable contractors" operating on Air Force Installations. It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Detailed information on VPP is available on the OSHA website (http://www.osha.gov/dcsp /vpp/index.html). Contractors, whose employees work more than 1,000 hours per quarter, whether regularly involved in routine site operations or engaged in temporary projects such as service contracts, must follow the safety and health rules of the installation or VPP site. The contractor shall flow down these requirements to all subcontractors who qualify as applicable contractors under this contract.

4.2.2 Contractors are required to follow AFI 91-203 and as required, wear the appropriate Personal Protective Equipment (PPE) when working on equipment within the laboratory.

4.2.3 Contractors are required to provide from their OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rate by 15 January of each year to the CO for submission as part of the installation's annual OSHA VPP self-evaluation report.

4.3 HOURS OF OPERATION:

4.3.1 If work is to be completed at Hill AFB, the contractor is responsible for scheduling work hours with the GTR.

4.3.2 Contractor shall have access to perform services during normal working hours up to Force Protection Condition (FPCON) C. Normal working hours at Hill AFB are from 6:30 AM – 4:30 PM.

4.3.3 Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

4.3.3.1 If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday. There may also be up to 6 AFMC Goal Days per year awarded to Government civilian employees as well as possible weather related days and government directed holidays. On these days, the Contractor shall not generally be required to work, and the Government shall not be billed for work not performed.

4.4 ENVIRONMENTAL CONTROLS:

4.4.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.4.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately call 911. If the call is made from an on base phone it will go directly to Hill AFB dispatch. If using a cell phone it will go off base, ask the 911 dispatcher to be transferred to Hill AFB. The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.4.3. Material Storage and Use. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately call 911. This includes hazardous materials.

4.5 HAZARDOUS MATERIALS MANAGEMENT

4.5.1 The contractor shall ensure all Hazardous Materials (HM) used during TO performance are inventoried, labeled, tracked, managed, and issued under the direction of, and working through, the established Hazardous Material Cell (HazCell) in building 1256 (See Appendix F: Standard Operating Procedure for Hazardous Materials Management).

4.5.2 Material Storage and Use.

The contractor shall use HM in the process and manner for which it is intended by the manufacturer and as authorized by the HazCell. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes the handling, tracking, and storage of hazardous materials, as well as flammable and combustible liquids as identified in AFI 32-7086, AFI 32-7086 Hill Supplement, and AFI 91-203 Chapter 22and NFPA 30. The contractor shall practice (at all times) housekeeping/storage methods and procedures of material/work residue to ensure items do not migrate out of the immediate work area to become a potential Foreign Object Debris (FOD) or fire hazard.

4.5.3 The contractor shall remove all HM from the work site and the end of a work shift. HM must be in the employee’s possession during use and must be removed from the base at the end of each shift. HM for use shall only be transported, stored, and used on base from its original container, with the yellow sticker issued by the HazCell affixed to the container.

4.5.4 Spent or used HM generated as a result of the services provided will be carefully collected and transferred to a suitably sized collection container. The collection container must be labeled with the contents, date, company name, responsible point of contact, and phone number. The contractor shall ensure that empty HM containers or other refuse is not discarded in a Government refuse can or dumpster. The contractor shall manage its generated waste IAW applicable federal, state and local laws when disposing of wastes.

4.5.5 The contractor shall use rags instead of absorbent pads or “kitty litter” to clean the work site. Rags are considered tools and shall be accounted for IAW the tool and FOD instructions contained in this document.

4.5.6 Basic Hazardous Material Management Process (HMMP) training (Course #587) shall be completed prior to contractor personnel transporting or using any potentially hazardous materials on the installation.

4.5.7 The contractor shall comply with asbestos and/or lead-based paint survey instructions, as provided by the COR.

4.9 QUALITY CONTROL

The contractor shall establish a complete Quality Control Program (QCP) to ensure the requirements of this contract are provided as specified. The contractor's quality management program shall comply with the minimum quality management systems elements specified in the American National Standards Institute (ANSI), American Standards Organization (ASO), and International Standard Organization (ISO) family of standards. The report shall be submitted NLT contract award date.

4.9.1 Quality Assurance

5.9.1.1 The COR is the authorized person who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR(s), with a letter defining duties and authority will be promptly furnished to the contractor

4.9.1.2 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO.

4.9.1.3 The services to be performed by the contractor during the period of this contract are at all times and places subject to review by the CO or authorized representative(s).

4.9.1.4 The Government will periodically evaluate the contractor’s performance by appointing a FE (s) to monitor performance to ensure services are received. The FEs will evaluate the contractor’s performance through inspections and receipt of complaints from base personnel. Those FEs are: Mr. Mitch Smolcha, Mr. Greg Hardcastle, and Ms. Rhodora Niel. Any technical correspondence regarding the maintenance, repair, calibration, operational testing, or scheduling of visits shall be coordinated through the above mentioned individual(s).

4.9.1.5 The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.

APPENDICES

A. Acronyms & Abbreviations list

B. Estimated Workload Data

C. Safety, Fire Protection and Health

D.

APPENDIX A

ACRONYMS AND ABBREVIATIONS

APPENDIX B

ESTIMATED WORKLOAD DATA

The below listed Items are to be included in this contract.

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Service/Maintenance on ARL 3580 ICP Spectrometer

26 Oct 16 Prepared by:

Tim Helms

OO-ALC/SE

801-586-6038

Control Number: TH161010

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of Government personnel and property. As part of the Contractor Safety and Health Program, the contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

· Demonstrate a management commitment to employee safety and health

· Identify applicable rules and regulations

· Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

· Identify work to be performed and location of expected operations

· Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

· Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

· Identify employee safety and health training requirements and the documentation process

· Include emergency response plans and procedures that relate to protection of government personnel and property

· Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

· Identify procedures for accident reporting and investigation

· Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall accept/reject the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Mishap Notification/Reporting Appendix C, Section I

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 para., 6.2.9 through 6.2.15, and para., 22.5

Handling, Storage and use of Flammable/ NFPA 30, 33

Storage and Materials Handling DoDI 4140.62 DoDI 4145.19-R-1 image1.jpeg